## **Trustees' Annual Report for the period**
Period start date Period end date 21 July 2020 31 March 2021
**From**
**To**
## Section A Reference and administration details
**Charity name**
PORT TALBOT HARRIERS & ATHLETIC CLUB
**Other names charity is known by**
**Registered charity number (if any)** 1190491
**Charity's principal address** Fenbrook Close, Baglan, Port Talbot, Neath Port Talbot
**Postcode SA12 7PA**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Bernard Henderson Chair 21/07/20 – 31/03/21
2 Liane Thomas Secretary 21/07/20 – 31/03/21
3 David Kingsland Treasurer 21/07/20 – 31/03/21
4 Clare Sim 21/07/20 – 31/03/21
5 Jane Harwood 21/07/20 – 31/03/21
6 Martin Hines 21/07/20 – 31/03/21
7 Amy Hines 21/07/20 – 31/03/21
8 Kati Martin 21/07/20 – 31/03/21
9 Helen Griffiths 21/07/20 – 31/03/21
10 Robert Kestin 21/07/20 – 31/03/21
11 Paul Rees 21/07/20 – 31/03/21
12 Tanya Vaughan 21/07/20 – 30/11/20
13 Craig Williams 30/11/20 – 31/03/21
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
Names and addresses of advisers {Optional infom)ation)
e of adviser
Name
Address
Narng of chief exgculive or narngs of senior staff members (Optional Infoation)
Section B
Structure,
overnance and mana
ement
Description of the charity's trusts
ConstrLulion
Type of governing document
How the charity is constituted
CIO Association
Trustee selection methods
Elected by members
Additional governance i88ues (Optional infonnationl
You may choose lo include
additional information, where
relevant, about..
policies and procedures
adopted for the induction and
training of trustees.,
the charity's organisalional
structure and any wider
network with which Ihe chanty
works.,
relationship with any related
parties.,
Iruslees, consideration of
major risks and the system
and procedures lo manage
them.
Section C
Ob"ectives and activities
The promotion of community participation across Neath Port Talbol In healthy
activities that promote welkbeing. In particular by the provision of faCIleS and
support for parb"cipalion in running and lrialhlons.
Summary of the objects of thg
¢hority set out in its
governing document
TAR
Mar¢h 2012
The trustees have complied with their duty to have due regard to the
commission's public benefrt guidance when exercising any powers or
duties to which the guidance is relevant.
Activity List 202012021
The club continued lo provide a wide range of activity for its community
throughout the year when allowed. Specific sessions included:
Coached Run Sessions - Tuesday & Thursday
Coached Pool Sessions- Tuesday & Friday
Coached Turbo Cycle Sessions- Wednesday.
Summary of the rnain
a¢tivities undertaken for the
public benefit in relation to
these objects {include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)
At approFffiate times. the dub hired the lakes al Gtynneath Lakes to
provide swimming access for members. Also, Cwrt Herbert Track was
hired on a regular basis on Wednesday evenings.
Given the national restriclions. we were unable lo hold any events during
the year. To engage members. we provided a we range of challenges
and virtual events lo maintain motivation and support well being. We also
insligaled an initiative to train 'mental health, first aiders to help members
in difficu.
Additional details of objèclives and activities {Optional infonnationl
The trustees are grateful lo those members who helped to put the
appropriate booking systems in place lo enable us to be Track & Trace
compliant and to all the coaches who returned to support members
during the restricted club sessions.
The dub relies on a large number of volunteers. The trustees and oiTicers
ensure the smooth running of the club and a wide range of members
provide the support nemork necessary lo manage our activities. At the
heart of all we do are our dedicated and well qualified coaches who
regularly give freety of their time and expertise. We continue to build our
coaching team and the club. and the community, is indebted to them all.
You may ch¢)os• lo include
further slalements, where
relevant, about..
policy on granlmaking.,
policy programme related
inveslmenl.,
contribution made by
volunteers.
The role and ressxt given to our coaches was brought into sharp focus
on 26th October 2020 with the passing of Gary Vaughan. He was
respected and loved by everybo(ty. A lalenled alhlete, he competed
regulady {including a number of Ironman events) and supported
everybody he encountered. He shared his love of sport through his
coaching and he was al the heart of so much aclivity- His influence was
enormous and his spirit will live on in the club.
TAR
Mar¢h 2012
Section D
Achievements and performance
Summary of the main
achievements of the ¢harity
during the year
Memberships remained high al Ihe slart of 2020, however, as the end of
our financial year 2019120 approached, we were all shocked to find
ourselves encountering a major health crisis and serious disruption lo our
activities because oflhe pandemic. To maximise member and community
safety, the trustees decided lo slop group training sessions weeks
prior to the official government lockdown.
Our events are popular with members and our bcal community. They
have also provided some funding. mainly through the support of local
sponsors, and they have enabled us lo purchase some resources and
maintain our very low membership fees. This supports our aim of making
our activit5 as accessible as possible.
After months of planning for the 2020 events, il was all brought lo a
shuddering halt. The trustees and core volunteers within the club spent
many hours trying to evaluate what was possible before we had to accept
that we would have lo cancel all events for 2020. Oespite taking out
event insurance. the terms did not cover the pandemic. This hil our
finances badty but. fortunately. the vast majority of entrants to the TATA
Sleelman wished lo be transferred lo the 2021 event. Their decision lo
transfer places lessened the immediale financial impact but focu55ed the
trustees. attention on restoring our finances Ihroughout Ihe year.
We used our social media channels to stay in regular contact with
members to molivale them lo slay active and support their well being. We
worked wrth other running clubs lo create a number of virtual inter-club
relays that encouraged members lo participate with solo, safe runs.
Despite the hardship endured by many. we were enormously grateful for
the response from members lo our appeals to participate in our lockdown
challenges and raise funds for the NHS. In lolal. a sum of £1000 was
passed to support local NHS services.
Throughout the year, we supported and promoled the government advice
and only returned lo dub sessions when we were certain we could
compty with all guidance. As reslriclions were lrfted, the trustees worked
with national goveming l)odies lo enable members to return to activity
safely. A range of protocols were put in place and a number of new
training spaces were found and evaluated.
Recognition
In October. the club recognised a number of members.
Honorary Life PresidenL
After significant service. Peter David accepted a new position of
Honorary Life President.
President
John Davies became our new Presidenl as ward for his outstanding
contribution.
Life Memberships
In recognition for having been selected for GB or Wales
Paul Bennett
Craig Dummer
David Morgan
Carl Singleton
TAR
Mar¢h 2012
Section E
Financial review
The trustees have set a reserve of £25000 to cover club cores costs for
two years and a safety nel for evenl cancellalion.
Brief ststement of the
charity's policy on reserrfes
Detsils of any funds materially
in deficit
Further financial review details (Optional inforniation}
You may choose lo include
additional information, where
relevant about".
the charity's principal
sources of funds {including
any fundraisingl.,
how expenditure has
supported the key objectives
of the charity.,
investment policy and
objective5 including any
ethical inveslmenl policy
adopted.
Grants received from Sport Wales limited the impact of the pandemic.
Section F
Other optional information
Section G
Declaration
The trustees declare that they have approved the trustees, report above.
Signed on behalf of the charity's tNstees
Slgnature(s)
Full name{s)
Position (eg Secretary. Chair.
¢t¢)
Bemard Henderson
Chair
Date
171912021
TAR
Mar¢h 2012
**----- Start of picture text -----**
Port Talbot Harriers & Athletic Club 1190491
Receipts and payments accounts CC16a
For the period 21/07/2020 31/03/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Aquathlon/steelman/sprintrelay - - - -
port talbot half marathon/ hilly 5 2,765 - - 2,765
Memberships, swimming & WA 10,641 - - 10,641
Sponsorship 160 - - 160
Presentation - - - -
Grants 11,000 1,129 - 12,129
Other sales 1,286 - - 1,286
- - - -
Sub total (Gross income for
AR) [ 25,852 ] 1,129 - 26,981 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 25,852 1,129 - 26,981 -
A3 Payments
Aquathlon/steelman/sprintrelay 208 - - 208
port talbot half marathon/ hilly 5 74 - - 74
Memberships, swimming & WA 499 - - 499
welsh athletics 1,998 1,998
clubhouse expenses 844 844
Presentation - -
Training/coaching course 96 625 721
Rent - -
Insurance 739 - - 739
Accountancy 360 - - 360
swimming 1,218 - - 1,218
track session - - - -
welsh castles relay - - - -
- - - - -
Sub total [ 6,036 ] 625 - 6,661 -
A4 Asset and investment
purchases, (see table)
- - -
- - - -
Sub total [ - ] - - - -
Total payments 6,036 625 - 6,661 -
Net of receipts/(payments) 19,816 504 - 20,320 -
A5 Transfers between funds - - - -
A6 Cash funds last year end 17,504 - - 17,504 -
Cash funds this year end 37,320 504 - 37,824 -
**----- End of picture text -----**
CCXX R1 accounts (SS)
07/01/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Paypal
Current
Deposit
**Details**
**Details**
Clubhouse
Fixtures & Fittings
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**220**
**-**
**37,100**
**504**
**1**
**-**
**37,320**
**504**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
UNRESTRICTED
UNRESTRICTED
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval|
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
07/01/2022
2
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name PORT TALBOT HARRIERS & ATHLETIC CLUB **members of On accounts for the** 31/03/2021 **Charity no** 1190491 **period ended (if any) Set out on pages** 1 and 2 Receipts and Payments Account (CC16a) (remember to include the page numbers of additional sheets)
**Report to the trustees/ members of**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31/03/2021.
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 11.10.21 **Name:** Lisa Williams **Relevant professional** FCCA **qualification(s) or body (if any): Address:** James & Uzzell, Axis 15, Axis Court, Mallard Way, Riverside Business Park, Swansea, SA7 0AJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
**October 2018**
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**