## **Trustees’ Annual Report** ## **Lanarkshire Police Historical Society** Scottish Charitable Incorporated Organisation (SCIO) Charity Number: SC051108 For the Year Ended - 31 May 2025 ## **1. Structure, Governance and Management** ## **Governing Document** The Lanarkshire Police Historical Society is a Scottish Charitable Incorporated Organisation (SCIO), governed by its Constitution and regulated by the Office of the Scottish Charity Regulator (OSCR). ## **Appointment of Trustees** Trustees are appointed in accordance with the Society’s Constitution and are elected by the membership at the Annual General Meeting. The Board may co-opt additional trustees where specific skills or experience are required. ## **Organisational Structure** The Society is managed by a Board of Trustees, who are responsible for strategic direction, governance, financial oversight, and compliance with charity law. Day-to-day activities are delivered by trustees and volunteers. ## **2. Charitable Purpose and Public Benefit** The Society’s charitable purpose is the advancement of public education in the history and heritage of policing in Lanarkshire and its constituent forces. The Trustees are satisfied that the Society continues to provide public benefit in line with OSCR guidance. This is achieved through: - Public meetings, lectures and presentations - Historical research and publication - Preservation of police archives and artefacts - Engagement with local communities and heritage bodies Activities are open to the public and any fees charged are set only to cover operational costs. ## **3. Activities and Achievements During the Year** During the year, the Society has: - Held regular meetings featuring guest speakers on aspects of policing history - Continued to expand and catalogue its archive of historical material - Supported research into Lanarkshire policing history - Maintained engagement with members and the wider community - Strengthened links with relevant heritage and academic institutions The Trustees are pleased with the continued interest in the Society’s work and the steady growth in membership and engagement. ## **4. Financial Review** The Society’s income is derived primarily from: - Membership subscriptions - Donations - Event contributions Expenditure relates to venue hire, administrative costs, archival preservation, and event delivery. The Trustees are satisfied that the Society remains in a sound financial position and that funds are applied solely in furtherance of its charitable purposes. ## **5. Reserves Policy** The Society maintains modest reserves to ensure continuity of operations and to meet any unforeseen expenditure. The Trustees review reserve levels annually. ## **6. Plans for the Coming Year** In the forthcoming year, the Society intends to: - Continue its programme of public meetings and lectures - Further develop and preserve its archive collection - Consider digitisation of archive - Expand public access to historical materials where possible - Encourage new research and publication - Strengthen community and institutional partnerships through attendance at meetings, presentations and other events - Work with North Lanarkshire Council on the establishment of a Lanarkshire Police Museum at Summerlee Museum of Scottish Industrial Life The Trustees remain committed to preserving and promoting the policing heritage of Lanarkshire for public benefit. ## **7. Trustee Declaration** The Trustees declare that they have approved this report and that it fairly reflects the activities and financial position of the Society for the year ended 31 May 2025. Signed on behalf of the Trustees: Name: Position: Chair Date: 23/02/2026 ## **Lanarkshire Police Historical Society** Scottish Charity Number SC051108 |Receipts and Payments account for the period ending 31 May 2025
Receipts
Interpol Conference
Hire of Motor/Driver
Sale of Speed Guns, Two
Sale of Miscellaneous Items
Sale of Badges
Sale of LPHS Challenge Coins
Subscriptions, New
Subscriptions, Renewals
Sale of Poppy Badges
Sale of LPHS Lapel Badges
Sale of Legacy Shoulder Numerals
Donations – Charitable
RPOAS of Lanarkshire Police Colours (Flag)
Members Deposit Errors (See Refunds)
Members Subscription Errors (See Refunds)
Total Receipts
Payments
Fundraising expenses
Hotel – Interpol Conference
174.90
Cars for Interpol Conference
355.31
Petrol for Volvo (Events)
55.02
Travel Student Assistant
28.20
Driver for Mitsubishi, TV Advert
130.00
Members Errors
3,920.00
LPHS Challenge Coins x 200
0.00
Blue Plastic Carrier Bags
0.00
Storage Boxes
79.00
12 x Storage Crates
0.00
Corporate Membership PHS
50.00
Lanarkshire Police Colours (Flag)
0.00
Lanarkshire Constabulary Flag
0.00
LPHS Logo Polo Shirts
0.00
Postage & Packing
334.96
Hospitality
17.50
Liability Insurance
174.00
Mitsubishi Repairs, MOT, Road Tax, Diesel
2,133.25
Bike Stand
20.00
Flag Base & Poles
565.99
Photo Frames
30.00
Labels & Bags
67.90
Laptop & Accessories
488.96
Bike Repair
60.00
Police Call Box & Yale Lock
364.99
Shelf Units, Metal, Two
71.99
Wheela & Tyres for Kids Police Car
100.00
Total Spend
Surplus (deficit) for year
All funds are unrestricted|£
500.00
530.00
111.00
135.00
30.00
360.00
120.00
1,260.00
0.00
0.00
4,857.09
1,085.00
0.00
3,800.00
90.00
12,878.09
9,221.97
3,656.12|2024
£
0.00
0.00
0.00
0.00
50.00
1,410.25
617.00
1,360.00
36.35
70.00
11,337.65
940.45
436.00
0.00
0.00
16,257.70
0.00
0.00
0.00
0.00
0.00
0.00
768.50
47.83
129.00
91.98
50.00
873.00
50.00
526.46
982.68
32.59
168.30
796.86
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,517.20
11,740.50| |---|---|---| ## Lanarkshire Police Historical Society Scottish Charity Number SC051108 |Statement of Balances as at 31 May 2025
Opening Balances
Bank
Cash in Hand
Stock
Surplus of Income
Closing Balances
Bank
Cash in hand
Stock
General Fund|12,832.93
0.00
0.00
3,656.12
16,489.05
0.00
0.00|16,489.05
16,489.05|2024
1,773.93
0.00
0.00
11,740.50
13,514.43| |---|---|---|---| ||||
12,832.93
0.00
681.50
13,514.43| All funds are unrestricted. Approved by the Trustees and signed on their behalf Chairman LPHS 6 February 2026 ## Independent examiner's report on the accounts Lanarkshire Police Historical Society Scottish Charity Number: SC051108 Period Start Date: 1 June 2024 Period End Date: 31 May 2025 ## Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. ## Basis of independent examiner's statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. Independent examiner's statement In the course of my examination, no matter has come to my attention 1 which gives me reasonable cause to believe that in any material respect the requirements: > . . to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and > . . to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.