2024-09-30-accounts - The Elgar Festival

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Trustees’ Annual Report for the period

From 01/04/2023 Period start date To 31/03/2024 Period end date

Charity name:The Elgar Festival

Charity registration number: 1186804

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	FOSTERING & PROMOTING THE EDUCATION AND ENJOYMENT OF THE LIFE & WORKS OF SIR EDWARD ELGAR;
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	ENGAGING IN FUNDRAISING THROUGHOUT THE YEAR TO SUPPORT A CALENDAR OF EVENTS AS WELL AS THOSE GOOD CAUSES WHICH FALL WITHIN THE REMIT OF THE ORGANISATION NETWORKING WITH EXISTING SIMILAR EVENTS AND TO FOSTER GOODWILL TOWARDS THE FESTIVAL AND TO CROSS PROMOTE SUCH EVENTS D) ENGAGING IN PROGRAMMES WHICH FALL WITHIN THE REMIT OF THE ORGANISATION WHICH ARE BOTH FUN AND DEVELOPMENTAL ENGAGING THE PUBLIC, IN PARTICULAR WITH YOUNG PEOPLE IN AREAS OF SOCIAL DEPRIVATION WHERE ENJOYMENT OF SUCH MATERIAL IS UNCOMMON OR DIFFICULT TO COME BY
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	ALL TRUSTEES HAVE UNDERTAKEN TO ADHERE TO THE GUIDANCE ISSUED BY THE CHARITY COMMISSION

Additional information (optional)

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SORP reference

Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	THE ELGAR FESTIVAL PROMOTED AND DELIVERED A PROGRAMME OF FESTIVAL EVENTS DURING LATE MAY AND EARLY JUNE 2023, PRESENTING TO THE GENERAL PUBLIC, AND THOSE TO WHOM ACCESS TO SUCH EVENTS MAY BE LIMITED, A SERIES OF LOW COST AND FREE EVENTS IN AND AROUND WORCESTER. THESE INCLUDED CONCERTS, RECITALS, LECTURES AND EXHIBITIONS.

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Achievements against Para 1.41 objectives set

Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	THE CHARITY HAD £24,906 AT THE END OF THE FINANCIAL YEAR, WHICH AMOUNTED TO AROUND 25% OF ANNUAL TURNOVER, MORE THAN IN PREVIOUS YEARS.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	THE CHARITY DOES NOT HOLD ANY SPECIFIC RESERVES BUT AIMS TO HAVE A BALANCE OF 10% OF TURNOVER AT THE END OF THE FINANCIAL YEAR.
Amount of reserves held	Para 1.22	NONE
Reasons for holding zero reserves	Para 1.22	THE CHARITY IS RELATIVELY NEW AND IS STILL ESTABLISHING ITSELF. IT AIMS TO GRADUALLY BUILD UP THE BALANCE HELD AT THE END OF EACH FINANCIAL YEAR. IT IS FUNDED MAINLY BY GRANT INCOME, SO IF GRANTS FALL THEN PROGRAMMES ARE REDUCED, TO BALANCE THE BOOKS.
Details of fund materially in deficit	Para 1.24	NONE
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	THE LEVEL OF THE ARTS COUNCIL GRANT IS THE MAIN CONCERN. HOWEVER, PROGRAMMES CAN BE REDUCED TO MATCH INCOME SO THE CHARITY WILL ALWAYS BE A GOING CONCERN.

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The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	CONSTITUTION
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	UNINCORPORATED ASSOCIATION
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	TRUSTEES ARE APPOINTED BY ELECTION

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Policies and procedures adopted for the induction Para 1.51 and training of trustees

The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	THE ELGAR FESTIVAL
Other name the charity uses	NONE
Registered charity number	1186804
Charity’s principal address	6 CARRIAGE CLOSE ST JOHN’S WORCESTER WR2 6AE

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Adrian Stewart Gregson	Chair
	Anne Renshaw	Trustee

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Dates acted if not for whole year

Trustee name

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) STUART ROBERT FREED

Position (eg HON. SECRETARY Secretary, Chair, etc)

Date

ELGAR FESTIVAL

RECEIPTS AND PAYMENTS ACCOUNT 2023/24 RECEIPTS Grants - Local Authorities Private trusts / Foundations Arts Council Box Office Receipts Sale of programmes Miscellaneous income PAYMENTS Marketing and promotional Artistic and creative Venue hire Orchestra Music Scores Miscellaneous expenditure Excess of receipts over payments Balance brought forward at start of period Balance carried forward at 30th September 2024 STATEMENT OF ASSETS AND LIABILITIES Cash at Barclays Bank	£ £ 11,000.00 40,900.00 31,914.00 12,526.70 433.00 5,069.45 101,843.15 (15,843.33) (15,792.53) (13,548.60) (35,266.00) (225.50) (12,425.48) (93,101.44) 8,741.71 16,164.34 24,906.05 £ 24,906.05 Year ended 30th September 2024 As at 30th Sept 2024	£ 14,550.00 39,371.97 44,231.00 13,447.39 1,462.21 43.95 113,106.52 (14,790.89) (19,613.39) (6,474.92) (52,946.08) (4,003.83) (7,880.99) (105,710.10) 7,396.42 8,767.92 16,164.34 £ 16,164.34 Year ended 30th September 2023 As at 30th Sept 2023	*

ELGAR FESTIVAL			Analysis - income £ Grants - Local Authorities 14,550.00 Malvern Hills DC 39,371.97 Worcester City Council 44,231.00 13,447.39 1,462.21 Private Trusts / Foundations 43.95 The Rainbow Trust - grant 113,106.52 Alan Woodfield Charitable Trust Richard Cadbury Trust Bransford Trust - grant (14,790.89) The Rowlands Trust - grant (19,613.39) Elgar Society - grant (6,474.92) Lillie Johnson Trust - grant (52,946.08) Elgar Family Trust - grant (4,003.83) Eric Vincent Trust - grant (7,880.99) Elgar Wills Trust - grant (105,710.10) Art Council Grant 7,396.42 Arts Council Grant - 22/23 - tranch 3 Arts Council grant - 23/24 - first tranche 8,767.92 Box Office Receipts Paypal - Come and Play 0405 16,164.34 Donations - Come and Play Come and Sing - tickets etc cash Come and Sing - tickets Zettle Zettle takings 29/05 Paypal Bank deposit - Worcester - collection buckets etc Paypal - Come and Sing 2705 £ Cash - programmes and tickets * Worcester Theatres - tickets 16,164.34 Elgar Choral - tickets less donation less sale of programmes Sale of programmes Sale of programmes Miscellaneous income Client deposit - Worcester Lottery Donation - Bishop of Worcester From Paypal Other Worcester Theatres - tickets Wednesday 29th May* Elgar for Everyone Friday 31st May Lunch with Esther Abrami English Strings Club Elgar - Abrami Saturday 1st Jun Elgar Chorale Jenny Lind Singers Gala concert Club Elgar - Blue Enigma Sunday 2nd June Piano Quintet less 8% fee less box office charges less hall hire less piano hire Year ended 30th September 2023 As at 30th Sept 2023	£ (1,500.00) (90.00) (54.00) (270.00) (54.00) (390.00) (54.00) (1,396.00) (30.00) (300.00) (225.00) (429.60) (470.30) (98.40) (64.00) (810.00) (789.00) (250.00) (334.11) (3,750.00) (3,016.12) (200.00) (1,178.80) (90.00)
RECEIPTS AND PAYMENTS ACCOUNT 2023/24 RECEIPTS Grants - Local Authorities Private trusts / Foundations Arts Council Box Office Receipts Sale of programmes Miscellaneous income PAYMENTS Marketing and promotional Artistic and creative Venue hire Orchestra Music Scores Miscellaneous expenditure Excess of receipts over payments Balance brought forward at start of period Balance carried forward at 30th September 2024 STATEMENT OF ASSETS AND LIABILITIES Cash at Barclays Bank	£ 11,000.0 40,900.0 31,914.0 12,526.7 433.0 5,069.4 (15,843.33 (15,792.53 (13,548.60 (35,266.00 (225.50 (12,425.48 Year ended 2	£ 0 0 0 0 0 5 101,843.15 ) ) ) ) ) ) (93,101.44) 8,741.71 16,164.34 24,906.05 £ 24,906.05 30th September 024 As at 30th Sept 2024	£ 14,550.00 39,371.97 44,231.00 13,447.39 1,462.21 43.95 113,106.52 (14,790.89) (19,613.39) (6,474.92) (52,946.08) (4,003.83) (7,880.99) (105,710.10) 7,396.42 8,767.92 16,164.34 £ 16,164.34 Year ended 30th September 2023 As at 30th Sept 2023

				(15,843.33)
				(290.26) (180.00) (232.00) (240.00) (283.00) (322.00) (250.00) (56.25) (1,000.00) (80.00) (350.00) (580.00) (200.00) (690.00) (250.00) (580.00) (580.00) (309.62) (580.00) (4,500.00) (50.00) (580.00) (580.00) (350.00) (654.40) (2,025.00)

				(15,792.53)
				(4,254.60) (400.00) (200.00) (628.00) (80.00) (1,506.00) (2,004.00) (1,920.00) (2,556.00)
				(13,548.60)
				(400.00) (1,417.00) (22,746.00) (10,703.00)
				(35,266.00)
				(225.50) (10,120.76) (1,281.05) (250.88) (40.00) (250.00) (50.00) (240.41) (192.38)
				(12,425.48)
				(93,101.44)

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE

ELGAR FESTIVAL

I report to the trustees on my examination of the accounts of the Elgar Festival, Worcester for the year ended 30th September 2024.

Responsibilities and basis of the report

As trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissioners under section 145(5) (b) of the Act.

Independent Examiner’s Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:-

(i) accounting records were not kept in respect of the trustees as required by section 130 of the Act; or
(ii) the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jackie Reilly BSc CPFA Independent Examiner 8 Amid Road Canvey Island Essex SS8 8EB Date

ELGAR FESTIVAL

APPENDIX TO THE ANNUAL REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2024 - FINANCIAL REVIEW

The 2024 festival was held in early June, at the traditional time close to Elgar’s birthday.

The 2024 festival was supported by a grant from the Arts Council of £31,914 as well as Local Authority grants amounting to £11,000 and private income from trusts and foundations of £40,900. The festival is very appreciative of these grants and donations. Total income was £101,843, which includes sales of tickets and programmes.

The total cost of putting on the festival was £93,101, which includes artists, the orchestra, venue hire and other associated costs.

As at 30th September 2024 the festival had £24,906 in its current account at Barclays Bank.

Sue Wright BSc FCCA Treasurer 28th October 2024