Trustees Annual Report for Castlemilk Hall SCIO for the period to 31 St March 2025 Scottish Charity No: SC050278
Annual Report & Financial Statements for the year ending 31 March 2025 Scottish Charrty No SC050278 Index Page 3 Reference & Administrative Information Page 4 General Introduction Page S Trustees Annual Report: Structure Govemance & Management Objectives & Activities Page6-11 Achievements & Performance Page 12 Financial Review Page 12 Statement of Trustees Page 13- 15 Annual Accounts: Page 13 Receipts & Payments Account Page 13 Statement of Balances Page 14 - 15 Notes to the Accounts Page 16 Independent Examiners Report
Annual Report & Financial Statemenls for the year endng 312t March 2025 Scottish Charty No SC050278 Reference & Administrative Inforniation Charity Name: Castlernilk Hall SCIO Scottish Charlty No: SC050278 The Charttes Prlnclpal Addre88: 106 Waterside Road Carniunnock GLASGOW G76 9DT Emall addres8: castlemilktreasurer@gmail.com Website: www.camunnock. orglcastlemilk-hall TwitterlFacebooklsocial media https:lknv.facebook,comlthecastlemilkhallcarmunnockl Charlties Trustee8 on date of approval Includlng offlce held: Chairperson Treasurer & Fundraising Commrttee Vice ChairlGrants Sub Comm Church Trustee & Session Clerk Booking Secretary Health & Safety Fundraising committee Health & Safety & Grants Committ Nursery Liaison Minute Secretary & Fundraising Comm Fundraising Committee Grant Sub Committee Name8 of other trustees during the perlod: None Independent Examlner: Bankers: Bank of Sc£)tland plc PO Box 1000 BX2 1LB
Annual Report & Financial Statements for lh8 year ending 31èt March 2025 Scottish Charty No SC050278 General Introduction Carmunnock is the only remaining identifiable village within the City of Glasgow boundaries. It lies five miles south of the city ntre and is Suounded by green belt land. The old part of Cannunnock Village was dedared a conservation area in 1970 and the hall is the hub of our community. The Castlemilk Hall was gifted to the community of Carmunnock in 1893 by the Laird of Castlemilk. The charity does not currently employ anyone but relies on volunteers for the management and upkeep of the hall, whilst the various let holders are spOnsible for the employment of those that deliver their activities. This includes our local Nursery which provides early years education, five days per week, to children within the local environ. The charity has relied heavily on the income from these lets and also from our range of fundraising events, not only to maintain the hall but also to allow us to deliver a wide range of community events. During the COVID-19 pandemic our income from our let holders was severely reduced due to lockdown restrictions with only one let (Camiunnock Pre School Nursery) being able to operate within the hall during tenn time. The village of Carmunnock has a number of organisations (Castlemilk Hall, Church, Recreation Club, Gala Committee) which are now working together coherently in producing Seasonal Community Events, such as the Christmas which bring the whole village together.
Annual Report & Financial Statements for ttr year ending 31st March 2025 Scottish Charty No SC050278 Structure, Governance & Management Governing Document: The Castlemilk Hall SCIO was recognised as a Scottish Charitable Incorporated Organisation (SCIO) on the 91h July 2020. Trustee Recruitment & Appointment: At each AGM, the members may elect any member (unless helshe is debarred from membership under clause 16 of the Constitution) to be a charity trustee. Al of the charity trustees electedlappointed shall retire from office, but shall then be eligible for re-election. A charity trustee retiring at an AGM will be deemed to have been re-elected unless.. - helshe advises the board prior to the conclusion of the AGM that helshe does not wish to be re-appointed as a charity trustee; or an election process was held at the AGM and helshe was not among those electedlre- elected through that process; or a resolution for the re-election of that charity trustee was put to the AGM and was not carried. Objectives & Activities The Charities Charitable Purpose: As set out in the 'Constitution' and 'The Charities and Trustee Investments (Scotland) Act 2005, the purpose(s) of Castlemilk Hall SCIO are the following: the advancement of education the advancement of the arts, heritage, culture or science the advancement of public participation in sport the provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes. Summary of the main activities in relation to these objectives: There are no specific groups, and is for the benefit of the community as a whole. It carries out activities or services itself
Annual Report & Financial Statements for the year ending 31 March 2025 Scottish Charty No SC050278 Achievement & Perforniance for 2025 There have been two additions to the management team in 2024 and now have a full complement of 12 trustees. Fundraising Events Our fundraising programme started in May 2024 with a gin tasting event followed by the Village Plant Sale which donated over £1,600 to the hall. Our thanks going to the Community Gardening Group and Trustees who assisted with the sale and distribution of plants. Another successful Tipsy Trail followed in August that raised further funds for our charity. The Horticultural Show was also held in the hall in August and brought together all keen gardeners, young and old. December brought the Christmas Market and the Drama Group's Village Pantomime with 50% of the profits for 3 nights going to the Hall. Another very successful Bums Supper in January 2025 brought in significant funds as did the thisky tasting and cheese & wine nights. Hall Lets The nursery, who are our main support. continue to let the hall during school term time. The Mega Restoration Church meets every Sunday morning; Junior Drama and the Community Council are regular bookings with occasional other tK)okings including art and mindfulness classes. The following hall lets l events were also held: The Castlemilk Hall chaimian's 80th birthday Ceilidh in April. Wedding held in the hall in June. A birthday party in September. Castlemilk Hall hosted an 'Open Doors, event in September. Kids birthday parties in September, October and February. Antiques fair in October and December. Studio 32 concert in March. Castlemilk Hall Sustainability In 2023 our appointed Heritage Architect produced concept drawings for upgrades to the building and a Building Condition Inspection Report of the intemal and external condition of the Hall. Subsequently, a stonework surrfey, structural survey and a digital survey of the building has been completed. The output from the digital survey conducted in 2024 is a full set of accurate, digital engineering drawings of the hall - critical to our objectives of upgrading the hall as these will form the basis of all engineering submissions to Glasgow City Council Planning and Building Control departments. Most recently, a geothechnical survey was carried out to identify the cause of building settlement on the south side. This identified the root cause as issues with the current drainage system.
Annual Report & Financial Statements for the year ending 31 ¥ March 2025 Scottish Charrty No SC050278 Achievement & Performance cont'd Combined, these surdeys have resulted in the development of a long-term maintenance plan for the hall and have informed our priorities for urgent repairs to the building, the creation of a permanent accessible ramp, an accessible washroom and additional storage with possible remodelling of the kitchen. This work has also allowed us to develop our grant funding strategy for the short-to-medium term, and we are now working alongside an experienced team from Carmunnock to assist us in identifying appropriate funds and funders. Accessing funds had been extremely challenging in 2023 and 2024, however persistence has paid off and the committee has secured significant funds for our critical repairs and upgrade project as follows.. £71,117.62 from Glasgow City Heritsge for the roof, windows, stonework and structural improvements. £38,614 from LT Funding Ltd I Pattersons Quarrie8 for roof and dock tOW8r repairs. £5,000 from Levenseat Trust for stonework repairs. £11,106 from Grantscape for stonework repairs. £37,493 from FCC Communities Foundation for drainage upgrades. £25,000 from EB Scotland l Avondale Environmentsl for drainage upgrades. £4,991 from Linn Area Grant (May 2025) for Contributing Third Party Funding (CTP). £3,250 from Stsfford Trust for Contributing Third Party Funding (CTP). £1,961 for windows from Hortl and Community Gardening Total Fundlng Secured - £198,532.62 This work will be carried out in July, August and will complete in September. The committee are grateful to the above funding organisations for these significant contributions; all of which will secure the fabric of the building for many years to come. Health & Safety Health & Safety remains a key priority and our risk assessments have allowed us to develop and drive our health & safety action plans. The following are a summary of the work carried out: o Risk assessments reviewed in Sept 2024. o PAT testing of all portable electrical equipment carried out in February 2025. Gas appliances serqiced and safety checked in September 2024. o All firefighting appliances serVid and tested in August 2024. Monthly safety checks are carried out and the records are posted in the main entrance to the hall. Engagement with other community groups The village of Carmunnock has a number of organisations {Castlemilk Hall, Church, Recreation Club, Gala Committee, Horticultural Committee, Heritage Society) which are working co- operatively in producing Seasonal Community Events. such as the Camiunnock Easter and Christmas Festival and the Summer Gala which brings the whole village together. This engagement is reflected in the website carmunnock.org which was created to provide an insight into the range of village organisations and events.
Annual Report & Financial Statements for y8ar endng 31 * March 2025 Scottish Chanty No SC050278 Achievement & Performance cont'd Castlemilk Hall in Photos (Jur { huir 11 i)ne oj our ei*eiii.i ili¢ i d.%ilviiiilk Jiindmijiny Hall Pre .g<'hc)ol Nunery Aniiques l.'air Horiiculthml.Snclety E"i)enl
Annual Report & Financial St8temenls for t1 year ending 31 March 2025 Scottth Charrty No SC050278 Achievement & Performance cont'd WhAY fasling hundrai.ying Burn% Nixhi Sel Ilp Ilurnf Nixhi - Pipin¥ in ihe Huxxi.s C)pen Doors - Herilage Diiplay al I'.a.silemilk Hall Maln groups relylng on the Castlemllk Hall The Castlemilk Hall provides facilities (hall and equipment) for the following main beneficiaries: Cannunnock Pre-school Nursery - 5 days per week for pre•school children (for almost 50 years) htt '.11.carMUnno kn ml Camiunnock Community Drama & Youth Theatre Carmunnock Horticultural & Gardens Community Society htt s.Ilwwrf.kee scotlandbeautiful.or Icommunit -and- lacelits- nei urh odl nter-its- our-nei hbourhood12022*entrantslcarmunnock- horticultur&and-communit ardenin rou
Annual Report & Financial Statements for the year ending 31•1 March 2025 Scottish Chaiity No SC050278 Achievement & Performance cont'd Carmunnock Community Council htt s.'Ilcarmunnockcc.coml Carmunnock Heritage Society htt '.Ilv¥VM.carmunnock.coml Carmunnock Community Forum htt .'Ilcarmunnock.or Icomrnuni -forum Carmunnock community Christmas gatherings Social events for the community including - St. Andrews night, Bums night and other fundraising events. Local councillors, surgery venue (Linn Ward). Royal Mega Restoration Church. Future plans There are currently no permanent accessible facilities (ramp and washroom) for the Castlemilk Hall and we consider this to be a priority moving forward. This project has been delayed in order to complete the necessary pair works identified by the various structural surveys carried out in 2023 and 2024. Our SCIO status and recent positive experience of fund-raising should allow us to access more funds in 2025 and 2026 to enable this project. Repair works have been identified (roof, windows, stonework, timber treatment, structural improvements and drainage upgrades) and funding is now in place to complete these improvements in 2025. We are working closely with the Glasgow Council for Voluntary Services and the Scottish Council for Voluntary Organisations together with our appointed heritage accredited architect, grants team and fundraising team to deliver our 3-year Management Plan, Annual Maintenance Plan and a Replacement Policy for the Hall. It is expected this will support the sustainability of the hall and options for expansion that meet the needs of our wider, expanding community to ensure equality of access for all. The following summarises the focus areas for the charity for the next 3 years - Cary out urgent and recommended repair works as detailed in the condition sur¢ey and structural surveys. This work is currently in progress and will be complete by October 2025. Repair and upgrade the drainage system. This work is currently in progress and will be complete by October 2025. Implement the actions detailed in the accessibility audit. This will improve access for all hall users. Install an accessibility ramp and build a new accessible washroom. Build additional storage (to accommodate the nursery equipment and drama group equipment). Create a specific heritage area in the hall using one of the meeb'ng rooms. Upgrade the kitchen area. 10
Annual Report & Financial Statements for the year ending 314 March 2025 Scottish Charrty No SC050278 Achievement & Perforniance cont'd Additional information Castlemilk Hall SCIO has replaced Carmunnock Village Community Association (CVCA - also known as Castlemilk Hall Management Committee) as the legal entity that runs the affairs of the hall. The CVCA submitted the application to Register of Scotland to pass the title for the land and buildings to the Castlemilk Hall SCIO and this prOsS completed during the reporting period. The CVCA was closed in 2023 and all assets {18nd and buildings) and operations are now with Castlemilk Hall SCIO.
Annual Report & FInclaI Statements for year endirKJ 31• March 2(r25 ScottLsh Chanty No SC050278 Financial Review Statsment of Reserves Pollcy: The trustees believe that 6 months running costs are required to be held in reserve (£6,000). This is to cover insurances, heating, council fees etc. in the event that running costs increase (cost of living crisis) andlor hall hires are negativety impacted. Given the age of the building (built in 1893) the trustees believe that it is prudenl to reserve £3,000 to cover emergency maintenance. Detsils of any dgficlt: There a financial deficit this year, the Trustees will continue to monitor the balan and continue to fundraise for the Charity. This deficit is driven by the costs incurred by the building refurbishment project and includes £9,215.42 of costs as follows - architect fees, structural engineering fees (geotechnical survey) and timber treatment fees. £4,409.50 of these costs are recoverable in 2025 through committed grants. Detalls of Donated Facilfties & Servlces: The Charity beneffts from the time given by all the Trustees to the running of the Charty. Statsment of Trustees Responsibilities The member5 of the Charity must prepare financial statements which give sufficEnt detail to enable an appreciation of the transactions of the Chanty during the financial year. The members of the Charty are responsible for keeping proper accounting records which, on request, must refiect the financial position of the Charity at that time. This musl be done to ensure that the financial ststements comply with the Charrties and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006. They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention andlor detethon of fraud and other 1rregularrts. Approved by the Trustees and signed on their behalf by". hairperson Dated: 12
Annual Report & Finan(xal stsiwnents for the year orK1ing 3141 Marth 2025 Scottish Charity No SC050278 Recelpts & Payments Account Year Ended 31•1 March 2025 Not R•strlct•d Total Funds 2025 Total 2024 Donatlons Grants Receipts from FurKI Ralslry Actlvltles Other Charilable Acties 1,676.00 0.00 4,993.25 14,436.50 0.00 1.676.(X) 1.380.00 0.00 0.00 4,340.00 0.00 4.993.25 7.476.87 O.IXI 14.436.50 14.951.90 Total R•c•l)ts 21.105.75 0.00 21,105.75 28.148.77 Paym•nts Expen8es FuThl Rai8ing A11105 Expenses frcn Charltable Actmlies Independent Examlnatlon 1.478.15 27,421.52 250.00 1.478.15 2,913.07 0.00 27.421.52 29.811.40 0.00 250.00 250.00 Total Paym•nts 29,149.67 0.00 29,149.67 32,974.47 Nol ROlpl81(PaYrrts) Tran8fw b8t*en Fund5 18.043.92) 0.00 0.00 (8,043.92) {4.825.70) 8uWu•l(D•tklt) for Y•ar (8,043.92) 0.00 (8,043.92) 14,825.70) stst•mont of Balanc•• a• at 31 * March 2025 Un RMtrlctsd R••trlcl•d Total Fund• 2025 Total 2024 Balances at Start of Year SuTplusl(Deficit) for Year 20.648.69 (8,043.92) 0.00 20.648.69 25.474.39 0.00 (8.043.92) 14,825.071 Balances ai ErKI of Year 12,604.77 0.00 12.604.77 20,648.69 Other A•uts See note 6 2.025.799 Llabllltl•s No outslarKliJ Liabihiies Financial Statsments ap behalf by: Signed..... Treasurer- 13
Annual Report & Financial Stalements for the year ending 31 March 2025 Scottish Charty No SC050278 Notes to the Accounts 2025 2024 1. Grants Afchitectural Heritage 0.00 4,340.00 £0.00 £4,340.00 2. Income from Fundralslng Activlties Whisky Tath'ng & Cheese & Wne Events Plant Sale Tipsy Trail Bums Supper 24 Other Fundraising Income 0.00 0.00 0.00 0.00 4,993.25 1,760.68 1,308.19 2,140.00 2.268.00 0.00 £4,993.25 £7,476.87 3. Other Charftable Actlvltlas Hall Hire Nursery Youth Drdma Group Phat Class Karate Kim Flower Private Party Hires Other Depossts 11,550.00 435.00 0.00 0.00 636.50 1,815.00 0.00 11,910.00 325.00 0.00 250.00 155.00 567.50 1,744.40 £14,436.50 £14,951.90 4. Expenses from Fundralsing Activty Fundraising Expenses Tipsy Trail Bums Supper 4 1.478.15 0.00 0.00 594.41 1,086.36 1,232.30 £1,478.15 £2,913.07 S. Expenses from Charitable Activty Electricity & Gas Insurance Nursery Expenses Website & Computer Costs Other Expenses Hall Repalrs & Malntsnance Fire Maintenance Contract Pest Control Hall Cleaner & Cleaning Materials Glasgow City Council Bins WThndow Cleaner H811 Maintenance Garden Costs Hall Development Legal & Land Entry Charges Refund Committee Expenses (vouchersrtafpslkeys) 3,456.82 3,036.27 436.90 261.99 262.47 2,763.00 3.272.80 0.00 307.99 6.794.61 115.20 367.80 4.426.94 563.42 64.00 1.012.94 2,980.00 9,215.42 1,060.00 128.95 121.20 359.59 4,628.67 567.91 82.00 3,525.45 7,388.00 0.00 0.00 0.00 £27A21.O2 £29.811.40 14
Annual Report & Financial Statements for the year ending 31•1 March 2025 Scottish Charty No SC050278 Notss to the Accounts convd 6. Assets of Castlemllk Hall SCIO as at 31•t March 2023 Asset values are based on the insurance valuation as at the year end. Buildings Contents Slock 1,996,021 25,562 2,510 2.024,093 Painting of Village by Norman McLeod McDougall 1,706 Total Valua £2,026,799 7. Trustsa Romuneratlon and Related Party Transaction8 The Truslees did not receive any r8muneration or expenses during the year. 8. Nature & Purpose of Funds The statements of account for the year show the financial figures for the Charity. The dosing funds are all un-restricted funds being carried forward into the new financial year. The funds are currently held in two bank accounts as follows: Bank of Scolland Bank of Scolland Acc 00236938 Acc 26634569 3.733.44 8,871.33 Total Funds £12,604.77 15
Annual Report & Financial Statements for the year ending 31 It March 2025 Scottish Charrty No SCO50278 Independent Examinerfs Report on the Accounts Report to the trustees of Castlemilk Hall SCIO Registered charity number SC050278 On Ihe accounts of the chanty for the penod to 31sI March 2025 Set out on Pages 13 to 15 Respective re8pon6ibilities of trustees and examiner Th8 charity's trustees are responsible for the pparatIOn of the accounts in accordance with the temis of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts {Scotland) Regulations 2006. The chanty trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basls of Independent •xaminef8 Statement My examination is carri8d out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disdosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. Independent examinerf8 Statement In the course of my examination, no matter has come to my attention 1. which gives m8 reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of Ihe 2006 Ac£ounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper un(Jerstanding of the ac£ounls to be reached. Signed: Date: ............ Relevant professional qualification(8) or body: ACIE & Dip Business & Finance 16