2024-03-31-accounts

Hetton Colliery Railway 200 Trustees Annual Report and Statement of Financial Activities

For the year to 31[st] March 2024 Registered Charity: 1185060

: Charity name

Hetton Colliery Railway 200

: Other names charity is known by

HCR200

: Registered Charity number

1185060

Principal address :

ELCAP Brickgarth Easington Lane DH5 0LE

Trustees:

James Blackburn John Cook Vice-Chair Peter Collins Barry Curran Eric Fletcher Alan Jackson Secretary Shaun Newton Chair Stuart Porthouse Howard Stafford John Williams

Patrons:

Lord James Joicey Bridgit Phillipson MP Lord John Shipley OBE

Principal Contractors Gemma O’Brien Events & Project Officer

Bank

Natwest (Market Place, Durham, DH1 3NG)

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 1 of 6

1.1 Type of governing document Constitution adopted 22[nd] August 2019

1.2 How the charity is constituted

Charitable Incorporated Organisation (CIO)

1.3 Trustee selection methods

Usually at the AGM, however constitution allows Trustees to be appointed at General meetings in between AGM’s.

Section 2. Objects and activities

2.1 Charitable purposes

The object of the charity is to advance the education of the public in the history and heritage of Hetton Colliery Railway in particular but not exclusively through the provision of educational tours, talks and workshops.

2.2 Summary of the main activities in relation to these objects

In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustees’ meetings.

Section 3. Activities and performance

3.1 Summary of the main achievements of the charity during the financial period

The year of 2023 did not see any slowing down of the significant traction of the previous years that were in anticipation of the bicentenary flagship year of events, activities and initiatives.

As ever the work of the HCR200 project was overseen by a group of committed volunteers who served as Trustees and committee members which certainly helped raise the profile of Hetton, the Colliery Railway, the City of Sunderland and our place in world history.

A continued effort to include partners and organisations in the work was key, to network and to share the endeavours of the charity.

The work was maintained through the regular meetings of the trustees acting as the Finance and General Purposes’ Committee and also the various sub-committees which were updated to reflect the work going forward.

The various sub-committees continued to meet as and when necessary, whilst also using hybrid and virtual ways of working; feeding into the Finance and General Purposes Committee with their recommendations.

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 2 of 6

The work of each committee and area of work is summarised below:

Finance & General Purposes (Trustees)

• Continued to represent on Elemore Green Space Project and Stephenson Trail projects with Sunderland City Council

• Oversaw the whole project making strategic and financial decisions.

• Overseeing website and social media.

Lectures, Publications & Exhibitions

• Three new publications launched

• Prior publications continuing to be sold via events and eBay.

Education

• Community walks for the annual Heritage Open Days, incorporating Elemore Eco Park, ELCAP and Hetton Lyons Country Park

• In-house technology workshops with a STEM theme for several local primary schools.

• Community art workshops to create a community banner which is now permanently displayed at ELCAP.

Events

• Attendance at the 112[th] Durham “Big Meeting” including the parade both locally and in Durham City and official blessing of the Hetton Lyons Banner at Durham Cathedral.

• Series of film viewings of the commissioned “The Hetton Adventure- The Railway, Colliery and Community – 1822-2022 both locally and Sunderland and Newcastle City Centre.

• Bicentenary sculpture moved to Elemore Eco Park, along with the provision of historical images which were showcased at the launch event.

• Hetton Carnival with a heritage, arts and culture theme, as well as a focus on previous ways of living including recycling, reducing, making-do-and mend to reflect the current times of austerity.

Partnerships

• The adoption of a partnership committee to look at the wider needs of the local community in terms of heritage and culture; to strengthen small organisations and bring together expertise and enthusiasm. Initial projects potentially include the renovation of Nicholas Woods’ Tomb, and a heritage trail.

Technology

• The beginnings of a project to look at opportunities utilise additional technology to bring Hetton Colliery railway in a new way – potentially via virtual reality or similar to optimise opportunities for new audiences.

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 3 of 6

Public Benefit

The project has been designed to include a diverse offering; so that each element attracts a range of individuals. This approach enables us to reach a wide audience; and benefit a large number of people; from those with little or no knowledge of Hetton Colliery Railway to railway enthusiasts, to those with an interest mining, local and social history, and to raise the aspirations of local children and young people to reach their potential.

The local area suffers due to the community’s level of socio-economic circumstances so projects like Hetton Colliery Railway 200 are ever important in supporting local people to feel a sense of community and belonging.

Section 4. Financial Review

4.1 Brief statement of the charity’s policy on reserves

Following the Bicentenary celebrations of November 2022 all of our work is very much project based and this is reflected in the year end balance of £8984.33 all of which is restricted for the various ongoing projects all of which incorporate an element of core funding within the grant applications to support the ongoing work of the charity.

HCR200’s Reserves Policy states that reserves amounting to one-third of the Annual Unrestricted Expenditure should be held in reserve and this amount was met at the year end.

Section 6. Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature S. Newton A. T. Jackson Name Mr. S. Newton Mr. A. T. Jackson Position Chair Secretary Date 24/09/24 24/09/24

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 4 of 6

Section 6. Independent Examiner’s Report

	Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report Independent examiner's statement Signed: Name: Relevant professional qualification(s) or body (if any):	Charity Name Hetton Colliery Railway 200	Charity Name Hetton Colliery Railway 200	Charity Name Hetton Colliery Railway 200	Charity Name Hetton Colliery Railway 200
		31stMarch 2024	Charity no	1185060
		6 (remember to include the page numbers of additional sheets)
		• I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended31/03/2024. • As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). • I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 130 of the Act or • the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mrs. Hannah Reilly Date:12thSeptember 2024
				12thSeptember 2024
		Mrs. Hannah Reilly
	Address:	17, Houghton Rd., Hetton-le-Hole, Tyne & Wear, DH5 9PG
S	ection B Disclosure

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern

Give here brief details of any items that the examiner wishes to disclose .

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 5 of 6

HCR200

Total Receipts & Payments Account for the year ending 31/3/24

Total Receipts & Payments Account for the 31/3/24	year ending
Receipts Gifts & Donations Grants Sale of Publications Event income	2023-24 Unrestricted Restricted Total
	- - - 10,289.28 6,456.00 16,745.28 665.55 - 665.55 - - - 10,954.83 6,456.00 17,410.83 684.98 - 684.98 1,868.05 3,977.55 5,845.60 27.00 - 27.00 296.00 - 296.00 10,296.00 5,148.00 15,444.00 13,172.03 9,125.55 22,297.58
Total receipts Payments Cost of sales Event expenditure Bank charges Insurance and Licences Project Officer
Total payments
Net receipts / (payments) Transfer Balance brought forward	(2,217.20) (2,669.55) (4,886.75) - - -
	5,834.20 8,036.88 13,871.08
Balance carried forward Made up of: Current account Cash in hand	3,617.00 5,367.33 8,984.33
	8,859.33 125.00 8,984.33

Hetton Colliery Railway 200 Trustees’ Annual Report and Annual Accounts for year ended March 31[st] 2024 Page 6 of 6