**REGISTERED CHARITY NUMBER: 301827**
## **TRUSTEES' REPORT AND**
## **FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **FOR**
## **THE HYDE WAR MEMORIAL PARISH HALL**
LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
**THE HYDE WAR MEMORIAL PARISH HALL**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
|||**Page**||
|---|---|---|---|
|**Trustees' Report**|1|to|2|
|**Independent Examiner's Report**||3||
|**Statement of Financial Activities**||4||
|**Balance Sheet**||5||
|**Notes to the Financial Statements**|6|to|9|
|**Detailed Statement of Financial Activities**||10||
**THE HYDE WAR MEMORIAL PARISH HALL**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The object of the charity is the provision and maintenance of the Hyde Village Hall for the use of the inhabitants of the Parish of Hyde without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants.
## **Significant activities**
Activities at the hall have largely recovered from the impact of Covid 19. Entertainment events were popular and fully subscribed. These included: A French Soirée, a talk by the author James Aldred on "Goshawk Summer", a folk/chamber music evening by Methera, a Safari Supper, a Jazz night and a "Strictly Basics" dancing masterclass.
A major project was undertaken to improve the accessibility to the hall for those with limited mobility and to completely reconfigure the toilet arrangements to include a fully accessible toilet and shower. Costing around £100k this work was undertaken with the help of major grants from Veolia, the Queen's Jubilee Fund, and the T H Russel Trust. The new facility was opened on 8 September 2023 on behalf of the Lord Lieutenant by Mrs Joan Ferrer JP DL.
As a consequence of applying for grants, all the hall's policies have been reviewed and updated, and the routine management of the hall has been revised through the introduction of a forward-looking business plan. This identifies anticipated income and costs for the years ahead. Entertainment events have now become seen as a revenue stream for the hall as well as an important contribution to the social life of the community.
The Frogham Fair continues to provide important income for the hall and local charities.
## **FINANCIAL REVIEW**
## **Results**
Despite the full resumption of activities during the year, we report a deficit of £5,150 this year, compared to a surplus of £13,509 in 2022. This is largely due to the ACCESSIBILITY PROJECT which cost more than the sum raised by the grants received, and reflects the ongoing investment made in the fabric of the hall by the trustees' from reserves built up over previous years.
At 31 December 2023, the charity had unrestricted funds available of £52,465 (2022 - £57,615).
## **Reserves policy**
The reserves fund represents the unrestricted funds arising from past operating results.
The trustees have decided that the charity must hold reserves in order to address any property repairs or maintenance that may be required in the short or longer term.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is regulated by a trust deed dated 29th January 1986 following the building of a new hall and the acquisition of land from the former charity governed by a trust deed dated 23rd July 1938.
## **Trustees**
Mrs P Skypala resigned as a trustee on 18 March 2023.
At the AGM Mrs Marie-Anne Richardson and Mrs Terri Mayes were re-elected as trustees.
## **Organisational structure**
The charity is administered and managed by the Committee of Management.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
301827
Page 1
**THE HYDE WAR MEMORIAL PARISH HALL**
**TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023**
## **Principal address**
Frogham Cross Frogham Fordingbridge Hampshire SP6 2HU
## **Trustees**
D Morgan M Richardson T Mayes V Hollands J Arigho Mr A Briggs G Dawkins D Deacon L Nicholls C Owen N Owen P Skypala (resigned 18.3.2023)
## **Independent Examiner**
Mr Jeremy Lawrence Hyde FCCA FCA LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
Approved by order of the board of trustees on 11 April 2024 and signed on its behalf by:
D Morgan - Trustee
Page 2
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HYDE WAR MEMORIAL PARISH HALL**
## **Independent examiner's report to the trustees of The Hyde War Memorial Parish Hall**
I report to the charity trustees on my examination of the accounts of The Hyde War Memorial Parish Hall (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Jeremy Lawrence Hyde FCCA FCA
LEES Chartered Certified Accountants 18 Glasshouse Studios Fryern Court Road Fordingbridge Hampshire SP6 1QX
11 April 2024
Page 3
**THE HYDE WAR MEMORIAL PARISH HALL**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|2023
Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Other trading activities
2
132,705
Investment income
3
35
**Total**
132,740
**EXPENDITURE ON**
**Charitable activities**
General costs
137,890
**NET INCOME/(EXPENDITURE)**
(5,150)
**RECONCILIATION OF FUNDS**
Total funds brought forward
57,615
**TOTAL FUNDS CARRIED FORWARD**
52,465|2022
Total
funds
£
40,130
10|
|---|---|
||40,140|
||26,631|
||13,509
44,106|
||57,615|
The notes form part of these financial statements
Page 4
**THE HYDE WAR MEMORIAL PARISH HALL**
## **BALANCE SHEET 31 DECEMBER 2023**
|2023
Unrestricted
fund
Notes
£
**CURRENT ASSETS**
Cash at bank
55,486
**CREDITORS**
Amounts falling due within one year
6
(3,021)
**NET CURRENT ASSETS**
52,465
**TOTAL ASSETS LESS CURRENT LIABILITIES**
52,465
**NET ASSETS**
52,465
**FUNDS**
7
Unrestricted funds
52,465
**TOTAL FUNDS**
52,465|2022
Total
funds
£
57,615
-|
|---|---|
||57,615|
||57,615|
||57,615|
||57,615|
||57,615|
The financial statements were approved by the Board of Trustees and authorised for issue on 11 April 2024 and were signed on its behalf by:
D Morgan - Trustee
The notes form part of these financial statements
Page 5
**THE HYDE WAR MEMORIAL PARISH HALL**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **2. OTHER TRADING ACTIVITIES**
## **3.**
|Frogham fair - entrance fees
- stalls
Grants
Other income
Income from social events
Hire of hall & equipment
**INVESTMENT INCOME**
Deposit account interest|2023
£
6,140
11,291
98,155
1,813
5,053
10,253
132,705
2023
£
35|2022
£
10,989
12,571
-
3,459
1,660
11,451|
|---|---|---|
|||40,130|
|||2022
£
10|
## **INVESTMENT INCOME**
Page 6
continued...
**THE HYDE WAR MEMORIAL PARISH HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the year ended 31 December 2022.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**INCOME AND ENDOWMENTS FROM**
Other trading activities
Investment income
**Total**
**EXPENDITURE ON**
**Charitable activities**
General costs
**NET INCOME**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**6.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
**7.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
**TOTAL FUNDS**
Net movement in funds, included in the above are as follows:
**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.1.23
£
57,615
57,615
Incoming
resources
£
132,740
132,740|Unrestricted
fund
£
40,130
10
40,140
26,631
13,509
44,106
57,615
2023
2022
£
£
3,021
-
Net
movement
At
in funds
31.12.23
£
£
(5,150)
52,465
(5,150)
52,465
Resources
Movement
expended
in funds
£
£
(137,890)
(5,150)
(137,890)
(5,150)|
|---|---|---|
Page 7
continued...
**THE HYDE WAR MEMORIAL PARISH HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **7. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
||Net||
|---|---|---|
||movement|At|
|At 1.1.22|in funds|31.12.22|
|£|£|£|
|**Unrestricted funds**|||
|General fund
44,106|13,509|57,615|
|**TOTAL FUNDS**
44,106|13,509|57,615|
|Comparative net movement in funds, included in the above are as follows:|||
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|**Unrestricted funds**|||
|General fund
40,140|(26,631)|13,509|
|**TOTAL FUNDS**
40,140|(26,631)|13,509|
A current year 12 months and prior year 12 months combined position is as follows:
|||Net||
|---|---|---|---|
|||movement|At|
||At 1.1.22|in funds|31.12.23|
||£|£|£|
|**Unrestricted funds**||||
|General fund|44,106|8,359|52,465|
|**TOTAL FUNDS**|44,106|8,359|52,465|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
£
172,880
172,880|Resources
Movement
expended
in funds
£
£
(164,521)
8,359
(164,521)
8,359|Resources
Movement
expended
in funds
£
£
(164,521)
8,359
(164,521)
8,359|
|---|---|---|---|
||||8,359|
Page 8
continued...
**THE HYDE WAR MEMORIAL PARISH HALL**
## **NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2023**
## **8. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2023.
Page 9
**THE HYDE WAR MEMORIAL PARISH HALL**
## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023**
|**INCOME AND ENDOWMENTS**
**Other trading activities**
Frogham fair - entrance fees
- stalls
Grants
Other income
Income from social events
Hire of hall & equipment
**Investment income**
Deposit account interest
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Water & sewerage
Insurances
Electricity
Sundry expenses & office items
Fair
Building repairs and gardening
ACCESSIBILITY PROJECT
Cleaning
Grants to institutions
**Support costs**
**Governance costs**
Accountancy and legal fees
Total resources expended
**Net (expenditure)/income**|2023
£
6,140
11,291
98,155
1,813
5,053
10,253
132,705
35
132,740
103
1,386
3,532
2,121
7,043
7,514
105,184
5,447
4,000
136,330
1,560
137,890
(5,150)|2022
£
10,989
12,571
-
3,459
1,660
11,451|
|---|---|---|
|||40,130
10|
|||40,140
86
1,134
1,506
1,718
9,105
1,708
-
5,280
5,380|
|||25,917
714|
|||26,631|
|||13,509|
This page does not form part of the statutory financial statements
Page 10