Charity Reference SC023853 Falrburn Memorlal Hall Trust Recelpt & Payments Account For the Year to 318t October 2024
Falrburn Memorlal Hall Trust (SC0479201 Tru5te¢'s Anftyal R•porttsrthe year le6 31 Ortober 2024 Falrburn Memorial Hall Trust ISC047920) Twstee's Annual Report forthe yew ended 31.10.24 Charlty Name.. Fairburn Memorial Hall Trust Charity Number: SC047920 Bankers: Vlrgin Monev 15 Academy Street Inverftess IVI IJN Independent Examlner.. 3 Fodderty Way Dingwall IV15 9XB
Falrburn Memorlal Hall Trust {SC047920 Trustee's Annual Report for the year ered 31 Ortober 2024 Structure governance and management The charity Is constituted as a Scotlish Charitable Incorporated Organisaiion ISCIOI. The charity 15 Boverned by its artlcles of as50Clation with daily marnagement overseen by the hall rnanagement committee. Mernbèrsnrusrees arè elerted at each Annual General Meeting to serve for one year and on be re-elerted to serve in subsequent years. Objectlves and activitles The hall is managed io maintain a valuable communlty facillty for all members of the cornmurtity in and around Marybank, Fairbuin. Muirton, Moy, Arcan, Auttgowrie and Orrin5ide regardless of age, gender or religlous belief. to further theii education, hèalth and TecTeattonal needs. and to enhafite the quality Df life throughout the local area. The hall provides amenitles for old and youn& act4ve and lÈss actlve, in group activities or Private fundions such as funerals and weddings. It is also available for local fund raising activities lor the hall itself or for the support of local people. er the past year Fairburn Memori?1 Hall has been run in line with the Constitution for Ihe beneftt of thè ¢ommunity in Marybank. Fairburn, Muirton. Moy, Arcan. Aultgowrie and Orrinside. and the 5urroundln8 areas. The hall board meets regtslarly, m05t months and the minutes of those meetiny are available for everyone to read on request. The priorit1È5 for 2023124 were Identified as. People I Supporting each other and actively seeking new voluftteers wlth key ski115 needed to strengthen the board and volunteer in key role5 eg. Finance. organi5ational. 50¢131 media, running events and 8rant fvndlng applications. Heating l Heating system is not fit for purpose and is broken. Main focu5 been on project to fix and continue to monitor energy use and find ways to reduce it 3. Community | Look for volunteers to run social activities for the local community Customers I Continuè to provide 8ood custome¥ service Governance I Cfeation of FMH HandbooK Opeiations manual and capture know how. The committee has stabilised thowled8e and know-how this year. Thefe remains work to do to housekeep document lilin8 management (digital and physicall, d8ital and cyber security. Administrative burdens lor exi51ing volunteers have continued and it does Challenge atirarting new people. Special thanks and a¢knowledgement of efforts to the TreaSur Angle for 8ettln8 the Publlc Entertainment Li¢ence approved, happens every 3 years. The committee is actively seeklng more peoplè to join as volunteer members - nol onty foi Trusiees essential to make the hall cornmittee IBoard of TfLlSteesl quorum13 minimuml- members too. Getting involved as a member or 3 charity IrusiÈe is a great way to put your professional ski115 to use, to support your local community. It can also be a 8reat way to meet people and can also be a great way io learn and develop new Skills. The AGM FS open to all rnembers of the rnnItY. Volunteers can a150 come from outside ihe catchment area. In line with the constr(utton the committee may at any time appoint a non-member of the organisation to be a charity trustee OA the basis that helshe has specialist experience andlor skills which could be of assistarKe to the board.
Falrburn Memorlal Hall Trust (SC047920) TThste¥sATrr¥u#l Report for the year ended 31 Odober 2024 Following the free support from sinesS Energy ScotlaThJ tu help with reduciryenergy usage al the hall. the report reaffimied what was suspected that ihe he3tin8 systern 15 no longer workin8 and will need to bè replaced. A heatinE sub-committee was set up, and much thank5 and appreciation to Anne 8rilfett who has taken a lead on this project, supported by the vice-chair and the hall ¢ommitteÈ. One of the funding st35 applied for wa5 conditional on another that was rerykoved, so ch3n8e5 to the approach have been needed. The extsting sysieffl is goTrng to be tesied that upgrades will make a differencè, plus insulation 15 golng to be added this winter. This Pfojeci is on8oinR and welcomes volunteers to help delFver thls trltlcal project.. It was with much wit hall in Iier memory. ratilude the hall reteived a donatlon in memory o It was 4reed that the donation ¥Uld be used to help purchase Cliri5tmas118hts for the Wtth so few volunteeis comlng forward the capacity to lead on the running of cthnmunity events has been limited due to the t7eed to focus on the main piiorities and rote of the committee (to keep the hall open for usel. Thanks to Marda for leading on the Strathconon Cycle Ride. unfortunately it was cancelled this year due to the weather. Voluntèers to help run It going forward being asked. Thanks to Secretary Tere5a for leading on the retum of the Marybank Chrisima5 Fair on l December 2024. The hall WHI again be open for the community toiotn togethei on ihe &1 of the l ot January16-IOpml. Thank you to people in the community who have hped out at events, used the tsFI. Particularty David artd Evie who have both taken on tasks to help wlth the running of the hall and reduce expenditure. The Treasurer. supported by the thalr, has èlso taken on the main bookin8 aCtivitr"es, indudin8 commvniotions with thè bookers. Currently the fole profiles Ilo not renect this. A review of the Toles shoLSld be vndertakert with the new committee. BoDklngs The h311 continue5 to enjoy active use, wlth an increase in party bookin85 and sever31 p)p up woikshop Classes this year. The main hall is in use most evenings dur¢n8 the week. Various local 8roups are regulady uslnB the hall. Bowlin& Badminton, Gln8er Yo6a. Scottish Country Danclw Hielan Toe. The outrèach post office continues its servite on Tuesday afternoons. space is available on some days and the commttnity room Could with a14ttle TLC be attractive for use more. AChIements and performance l*lfith a reduced numbpi of cornmittee mefflbers thi5 year the Board has been stretched to it5 Ilmtt. The key achievèment5 this Year have been as follows.. Creat•on of FMH handboo( operation manual and a welcome pack lor new volunteers. Gaining forecast of energy costs and use. Heatin8 sub-committee is doing ane¥cellent job to keep adapting to challenges faced In changing fundlng streams, lack of sponse frorn suppliers and time constraints. Administrat#)n and runnin8 of the hall. Entertainment licence. keysafe and ccrv installed. The or8anisatlon of a Christmas Fair fundraiser, purchase ol new Christmas decorations and lights.
Falrburn Memorial Hall Trust {SCI)47920) Trusterfs Annual Report for the year ended 31 October 2024 AL*nm¥ledgementsiO hall staff and contrart¢Ms Thank you to our sell-employed conlr3ttors. Cleaner, Neitle and caretaker. Conrad for their Servi to ensure the hall run5 smoothly and Is clean for our users. Thanks to David Smiih for the grass cutting at the hall and for arrangin8 a Christmas tree. Thanks to Evie J8ck for or8anislng the purchase of new Christmas decorations and Ilghts. Board or Trustee membership Numbers contbnue to decline. The board continues to atthvely seek new members with skills that can strengthen the board and take on key role5, as well as ihose that can help deliver ideas and 5UPPOrt the team. The ¢uirent team continues to work well together, to continue the running of the hall. Gra1 and fvndlng The hall received a further grant from the Lo¢hltsichart Wind Fam Cornmunity Fund to be used to suppt)rt the local community. The tommittee aske(l EDF Renewables Colliemoille Community Fund if it could repurpose the underspend of the 2023 grant it had received for running community focus for lo¢al children and adults. It was agreed that the £1.720 could be repurposed, thou8h it has not been spent yet and may need to be relufned. Issues and ¢hallenges The numbe¥ of Trustees and board members has been steadily declTrnin8 over several years. This contlnves to put a huge pre55ure on individuals volunteering and is unsustainable. The costs a$50ciated with running the hall coniinue has steadied. The cost of ener8y is in the maln being used as expected. Ftnanclal Revtew The income of the hall remains healthv. Reserves remain healthy and their use is subjett to their condlttons of use and diglbility. 'At the time of the AGM Ihe 23124 accounts an independent audit has not been completed. Wè are expecting it in the comin8 weeks. Audited accounts will be submitted by the OSCR deadline of 31 Juty. Any additional syb5tantive information will be shared at a board meetin& open to all to read, and addedas a post-rneeting note to the AGM minutes. Priorities lor 2025 People l Attractlng volunteèrs to the Boaid to at minimum remain quotate. Review of rolei and tasks. Continue to update the haftdbook and vser guide to help with hand-over5 and sharing volunteering tasks. Look at digital and cyber seojrity needs as well as records file mana8ement. Heating and energy usa8e I Continue to progress the project to completion.
Falrburn Memorlal Hall Trust (SC047920) Truslee's Annual Reportfor the year ended 31 October 2024 Commvnily en8agement | Look for volunteers to help otheis with taklng on roles. Consideration of potential paid rnles in thp furuTe. It will be vital to work with others to enEa8e with the communfjty them. important when seeking to apply for fyndin8. Fairbum Memorial Hall Trust
Independent Ex•minerfs Report for the year ended 31 Ottober 1124 I report on the accounts of the tharity for the year ended 31st october 2024 which are setovt on paBes 7 to 11. Respedl¥e reSponbIlItIeS of Ttustees and examlner The Trustees are responsible for the preparatity) ol the accounts in accordance w¢th the terms of the Charities and Trustee Inve5trnent (Scotlandl Act 2(K15 and Charitles Accounts 1Scotlandl ReRulaiions 2CK)6 la5 aMeIed}. The Trustees consbdei that the audit requirement of Regulation I1) Idl of the 2006 Accounts Re8ulation5 does not apply. It 15 my re5ponslbllit¥ to exarnine the accounts as required undef section 4411) Icl of th? Act and to Slate whether particular matters have come to rny attention. 8a$15 01 lfidependent examlner's statement My examination is carried ¢ut in accordan with Regulatton 11 of the 2006 Accounts R4ul*ion5. An examination includes a revlew of the accountin8 records kept by the charity and a comparison of the accounts presentedwrth those records. 11 also include5 con5ideratlon of Jny unusual items or di5c105ures in the acroun15, and seeks eyplanatitins from the trusieesconcernin8 any such matter5. The proceduies undertaken do not provide811 ihe ev¢dencethat would be required in an aud1t, and consequently I do not express an audit opinion on the ¥iew 8s¥en by the accounts. Ind•pendont examlner's ststement In the course of my eKamin?lion, matter has ¢ome to my attentlon-. whlch gtves me rèasonable ¢au5e to belleve that In any material ie5pect the requirement5.' to keep accounting CordS in accordance with Section 44llllal ol the 2005 Acl and Regulaiion 4 01 ihe 21XJ6 Accounis Regulaiions 10 Pfepare accovnls which accord with accountlng re¢ord5 and o)mply with Regulation 9 ot the 2006 Accounts Regulations have not been met; or to which, in my opinion. att¢ntitsn should èe drawn in orde¥ to enable a proper understandin8 of the accounts 10 be reached. of Mackay & Co 3 Fodderty Way Oingwall IV15 9x8
Fiirburn Memorlal Hall Trust Receipts and Paymen¢ts Account for the year lo 31 Octob¢r 2024 ureStrICy3 Totsl 2024 T1 Re¢wo Gr4Lm frorn ThiSlTr%trli jije5 Iw(kme fn)Jn InsMIiM15 oihwihan I aTrJ lkjIn83 fniin hLy ihaTr land aNI bu111 Rent land buildin Tthal 52?7 5.075 29ts 2¢)0 977 9.383 17.016 %.5Ql 5.2?7 Pi'm¢nii ExprtLse4 r(bT fythi5ing GiliL'miil LiISLs- ¢XWlllilalill PUYrri dirLTiIy ¥L'lat eaTr1bleaL1IY1L 880 14.637 396 9.41U 10.289 19244 Pvrrh$es rd•ilw ioiisrt and Initsimtnr PUrnILe11I'f1LYJ ass¥1 rduiiM¥ In yroiccty lor IlnpnbvLlS 10 Tdat5 Toi*l 10.!89 1227 19244 TTin5ftts f¥nds 855 10 28)
Falrbmrn M¢morial Hall Trust Statement of B4tan¢¢s as at 31 Ociober 2024 Fthjibwln1 Fund5 Funds To¢al 2024 Total 2023 C5b Funds Ca4h and b¥Trk balin¢e ai.vart of y%r Sury)lu%JdL'fiEii fw¢?pis and paYm¢nL couni Ca&h and bank FK41anb&4 ai end i)fy 4321 855 5.17h 22.(115 fol 22.015 26.3J6 X54 27.1 28.563 2.0471 Ailets Hall 31 In6uranc¢ valuaiiun Conl¢nis- ai in5urnn¥¢ i-aluaiion Dthtors. hall let5 1,35(I.IMM 3(1.( I.350.¢) 30.0(K) I,J5Tr.IXM) tjablllll of rp1141 CowdnyAI tJ*b511d¢s IXytsi1s tv k r¢¢Un if ki
Fairburn Memorial Hall Trust Notes to the ALLounts Grants 2024 Unresiri¢ted Funds. 2024 2024 Total Funds 2023 Total Funds Funds Highland Courtcil Foundation Scotland Grdnt Lochruichan Wind Fann SSE ¥rani 5.?27 5.227 5,075 Totals 5.2?7 5.075 P4vmeiits relting to eb4ritable actlvliles 20?4 Unre&tri¢ted Funds 2024 Reslricied Funds 2024 Total 2023 Total Booking Clerk Wages C&rethker Wag&s Cleaner W#ges Hallmasier Bank charge5 Cleaning Computer SothvarelRepairs Cyelc eveni expenses FwKlraising Costs H¢ai & Light Hygiene Int>urance M&s¢ Marybank pla)yark Playpark repair% Professional Fee Repairs &. MaRnienance Refund of deposit Sthiionery supplie.s Tools &. FAJuipmeni Waste ¢ollecii¢)n 488 84h 1.727 3.390 1,755 239 16 185 1,669 2,156 846 47 334 300 47 334 31)0 2.122 234 1.722 1.450 3.558 5.680 234 1.722 1.450 234 1.631 204 880 lJ52 1,552 396 846 31M) 2.400 318 318 TOlS 10.292 5.227 15,518 19.?44 Breakdow of restricted futtd$ 2024 Foundation Scoiland 2024 Pedal 4 Scotland 1024 Lochluichart Wind Fam] Receipts Grdnts 5.227 Pyment$ Charitable aL'ti¥i¢ies
FAirburn Memorial Hall Trust Notes to the Accounts Purcba8es relallt)g to as8ei$ Purchase of fixed asseis Fee% relaiing io projects for Improvements. t( Sub-iottl Totsl paymeni% sury11DtrlctI before transfers 5.227 Tr8nqfer Surplu%.'Deficii 5,227 Breakdown of re8trActed funds ?024 SSE Plaark grani 2024 Total 20?3 Total period Rteelpis GranL8 5227 5.075 PvmeDts Charithblc Ylctivities Purcblses reiAtlng to aMel$ Pur¢ha%e ol. lixed F5 relating io proie¢L4 for improvemenL% 11 sut01 Total paynnts sU141Der1Clt before trnnsfers 5.227 5,075 Trdmsfer SurplusiDeficii 5.227 5.075 10
Fairburn Memorial Hall Trust Noie5 to ihe Accounts l. Fundrk15ing In¢omt Elpd5ttr Prof# re#llwd Summ¢T Aikity Strath¢iwn Cycle R¢ snnlChriSNnlS Fayre Ti)tslq 2. Crdltors 3. Delrtors Indudtd Sn h411 Itls 4. C'knln8 bank bal*th¢e .¥¥6 2UJ(J5 DqM)Sil AiLount ltydLllit ¢xaniinet 432 432 Tools &. Equlpmeknt S4m5ung Galax>' Tabk% HakigLTr h Soup pan5 14 7. Wlnd Farm Benefit Cr8lJt Unu%ol b..f fn)ii? ?1123 Granis awaTJ¢xl ID 11,'111,?3 35.433 41.100 Cardak¢T lT HL¥I lixhi 1.069 3,558 5,227 Tran%fLY io gertLTdl tiinds tundi clf 35.934 HeAling and P&¥mcffti.E mafJ¢ FLXQ ia Tariff IFiTI R¢n¢wable Hui Ini(111¢{ftHr1 5.080 427 1.2( ,633 4.1)47