2025-01-31-accounts - Hexham Abbey Festival Of The Arts

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Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	Trustees' Annual Report	for theperiod	for theperiod	for theperiod
From	Period start date			To	Period end date
	1	2	2024		31	1	2025

Section A Reference and administration details	Section A Reference and administration details
Charity name	Hexham Abbey Festival of the Arts

Other names charity is known by

Registered charity number (if any) 1184685

Charity's principal address Parish Centre Beaumont Street Hexham, Northumberland Postcode NE46 3NB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Charles Richard Snow	Trustee - Chair
Martin John Hughes	Trustee
Denis James McCaldin	Trustee
RoyDallison	Trustee
Caroline Jane Watson	Trustee	Appointed 18/12/2024
Ralph Frederick John Wrighton	Trustee	Appointed 18/12/2024

March 2012

TAR

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Trust Deed Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) By unanimous invitation from current trustees. Trustees are selected in Trustee selection methods order to maintain a skill set commensurate with delivering the aims and (eg. appointed by, elected by) objectives of the charity.

Additional governance issues (Optional information)

The Charity has made a major change to its governance structure by You may choose to include delegating its powers to three committees: a Festival committee, a Chorus additional information, where committee and a Finance committee, in accordance with section 14 of the relevant, about: Charity’s governing document.  policies and procedures The Finance committee, consisting of the Chair of Trustees, the Honorary adopted for the induction and Treasurer (not a Trustee), and one other person, oversees the day-to-day training of trustees; management of the Charity’s finances.  the charity’s organisational One of the events in the annual Festival includes a performance given by a number of singers known collectively as the Festival Chorus. All structure and any wider members of the Chorus are associate members of the Festival under the network with which the charity provisions of section 17 of the governing document. The Chorus works; committee is appointed by the associate members (ratified by the  relationship with any related Trustees), and will also include a Trustee. parties;

The Festival committee consists of all of the Trustees, with the addition of
trustees’ consideration of nominated individuals selected for their expertise in various areas, The major risks and the system Festival committee is responsible for the overall smooth running of the and procedures to manage Festival. them. These changes were agreed unanimously by the Trustees at their meeting of November 5[th] 2025

Section C Objectives and activities

March 2012

TAR

To encourage and promote amongst members of the public knowledge, understanding and appreciation of the arts, primarily but not exclusively, music. Summary of the objects of the charity set out in its governing document A Festival consisting of six highly successful and largely well-attended concerts was held, providing the opportunity for the general public the experience a variety of musical forms. The trustees have had regard to the guidance as set out in Charity Commission documents PB2 and PB3. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

March 2012

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Volunteers are fundamental to the smooth running of the Festival. The volunteers who are also members of the Festival committee assist with such matters as publicity, handling of IT issues, and general support for the Artistic Directors of the Festival throughout the planning stages of the Festival.

During the Festival itself, many volunteers are recruited to provide frontof-house services (stewarding, programme selling, etc.), and also assistance with behind-the-scenes activities such as staging, lighting and sound services.

You may choose to include further statements, where relevant, about:

Since stewarding is a specialised activity, involving as it does, detailed relevant, about: knowledge of the venue, and the Health and Safety and Safeguarding  policy on grantmaking; policies of the venue, all of the stewards recruited for help at the Festival are also regular volunteer stewards at Hexham Abbey. The same applies  policy programme related on the rare occasions when Festival events take place in venues other investment; than Hexham Abbey.

contribution made by volunteers.

Section D Achievements and performance

March 2012

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Section D Achievements and performance

A successful Festival was held between September 25[th] and 29[th] 2024, Summary of the main on the theme of “Ancient to Modern”, related to the 1350[th] anniversary of achievements of the charity the founding of Hexham Abbey by St. Wilfrid in 674AD. during the year The Festival opened with Festal Choral Evensong, sung by the combined choirs of Hexham Abbey.

Some 200 children from 7 local schools participated in a Schools event, which included learning and performing a new work composed by local musician, Fiona Lander. This resulted in the production of '1350', a composition in words and music telling the story of the history of the Abbey from its earliest time, in a thoroughly contemporary way. The work was then performed at a free event in front of a large audience of families and friends. Two concerts, one a jazz evening and another focussing on music from Latin America were held on the next two evenings, and a lunchtime concert was held to celebrate the first anniversary of the notorious felling of the sycamore tree on Hadrian’s Wall. This concert included a new work “Lament for the Tree” for solo ‘cello, and a poem by local poet Stan Beckensall on the same theme.

The contribution of the Festival Chorus consisted of a performance of Haydn’s ‘Creation’, which seemed appropriate for the theme of the Festival. The Festival concluded with the traditional candlelight concert, this year given by the a capella group The Marian Consort. Overall, audience numbers were perhaps a little disappointing, especially the Jazz evening, but the Classico Latino, Festival Chorus and candlelight concerts each attracted approximately 80% capacity.

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves A minimum of £5000 is held to prepare for a successful, and possibly more adventurous, Festival in future years. Details of any funds materially N/A in deficit Further financial review details (Optional information) The Charity’s principal sources of income are donations, ticket You may choose to include sales and subscriptions from associate members. Gift Aid also additional information, where provides a source of income based on associate members’ relevant about: subscriptions and other personal donations.  the charity’s principal The Charity does not invest. sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Charles Richard Snow Martin John Hughes Position (eg Secretary, Chair, etc) Trustee – Chair Date 14th November 2025 Trustee

March 2012

TAR

	Charity Name Hexham Abbey Festival of Music and Arts 1	Charity Name Hexham Abbey Festival of Music and Arts 1	Charity Name Hexham Abbey Festival of Music and Arts 1	No (if any) 184685	CC16a
	For the period from	Period start date 01/02/24	To	Period end date 31/01/25

Section A Receipts and payments
A1 Receipts Donations 9,262 Closure of HAFC Account 2,273 Ticket Sales 12,229 Bar Receipts 881 Fundraising 3,441 Membershipsubscriptions 4,260 Gift aid reclained 1,749 - 34,095 - - Sub total - Total receipts 34,095 A3 Payments Artists’ Fees 22,864 Advertising and Promotion 1,507 Venue Hire 4,249 Technical Equipment 820 Concert DayExpenses 68 Sundries 538 Donation – Tynedale Hospice at Home 241 - - Sub total 30,287 - - Sub total - Total payments 30,287 Net of receipts/(payments) 3,808 A5 Transfers between funds - A6 Cash funds last year end 9,380 Cash funds this year end 13,188 Unrestricted funds to the nearest £ *Sub total(Gross income for AR) A2 Asset and investment sales,* (see table). A4 Asset and investment purchases, (see table)		to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Restricted funds	to the nearest £ Endowment funds	Total funds to the nearest £ 9,262 2,273 12,229 881 3,441 4,260 1,749 - 34,095 - - - 34,095 22,864 1,507 4,249 820 68 538 241 - - 30,287 - - - 30,287 3,808 - 9,380 13,188	Last year to the nearest £
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				2,273
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				241	-
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				30,287	-

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		-	- - - -	3,808	-
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		-		9,380	-
		-		13,188	-

Section B Statement of assets and liabilities at the end of the period

Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees	Details Cash at Bank Details Details Details Details Signature *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ to nearest £ 13,188 - - - - - 13,188 - OK OK to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - - Print Name Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional)	to nearest £ Endowment funds
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			Date of approval

Registered Charity 1184685 HEXHAM ABBEY FESTIVAL OF ARTS INCOME AND EXPENDITURE ACCOUNT YEAR ENDED 31 JANUARY 2025 2025 2024 INCOME Donations Hexham Lbbey Festlval Chorus Ticket Sales Bar Receipts Fund Raising Subscriptions Gift Aid Tax Repayrnen¢ 9.262 2,273 12,229 881 3, 441 4,260 1,749 7.475 3.000 10,323 1, 801 £ 34 095 £ 22 599 EXPENDITURE Orchestra Musical Director and Repetiteur SoLoists/Individual Perf oimers Musical Groups and Agents Publicity Concert Day Expenses J¥V Hire HexhaTr Lbbey Hire 3,585 2, 486 2, 693 14, 100 1, 507 6B 820 4,249 2.455 2.615 3, 100 8,308 1,667 65 450 3,625 138 Donation Sundries Tynedale Hospice at Home 241 538 153 £ 30 287 £ 22,576 SURPLUS 3. 808 23 ACCUMULATED EUND AS AT 31 JAtIUARY 2024 9, 380 ACCUMULATED FUND AS AT 31 .TANUARY 2025 £ 13.188 REFRESENTED BY Bank Current A¢count £ 13, 188 £ 9,380 I have examinéd the above accounts and confirrn that they agree with the rècords of the Charity. David L Kilner Chartered Accountant 16 May 2025