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2024-01-31-accounts

Trustees’ Annual Report for the period

From 01/02/2023 To 31/01/2024

Charity name: Hexham Abbey Festival of the Arts

Charity registration number: 1184685

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To encourage and promote amongst members
of the public knowledge, understanding and
apprecia�on of the arts, primarily but not
exclusively, music.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.		 Para 1.17 and
1.19		 A Fes�val consis�ng of six highly successful and
well-a ended concerts was held, providing the
opportunity for the general public the
experience a variety of musical forms.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The trustees have had regard to the guidance as
set out in Charity Commission documents PB2
and PB3.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 Ini�al planning for the Fes�val is in the hands of
the Ar�s�c co-Directors, both of whom are
Trustees. Logis�cal ma ers, including publicity,
applica�ons to suppor�ng organisa�ons, etc.
and detailed event management are the
responsibility of the Fes�val commi ee, all of
whose members are volunteers.

Volunteers also make a significant contribu�on to the Fes�val, both in terms of Front of House ac�vi�es (�cket/programme sellers, stewards, etc.) and set-up and clear-up for the concerts The management commi ee of the Fes�val Other consists of the trustees, and sundry other volunteers with specialist skills, such as marke�ng/promo�on and technical ability.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Six events were included in the Fes�val, held
from September 21stto September 24th2023.
‘A Peaceful World’- a youth singing project,
involving the par�cipa�on of approximately 200
young people from 8 local schools. Admission to
this event was free, but dona�ons were invited,
the proceeds of which were donated to a local
charity.
A concert by a leading ska-folk fusion band.
Piano recital by an amazingly gi9ed local young
pianist.
A concert by Classico La�no, a group ofering a
fresh perspec�ve on the music of La�n America,
combining classical and folk music from across
the region.
A performance of music by JSBach and GFHandel
given by the Hexham Abbey Fes�val Chorus and
Orchestra.
A Candlelight Concert by The Gesualdo Six,
performing music to celebrate the 400th
anniversary of the composer William Byrd.
In addi�on, the Fes�val programme included
two church services, a Choral Evensong and a
Choral Eucharist, led by the Choir of Hexham
Abbey.
The Fes�val welcomes many visitors to the town
of Hexham, thus benef?ng local businesses and
contribu�ng to the town’s aims in promo�ng
tourism.

Additional information (optional)

You may choose to include further statements where relevant about: Achievements against A successful fes�val was delivered. objectives set

Para 1.41

Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
ofthe period		 Para 1.21 Balance of >£8000 in Bank
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 To prepare for a successful, and possibly more
adventurous, Fes�val in future years
Amount of reservesheld Para 1.22 A minimum of £5000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Currently, there are no uncertain�es

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Dona�ons and �cket sales
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 Sustained poor a endance at Fes�val events.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed,royalcharter)		 Para 1.25 Trust Deed
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 By unanimous invita�on from current trustees.
Trustees are selected in order to maintain a skill
set commensurate with delivering the aims and
objec�ves of the charity.

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Hexham AbbeyFes�val of the Arts
Other name the charityuses None
Registered charitynumber 1184685
Charity’s principal address Parish Centre
Beaumont Street
Hexham
Northumberland
NE46 3NB

Names of the charity trustees who manage the charity

Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Charles Richard
Snow		 Trustee, Chair
Denis McCaldin Trustee
Martin John
Hughes		 Trustee
James Curtis Trustee Resigned 5 June 2023
RoyDallison Trustee Appointed 3 June 2023

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of
adviser
Name
Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Charles Richard Snow Martin John Hughes - Trustee Position (eg Secretary, Chairman Chair, etc) Date 6[th] November 2024

Charity Name No (if any)
Receipts andpayments accounts CC16a
For the period
from		 Period start date
01/02/23		 To Period end date
31/01/24
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest
£		 to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Personal donations 10,279 - - 10,279 -
Ticket Sales 11,557 - - 11,557 -
Bar sales 718 - - 718 -
Closure of HSBC account(charity245282) 45 - - 45 -
- - - -
- - - - -

Sub total(Gross income for AR)		 22,599 - - 22,599 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
**Total receipts ** 22,599 - - 22,599 -
A3 Payments
Artists’ Fees 15,960 - - 15,960 -
Advertising and Promotion 2,116 - - 2,116 -
Venue Hire 3,625 - - 3,625 -
Performing Rights Society 138 - - 138 -
Additional administrative expenses* 267 - - 267 -
Sundries** 515 - - 515 -
- - - - -
- - - - -
- - - - -
**Sub total ** 22,622 - - 22,622 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
**Total payments ** 22,622 - - 22,622 -
**Net of receipts/(payments) ** - 23 - - - 23 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 9,403 - - 9,403 -
**Cash funds this year end ** 9,380 - - 9,380 -

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds Cash at Bank 9,647 - -
- - -
- - -
Total cash funds 9,647 - -
(agree balances with receipts and payments
account(s))		 Agreement Error OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets None - - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets None - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the None - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities None -
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval