2023-12-31-accounts

Datchworth Village Hall Management Committee Year End Accounts 1[st] Jan to 31[st] Dec 2023

Summary

The accounts have been independently reviewed. Full details of Income & Expenditure are attached and a brief summary appears below.

• The end of year financial statement shows income for the year of £48,875 and expenditure of £54,318 resulting in a deficit of £5,444.

• Closing bank balances total £30,792.21 as of 31[st] Dec 2023.

• Debtors totalled £3207 and creditors & returnable deposits were £2,861 and £414 respectively.

Income

Income from hall hire is up by just over £7500 due to an increase in regular bookings and the new hire rates that came into effect in October.

Donations and grants totalling £9884 were received including sums from Datchworth Village Fete, Datchworth Climate Action and a personal donation which has been set aside for the car park fund.

Expenditure

Fundraising costs totalled £1725 including entertainment and bar supplies. The income and sponsorship of events totalled £4300, making a net profit of £2575.

Contractors and utilities costs were slightly increased on last year and repairs and maintenance was slightly lower. Cleaning and general supplies increased as did our insurance. The combined total for postage, stationery, admin and miscellaneous costs remained the same and the sum of £55 was written off as a bad debt.

As noted in last year’s report, there had been no allowance for depreciation on capital expenditure for the previous several years. To rectify this, the sum of £15,688 has been deducted from this year’s accounts, leading to our current reported deficit of £5,444 for the year. It should be noted that this is a deduction for accounting purposes and does not represent expenditure in real terms.

Having reviewed our Finance policy, it was decided that going forwards the sum of £7500 will be held in reserve along with an annual sum of £1500 to be placed in a sinking fund for future capital expenditure.

We have also opened separate deposit accounts for future projects including resurfacing the car park (due to be completed this summer) and the installation of a new sound system.

Louisa Edwards

Treasurer

July 2024

Datchworth Village Hall Statement of Receipts and Payments for the Year Ended 31st December 2023 12 months to 31.12.23 12 months to 31.12.22 12 months to 31.12.21 Income 48,874.76 35.558.87 28.534.43 Expenditure 54,318.37 34,999.29 19,442.38 Excess (Deficit) of Income over expenditure for the Period {5,443.611 659.58 9.092.06 ExcesslDeficitl for the period Add blfvdd at Bank 15.443.611 54,047.22 559.58 53,487.64 9,092.05 44,395.59 Balance 48,603.61 54,047.22 53,487.64 Re resented 8 Current Accounts Deposit Accounls Less. ols cheques Plus.. ols income Reconciled wth Bank Statements Capital expenditure Less.. ols creditor5 Plus.. ols debtors 5.024.98 25,767.23 0.00 0.00 11.132.53 12,081.00 0.00 0.00 7,240.51 30,068.93 0.00 0.00 30,792.21 17.880.17 (2,861.06) 3.206.59 23,213.53 32,795.32 2,950.03 1.552.30 37,309.44 20,555.32 5.232.90 1,699.68 Less.. Retumable de 414.30 563.90 843.90 Balance 48,603.61 54,047.22 53,487.64 Treasurer.. Chaimian.. Date". Date.. TO THE COMMITTEE OF DATCHWORTH VILLAGE HALL: I have independently over- viewed the above statement of Receipts and Payments for the period ended 31.12.23 and the funds statement at that date. and confirm that they are in conformity with the books and records maintained on a receipts and payments basis by the committee. Independent Examiner- Date..

DATCHWORTH VILLAGE HALL INCOME AND EXPENDITURE 1 January to 31 December 2023 In¢ome Hall Hire De osit5 2023 33,764.12 150.00 2022 26,178.30 2021 11.447.43 Donations Gift Aid reclaimed Fund-raisin Grants 8,214.41 0.00 4,298.50 1,670.00 5,505.00 0.00 500.00 3,226.00 s.00 0.00 EHDC & Dal¢hworth magazine 16,906.93 Miscellaneous e.9. Bank interest. recharge or ulililie5, el¢. 777.73 149.57 175.07 Totsl Income Jan . Dec 48,874.76 35,558.87 28,634.43 endlture Cost of Fund-raisin events 1,978.96 0.00 0.00 Contractors.. 19,431.80 5.041.47 18,517.50 4,120.36 10,132.50 2,854.78 Returned deposits Re airs & Maintenance Cleanin Materials 7,002.01 1,382.43 7,727.03 1,207.60 2.892.78 1,375.76 Insurance Post, slaliona & other admin costs Mi5C IPRS Music Licence. elc Bad debts written off 1,923.69 1,539.98 274.72 55.00 1.586.41 1,278.17 524.72 37.50 1,245.81 321.47 604.28 15.00 reicalion of Ca ital IleTns 15,688.31 0.00 0.00 Totsl Ex end￿Ure Jan- Dec 64,318.37 34,999.29 19,442.38 Balance of Income over Expenditure lo dale Plus Brou ht Forward Bank Total Funds 5,443.611 54,047.22 48,603.61 559.58 53,487.64 54,047.22 9,092.05 44,395.59 63,487.64 Supported by: Bank CLJrrent accounls osil Accounts Cspilal Ex endilure laccumulalive less ols creditors Iu5 Ols debtors 5,024.98 25,767.23 17.880.17 2,861.061 3.206.59 49,017.91 1414.301 48,603.61 0.00 11.132.53 12,081.00 32,795.32 2,950.03 1,552.30 54,611.12 563.901 54,047.22 0.00 7,240.51 30,068.93 20,555.32 5,232.90 1.699.68 54.331.54 1843.901 63,487.64 O.OD Less Liability of Oulslanding Deposits TOTAL FUNDS AVAILABLE Cash at bank 30,792.21 23,213.53 37,309.44