|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|
|**From**|Period start date|||**To**|Period end date|||
||**1**|**2**|**2024**||**31**|**1**|**2025**|
|Section A Reference and administration details|Section A Reference and administration details|
|---|---|
|**Charity name**|**Hexham Abbey Festival of the Arts**|
**Other names charity is known by**
**Registered charity number (if any) 1184685**
**Charity's principal address Parish Centre Beaumont Street Hexham, Northumberland Postcode NE46 3NB**
## **Names of the charity trustees who manage the charity**
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12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Charles Richard
Snow|Trustee - Chair|||
||Martin John
Hughes|Trustee|||
||Denis James
McCaldin|Trustee|||
||RoyDallison|Trustee|||
||Caroline Jane
Watson|Trustee|Appointed 18/12/2024||
||Ralph Frederick
John Wrighton|Trustee|Appointed 18/12/2024||
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March **2012**
**TAR**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Type of adviser**|**Name**
**Address**|**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed Type of governing document (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) By unanimous invitation from current trustees. Trustees are selected in Trustee selection methods order to maintain a skill set commensurate with delivering the aims and (eg. appointed by, elected by) objectives of the charity.
## **Additional governance issues (Optional information)**
The Charity has made a major change to its governance structure by You **may choose** to include delegating its powers to three committees: a Festival committee, a Chorus additional information, where committee and a Finance committee, in accordance with section 14 of the relevant, about: Charity’s governing document. policies and procedures The Finance committee, consisting of the Chair of Trustees, the Honorary adopted for the induction and Treasurer (not a Trustee), and one other person, oversees the day-to-day training of trustees; management of the Charity’s finances. the charity’s organisational One of the events in the annual Festival includes a performance given by a number of singers known collectively as the Festival Chorus. All structure and any wider members of the Chorus are associate members of the Festival under the network with which the charity provisions of section 17 of the governing document. The Chorus works; committee is appointed by the associate members (ratified by the relationship with any related Trustees), and will also include a Trustee. parties;
- The Festival committee consists of all of the Trustees, with the addition of
- trustees’ consideration of nominated individuals selected for their expertise in various areas, The major risks and the system Festival committee is responsible for the overall smooth running of the and procedures to manage Festival. them. These changes were agreed unanimously by the Trustees at their meeting of November 5[th] 2025
## **Section C Objectives and activities**
March **2012**
**TAR**
2
To encourage and promote amongst members of the public knowledge, understanding and appreciation of the arts, primarily but not exclusively, music. **Summary of the objects of the charity set out in its governing document** A Festival consisting of six highly successful and largely well-attended concerts was held, providing the opportunity for the general public the experience a variety of musical forms. The trustees have had regard to the guidance as set out in Charity Commission documents PB2 and PB3. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
Volunteers are fundamental to the smooth running of the Festival. The volunteers who are also members of the Festival committee assist with such matters as publicity, handling of IT issues, and general support for the Artistic Directors of the Festival throughout the planning stages of the Festival.
During the Festival itself, many volunteers are recruited to provide frontof-house services (stewarding, programme selling, etc.), and also assistance with behind-the-scenes activities such as staging, lighting and sound services.
You **may choose** to include further statements, where relevant, about:
Since stewarding is a specialised activity, involving as it does, detailed relevant, about: knowledge of the venue, and the Health and Safety and Safeguarding policy on grantmaking; policies of the venue, all of the stewards recruited for help at the Festival are also regular volunteer stewards at Hexham Abbey. The same applies policy programme related on the rare occasions when Festival events take place in venues other investment; than Hexham Abbey.
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
A successful Festival was held between September 25[th] and 29[th] 2024, **Summary of the main** on the theme of “Ancient to Modern”, related to the 1350[th] anniversary of **achievements of the charity** the founding of Hexham Abbey by St. Wilfrid in 674AD. **during the year** The Festival opened with Festal Choral Evensong, sung by the combined choirs of Hexham Abbey.
Some 200 children from 7 local schools participated in a Schools event, which included learning and performing a new work composed by local musician, Fiona Lander. This resulted in the production of '1350', a composition in words and music telling the story of the history of the Abbey from its earliest time, in a thoroughly contemporary way. The work was then performed at a free event in front of a large audience of families and friends. Two concerts, one a jazz evening and another focussing on music from Latin America were held on the next two evenings, and a lunchtime concert was held to celebrate the first anniversary of the notorious felling of the sycamore tree on Hadrian’s Wall. This concert included a new work “Lament for the Tree” for solo ‘cello, and a poem by local poet Stan Beckensall on the same theme.
The contribution of the Festival Chorus consisted of a performance of Haydn’s ‘Creation’, which seemed appropriate for the theme of the Festival. The Festival concluded with the traditional candlelight concert, this year given by the a capella group The Marian Consort. Overall, audience numbers were perhaps a little disappointing, especially the Jazz evening, but the Classico Latino, Festival Chorus and candlelight concerts each attracted approximately 80% capacity.
March **2012**
**TAR**
5
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves A minimum of £5000 is held to prepare for a successful, and possibly more adventurous, Festival in future years. Details of any funds materially N/A in deficit Further financial review details (Optional information) The Charity’s principal sources of income are donations, ticket** You **may choose** to include **sales and subscriptions from associate members. Gift Aid also** additional information, where **provides a source of income based on associate members’** relevant about: **subscriptions and other personal donations.** the charity’s principal **The Charity does not invest.** sources of funds (including any fundraising); how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted.
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Charles Richard Snow Martin John Hughes Position (eg Secretary, Chair, etc) Trustee – Chair Date 14th November 2025 Trustee**
March **2012**
**TAR**
6
||**Charity Name**
**Hexham Abbey Festival of Music and Arts**
**1**|**Charity Name**
**Hexham Abbey Festival of Music and Arts**
**1**|**Charity Name**
**Hexham Abbey Festival of Music and Arts**
**1**|**No (if any)**
**184685**|**CC16a**|
|---|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/02/24|**To**
|Period end date
31/01/25||
|||||||
|**Section A Receipts and payments**||||||
|**A1 Receipts**
Donations
**9,262**
Closure of HAFC Account
**2,273**
Ticket Sales
**12,229**
Bar Receipts
**881**
Fundraising
**3,441**
Membershipsubscriptions
**4,260**
Gift aid reclained
**1,749**
**-**
**34,095**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 34,095**
**A3 Payments**
Artists’ Fees
**22,864**
Advertising and Promotion
**1,507**
Venue Hire
**4,249**
Technical Equipment
**820**
Concert DayExpenses
**68**
Sundries
**538**
Donation – Tynedale Hospice at Home
**241**
**-**
**-**
**_Sub total_ 30,287**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 30,287**
**_Net of receipts/(payments)_ 3,808**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**9,380**
**_Cash funds this year end_ 13,188**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**(Gross income for AR)
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**||**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**9,262**
**2,273**
**12,229**
**881**
**3,441**
**4,260**
**1,749**
**-**
**34,095**
**-**
**-**
**-**
**34,095**
**22,864**
**1,507**
**4,249**
**820**
**68**
**538**
**241**
**-**
**-**
**30,287**
**-**
**-**
**-**
**30,287**
**3,808**
**-**
**9,380**
**13,188**|**Last year**
**to the nearest £**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**9,262**|**-**|
|||||**2,273**||
|||||**12,229**|**-**|
|||||**881**|**-**|
|||||**3,441**|**-**|
|||||**4,260**|**-**|
|||||**1,749**|**-**|
|||||**-**|**-**|
|||||**34,095**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**|**-**|
|||||**-**|**-**|
|||||||
||||**-**|**34,095**|**-**|
|||||||
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**22,864**|**-**|
|||||**1,507**|**-**|
|||||**4,249**|**-**|
|||||**820**||
|||||**68**|**-**|
|||||**538**|**-**|
|||||**241**|**-**|
|||||**-**|**-**|
|||||**-**|**-**|
|||||**30,287**|**-**|
|||||||
||||**-**
**-**
**-**|**-**||
|||||**-**||
|||||**-**|**-**|
|||||||
||||**-**|**30,287**|**-**|
|||||||
|||**-**|**-**
**-**
**-**
**-**|**3,808**|**-**|
|||**-**||**-**|**-**|
|||**-**||**9,380**|**-**|
|||**-**||**13,188**|**-**|
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Cash at Bank
**Details**
**Details**
**Details**
**Details**
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**13,188**
**-**
**-**
**-**
**-**
**-**
**13,188**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**to nearest £**
**Endowment**
**funds**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
Registered Charity
1184685
HEXHAM ABBEY FESTIVAL OF ARTS
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31 JANUARY 2025
2025
2024
INCOME
Donations
Hexham Lbbey Festlval Chorus
Ticket Sales
Bar Receipts
Fund Raising
Subscriptions
Gift Aid Tax Repayrnen¢
9.262
2,273
12,229
881
3, 441
4,260
1,749
7.475
3.000
10,323
1, 801
£ 34 095
£ 22 599
EXPENDITURE
Orchestra
Musical Director and Repetiteur
SoLoists/Individual Perf oimers
Musical Groups and Agents
Publicity
Concert Day Expenses
J¥V Hire
HexhaTr Lbbey Hire
3,585
2, 486
2, 693
14, 100
1, 507
6B
820
4,249
2.455
2.615
3, 100
8,308
1,667
65
450
3,625
138
Donation
Sundries
Tynedale Hospice at Home
241
538
153
£ 30 287
£ 22,576
SURPLUS
3. 808
23
ACCUMULATED EUND AS AT 31 JAtIUARY 2024
9, 380
ACCUMULATED FUND AS AT 31 .TANUARY 2025
£ 13.188
REFRESENTED BY
Bank Current A¢count
£ 13, 188
£ 9,380
I have examinéd the above accounts and confirrn that
they agree with the rècords of the Charity.
David L Kilner
Chartered Accountant
16 May 2025