2022-03-31-accounts - Port Talbot Harriers & Athletic Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees. Annual Report for the period Period start dale Period end date Ddl To 31 Yèar 2021 YÈar 2022 From 01 March Section A Reference and administration details Charity name PORT TALBOT HARRIERS Other names charity is known by Registered charity number (if any) 1190791 Charity's principal address Fenbrook Close, Baglan, Port Talbot, Neath Port Talbot Postcode SA12 7PA Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office lif any) Name of person lor body) entitled oint trustee ifan Bernard Henderson Chair Craig Williams David Kingsland Clare Sim Secretary Treasurer 01104121 29111121 Jane Harwood Martin Hines Amy Hines Kati Martin 01104121 29111121 Helen Griffilhs 01104121 29111121 10 Robert Keslin 01104121 29111121 Paul Rees 12 Christopher John Liane Thomas 29111121 3113122 13 14 Sharon David 29111121 3113122 15 James Lowery John Davies 29111121 3113122 16 29111121 3113122 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR March 2012

Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and management Deseription of the charity's trusts Constitution Type of governing document How the charity is constituted CIO Association Trustee selection methods Elected by Members Additional governance issues {Optional infomiation) You may choose to include additional information, where relevant, about.. policies and ProdureS adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works., relationship with any related parties., trustees, consideration of major risks and the system and ProdureS lo manage them. Section C Ob'ectives and activities The promotion of community participation across Neath Port Talbot in healthy activities that promote well-being, in particular by the provision of facilities and support for participation in running and triathlons. Summary of the objects of the charity set out in its governing document TAR March 2012

Summa of the main activities undertaken for the relation to these ob-ects. The trustees have complied with their duty to have due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. ublic benefit in Activity List 202112022 The club continued to provide a wide range of activity for its community throughout the year when allowed. Specific sessions included.. Coached Run Sessions- Tuesday & Thursday Coached Pool Sessions- Tuesday & Friday Zwift Online Cycle Sessions- Monday Summary ofthe main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) At appropriate times, the club hired the lakes at Glynnealh Lakes to provide swimming aCsS for members. Also, Cwrt Herbert Track was hired on a regular basis on Wednesday evenings. Given the national restrictions, we were unable to hold any events during the year. To engage members, we provided a wide range of challenges and virtual events to maintain motivation and support well being. Additional details of objectives and activities (Optional information) The trustees are grateful to those members who helped lo put the appropriate booking systems in place to enable us to be Track & Trace compliant and to all the coaches who supported members during the restricted club sessions. The club relies on a large number of volunteers. The trustees and officers ensure the smooth running of the club and a wide range of members provide the support network neSSary to manage our activities. At the heart of all we do are our dedicated and well qualified coaches who regulady give freely of their time and expertise. We continue to build our coaching team and the club, and the community, is indebted to them all. You may choose lo include further statements, where relevant, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012

Section D Achievements and performance Last year we suffered serious disruption from the consequences of the pandemic. This year we also faced disruptions, bul the club, like the world, began lo live with the restrictions and limilations. Our membership continued to grow back towards pre-pandemic levels and we were able to give members access to more activity. After a winter of severe restrictions in the early months of 2021, the UK started to open up again during the Spring of 2021 and we had a phased return to activity. Throughout this period, we supported and promoted the government advice and only returned lo club sessions when we were certain we Gould comply with all guidance. As restrictions were lifted, the trustees worked with national governing bodies to enable members to return to activity safely. A range of revised protocols were put in place and, having learned from previous such experiences, appropriate training spaceslvenues were chosen and evaluated. We used our social media channels to stay in regular contact with members to motivate them to stay active and support their well being. We worked with other running clubs to create a number of virtual inter-club relays that encouraged members to participate with solo, safe runs. With the financial uncertainties still surrounding hosting events, the trustees decided it was in the club's best interest to postpone planned events for another year. The vast majority of entrants to the TATA Sleelman Triathlon wished to be transferred to the 2022 event and the remainder were given refunds. With so few events guaranteed to take place, we created a number of virtual challengeslevents to support members and keep them motivated. In 2020, Garry Vaughan, one of our most talented and respected coaches passed away. During June 2021, in his memory and to provide funding for a memorial, Dean Johnson undertook an astonishing Everest Challenge. Over a period of 25 hours in the Afan Valley, he completed 64 laps of a mountain trail. In total, he covered 142 km {88 miles) with an elevation of 9275m - exedIng the height of Everest by more than 400m. He had a support crew of club members, family and friends and many of these also covered a considerable distance. It was a demonstration of the respect everyone had for Garry and what highly motivated members can accomplish when they work together. The club celebrated its centenary on 15, October 2021. One of the oldest sporting clubs in Wales, we successfully bid for a grant from the Lottery Heritage Fund to document our history. Our President, John Davies, undertook the mammoth task of writing a book spanning the period and we embarked on the challenge of bringing all the information together in a website. The book launch was held in Cwmavon Library in October 2021. The website is still under construction with a target launch date of the end of 2022 The autumn of 2021 and winter of 2022 saw the return of some cross country events and members were successful in representing the club once more. Summary ofthe main achievements of the charity during the year TAR March 2012

Section E Financial review The trustees have set a reserve of £25000 to cover club cores costs for two years and a safety net for event cancellation. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional infomiation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that thev have approved the trustees, report above. i¥1 oknd¢. F4D51B2FDFD74184A4.. Signed on behalf of the cha ity's trustees Signatu (s) Full nam (s) Position (eg Secretary, Chair, ètc) BERNARD HENDERSON CHAIR Date 14 November 2022 TAR March 2012

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name PORT TALBOT HARRIERS & ALTHLETIC CLUB members of On accounts for the year 31/03/2022 Charity no 1190491 ended (if any) Set out on pages 1 and 2 Receipts and payments Account (CC16a) (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		Date:	15.11.22


	LisaJenkins

	FCCA


	James & Uzzell, Axis 15, Axis Court, Mallard Way, Riverside Business Park,
	Swansea, SA7 0AJ

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

Oct 2018

IER

CHARITY COMM15510N roR INGLAND AND WALCS Port TallM)t Harriets & Athletic Club 1190491 Receipts and payments accounts CC16a For the period from 0110412021 3110312022 To Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds Last year tothe nearest to the r*are5t£ to the nearest £ to the nearest£ A1 Rteèipts E¥eDts Refunded Eventfees Memberships, swimming &WA Sponsorship Grants Other sales 2,765 4.805 6,536 160 12.129 11.3(Kl 14.700 Sub total(Gross income for AR) 33.478 44,778 26,981 A2 Asset and invèstment salès. Isèe tab181. Sub total 33A78 44.TT8 ,981 A3 Payments Event CosLS-Wirtual Hilly 5 Welwdsh Caste Relay & refund Tnathlon fees 6.039 2,159 4,401 2.314 354 2,698 282 100 year Anniversary emberships, swimming &WA welsh athleb ubhouse expenses Trainingl¢o¥¢hiNJ course Rent Insuran Accountancy Swmming Equipment & Office Supplies Website Design & Management 1,789 4,401 2.314 370 499 1.998 844 721 500 757 738 757 738 450 2.129 739 360 1,218 2.096 Sub total 17,469 7,630 25,099 6,661 A4 Asset and Investment purchases, (see table) Gazebo Sub total 18.833 26,463 6,661 Net of re¢eipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 14.645 3.670 18,315 20,320 37,320 51.965 37,824 56.139 17,504 37,824 4174 CCXX R1 ISSI 0311112022

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds Categories Details ko n•arost£ to n8arnst£ to n•ar•st £ B1 Cash funds Payp 19 51,945 4,174 Total Cash funds 51.965 4.174 $11 Unrestricted funds to nearestt Restricted funds to nearest£ Endowment funds to nearest È Details B2 Other monetary assets Futtdto whi¢h asset belon Details Costloptionall urrent valu lor1 B3 Inve$lmgnt assets Fund to which Current value Details Clubhouse C05t{optionall B4 Assets retained for the charity's own use UNRESTRICTED Fixtures & Filling$ UNRESTRICTED Fund 10 which relates Arnount du& When dug iortal Detalls B5 Liabilities Signed by one or two Iru:; behaw of all the trustees Date of roval 1gbsign•r code". 451>aAl&6F426AAB... Print Name BERNARD HENDERSON 14111122 CCXX R2 I Bemard Henderson 0311112022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

Please delete the words in the brackets if they do not apply.

Signed: Name: Relevant professional qualification(s) or body (if any): Address:		Date:	15.11.22


	LisaJenkins

	FCCA


	James & Uzzell, Axis 15, Axis Court, Mallard Way, Riverside Business Park,
	Swansea, SA7 0AJ

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

Oct 2018

IER