## **Trustees’ Annual Report for the period** ## **From 01/02/2023 To 31/01/2024** ## **Charity name: Hexham Abbey Festival of the Arts** ## **Charity registration number: 1184685** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To encourage and promote amongst members
of the public knowledge, understanding and
apprecia�on of the arts, primarily but not
exclusively, music.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identifiedinthe accounts.|Para 1.17 and
1.19|A Fes�val consis�ng of six highly successful and
well-a ended concerts was held, providing the
opportunity for the general public the
experience a variety of musical forms.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the guidance as
set out in Charity Commission documents PB2
and PB3.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Ini�al planning for the Fes�val is in the hands of
the Ar�s�c co-Directors, both of whom are
Trustees. Logis�cal ma ers, including publicity,
applica�ons to suppor�ng organisa�ons, etc.
and detailed event management are the
responsibility of the Fes�val commi ee, all of
whose members are volunteers.| Volunteers also make a significant contribu�on to the Fes�val, both in terms of Front of House ac�vi�es (�cket/programme sellers, stewards, etc.) and set-up and clear-up for the concerts The management commi ee of the Fes�val Other consists of the trustees, and sundry other volunteers with specialist skills, such as marke�ng/promo�on and technical ability. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Six events were included in the Fes�val, held
from September 21stto September 24th2023.
‘A Peaceful World’- a youth singing project,
involving the par�cipa�on of approximately 200
young people from 8 local schools. Admission to
this event was free, but dona�ons were invited,
the proceeds of which were donated to a local
charity.
A concert by a leading ska-folk fusion band.
Piano recital by an amazingly gi9ed local young
pianist.
A concert by Classico La�no, a group ofering a
fresh perspec�ve on the music of La�n America,
combining classical and folk music from across
the region.
A performance of music by JSBach and GFHandel
given by the Hexham Abbey Fes�val Chorus and
Orchestra.
A Candlelight Concert by The Gesualdo Six,
performing music to celebrate the 400th
anniversary of the composer William Byrd.
In addi�on, the Fes�val programme included
two church services, a Choral Evensong and a
Choral Eucharist, led by the Choir of Hexham
Abbey.
The Fes�val welcomes many visitors to the town
of Hexham, thus benef?ng local businesses and
contribu�ng to the town’s aims in promo�ng
tourism.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against A successful fes�val was delivered. objectives set Para 1.41 |||| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
ofthe period|Para 1.21|**Balance of >£8000 in Bank**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|To prepare for a successful, and possibly more
adventurous, Fes�val in future years| |Amount of reservesheld|Para 1.22|**A minimum of £5000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Currently, there are no uncertain�es| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Dona�ons and �cket sales| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Sustained poor a endance at Fes�val events.| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed,royalcharter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|By unanimous invita�on from current trustees.
Trustees are selected in order to maintain a skill
set commensurate with delivering the aims and
objec�ves of the charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Hexham AbbeyFes�val of the Arts| |---|---| |Other name the charityuses|None| |Registered charitynumber|1184685| |Charity’s principal address|Parish Centre
Beaumont Street
Hexham
Northumberland
NE46 3NB| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |Charles Richard
Snow|Trustee, Chair||| |Denis McCaldin|Trustee||| |Martin John
Hughes|Trustee||| |James Curtis|Trustee|Resigned 5 June 2023|| |RoyDallison|Trustee|Appointed 3 June 2023|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A|| |---|---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Charles Richard Snow Martin John Hughes - Trustee **Position (eg Secretary,** Chairman **Chair, etc) Date** 6[th] November 2024 ||||||||||||||||||||||||||||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||**Charity Name**|||||||||||||||||||||||**No (if any)**||||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||**Receipts andpayments accounts**||||||||||||||||||||||||||||||||||**CC16a**|||||| |||||||||**For the period**
**from**||||||||||Period start date
01/02/23||||||||**To**|||||Period end date
31/01/24||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |**Section A Receipts and**||||||||**payments**|||||||||||||||||||||||||||||||||||||||| |||||||||**Unrestricted**
**funds**||||||||||**Restricted**
**funds**||||||||**Endowment**
**funds**|||||||**Total funds**|||||||||**Last year**|||||| |||||||||**to the nearest**
**£**||||||||||**to the nearest**|**£**|||||||**to the nearest £**|||||||**to the nearest £**||||||||**to the nearest**||**£**||||| |**A1 Receipts**|||||||||||||||||||||||||||||||||||||||||||||||| |Personal donations|||||||||**10,279**||||||||||**-**|||||||**-**|||||||**10,279**||||||||||**-**||||| |Ticket Sales|||||||||**11,557**||||||||||**-**|||||||**-**|||||||**11,557**||||||||||**-**||||| |Bar sales||||||||||**718**|||||||||**-**|||||||**-**||||||||**718**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |Closure of HSBC||account(charity245282)||||||||**45**|||||||||**-**|||||||**-**||||||||**45**|||||||||**-**||||| ||||||||||||||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |
**_Sub total_**_(Gross income for AR)_|||||||||**22,599**||||||||||**-**|||||||**-**|||||||**22,599**||||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |**A2 Asset and**||**investment sales,**|||||||||||||||||||||||||||||||||||||||||||||| |**(see table).**|||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||**_Sub total_**|||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| |||**_Total receipts_ **|||||||**22,599**||||||||||**-**|||||||**-**|||||||**22,599**||||||||||**-**||||| |**A3 Payments**|||||||||||||||||||||||||||||||||||||||||||||||| |Artists’ Fees|||||||||**15,960**||||||||||**-**|||||||**-**|||||||**15,960**||||||||||**-**||||| |Advertising and Promotion|||||||||**2,116**||||||||||**-**|||||||**-**|||||||**2,116**||||||||||**-**||||| |Venue Hire|||||||||**3,625**||||||||||**-**|||||||**-**|||||||**3,625**||||||||||**-**||||| |Performing Rights Society||||||||||**138**|||||||||**-**|||||||**-**||||||||**138**|||||||||**-**||||| |Additional administrative expenses*||||||||||**267**|||||||||**-**|||||||**-**||||||||**267**|||||||||**-**||||| |Sundries**||||||||||**515**|||||||||**-**|||||||**-**||||||||**515**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| ||||**_Sub total_ **||||||**22,622**||||||||||**-**|||||||**-**|||||||**22,622**||||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |**A4 Asset and**||**investment**|||||||||||||||||||||||||||||||||||||||||||||| |**purchases, (see table)**|||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| ||||**_Sub total_ **|||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||| |||**_Total payments_ **|||||||**22,622**||||||||||**-**|||||||**-**|||||||**22,622**||||||||||**-**||||| ||||||||||||||||||||||||||||||||||||||||||||||||| ||**_Net of receipts/(payments)_ **||||||**-**|||**23**|||||||||**-**|||||||**-**||||||**-**||**23**|||||||||**-**||||| |**A5 Transfers between**|||**funds**|||||||**-**|||||||||**-**|||||||**-**||||||||**-**|||||||||**-**||||| |**A6 Cash funds last year end**|||||||||**9,403**||||||||||**-**|||||||**-**|||||||**9,403**||||||||||**-**||||| ||**_Cash funds this year end_ **||||||||**9,380**||||||||||**-**|||||||**-**|||||||**9,380**||||||||||**-**||||| ## **Section B Statement of assets and liabilities at the end of the period** |||||||||**Unrestricted**|||||||**Restricted**|**Restricted**|||||||||**Endowment**||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Categories**||**Details**||||||**funds**||||||||**funds**|||||||||**funds**||||| |||||||||**to nearest £**|||||||**to**|**nearest £**|||||||||**to nearest £**||||| |**B1 Cash funds**||Cash at Bank||||||**9,647**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||| |||**_Total cash funds_**||||||**9,647**||||||||**-**|||||||||**-**||||| |||(agree balances with receipts|and payments
account(s))|||Agreement Error|||||||OK|||||||||OK|||||||| |||||||||**Unrestricted**|||||||**Restricted**||||||||||**Endowment**||||| |||||||||**funds**||||||||**funds**|||||||||**funds**||||| ||**Details**|||||||**to nearest £**|||||||**to**|**nearest £**|||||||||**to nearest £**||||| ||||||||||||||||||||||||||||||| |**B2 Other monetary assets**||None||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**-**||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| ||**Details**|||||||**Fund to which**
**asset belongs**|||||||**Cost (optional)**||||||||||**Current value**
**(optional)**||||| |**B3 Investment assets**||None||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| ||**Details**|||||||**Fund to which**
**asset belongs**|||||||**Cost (optional)**||||||||||**Current value**
**(optional)**||||| |**B4 Assets retained for the**||None||||||||||||||**-**|||||||||**-**||||| |**charity’s own use**||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||**-**||||| ||||||||||||||||||||||||||||||| |||||||||**Fund to which**|||||||**Amount due**||||||||||**When due**||||| ||**Details**|||||||**liability relates**|||||||**(optional)**||||||||||**(optional)**||||| |**B5 Liabilities**||None||||||||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||| |||||||||||||||||**-**|||||||||||||| ||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||| |Signed by one or two trustees on
behalf of all the trustees||Signature||||||Print|||Name||||||||||||||Date of
approval||||| ||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||| |||||||||||||||||||||||||||||||