Trustees, Annual Report for the period Period start date Periocl end dale From 01 2024 31 03 2025 Section A Reference and administration details Charity name Kings Somborne Village Hall Other names charity is known by Registered charity number (if any> 1180268 Charity's principal address Kings Somborne Village Hall, Recreation Ground, Romsey Road, Kings Somborne, Hampshire. S020 6PP Names of the charity trustees who manage the charity Dates athd if not for whol ear Trust•• name Office (rf any) Name of person lor body) entitled toa oint trustee ifan lan Newnham Chair Trevor Ryan Jane Duncan Sarah Pennington Linda Aucock Treasurer Secretary Bookings Officer Invoicing Officer Somborne Sisterho(xl Kings Somborne Wl Parish Council lan Beacham Katie Grant Sombornes Preschool Eloise Monger Roger Stephens Somborne Players Badminton 10 11 12 13 14 15 16 17 18 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates actsd if not for whole year
Names and addresses of advlsers (Optional inforniatlony 8 of adviser Name Address Name of chief executive or names of senior staff members (Optional infoTmation) Section B Structure, governance and management Description of the charity's trusts Type of governing document CIO constitution (FOUNDATION type) How the charity is Constituted cio Trustee selection methods Officers are elected at the annual general meeting with the other trustees being nominated by local user organisations (plus co-optees as allowed in the goveming document). Additional governance issues (Optional information} The trustees delegate the management of the hall to a management committee consisting of the trustees plus other individuals with specific expertise plus others nominated by community groups. You may choose to include additional information, where relevant, about.. policies and procedures adopted for the induction and training of trustees., the charity s organisalional structure and any wider network WFth which the charity works; relationship with any related parties., trustees, consideration of major risks and the system and procedures to manage them. All new trustees are given an induction pack and are obliged to sign a statement lo the effect that they have read and understood their role and responsibilities. Every effort is made to ensure that local village organisations have representation on the committee. The parish Gouncil nominates one member of the committee. Fire, health and safely reviews are conducted periodically and discussed by the committee with a view to rectifying any shortcomings. Instructions for hall and equipment use are sent to all hirers, and published on the website and in the hall. Section C Ob'ectives and activities To further or benefit the inhabitants of Kings Somborne and surrounding areas. without distinction of sex, sexual orientation, race or of political, religious or ather opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objective of improving the conditions of life for the residents. Summary of the objects of the harity set out in its governlng document
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Manage all aspects of Kings Somborne Village Hall, in terms of usage, upkeep and dèvelopment. Additional details of objectives and activities {Optional information) You may choose to include further statements, where relevant, about: policy on grantmaking., policy programme related investment., contribution made by volunteers.
Section D Achievements and performance Summary of the main achievements of the charity during the year The hall continued to be well used by the community for activities such as badminton, yoga, pilates, dance and short mat bowls, and for group meetings such as the Parent & Toddler Group, Sombome Society, Sombome Sisterhood and Women's Institute. Hall bookings continued at a healthy level throughout the year. The Somborne Sessions live music events and Somborne Community Cinema film screenings have continued. Both of these are official fundraising bodies which raise money directly for the village hall. Live music events in particular have seen audience numbers return to pre-covid levels. This year Somborne Community Cafe has also become an official fundraising body for the hall. As such, all cafe profits now come to the hall, and the hall does not charge the cafe for using the hall's facilities. The cafe continues to be well supported and much apprecialed by local residenls. Once again over the winter months, the community cinema ran a series of'warm hub- matinees, aided by a local authority grant. The Sombome Players again rehearsed and perfomied in the hall, and their annual pantomime (a well established village event) was very popular. The Sombomes Preschool continued to operate throughout the year in the Comrnunity Building, providing a highly valued pre-education facility for local children. as well as an important revenue stream for the hall. The trustees are confident that the hall remains financially sound, and is continuing to fulfil its purpose in the local community.
Section E Financial review The aim is to hold the equivalent of not less than 6 months running cost, based on the average oflhe previous 3 years accounts. In addition, a contingency sum is reserved to cover essential maintenance. The amount is reviewed periodically by the committee. Brief statement of the charity's policy on reserves Details of any funds materially in deficit None Further financial review details (Optional information) The main four sources of funds for the charity are.. hiring out of th8 village hall rooms licensing the use of the leased community building specific local fund-raising events grants from local government or other bodies for specific purposes You may choose to include additional information. where relevant about.. the charity's principal sources of funds (including any fundraising}- how expenditure has supported the key objectives of the charity., investment policy 8nd objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees. Signature{s} Full name{s) KJAJ klP(tr TftEL'oE ft- Position{s) /rFAfUEE Date{s}
KING'S SOMBORNE VILLAGE HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENOED 31 MARCH 2025 TOTAL FUNDS 202>24 IIICOAIIIIG RESOURCES IncrArdB and frnd¢)WThErt8 trom: Grant5, donètionsand legaCS charitab ath¥e$ Other 39,090 3,155 47,178 34.037 1.256 35.943 Less." Bad debtswritten-off 47,1n 35.943 Exp•DdIn On.. charitab actyvffies Interest and deprecithn 39284 5.520 38,451 6,457 44.907 424 44.483 Less.. Loan adjustment Is N•tmovemwJtth ffund8 2374 18.5411 RECONCILIATION QF FUNDS Total Fullds brouKhi forward B1.627 84,OOf 90,168 81,627
KING'S SOMBORNE VILLAGE HALL BALANCE SHEET AT YEAR END- 31 MARCH 2025 TOTAL FUNDS 202425 202>24 FIXED ASSEYS Tansible assets Community buildin8 opeFaLTn8 &Se preId more rhan one year ahead 31,279 22.047 327 36.470 23245 59.715 CURRENT ASSETS Prepaymenty arryt iFtcorne and debtors fallityqdue withsn oneyear Community buildin8 trperatTn8 ka5e prepaid for next ar Cash • bank and in hand 7,335 1,197 24.040 31572 1.197 18,662 23,424 URRENT UABIUTIES Creditors and attTuals fètt1n8dUethln oneyear Deferred in(x)me fallingduewiihin one year 1N25 473 1,897 1,404 107 1.511 30.675 21,913 TOTALASSETS LESS CURRENT LIABILinE$ ,ooi 81.627 cre(r¢oand aCCrUalaIllnldueffl0r2 than Onear ahe& TOTAL NET ASSErs 84.001 81.627 FUNDS FOR THE CHARITY Unrestricred fvnos (from Stateme)t of FIrnCialAth¥thesI 84,001 81.627 Approved by the Trustee50fthe Viltage Hall on d on it5 behalf by.. lan 14•wnham. irof KingB Sufflborn¢ Wil Hall IAanagem8nt Commltiet The notes onthe foll(Mingpages fomi part of these acctrJnts
KING'S SOMBORNE VILLAGE HALL Notss to the financlal ststements for the year ènded 31 March 2025 i. eASIS OF PREPARA710N 1.1 B•8 of IIn•n¢1 siai•n Tse ac(wrts ha been prepared urKler the historical cost c¥)n¥tFrtiDn wrfh items recogTh88d al o)st or trnnsaction value unlessotherwise stated in the r2levdm notelsl tothese account5. The acwunt5 have been prepared in actordBncewith'. theSratement of Recommended Pracitr.. AccountinE and Repurting by Charities preparing their account5 in accordance Mth the Financial Reporting StBndbrd applirdNe in the UK3nd ftepublic of Ireland IFRS 1021 issued on 16July 2014, and 4¥lth the CharitSes Att 2011. 1.2 Change of aGCOUrting poM¢y The accounts present a true and faIr¥and the accounting pDIKip5adopted athoSe0U1b1ned in note 2. Z. AccoupifiNG POLICIES 11 Reconcltiakn wlth pr•vlou¥ GAAP d•t0n4wne# und•rFRS 102 There were no material adjustments to the accouftis with the adoption of FR5102. 22 Inci>m RtcognitiDn ol Incom• Income is rtrcugni5ed in the linancial statements when the charity becomes entitle(S tothe resources, It IS likelythe Charity11 retrwe the Tesijurcesand the monetaryvalue can be measured wtih styfficient rdiabilty- There has been no offsettingof H55ets and liabilities. orincorne and exper5es, unless required or permttted by the FRS 102 SORPor FR5 102. Grants and donatSons are only )clu(kd iftthe SOFA when the generdl irtorne regnIO¢riteri8 are met. The charity has rec&1 G0rnmentGrartS in the feporring per. 2.3 Expond athd Ilabl obilities are recognised where It 15 more liketythan notthat there is a gaI or constructive ob6[On comrnithn8the chariiy io payour resources and the amount of the obli8ation can be measured wrth reasonable rtainty. Supwrt Costs ha¥e been aetatEd bet%4Een gErnanCe costs and other 5UPPOTt. GO¥nCe cosiscthwriseoll costs irNofvn8pubk accountsbility of the ch3r¢yatTrd its compliancew¢£h regulation and Eotyj prathce. The tharityaax)unt5 tr basK fina41tial inStrUmer on initsal reCognon as per pèta8Trph 10.7 F115102 50RP. SubseoLnt measurement ts as per parasrnphs 11.17 to 11.19, FR5102 SORP. The Charity has a permanent enthwmern.. Land and Buildin85 used try thecharity. nthe Charityhès noerstttmentto sellthese they are not cOgnIsed astangilble assets in these accounts. Other Assets Inon enddI are held for nCtional u5ebythe Charity. TrSe irKIle tsbks. chaws. k[c equipment. rnarqueE5, seturpty equ¢pmeni, 3udio/visual ènd rnusic equiprnent, sports and leisure e4uipment. Depretsation ha5 been raku+ated at 15% reduun8 b3kance in 0ert0 mark dLwn the a55ets overtheire5timated useful I$. eaT5 lindudingtftde debtor5 and loan5 rece1¥abl are measured on initial reCOgnon at setuemert arnount after anytrade discourtts or amount athfftnced bythe charity. Subsequentty, they a rneèsvred at the cash orother con5tderatiDn expetted to be received.
KING'S SOMBORNE VILLAGE HALL Notss to the finanei41 ststements for the year ended 31 March 2025 202&25 202&24 Gra donalioml and Wi Grants PTOVKJed by go¥EmmeN Nor¥9ovemmÈnt grants Donabons 4.893 charilab actTrvtti FuThJrniw e¥errts Hall hinThJs Communty Buihling rent 10,181 19,405 4.316 20.215 24.037 Oihorlrto Bank ffirest rec•¥Ed CoTnffliS0n ComKÉnsabon paymen Insw3n dawns pakl oul Eku#ricrty Fd-in Tariff 172 152 170 85 2m1 3.19S 870 1.256 YOTAL INCOMING RESOURCES 47,1n 35.943 4. of roeow otGovornmAnt grants 2024-25 2023-24 Hampshire CountyCourKil Test Valley Borough Council King5 gJrnborne Parish COU11 4,793 4.793 & Anaty5* of Expefiditur• 2024-26 2023-24 Hall runnw ws 31,261 6,826 1,197 35.( 2.187 1.197 38.451 10 IrrtoYe and d•pfvcialiDn Loan Interest 21 6.436 6.457 5.520 5,520 TOTAL RESOURCES USED 44.9D7
KING'S SOMBORNE VILLAGE HALL Nots¥ to the financial slat•m•nts for the year ended 31 March 2025 202425 202>24 At-CQStvaluaEion Valuatson atstart of year A£quisitions DPoS3Lfi Valuation at year end 99,410 329 98.751 659 99,410 Depreci3tioD befDrethi5 year's char8e ChaT8e for thisar Depreciation atyearend 64940 520 6,436 62,940 Not BDDk Valuation NBV al start of year NBVat year efid 42,247 36.470 31279 7. PREPAYIIEPITS AND DEBTORS FALUPIG DiE 7TH ONE YEA 2024-25 202&24 Hall hiring Il¢ed but not paxl Communty butlding rent invthced but not pa Other debtors Accrued incorre- hirings not ¢ invoited Ptepaynnts Reiumabkdeposits held tyexternal enti15es 7.t85 150 7J35 CREDITORS AND ACCRiIAL$: AMOUNTS FALUNG DLIE ONEYEAR 2024-25 2023-24 Loan repayments Ac£ruals'. Il¢e$ not yet reNed, or received tr*Jt not pa Refunds due on bookin8S H311 hinng discount funds held Hall hirin8deposirs held 1A15 1,193 10 10D 1,425 10 200 9. CREDITORS: AMOUNTS FALLING DUE R£THAN OIIE YEAR 2024-2S 2024 Loaft rEmments 2024-25 2023-24 OrEratiftg lease cort for the rurrent year Operating le35e cost prepaid for year Operaring kase cost wepaid for more than onearabe+ 1.197 1.197 21047 1.197 1.197 23.245
KING'S SOMBORNE VILL4GE HALL Notes to the financial statements for thè yèar erwjed 31 March 2025 11. CNSH AT &4NK AND IN HAIID 223-24 Cash at bank 14 24040 16.662 12. DEFERRED IIICOIAE FALUNG DUE WITHIN ONE YEAR 2024-26 2023-24 Hall t)okin8sfornext w&paid in the Cufrent year 473 107 13. FARVALUE ASSEfs AND LFABILrriES Assets Lk8kn"utss liabilth, bank k)an5. are ll4ea5ured irxts¥ty 8tfatrva1. n8toftrartsa(b)n asts. and are meawed subseqwty at arorttsed cost effeci¥e intest mell. 14. IAOVEMENT IM CASH AT BAIIK AND IN HANO At start ol year fjnlundg At 00 UThrg$trf¢tsd Funds Uo¥ds treasurers aCColt Llows interest 3ccourrt TOTAL FUND5 5.793 18.248 24,040 13.076 16.662 5.172 7.378 Net movemert in fun41s, intluded in the ?bove. are as folbvés-. In¢gming 50,034 1416 7,378 15. TRUSTEES. REIAUNEPATION AIID BENEFITS Nene of the trustees ha¥t paKt any remunerabon or re¥$ any other benefft5from an employnert with thei¥ charity or a related entrty No tTU5tee exper have been iKurred. 16. LOAM ADJLISTIIENT The premousar'5 accojjnts Inc1ed an en&ol-k)an adjustmert of £424.ThIs£ored an accountin8errormade intheearly part of IheACRE loan. %there outstandi*8 kJ3n balance Wd5 overstated tryinajrrettty Indudlngftttu interes1prnents.
Independent Examiner's Report to th• Trusteès of King's Somborne Village Hall I report on Ihe accounts for the year ended 31 st March 2025. Respectlve responsibilitles of trustees and examln•r The charity's trustees are responsible for the preparation of the accounts in accordanc8 with the Charities Act 20111.lhe Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility.. to examine the accounts under section 145 of the Charities Act., lo follow the applicable Directions given by the Charllies Commission {under sectlon 145(5llbl of the Act., and lo stste whether or not particular matters have come lo my attention. Basls of Independent examiner's statement My examination was carried out in accordance with general Directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes ¢onsideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether or not the accounts present a 'lrue and fai¢ view, and the report is limited to those mallers set out in the statement below. Independent examiner's statement In connection with my examination. no material matters have come lo my allenlion which give me cause to believe that, in any material respect". the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord wilh the accounting records,. or the accounts did not comply with Ihe applicable requirements concerning the form and content of accounts sel out in the Charities IA¢¢ounts and ReFX)rtsl Regulations 2008, other than any requirement that the accounts give a 'true and lair, view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other mallers in connection with the examination lo which attention should be drawn in this report in order io enable a proper understanding of the accounts to be reached. Clalre Bevan MAAT FFA The Old Stable,Coombe Farm, Coombe Lane Awbridge, Romsey Hampshire, S051 OHN Signed