Trustees' Annual Report for the period
Period start date Period end date 21 July 2020 31 March 2021
From
To
Section A Reference and administration details
Charity name
PORT TALBOT HARRIERS & ATHLETIC CLUB
Other names charity is known by
Registered charity number (if any) 1190491
Charity's principal address Fenbrook Close, Baglan, Port Talbot, Neath Port Talbot
Postcode SA12 7PA
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Bernard Henderson Chair 21/07/20 – 31/03/21
2 Liane Thomas Secretary 21/07/20 – 31/03/21
3 David Kingsland Treasurer 21/07/20 – 31/03/21
4 Clare Sim 21/07/20 – 31/03/21
5 Jane Harwood 21/07/20 – 31/03/21
6 Martin Hines 21/07/20 – 31/03/21
7 Amy Hines 21/07/20 – 31/03/21
8 Kati Martin 21/07/20 – 31/03/21
9 Helen Griffiths 21/07/20 – 31/03/21
10 Robert Kestin 21/07/20 – 31/03/21
11 Paul Rees 21/07/20 – 31/03/21
12 Tanya Vaughan 21/07/20 – 30/11/20
13 Craig Williams 30/11/20 – 31/03/21
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers {Optional infom)ation) e of adviser Name Address Narng of chief exgculive or narngs of senior staff members (Optional Infoation) Section B Structure, overnance and mana ement Description of the charity's trusts ConstrLulion Type of governing document How the charity is constituted CIO Association Trustee selection methods Elected by members Additional governance i88ues (Optional infonnationl You may choose lo include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity's organisalional structure and any wider network with which Ihe chanty works., relationship with any related parties., Iruslees, consideration of major risks and the system and procedures lo manage them. Section C Ob"ectives and activities The promotion of community participation across Neath Port Talbol In healthy activities that promote welkbeing. In particular by the provision of faCIleS and support for parb"cipalion in running and lrialhlons. Summary of the objects of thg ¢hority set out in its governing document TAR Mar¢h 2012
The trustees have complied with their duty to have due regard to the commission's public benefrt guidance when exercising any powers or duties to which the guidance is relevant. Activity List 202012021 The club continued lo provide a wide range of activity for its community throughout the year when allowed. Specific sessions included: Coached Run Sessions - Tuesday & Thursday Coached Pool Sessions- Tuesday & Friday Coached Turbo Cycle Sessions- Wednesday. Summary of the rnain a¢tivities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) At approFffiate times. the dub hired the lakes al Gtynneath Lakes to provide swimming access for members. Also, Cwrt Herbert Track was hired on a regular basis on Wednesday evenings. Given the national restriclions. we were unable lo hold any events during the year. To engage members. we provided a we range of challenges and virtual events lo maintain motivation and support well being. We also insligaled an initiative to train 'mental health, first aiders to help members in difficu. Additional details of objèclives and activities {Optional infonnationl The trustees are grateful lo those members who helped to put the appropriate booking systems in place lo enable us to be Track & Trace compliant and to all the coaches who returned to support members during the restricted club sessions. The dub relies on a large number of volunteers. The trustees and oiTicers ensure the smooth running of the club and a wide range of members provide the support nemork necessary lo manage our activities. At the heart of all we do are our dedicated and well qualified coaches who regularly give freety of their time and expertise. We continue to build our coaching team and the club. and the community, is indebted to them all. You may ch¢)os• lo include further slalements, where relevant, about.. policy on granlmaking., policy programme related inveslmenl., contribution made by volunteers. The role and ressxt given to our coaches was brought into sharp focus on 26th October 2020 with the passing of Gary Vaughan. He was respected and loved by everybo(ty. A lalenled alhlete, he competed regulady {including a number of Ironman events) and supported everybody he encountered. He shared his love of sport through his coaching and he was al the heart of so much aclivity- His influence was enormous and his spirit will live on in the club. TAR Mar¢h 2012
Section D Achievements and performance Summary of the main achievements of the ¢harity during the year Memberships remained high al Ihe slart of 2020, however, as the end of our financial year 2019120 approached, we were all shocked to find ourselves encountering a major health crisis and serious disruption lo our activities because oflhe pandemic. To maximise member and community safety, the trustees decided lo slop group training sessions weeks prior to the official government lockdown. Our events are popular with members and our bcal community. They have also provided some funding. mainly through the support of local sponsors, and they have enabled us lo purchase some resources and maintain our very low membership fees. This supports our aim of making our activit5 as accessible as possible. After months of planning for the 2020 events, il was all brought lo a shuddering halt. The trustees and core volunteers within the club spent many hours trying to evaluate what was possible before we had to accept that we would have lo cancel all events for 2020. Oespite taking out event insurance. the terms did not cover the pandemic. This hil our finances badty but. fortunately. the vast majority of entrants to the TATA Sleelman wished lo be transferred lo the 2021 event. Their decision lo transfer places lessened the immediale financial impact but focu55ed the trustees. attention on restoring our finances Ihroughout Ihe year. We used our social media channels to stay in regular contact with members to molivale them lo slay active and support their well being. We worked wrth other running clubs lo create a number of virtual inter-club relays that encouraged members lo participate with solo, safe runs. Despite the hardship endured by many. we were enormously grateful for the response from members lo our appeals to participate in our lockdown challenges and raise funds for the NHS. In lolal. a sum of £1000 was passed to support local NHS services. Throughout the year, we supported and promoled the government advice and only returned lo dub sessions when we were certain we could compty with all guidance. As reslriclions were lrfted, the trustees worked with national goveming l)odies lo enable members to return to activity safely. A range of protocols were put in place and a number of new training spaces were found and evaluated. Recognition In October. the club recognised a number of members. Honorary Life PresidenL After significant service. Peter David accepted a new position of Honorary Life President. President John Davies became our new Presidenl as ward for his outstanding contribution. Life Memberships In recognition for having been selected for GB or Wales Paul Bennett Craig Dummer David Morgan Carl Singleton TAR Mar¢h 2012
Section E Financial review The trustees have set a reserve of £25000 to cover club cores costs for two years and a safety nel for evenl cancellalion. Brief ststement of the charity's policy on reserrfes Detsils of any funds materially in deficit Further financial review details (Optional inforniation} You may choose lo include additional information, where relevant about". the charity's principal sources of funds {including any fundraisingl., how expenditure has supported the key objectives of the charity., investment policy and objective5 including any ethical inveslmenl policy adopted. Grants received from Sport Wales limited the impact of the pandemic. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's tNstees Slgnature(s) Full name{s) Position (eg Secretary. Chair. ¢t¢) Bemard Henderson Chair Date 171912021 TAR Mar¢h 2012
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Port Talbot Harriers & Athletic Club 1190491
Receipts and payments accounts CC16a
For the period 21/07/2020 31/03/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Aquathlon/steelman/sprintrelay - - - -
port talbot half marathon/ hilly 5 2,765 - - 2,765
Memberships, swimming & WA 10,641 - - 10,641
Sponsorship 160 - - 160
Presentation - - - -
Grants 11,000 1,129 - 12,129
Other sales 1,286 - - 1,286
- - - -
Sub total (Gross income for
AR) [ 25,852 ] 1,129 - 26,981 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 25,852 1,129 - 26,981 -
A3 Payments
Aquathlon/steelman/sprintrelay 208 - - 208
port talbot half marathon/ hilly 5 74 - - 74
Memberships, swimming & WA 499 - - 499
welsh athletics 1,998 1,998
clubhouse expenses 844 844
Presentation - -
Training/coaching course 96 625 721
Rent - -
Insurance 739 - - 739
Accountancy 360 - - 360
swimming 1,218 - - 1,218
track session - - - -
welsh castles relay - - - -
- - - - -
Sub total [ 6,036 ] 625 - 6,661 -
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total [ - ] - - - -
Total payments 6,036 625 - 6,661 -
Net of receipts/(payments) 19,816 504 - 20,320 -
A5 Transfers between funds - - - -
A6 Cash funds last year end 17,504 - - 17,504 -
Cash funds this year end 37,320 504 - 37,824 -
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CCXX R1 accounts (SS)
07/01/2022
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Paypal Current Deposit Details Details Clubhouse Fixtures & Fittings Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 220 - 37,100 504 1 - 37,320 504 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - Fund to which asset belongs Cost (optional) UNRESTRICTED UNRESTRICTED - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name |
Endowment funds to nearest £ - - - |
|---|---|---|---|
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - - - Current value (optional) - - - - Current value (optional) - - - - - - - - When due (optional) Date of approval |
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
07/01/2022
2
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name PORT TALBOT HARRIERS & ATHLETIC CLUB members of On accounts for the 31/03/2021 Charity no 1190491 period ended (if any) Set out on pages 1 and 2 Receipts and Payments Account (CC16a) (remember to include the page numbers of additional sheets)
Report to the trustees/ members of
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/03/2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 11.10.21 Name: Lisa Williams Relevant professional FCCA qualification(s) or body (if any): Address: James & Uzzell, Axis 15, Axis Court, Mallard Way, Riverside Business Park, Swansea, SA7 0AJ
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER