Trustees’ Annual Report
Lanarkshire Police Historical Society
Scottish Charitable Incorporated Organisation (SCIO) Charity Number: SC051108 For the Year Ended - 31 May 2025
1. Structure, Governance and Management
Governing Document
The Lanarkshire Police Historical Society is a Scottish Charitable Incorporated Organisation (SCIO), governed by its Constitution and regulated by the Office of the Scottish Charity Regulator (OSCR).
Appointment of Trustees
Trustees are appointed in accordance with the Society’s Constitution and are elected by the membership at the Annual General Meeting. The Board may co-opt additional trustees where specific skills or experience are required.
Organisational Structure
The Society is managed by a Board of Trustees, who are responsible for strategic direction, governance, financial oversight, and compliance with charity law. Day-to-day activities are delivered by trustees and volunteers.
2. Charitable Purpose and Public Benefit
The Society’s charitable purpose is the advancement of public education in the history and heritage of policing in Lanarkshire and its constituent forces.
The Trustees are satisfied that the Society continues to provide public benefit in line with OSCR guidance. This is achieved through:
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Public meetings, lectures and presentations
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Historical research and publication
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Preservation of police archives and artefacts
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Engagement with local communities and heritage bodies
Activities are open to the public and any fees charged are set only to cover operational costs.
3. Activities and Achievements During the Year
During the year, the Society has:
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Held regular meetings featuring guest speakers on aspects of policing history
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Continued to expand and catalogue its archive of historical material
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Supported research into Lanarkshire policing history
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Maintained engagement with members and the wider community
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Strengthened links with relevant heritage and academic institutions
The Trustees are pleased with the continued interest in the Society’s work and the steady growth in membership and engagement.
4. Financial Review
The Society’s income is derived primarily from:
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Membership subscriptions
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Donations
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Event contributions
Expenditure relates to venue hire, administrative costs, archival preservation, and event delivery.
The Trustees are satisfied that the Society remains in a sound financial position and that funds are applied solely in furtherance of its charitable purposes.
5. Reserves Policy
The Society maintains modest reserves to ensure continuity of operations and to meet any unforeseen expenditure. The Trustees review reserve levels annually.
6. Plans for the Coming Year
In the forthcoming year, the Society intends to:
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Continue its programme of public meetings and lectures
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Further develop and preserve its archive collection
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Consider digitisation of archive
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Expand public access to historical materials where possible
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Encourage new research and publication
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Strengthen community and institutional partnerships through attendance at meetings, presentations and other events
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Work with North Lanarkshire Council on the establishment of a Lanarkshire Police Museum at Summerlee Museum of Scottish Industrial Life
The Trustees remain committed to preserving and promoting the policing heritage of Lanarkshire for public benefit.
7. Trustee Declaration
The Trustees declare that they have approved this report and that it fairly reflects the activities and financial position of the Society for the year ended 31 May 2025.
Signed on behalf of the Trustees:
Name:
Position: Chair Date: 23/02/2026
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Lanarkshire Police Historical Society Scottish Charity Number SC051108
| Receipts and Payments account for the period ending 31 May 2025 Receipts Interpol Conference Hire of Motor/Driver Sale of Speed Guns, Two Sale of Miscellaneous Items Sale of Badges Sale of LPHS Challenge Coins Subscriptions, New Subscriptions, Renewals Sale of Poppy Badges Sale of LPHS Lapel Badges Sale of Legacy Shoulder Numerals Donations – Charitable RPOAS of Lanarkshire Police Colours (Flag) Members Deposit Errors (See Refunds) Members Subscription Errors (See Refunds) Total Receipts Payments Fundraising expenses Hotel – Interpol Conference 174.90 Cars for Interpol Conference 355.31 Petrol for Volvo (Events) 55.02 Travel Student Assistant 28.20 Driver for Mitsubishi, TV Advert 130.00 Members Errors 3,920.00 LPHS Challenge Coins x 200 0.00 Blue Plastic Carrier Bags 0.00 Storage Boxes 79.00 12 x Storage Crates 0.00 Corporate Membership PHS 50.00 Lanarkshire Police Colours (Flag) 0.00 Lanarkshire Constabulary Flag 0.00 LPHS Logo Polo Shirts 0.00 Postage & Packing 334.96 Hospitality 17.50 Liability Insurance 174.00 Mitsubishi Repairs, MOT, Road Tax, Diesel 2,133.25 Bike Stand 20.00 Flag Base & Poles 565.99 Photo Frames 30.00 Labels & Bags 67.90 Laptop & Accessories 488.96 Bike Repair 60.00 Police Call Box & Yale Lock 364.99 Shelf Units, Metal, Two 71.99 Wheela & Tyres for Kids Police Car 100.00 Total Spend Surplus (deficit) for year All funds are unrestricted |
£ 500.00 530.00 111.00 135.00 30.00 360.00 120.00 1,260.00 0.00 0.00 4,857.09 1,085.00 0.00 3,800.00 90.00 12,878.09 9,221.97 3,656.12 |
2024 £ 0.00 0.00 0.00 0.00 50.00 1,410.25 617.00 1,360.00 36.35 70.00 11,337.65 940.45 436.00 0.00 0.00 16,257.70 0.00 0.00 0.00 0.00 0.00 0.00 768.50 47.83 129.00 91.98 50.00 873.00 50.00 526.46 982.68 32.59 168.30 796.86 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,517.20 11,740.50 |
|---|---|---|
Lanarkshire Police Historical Society Scottish Charity Number SC051108
| Statement of Balances as at 31 May 2025 Opening Balances Bank Cash in Hand Stock Surplus of Income Closing Balances Bank Cash in hand Stock General Fund |
12,832.93 0.00 0.00 3,656.12 16,489.05 0.00 0.00 |
16,489.05 16,489.05 |
2024 1,773.93 0.00 0.00 11,740.50 13,514.43 |
|---|---|---|---|
12,832.93 0.00 681.50 13,514.43 |
All funds are unrestricted. Approved by the Trustees and signed on their behalf
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Chairman LPHS 6 February 2026
Independent examiner's report on the accounts
Lanarkshire Police Historical Society Scottish Charity Number: SC051108
Period Start Date: 1 June 2024
Period End Date: 31 May 2025
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. Independent examiner's statement
In the course of my examination, no matter has come to my attention
1 which gives me reasonable cause to believe that in any material respect the requirements:
. . to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
. . to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.