## **Trustees’ Annual Report for the period** ## **From 01/04/2023 Period start date To 31/03/2024 Period end date** ## **Charity name:The Elgar Festival** ## **Charity registration number: 1186804** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**FOSTERING & PROMOTING THE**
**EDUCATION AND ENJOYMENT OF THE**
**LIFE & WORKS OF SIR EDWARD**
**ELGAR;**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**ENGAGING IN FUNDRAISING**
**THROUGHOUT THE YEAR TO SUPPORT**
**A CALENDAR OF EVENTS AS WELL AS**
**THOSE GOOD CAUSES WHICH FALL**
**WITHIN THE REMIT OF THE**
**ORGANISATION**
**NETWORKING WITH EXISTING SIMILAR**
**EVENTS AND TO FOSTER GOODWILL**
**TOWARDS THE FESTIVAL AND TO**
**CROSS PROMOTE SUCH EVENTS**
**D) ENGAGING IN PROGRAMMES WHICH**
**FALL WITHIN THE REMIT OF THE**
**ORGANISATION WHICH ARE BOTH FUN**
**AND DEVELOPMENTAL**
**ENGAGING THE PUBLIC, IN**
**PARTICULAR WITH YOUNG PEOPLE IN**
**AREAS OF SOCIAL DEPRIVATION**
**WHERE ENJOYMENT OF SUCH**
**MATERIAL IS UNCOMMON OR**
**DIFFICULT TO COME BY**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**ALL TRUSTEES HAVE UNDERTAKEN TO**
**ADHERE TO THE GUIDANCE ISSUED BY**
**THE CHARITY COMMISSION**| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**THE ELGAR FESTIVAL PROMOTED AND**
**DELIVERED A PROGRAMME OF**
**FESTIVAL EVENTS DURING LATE MAY**
**AND EARLY JUNE 2023, PRESENTING**
**TO THE GENERAL PUBLIC, AND THOSE**
**TO WHOM ACCESS TO SUCH EVENTS**
**MAY BE LIMITED, A SERIES OF LOW**
**COST AND FREE EVENTS IN AND**
**AROUND WORCESTER. THESE**
**INCLUDED CONCERTS, RECITALS,**
**LECTURES AND EXHIBITIONS.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set |Performance of fundraising
activities against objectives
set|Para 1.41|| |---|---|---| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**THE CHARITY HAD £24,906 AT THE END**
**OF THE FINANCIAL YEAR, WHICH**
**AMOUNTED TO AROUND 25% OF**
**ANNUAL TURNOVER, MORE THAN IN**
**PREVIOUS YEARS.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**THE CHARITY DOES NOT HOLD ANY**
**SPECIFIC RESERVES BUT AIMS TO**
**HAVE A BALANCE OF 10% OF**
**TURNOVER AT THE END OF THE**
**FINANCIAL YEAR.**| |Amount of reserves held|Para 1.22|**NONE**| |Reasons for holding zero
reserves|Para 1.22|**THE CHARITY IS RELATIVELY NEW AND**
**IS STILL ESTABLISHING ITSELF. IT**
**AIMS TO GRADUALLY BUILD UP THE**
**BALANCE HELD AT THE END OF EACH**
**FINANCIAL YEAR. IT IS FUNDED**
**MAINLY BY GRANT INCOME, SO IF**
**GRANTS FALL THEN PROGRAMMES**
**ARE REDUCED, TO BALANCE THE**
**BOOKS.**| |Details of fund materially in
deficit|Para 1.24|**NONE**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**THE LEVEL OF THE ARTS COUNCIL**
**GRANT IS THE MAIN CONCERN.**
**HOWEVER, PROGRAMMES CAN BE**
**REDUCED TO MATCH INCOME SO THE**
**CHARITY WILL ALWAYS BE A GOING**
**CONCERN.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**CONSTITUTION**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**UNINCORPORATED ASSOCIATION**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**TRUSTEES ARE APPOINTED BY**
**ELECTION**| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**THE ELGAR FESTIVAL**| |---|---| |Other name the charity uses|**NONE**| |Registered charity number|**1186804**| |Charity’s principal address|**6 CARRIAGE CLOSE**
**ST JOHN’S**
**WORCESTER**
**WR2 6AE**| ||| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Adrian Stewart
Gregson|Chair||| ||Anne Renshaw|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Dates acted if not for whole year** **Trustee name** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** STUART ROBERT FREED **Position (eg** HON. SECRETARY **Secretary, Chair, etc)** **Date** ## **ELGAR FESTIVAL** |**RECEIPTS AND PAYMENTS ACCOUNT**
**2023/24**
**RECEIPTS**
Grants - Local Authorities
Private trusts / Foundations
Arts Council
Box Office Receipts
Sale of programmes
Miscellaneous income
**PAYMENTS**
Marketing and promotional
Artistic and creative
Venue hire
Orchestra
Music Scores
Miscellaneous expenditure
Excess of receipts over payments
Balance brought forward at start of period
Balance carried forward at 30th September 2024
**STATEMENT OF ASSETS AND LIABILITIES**
Cash at Barclays Bank|**£**
**£**
11,000.00
40,900.00
31,914.00
12,526.70
433.00
5,069.45
101,843.15
(15,843.33)
(15,792.53)
(13,548.60)
(35,266.00)
(225.50)
(12,425.48)
(93,101.44)
8,741.71
16,164.34
**24,906.05**
**£**
**24,906.05**
**Year ended 30th September**
**2024**
**As at 30th Sept**
**2024**|**£**
14,550.00
39,371.97
44,231.00
13,447.39
1,462.21
43.95
113,106.52
(14,790.89)
(19,613.39)
(6,474.92)
(52,946.08)
(4,003.83)
(7,880.99)
(105,710.10)
7,396.42
8,767.92
**16,164.34**
**£**
**16,164.34**
**Year ended 30th September**
**2023**
**As at 30th Sept**
**2023**|*****| |---|---|---|---| ||||| ***** |**ELGAR FESTIVAL**|||**Analysis - income**
**£**
**Grants - Local Authorities**
14,550.00
Malvern Hills DC
39,371.97
Worcester City Council
44,231.00
13,447.39
1,462.21
**Private Trusts / Foundations**
43.95
The Rainbow Trust - grant
113,106.52
Alan Woodfield Charitable Trust
Richard Cadbury Trust
Bransford Trust - grant
(14,790.89)
The Rowlands Trust - grant
(19,613.39)
Elgar Society - grant
(6,474.92)
Lillie Johnson Trust - grant
(52,946.08)
Elgar Family Trust - grant
(4,003.83)
Eric Vincent Trust - grant
(7,880.99)
Elgar Wills Trust - grant
(105,710.10)
**Art Council Grant**
7,396.42
Arts Council Grant - 22/23 - tranch 3
Arts Council grant - 23/24 - first tranche
8,767.92
**Box Office Receipts**
Paypal - Come and Play 0405
**16,164.34**
Donations - Come and Play
Come and Sing - tickets etc cash
Come and Sing - tickets Zettle
Zettle takings 29/05
Paypal
Bank deposit - Worcester - collection buckets etc
Paypal - Come and Sing 2705
**£**
Cash - programmes and tickets
*****
Worcester Theatres - tickets
**16,164.34**
Elgar Choral - tickets less donation
less sale of programmes
**Sale of programmes**
Sale of programmes
**Miscellaneous income**
Client deposit - Worcester Lottery
Donation - Bishop of Worcester
From Paypal
Other
*****
**Worcester Theatres - tickets**
**Wednesday 29th May**
Elgar for Everyone
**Friday 31st May**
Lunch with Esther Abrami
English Strings
Club Elgar - Abrami
**Saturday 1st Jun**
Elgar Chorale
Jenny Lind Singers
Gala concert
Club Elgar - Blue Enigma
**Sunday 2nd June**
Piano Quintet
less 8% fee
less box office charges
less hall hire
less piano hire
**Year ended 30th September**
**2023**
**As at 30th Sept**
**2023**|**Analysis - expenditure**
**£**
**Marketing and promotional**
1,000.00
Tim Burton - editing
10,000.00
Laura Ingham - design
11,000.00
Wye Media - A5 flyers
Laura Ingham - design
Wye Media - A5 flyers - second batch
1,500.00
Laura Ingham - design
650.00
Wye Media - A5 flyers - Come and Play
500.00
Wye Media - DL leaflets - printing and delivery
22,000.00
Wye Media - A4 posters
4,000.00
Laura Ingham - design
5,000.00
What's On Worcestershire
500.00
Direct Publicity - leaflet distribution
1,000.00
Universal Display - foamex boards
750.00
Wye Media - vinyl banners
5,000.00
Wye Media - A4 flyers
40,900.00
Laura Ingham - design - programme and banners
Wye Media - programmes
Christopher Morley - Festival preview
4,915.00
Tim Burton - website
26,999.00
Kabbie Langford - public relations
31,914.00
Tim Burton - filming / recording
Kenneth Woods - Facebook ads
Archery Music Promotions
222.02
Laura Ingham - design - social media banners 25 festival
61.80
527.10
216.15
86.27
**Artistic and creative**
5.88
Michael Young - conductor - Come and Play
1,005.79
Corinne Skerrett - cello tutor - Come and Play
531.31
Michael Gibbs - horn tutor - Come and Play
574.90
Richard Laing - 2nd violin tutor - Come and Play
9,644.08
Zoe Beyers - Come and Play
84.40
Stephen Shellard - Come and Sing
(433.00)
12,526.70
Julian Lloyd Webber - lecture and presenting
Mark Hennessy - sound engineering
433.00
Joseph Hoskin - bass - Club Elgar 0106
Daniel King Smith - pianist - quintet concert 0206
Marcel Zidani - piano recital The Firs 2805
26.00
Vale Pianos
100.00
Jenny Lind Singers 0106
4,934.83
Carl Hill - viola - quintet concert 0206
8.62
Mike Escreet - bass - quintet concert 0207
5,069.45
Alex Voysey - Club Elgar 0106
Joely Koos - cello - quintet concert 0206
**101,843.15**
Kenneth Woods - stipend
English Music Festival
Zoe Beyers - quintet concert 0206
Suzanne Woods - quintet concert 0206
Nathan Thomas - drummer - Club Elgar 0106
Elgar Choral - tickets less donation
ESO - Esther Abrami - 3105
**Venue hire**
Worcester Cathedral hire - 23 festival
3,025.00
St Andrew's Methodist Church - hire - Come and Sing
St Martin's Church - Come and Play 0405 - hire
570.00
Museum of Royal Worcester - hall hire and refreshments 0206
1,003.00
St Martin in the Cornmarket - hire 0106
130.00
Guildhall hire 31/05 0106
Worcester Cathedral - hire 2905
380.00
Worcester Cathedral - hire 0106
540.00
Royal Porcelain Works - hall hire
4,656.00
200.00
**Orchestra**
620.00
Worcestershire Symphony Orchestra - concert 0106
11,124.00
ESO - relaxed concerts
(889.92)
ESO - gala concert 0106
(50.00)
ESO - string concert 3105
(400.00)
(140.00)
9,644.08
**Music Scores**
ESO - music hire
**Miscellaneous expenditure**
Sue Voysey - festival director - 2024 festival
Sue Voysey - festival director - 2025 festival
Unity Insurance Services
Companies House
Christina Timms - consultant - ACE appplication
Worcestershire Symphony Orchestra - timps hire
Bottles - wine - Guildhall
Other
Nicholas Freestone -Come and Sing
Dominic Lee -Come and Sing - travel|**£**
(1,500.00)
(90.00)
(54.00)
(270.00)
(54.00)
(390.00)
(54.00)
(1,396.00)
(30.00)
(300.00)
(225.00)
(429.60)
(470.30)
(98.40)
(64.00)
(810.00)
(789.00)
(250.00)
(334.11)
(3,750.00)
(3,016.12)
(200.00)
(1,178.80)
(90.00)| |---|---|---|---|---|---| |**RECEIPTS AND PAYMENTS ACCOUNT**
**2023/24**
**RECEIPTS**
Grants - Local Authorities
Private trusts / Foundations
Arts Council
Box Office Receipts
Sale of programmes
Miscellaneous income
**PAYMENTS**
Marketing and promotional
Artistic and creative
Venue hire
Orchestra
Music Scores
Miscellaneous expenditure
Excess of receipts over payments
Balance brought forward at start of period
Balance carried forward at 30th September 2024
**STATEMENT OF ASSETS AND LIABILITIES**
Cash at Barclays Bank|**£**
11,000.0
40,900.0
31,914.0
12,526.7
433.0
5,069.4
(15,843.33
(15,792.53
(13,548.60
(35,266.00
(225.50
(12,425.48
**Year ended**
**2**|**£**
0
0
0
0
0
5
101,843.15
)
)
)
)
)
)
(93,101.44)
8,741.71
16,164.34
**24,906.05**
**£**
**24,906.05**
**30th September**
**024**
**As at 30th Sept**
**2024**|**£**
14,550.00
39,371.97
44,231.00
13,447.39
1,462.21
43.95
113,106.52
(14,790.89)
(19,613.39)
(6,474.92)
(52,946.08)
(4,003.83)
(7,880.99)
(105,710.10)
7,396.42
8,767.92
**16,164.34**
**£**
**16,164.34**
**Year ended 30th September**
**2023**
**As at 30th Sept**
**2023**||| ||||||| ||||||(15,843.33)| ||||||(290.26)
(180.00)
(232.00)
(240.00)
(283.00)
(322.00)
(250.00)
(56.25)
(1,000.00)
(80.00)
(350.00)
(580.00)
(200.00)
(690.00)
(250.00)
(580.00)
(580.00)
(309.62)
(580.00)
(4,500.00)
(50.00)
(580.00)
(580.00)
(350.00)
(654.40)
(2,025.00)| ||||||| ||||||(15,792.53)| ||||||(4,254.60)
(400.00)
(200.00)
(628.00)
(80.00)
(1,506.00)
(2,004.00)
(1,920.00)
(2,556.00)| ||||||(13,548.60)| ||||||(400.00)
(1,417.00)
(22,746.00)
(10,703.00)| ||||||(35,266.00)| ||||||(225.50)
(10,120.76)
(1,281.05)
(250.88)
(40.00)
(250.00)
(50.00)
(240.41)
(192.38)| ||||||(12,425.48)| ||||||**(93,101.44)**| ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE** ## **ELGAR FESTIVAL** I report to the trustees on my examination of the accounts of the Elgar Festival, Worcester for the year ended 30th September 2024. ## **Responsibilities and basis of the report** As trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commissioners under section 145(5) (b) of the Act. ## **Independent Examiner’s Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:- - (i) accounting records were not kept in respect of the trustees as required by section 130 of the Act; or - (ii) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Jackie Reilly BSc CPFA Independent Examiner 8 Amid Road Canvey Island Essex SS8 8EB Date** ## **ELGAR FESTIVAL** ## **APPENDIX TO THE ANNUAL REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2024 - FINANCIAL REVIEW** The 2024 festival was held in early June, at the traditional time close to Elgar’s birthday. The 2024 festival was supported by a grant from the Arts Council of £31,914 as well as Local Authority grants amounting to £11,000 and private income from trusts and foundations of £40,900. The festival is very appreciative of these grants and donations. Total income was £101,843, which includes sales of tickets and programmes. The total cost of putting on the festival was £93,101, which includes artists, the orchestra, venue hire and other associated costs. As at 30th September 2024 the festival had £24,906 in its current account at Barclays Bank. Sue Wright BSc FCCA Treasurer 28th October 2024