NORTHERN FRIENDS YOUTH EVENTS SCIO
Scottish Charity No: SC051778
TRUSTEES ANNUAL REPORT: 01.01.2024 - 31.12.2024
Trustees
Contact Address
Appointment of Trustees
Trustees are appointed by General Meeting for Scotland, Northumbria Area Meeting and Teesdale & Cleveland Area Meeting and Cumberland Area Meeting of the Religious Society of Friends (Quakers), or their successor bodies, in accordance with our governing Constitution. Trustees are normally appointed for a period of three years and may be reappointed for a second term. Trustees may also be appointed directly by the Trustees. There must always be between 4 and 8 Trustees.
Under the terms of the Constitution, it is not required that the Treasurer of the SCIO be a Trustee, and the Trustees may co-opt a Treasurer from outside the body of Trustees. Although not applicable to this year, remains Treasurer although he stepped down as a Trustee on 31 December 2024.
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Constitution
The charity is a Scottish Charitable Incorporated Organisation governed by a Constitution registered on 08 June 2022.
Trustees are appointed as described in above. The operation of the SCIO and the Trustees is overseen by one of the appointing Area / General Meetings of the Religious Society of Friends (referred to as the Sponsoring AM/GM) on a three-year rotating basis. The Clerk to the Trustees will always come from the Sponsoring AM/GM. The Sponsoring group during the period to which this report relates is Scotland General Meeting.
Purposes of the Charity
The furtherance of the general religious and charitable purposes of the Religious Society of Friends (Quakers) in Britain particularly by organising events for young people to promote the education of the ideals which uphold the Quaker testimonies of equality, peace, simplicity and truth.
Activities of the Charity during the period 1.01.2024 – 31.12.2024
Summer Shindig 2024
In a change to the previous few years, Summer Shindig was moved from Ackworth School, Yorkshire, to the Field Studies Council (FSC) facility at Millport on the Isle of Cumbrae on the west coast of Scotland. This was done primarily to provide a venue accessible to all, as Ackworth could not accommodate those in wheelchairs.
The event was from Saturday 27 July to Saturday 3 August 2024. Pam Currie and Elliot Kirk were co-clerks. Co-coordinators. also acted as Safeguarding Coordinator. was Site Liaison Coordinator (important for the move to the new venue) and undertook a new role of Young Persons Needs’ Coordinator. Prior to the event, due to a late personal commitment, (co-coordinator) had to step back from attending. However, the strength and depth of experience in the remainder of the team meant this was not an issue.
The training weekend at Bonaly, south of Edinburgh was successful although we should reflect on the needs and impressions of new staff – we had a larger number of new and/or inexperienced staff this year and some found the training weekend rather overwhelming, perhaps reflecting the very challenging experience of 2023 shindig rather than a ‘normal’ year.
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Nonetheless the staff team ‘came together’, jobs were allocated and staff left with a clear idea of what was expected, the support that was available to them and their role at the event.
Prior to the training weekend, an event was run by the clerking / coordinating team with a presentation delivered by Youth Development Worker for Quakers in Britain to which those who were applying to be staff at the 2024 were encouraged to attend. This provided some basic training to those less experienced in how to lead sessions with young people.
The theme for the week was “sustainability begins with simplicity” and three community sessions were undertaken on Monday, Tuesday and Thursday. Monday’s talk was from (Glasgow Meeting), who shared his own experiences of growing up on the Isle of Lewis, the question of needs vs wants and the various uses of horse manure! Tuesday was staff membe (Glasgow Meeting), who explained the concept of a wellbeing economy and talked about her professional role in developing reusable containers and coffee cups, working with large corporations as well as independent businesses. The final talk was from (Glasgow Meeting), who talked about decluttering and ‘stuff’, a practical workshop where young people brought along an item important to them. Feedback on all sessions was very good and the level of engagement from the young people was excellent (particularly given that for many younger participants, a 45-60 minute talk followed by a discussion group as a particularly ‘adult’ format that they will not have encountered at school).
The event continued to consider the spirituality and worship elements of the week, making use of the Arc room (with stained glass and a cathedral ceiling) as the venue for Meeting for Worship and evening Epilogue.
The Wednesday trip was very different from previous years, with the young people all attending the Council swimming pool facility on the mainland at Largs in the morning, with those aged 13 and over being allowed to stay on in Largs in the afternoon. But in fact, the vast majority chose Millport all but eight returned to the island in the afternoon for bike rides, beach time and crazy golf, with many enjoying a freedom on the island that they will not have in day-to-day life. And the weather was glorious all week, which added to the success of the event.
The event was attended by 18 volunteer staff and 40 young people. This was quite a lot down from previous years, reflecting clashes with other non-quaker events, but also, some had not enjoyed the previous year at Ackworth and with the move had chosen not to return. But those that did attend had a fantastic week and it is hoped that this will increase the numbers who attend in 2025.
The Trustees thank the Clerking team for all their effort and dedication to ensure a highly successful event.
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Notes to the Accounts
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From time to time the charity has benefited from legacies, funds from other Trusts or substantial donations from supportive Friends. These account for the reserves of £25,130.36 held in the Ecology Building Society. These reserves are not restricted, but by the agreement of the Trustees they may be drawn upon for the purchase of major equipment to be used for the benefit of the annual summer event, and the interest contributes to bursary support to assist some of the young people to attend the event.
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The fees for 2024 were £400/£350 (for first/subsequent family members). Bursaries were awarded from the charity’s funds to 23 young people with a total value of £2,540.
Clerk of Trustees, 28 September 2025
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NORTHERN FRIENDS YOUTH EVENTS SCIO
Scottish Charity No: SC051778
Notes in support of the Statement of Accounts 31/12/24
Note 1. Core funding
Income for core funding was from the following sources:
Note 2. Bursary Fund
Donations from individuals, and other contributions where requested, are accumulated in a Bursary Fund that is used to support individuals
| Cumberland AM Northumbria AM Teesdate & Cleveland AM Wensleydale & Swaledale AM Scotland GM East of Scotland AM North of Scotland AM South East Scotland AM West of Scotland AM (see note 6) Francis Camfield Trust Anonymous trust Wensleydale & Swaledale AM Trust Donations Total |
£2,000.00 to participate in the charity’s summer programme. £1,507.50 The current position of this fund is as follows: £850.00 £285.00 Brought forward from last year £3,089.90 £2,000.00 Friends of Summer Shindig £985.00 £364.00 Meetings and trusts £0.00 £691.60 Personal donations £0.00 £1,232.40 HMRC Gift Aid £0.00 £600.00 Staff refunds of expenses £0.00 £2,500.00 Ecology BS interest £668.95 £1,000.00 Total added this year £1,653.95 £449.00 Total awarded this year / fees -£2,540.00 £94.00 Total awarded this year / other £0.00 £13,573.50 Carried forward to next year £2,203.85 |
£2,000.00 to participate in the charity’s summer programme. £1,507.50 The current position of this fund is as follows: £850.00 £285.00 Brought forward from last year £3,089.90 £2,000.00 Friends of Summer Shindig £985.00 £364.00 Meetings and trusts £0.00 £691.60 Personal donations £0.00 £1,232.40 HMRC Gift Aid £0.00 £600.00 Staff refunds of expenses £0.00 £2,500.00 Ecology BS interest £668.95 £1,000.00 Total added this year £1,653.95 £449.00 Total awarded this year / fees -£2,540.00 £94.00 Total awarded this year / other £0.00 £13,573.50 Carried forward to next year £2,203.85 |
|---|---|---|
| £2,203.85 |
Note 3 Breakdown of fees received
The full fees for the 40 young people would be £15,600: £400 x 32 (first child) + £350 x 8 (subsequent child)
Made up as: £8,435 (Family); £2,065 (Quaker Meetings); £2,160 (Wigton and Ayton Friends School Trust); £400 (Other trusts); £2,540 (NFYES Bursary) The figure shown (£13,060) is the money received towards fees, that is the full figure less the NFYES bursary
We acknowledge with gratitude the assistance of The Wigton and Ayton Friends School Trust
Note 4 Venue cost / deposit
The figure shown (£25,238.70) is the balance of payment for 2024 (£21,963.70) plus the deposit for 2024 (£4,275.00).
Note 5 Trustee Costs
The figure shown (£769.61) includes £25.94 for a site visit, the rest is for travel to trustee meetings
Note 6 Core funding / West of Scotland AM
The £600 from West of Scotland AM does not include the £600 that was overpaid in 2023 for 2024
Note 7 Leftover consumables
An estimated £15 worth of food (tuck shop and staff room food) was donated to a food bank.
Additional assets of the charity
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The charity holds some materials for use during the summer events. These have no financial value of any note.
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No Gift Aid has been claimed since 2019. An estimated £500 is to be claimed.
NORTHERN FRIENDS YOUTH EVENTS SCIO
Scottish Charity No: SC051778
Receipts and payments account for the year 1st January 2024 to 31st December 2024
| RECEIPTS 2024 Donations From Friends meetings and Quaker trusts 12,030.50 From other trusts and individuals 2,528.00 Income from charitable activities Fees for Summer Shindig event 13,060.00 Income from sales of goods 376.97 Cash income 158.00 Investment income Bank and Building Society interest 668.95 Gift Aid refunded by HMRC 0.00 TOTAL RECEIPTS 28,822.42 PAYMENTS Costs of charitable activities Accommodation 25,238.70 Running costs 5,536.35 Administration 1,258.27 Fundraising 0.00 Goods for sale 363.23 Net into next year 260.00 TOTAL PAYMENTS 32,656.55 Net movement of funds for the year -3,834.13 BALANCE SHEET 2024 Current account (RBS) 19,977.81 Plus: Transfer from previous charity NFYET N/A Plus: Movement of funds during the year -4,503.08 15,474.73 0.00 Balance 15,474.73 Deposit account (Ecology BS) 24,461.41 Plus: Transfer from previous charity NFYET N/A Plus: Actual movement of funds during the year 668.95 25,130.36 40,605.09 Other assets 4,275.00 Plus: Bursary owed by a trust 400.00 Less: Grant overpaid and carried into 2025 -140.00 SUM OF CURRENT ASSETS 45,140.09 Balance at 1stJanuary Balance at 31stDecember Less: Uncleared payments Balance at 1stJanuary Balance at 31stDecember Total funds at 31 stDecember Deposit at 31stDecember (Millport FSC) These accounts are signed by the treasurer to the charity: |
2024 12,030.50 2,528.00 13,060.00 376.97 158.00 668.95 0.00 28,822.42 25,238.70 5,536.35 1,258.27 0.00 363.23 260.00 32,656.55 -3,834.13 2024 19,977.81 N/A -4,503.08 15,474.73 0.00 15,474.73 24,461.41 N/A 668.95 25,130.36 40,605.09 4,275.00 400.00 -140.00 45,140.09 |
2023 10,065.20 5,307.90 13,730.00 333.12 795.97 0.00 |
|---|---|---|
| 30,232.19 | ||
| 20,110.25 8,620.71 1,004.10 0.00 364.42 0.00 |
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| 30,099.48 | ||
| 132.71 2023 0.00 22,785.75 -2,807.94 19,977.81 0.00 |
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| 19,977.81 | ||
| 0.00 23,850.06 611.35 |
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| 24,461.41 | ||
| 44,439.22 | ||
| 2,329.30 | ||
| 45,140.09 | 46,768.52 | |
APPENDIX 3 OSCR S(ollish Cliatity Re%uSalor O Independent examiner's report on the accounts Roport to th• trustggslmomb•rs of Charity name Northern Frlends Youth Events SCIO Reglstarad ¢harfty | SC 051778 number I On the aOunt$ of the I charlty for the period Pertod start date mth anuary Period end date Month December Yeaf Yffir 1st 1st 24 Sot out on pagos remèmtr£rto iNclu<lg Ihg pago Mbonjof Fhotrtsl Respectlve The charity's trustees are responsible for th8 weparatlon of the acLounts in 9rdance re8pon$lbllStles of with the terms of the Charities and Trustee Investment {ScoUandl 2005 Ad and the trustees and examiner Charities Accounts {Scolland) Regulations 20 las amended). The charity trus18es consider that the audit requirement of R&3ulatlDn 1011) Idl of the Accounts Regulations dces not appty. It is my responsibility tD examine the acCcnIS as required uTh1er section 4411 I Icl of the Act and to stale vthether particular matters have come to my attention. Ba$ls of Indopond•nt My examinatpJn Is carried out in accordance wlh RegulatK)n 11 of the 106 Accounts •xamln•r's statornont Regulaliorfj. An examination includes a reVW of tho )untIng records kept by thg chArity and a comparison of the accounts prgsgnled with Ihc£e records. It also includes consKJeration of any unusual itoms or disclc6ures in the accounts and seeks explanations from the trustees concerning any such matters. Th8 Prodre8 Ltnd8rtaken do not provide all the evidenc8 that would be required in 8n audit and, u)ngequently, I do not express an audit opinion on th8 vi8w given by the accounts. Independont oxamlnor's In tho course of my exarnlnatlon. no matt9r has como to rny attenlion tothgF
tatomgnt di6Blo80lFI1tt8ch pap'l
which gives me reasonat0 cause to believe that in any material regpect the raquiremènls.. to keep accounting recrjrds in accorda8 with section 44(1) la) of the 2005 Act and Regulation 4 of the 2006 Accounls Regulations. and to prepare 8coJunts which accord wkh the accounllng rèc(yds and comFSy with Regulation 9 of the 2006 Accounls Regulations h9ve ncl been met. or 2. to which. in my opinion, attention should be drawn in orderto gnablo a proper counts to be reached. Date: Slgned: Namo: Ro10vant profgsslon81 qUalIfitIOSI OT body Former Treasurer and Clerk to Trustees of South East Scotland Area Meeting of (If any): the Religious Society of Friends (Quakers) Scottish Charity SC019165 Address: 1 20th September 2025 "Plaa8e d81gte th&worts in Ihg blaCk$l1th8Y do notHppty. If the worts th) athy. sd out thosfj matter8 whirh come to yow attention on the following pago.
APPENDIX 3 Disclosure section Only Complete rf the examlner needs to hlghllght materlal problems. Glvè hèro brfof dall$ of any Items that the oxamIr wlsh•$ to d15Glose