## **Datchworth Village Hall Management Committee Year End Accounts 1[st] Jan to 31[st] Dec 2023** 

## **Summary** 

The accounts have been independently reviewed. Full details of Income & Expenditure are attached and a brief summary appears below. 

- The end of year financial statement shows income for the year of £48,875 and expenditure of £54,318 resulting in a deficit of £5,444. 

- Closing bank balances total £30,792.21 as of 31[st] Dec 2023. 

- Debtors totalled £3207 and creditors & returnable deposits were £2,861 and £414 respectively. 

## **Income** 

Income from hall hire is up by just over £7500 due to an increase in regular bookings and the new hire rates that came into effect in October. 

Donations and grants totalling £9884 were received including sums from Datchworth Village Fete, Datchworth Climate Action and a personal donation which has been set aside for the car park fund. 

## **Expenditure** 

Fundraising costs totalled £1725 including entertainment and bar supplies. The income and sponsorship of events totalled £4300, making a net profit of £2575. 

Contractors and utilities costs were slightly increased on last year and repairs and maintenance was slightly lower.  Cleaning and general supplies increased as did our insurance. The combined total for postage, stationery, admin and miscellaneous costs remained the same and the sum of £55 was written off as a bad debt. 

As noted in last year’s report, there had been no allowance for depreciation on capital expenditure for the previous several years. To rectify this, the sum of £15,688 has been deducted from this year’s accounts, leading to our current reported deficit of £5,444 for the year. It should be noted that this is a deduction for accounting purposes and does not represent expenditure in real terms. 

Having reviewed our Finance policy, it was decided that going forwards the sum of £7500 will be held in reserve along with an annual sum of £1500 to be placed in a sinking fund for future capital expenditure. 

We have also opened separate deposit accounts for future projects including resurfacing the car park (due to be completed this summer) and the installation of a new sound system. 

## **Louisa Edwards** 

**Treasurer** 

**July 2024** 



Datchworth Village Hall
Statement of Receipts and Payments for the Year Ended 31st December 2023
12 months to
31.12.23
12 months to
31.12.22
12 months to
31.12.21
Income
48,874.76
35.558.87
28.534.43
Expenditure
54,318.37
34,999.29
19,442.38
Excess (Deficit) of Income
over expenditure for the
Period
{5,443.611
659.58
9.092.06
ExcesslDeficitl for the period
Add blfvdd at Bank
15.443.611
54,047.22
559.58
53,487.64
9,092.05
44,395.59
Balance
48,603.61
54,047.22
53,487.64
Re
resented 8
Current Accounts
Deposit Accounls
Less. ols cheques
Plus.. ols income
Reconciled wth Bank
Statements
Capital expenditure
Less.. ols creditor5
Plus.. ols debtors
5.024.98
25,767.23
0.00
0.00
11.132.53
12,081.00
0.00
0.00
7,240.51
30,068.93
0.00
0.00
30,792.21
17.880.17
(2,861.06)
3.206.59
23,213.53
32,795.32
2,950.03
1.552.30
37,309.44
20,555.32
5.232.90
1,699.68
Less.. Retumable de
414.30
563.90
843.90
Balance
48,603.61
54,047.22
53,487.64
Treasurer..
Chaimian..
Date".
Date..
TO THE COMMITTEE OF DATCHWORTH VILLAGE HALL: I have independently over-
viewed the above statement of Receipts and Payments for the period ended 31.12.23
and the funds statement at that date. and confirm that they are in conformity with the
books and records maintained on a receipts and payments basis by the committee.
Independent Examiner-
Date..

DATCHWORTH VILLAGE HALL
INCOME AND EXPENDITURE 1 January to 31 December 2023
In¢ome
Hall Hire
De
osit5
2023
33,764.12
150.00
2022
26,178.30
2021
11.447.43
Donations
Gift Aid reclaimed
Fund-raisin
Grants
8,214.41
0.00
4,298.50
1,670.00
5,505.00
0.00
500.00
3,226.00
s.00
0.00
EHDC & Dal¢hworth magazine
16,906.93
Miscellaneous
e.9. Bank interest. recharge or ulililie5, el¢.
777.73
149.57
175.07
Totsl Income Jan . Dec
48,874.76
35,558.87
28,634.43
endlture
Cost of Fund-raisin
events
1,978.96
0.00
0.00
Contractors..
19,431.80
5.041.47
18,517.50
4,120.36
10,132.50
2,854.78
Returned deposits
Re
airs & Maintenance
Cleanin
Materials
7,002.01
1,382.43
7,727.03
1,207.60
2.892.78
1,375.76
Insurance
Post, slaliona
& other admin costs
Mi5C IPRS Music Licence. elc
Bad debts written off
1,923.69
1,539.98
274.72
55.00
1.586.41
1,278.17
524.72
37.50
1,245.81
321.47
604.28
15.00
reicalion of Ca
ital IleTns
15,688.31
0.00
0.00
Totsl Ex
end￿Ure Jan- Dec
64,318.37
34,999.29
19,442.38
Balance of Income over Expenditure lo dale
Plus Brou
ht Forward
Bank
Total Funds
5,443.611
54,047.22
48,603.61
559.58
53,487.64
54,047.22
9,092.05
44,395.59
63,487.64
Supported by:
Bank
CLJrrent accounls
osil Accounts
Cspilal Ex
endilure laccumulalive
less ols creditors
Iu5 Ols debtors
5,024.98
25,767.23
17.880.17
2,861.061
3.206.59
49,017.91
1414.301
48,603.61
0.00
11.132.53
12,081.00
32,795.32
2,950.03
1,552.30
54,611.12
563.901
54,047.22
0.00
7,240.51
30,068.93
20,555.32
5,232.90
1.699.68
54.331.54
1843.901
63,487.64
O.OD
Less Liability of Oulslanding Deposits
TOTAL FUNDS AVAILABLE
Cash at bank
30,792.21
23,213.53
37,309.44