REGISTERED CHARITY NUMBER: 301827
TRUSTEES' REPORT AND
FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
FOR
THE HYDE WAR MEMORIAL PARISH HALL
LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
THE HYDE WAR MEMORIAL PARISH HALL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
| Page | |||
|---|---|---|---|
| Trustees' Report | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 9 |
| Detailed Statement of Financial Activities | 10 |
THE HYDE WAR MEMORIAL PARISH HALL
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The object of the charity is the provision and maintenance of the Hyde Village Hall for the use of the inhabitants of the Parish of Hyde without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
Significant activities
Activities at the hall have largely recovered from the impact of Covid 19. Entertainment events were popular and fully subscribed. These included: A French Soirée, a talk by the author James Aldred on "Goshawk Summer", a folk/chamber music evening by Methera, a Safari Supper, a Jazz night and a "Strictly Basics" dancing masterclass.
A major project was undertaken to improve the accessibility to the hall for those with limited mobility and to completely reconfigure the toilet arrangements to include a fully accessible toilet and shower. Costing around £100k this work was undertaken with the help of major grants from Veolia, the Queen's Jubilee Fund, and the T H Russel Trust. The new facility was opened on 8 September 2023 on behalf of the Lord Lieutenant by Mrs Joan Ferrer JP DL.
As a consequence of applying for grants, all the hall's policies have been reviewed and updated, and the routine management of the hall has been revised through the introduction of a forward-looking business plan. This identifies anticipated income and costs for the years ahead. Entertainment events have now become seen as a revenue stream for the hall as well as an important contribution to the social life of the community.
The Frogham Fair continues to provide important income for the hall and local charities.
FINANCIAL REVIEW
Results
Despite the full resumption of activities during the year, we report a deficit of £5,150 this year, compared to a surplus of £13,509 in 2022. This is largely due to the ACCESSIBILITY PROJECT which cost more than the sum raised by the grants received, and reflects the ongoing investment made in the fabric of the hall by the trustees' from reserves built up over previous years.
At 31 December 2023, the charity had unrestricted funds available of £52,465 (2022 - £57,615).
Reserves policy
The reserves fund represents the unrestricted funds arising from past operating results.
The trustees have decided that the charity must hold reserves in order to address any property repairs or maintenance that may be required in the short or longer term.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is regulated by a trust deed dated 29th January 1986 following the building of a new hall and the acquisition of land from the former charity governed by a trust deed dated 23rd July 1938.
Trustees
Mrs P Skypala resigned as a trustee on 18 March 2023.
At the AGM Mrs Marie-Anne Richardson and Mrs Terri Mayes were re-elected as trustees.
Organisational structure
The charity is administered and managed by the Committee of Management.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
301827
Page 1
THE HYDE WAR MEMORIAL PARISH HALL
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
Principal address
Frogham Cross Frogham Fordingbridge Hampshire SP6 2HU
Trustees
D Morgan M Richardson T Mayes V Hollands J Arigho Mr A Briggs G Dawkins D Deacon L Nicholls C Owen N Owen P Skypala (resigned 18.3.2023)
Independent Examiner
Mr Jeremy Lawrence Hyde FCCA FCA LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
Approved by order of the board of trustees on 11 April 2024 and signed on its behalf by:
D Morgan - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HYDE WAR MEMORIAL PARISH HALL
Independent examiner's report to the trustees of The Hyde War Memorial Parish Hall
I report to the charity trustees on my examination of the accounts of The Hyde War Memorial Parish Hall (the Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Jeremy Lawrence Hyde FCCA FCA
LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
11 April 2024
Page 3
THE HYDE WAR MEMORIAL PARISH HALL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| 2023 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Other trading activities 2 132,705 Investment income 3 35 Total 132,740 EXPENDITURE ON Charitable activities General costs 137,890 NET INCOME/(EXPENDITURE) (5,150) RECONCILIATION OF FUNDS Total funds brought forward 57,615 TOTAL FUNDS CARRIED FORWARD 52,465 |
2022 Total funds £ 40,130 10 |
|---|---|
| 40,140 | |
| 26,631 | |
| 13,509 44,106 |
|
| 57,615 |
The notes form part of these financial statements
Page 4
THE HYDE WAR MEMORIAL PARISH HALL
BALANCE SHEET 31 DECEMBER 2023
| 2023 Unrestricted fund Notes £ CURRENT ASSETS Cash at bank 55,486 CREDITORS Amounts falling due within one year 6 (3,021) NET CURRENT ASSETS 52,465 TOTAL ASSETS LESS CURRENT LIABILITIES 52,465 NET ASSETS 52,465 FUNDS 7 Unrestricted funds 52,465 TOTAL FUNDS 52,465 |
2022 Total funds £ 57,615 - |
|---|---|
| 57,615 | |
| 57,615 | |
| 57,615 | |
| 57,615 | |
| 57,615 |
The financial statements were approved by the Board of Trustees and authorised for issue on 11 April 2024 and were signed on its behalf by:
D Morgan - Trustee
The notes form part of these financial statements
Page 5
THE HYDE WAR MEMORIAL PARISH HALL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
3.
| Frogham fair - entrance fees - stalls Grants Other income Income from social events Hire of hall & equipment INVESTMENT INCOME Deposit account interest |
2023 £ 6,140 11,291 98,155 1,813 5,053 10,253 132,705 2023 £ 35 |
2022 £ 10,989 12,571 - 3,459 1,660 11,451 |
|---|---|---|
| 40,130 | ||
| 2022 £ 10 |
INVESTMENT INCOME
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continued...
THE HYDE WAR MEMORIAL PARISH HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Other trading activities Investment income Total EXPENDITURE ON Charitable activities General costs NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 7. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
At 1.1.23 £ 57,615 57,615 Incoming resources £ 132,740 132,740 |
Unrestricted fund £ 40,130 10 40,140 26,631 13,509 44,106 57,615 2023 2022 £ £ 3,021 - Net movement At in funds 31.12.23 £ £ (5,150) 52,465 (5,150) 52,465 Resources Movement expended in funds £ £ (137,890) (5,150) (137,890) (5,150) |
|---|---|---|
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continued...
THE HYDE WAR MEMORIAL PARISH HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
7. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.1.22 | in funds | 31.12.22 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 44,106 |
13,509 | 57,615 |
| TOTAL FUNDS 44,106 |
13,509 | 57,615 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 40,140 |
(26,631) | 13,509 |
| TOTAL FUNDS 40,140 |
(26,631) | 13,509 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.1.22 | in funds | 31.12.23 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 44,106 | 8,359 | 52,465 |
| TOTAL FUNDS | 44,106 | 8,359 | 52,465 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 172,880 172,880 |
Resources Movement expended in funds £ £ (164,521) 8,359 (164,521) 8,359 |
Resources Movement expended in funds £ £ (164,521) 8,359 (164,521) 8,359 |
|---|---|---|---|
| 8,359 |
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continued...
THE HYDE WAR MEMORIAL PARISH HALL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023
8. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2023.
Page 9
THE HYDE WAR MEMORIAL PARISH HALL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023
| INCOME AND ENDOWMENTS Other trading activities Frogham fair - entrance fees - stalls Grants Other income Income from social events Hire of hall & equipment Investment income Deposit account interest Total incoming resources EXPENDITURE Charitable activities Water & sewerage Insurances Electricity Sundry expenses & office items Fair Building repairs and gardening ACCESSIBILITY PROJECT Cleaning Grants to institutions Support costs Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2023 £ 6,140 11,291 98,155 1,813 5,053 10,253 132,705 35 132,740 103 1,386 3,532 2,121 7,043 7,514 105,184 5,447 4,000 136,330 1,560 137,890 (5,150) |
2022 £ 10,989 12,571 - 3,459 1,660 11,451 |
|---|---|---|
| 40,130 10 |
||
| 40,140 86 1,134 1,506 1,718 9,105 1,708 - 5,280 5,380 |
||
| 25,917 714 |
||
| 26,631 | ||
| 13,509 |
This page does not form part of the statutory financial statements
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