Trustees. Annual Report for the period Period slart date Period end date From To 01 2023 31 03 2024 Section A Reference and administration details Charfty name Kings Somborne Village Hall Other names charlty Is known by Registered charity number (if any) 1180268 Charlty's principal address Kings Somborne Village Hall, Recreation Ground, Romsey Road, Kings Somborne, Hampshire. S020 6PP Names of the charity trustees who manage the Gharity Dat actod If not for whole ear Tru$t89 namo Office Ilf any) Namè of porson lor bodyl ontitlod toa int trustee if a lan Newnham Chair from 4th Jan 2024 Trevor Ryan Jane DL*ncan Treasurer Secretary Bookings OffiGer Invoicing Officer from 4th Jan 2024 Sarah Pennington Linda Aucock lan Beacham Sombome Sisterhood Kings Somborne Wl Parish Council Katie Grant Eloise Monger Roger Stephens Sombornes Preschool Somborn8 Players Badminton 10 11 12 13 14 15 16 17 18 Names of the trustees for the charity, If any, (for example, any custodian trustees) Name Dates acted if not for whole year
Names and addresses of advisers (Optlonal infomiation) of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity's trusts Type of goveming document CIO constitution (FOUNDATION type) How the charity is constituted cio Trustee selection methods Officers are elected at the annual general meeting wilh the other Irustees being nominated by local user organisations (plus c(Foptees as allowed in the goveming document). Addltlonal govemanco issues (Optional inforn)ation) The trustees delegate the management of the hall to a management committee consisting of the trustees plus other individuals with specific expertise plus others nominated by ¢ommunity groups. You may ehoose to include additional information, wher8 relevant, about: policies and prodUreS adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which th8 charity works., relationship with any related parties; trustees. consideration of major risks and the system and procedures to manage them. All new trustees are given an induction pack and are obliged to sign a statement to the effect that they have read and understood their role and responsibilities. Every effort is made to ensure that local village organisations have representation on thè committee. The parish council nominates one member of the committee. Fire, health and safety reviews are conducted periodically and results are published on the website. Instructions for hall and equipment use are published on the website and in the hall. Section C Objectives and activities To further or benefit the inhabitants of Kings Sombome and surrounding areas. without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating logelher the said inhabitants and the local aulhorilies, voluntary and other organisalions in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objective of improving the conditions of life for the residents. Summary of the objects of the harity set out in its governing document
Summary of the main actlvltles undertaken for the public benefit in relation to these objects <includa within this section the statutory declaratlon that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Manage all aspects of Kings Somborne Village Hall, in terms of usage, upkeep and development. Addltlonal details of objectives and activities (Optional infomiation) You may choose to include further statements, where relevant. about.. policy on grantmaking-. policy programme related investment., contribution made by voluntèers.
Section D Achievements and performance The hall continued to be well used by the community for activities such as badminton, yoga, dance and short mat bowls, and for group meetings such as the Parent & Toddler Group, Somborne Society, Sombome Sisterhood and Women's Institute. Summary of the main achievements of the charity during the year Hall bookings rose by roughly one third, and have now retumed to a similar level to thal which we were getting before the Covid pandemic. The Sombome Sessions live music evènts and Sombome Communty Cinema film screenings have Continued. both of which raise money directly for the village hall. However. the music events are still seeing somewhat reducod numbers, and live acts have become more expensive, so there is now less money being raised than in prévious years. In Febwary there was a fundraising Murder Mystery Evening featuring the Geriactors, which also raised money for the hall developmenl. For the second year running, over Ihe winter months, the community cinema ran a series of.wam hub. matinees, aided by a local authority grant. The Somborne Players again rehearsed and perfomied in the hall, and their annual pantomime (a well established village event) was very popular. The Sombornes Preschool continued to operate throughout th8 y8ar in the Community Building, providing a highly valued pre-educalion facility for local children, as well as an important revenue stream for the hall. Sombome Community Cafe continued to operate once a week from the Jubilee Room, and continues to be well supported and much appreciated by local residenls. Costs rose sharply over the year- particularly the cost of electricity, although since January this has been offset by signing a new fixed rate contract for three year5. Another major expense was Ihe upgrading of fire safety measures to ensure the hall meets all current safety standards. This included new signage. emergency lights and fire extinguishers. Despite the economic challenges, the trustees are confident that the hall is financially sound, and continues lo fulfil its purpose in the local community.
Section E Financial review The aim is to hold the equivalent of not less than 6 months Tunning wst, based on the average of Ihe previous 3 years accounts. In addition, a contingency sufTI 15 reserved to cover e55ential mainlenance. The amount is reviewed periodically by the committee. Brief statement of the harily's poliGy on reserves Details of any funds materially In deficit None Further finanGial review details (Optlonal Informatlon) The main four sources offunds for the charity are= hiring out of the village hall rooms licensing the use of the leased community building organising specific local fund-raising events grants from local govemment or other bodies for specific purposes You may choose to include additional infonnation, where relevant about.. the charity's principal sources of funds (including any fundraisingl., how expenditure has supported the key objectives of the charity- investment policy and objectives including any ethical investmènt policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the Irust8es' report above. Slgned on behalf of the charlty's trustees. Signature(s) Full name(s) Posltion(s} Datels)
KING'S SOMBORNE VILLAGE HALL STATEMENT OF FINANCIAL ACTMTIES FOR THE YEAR ENDED 31 IAARCH 2024 TOTAL FUNDS 2ty23.24 2022-23 IIICOMING RESOURCES Incom• and 8ndowmnts from: Grants, donations and le8a¢ies Charitable activitie5 Other Totolincomift9 resourvs Less.. Bad debts written-off 65rtr 34,037 1256 35.943 10.525 29.401 22.658 62.583 35.913 62.583 RESOURCESEXPEIIDEO Expondthfo ¢)m'. Charitabk aCDvitles Interest aDd depreciation 38,461 59,667 7.530 67.197 44,907 424 44,483 Les5.' Loan adjustment Netresourres used 67,197 Notmovwrtwtln lunds 18.5411 14.6141 RECONCILIA7TON QFFUNDS Total Funds bfOU8ht forward row Fund$ c4rriedlonv•rd 9ft.16B 81,627 94.782 90.16
KING'S SOMBORNE VILLAGE HALL BALANCE SHEET AT YEAR END- 31 MARCH 2024 TOTAL FUNDS 202344 2022-23 FiXEDASSErs Tangib a55ets Communrcy buddinB operating 8$e prepaid morethan one yearahead 36,470 23.245 59.715 42.247 24.442 66.689 CURRENT ASSETS Prepayments, accrued income and debrors falling duewithin one yeai Community building operafjng lease prepaid for next yÈar Cash at baTrk and in hand 26.944 1.197 19.385 47.528 1,197 16A62 23A24 10 CURRENT LIABiUTIES Creditr>rs and accruak fallin8due within one yeaT Deferred incorne fallin8duewithin wr 23.847 IOT 1,511 24.048 NET CUARENT ASSETS 21,913 23.479 TOTALA5SETS LESS CURRENT LIABILmEg 81.627 90.168 Creditors aTrd accruals fallingdue more than one i*ar TOTAL NET ASSErs 81,627 90.168 FUNDS FOR THE CHARITY Unrestritted fund5 Ifrom Statement of Financhal Activities) 81.627 90.168 Appro1 bythe Twsiee5 ofthemllage Hall on and Sied on its behaty¥.. New am, Chairof King¥ SornbDrne Vlllwg• H1 Man89èmntCt)mri The Ie5 on the following pages form part oftheseactourrt5
KING'S SOMBORNE V]LLAGE HALL Notes to the financial statsments for the year endod 31 Mah 2024 I. BA$1$ OF PREPARATION l.t B•$L oflfjnancLg1 ¥latem8ni8 These actxjunts ha been prepare¢ uthr the historical o)st ¢wEnOn with items rettgnised at C051 ortransactyon value unlessothewse stated in the reledllt notelsl to these accoun15. The accounts have been prepared in accordancewith.. rhestotemenf of Recommended Practtce.. Accountingand Repr>rring by Charibes preparin@their actount5 in attordance with the Financial Reportsng Standard appliiable in the UK and Republic of Ireland IFRS 1021 i55ued on 16July 2014, and wth the tharitiesArt 2QII. 12 Clwnge olxcountlry polky The accDunt5 present atrue and Fdirview and theacCoUnn8 pol$ adopted areth05e (yJtlined in rHrte 2. 2. ACCOUNTING POLICIES 2.1 RICO41th w#h Pfevh)us GAAP to lund8 d•thrmih•d unthr FRS 102 Therewere no matprial adju5tmentsio the account5 with the adoption of FRSID2. 22 Incomtr Rocognltfjon ol IOm0 Income is recognised In the financial statements when the charity becomes enmled to the $OUr£e$. rft is likely the charity wll retswe the resources andthe monetaryvalue can be measured w+th sufficient reliability. There has been no ofFsettingof 055er5and liabilities. orintome and expefi5e5, unless required or permitted by the FRS 102 SORP or FR5 102. Grantsand donabons are only included intheSoFA when the general income retognitioncriteria are met. The tharityha5 re Govemmenr Grants Sn the reportin8 pÈriod. 2.3 Exppxdliuro and liibllmles tiabilitie5 are recD8nised where it is rn0 fikely ihan not that there $ a legal tsrcon5trvd?ve obligation committkngihe charityfo pay out resources and the amount of the obli8ation tan be measured wrfch re?sonable certainty. Support£osts have been allted between go¥ernae cosr$3nd othersupport. GLwemance costs comprise all costs involving pub14C countabs'lityof the charlty and TIS compliante with re8uIBton and gwd practice. The charityaccounts for bèslc financial instruments¢)n initial rÈco8nthn a5 per paragraph 10.7 FR5102 SORP. Subsequent measurement 15 a5 ppr pardgraphs 11.17 to 11.19. FP5102SORP. 2A Assèts The Charity has a permanent endowrnerrt.. Land and Buildings used by the Charity. 5irte the Charity has no entitlernentto Sell these they are not recognised aStangi1b assets in these occounrs. Other Assets (non endowedl are held forfunLtional use bythe Charky. These include tsbs. chair5, kf££hen equiprnent, marquee5, security equipment, audiolvisual and music eqU1pnnt, sports and kisure equipment. Deprec$3ti0n has been provided at 15% reducing balance in orderto Wfite off theassets overtheir estimatsd useful live5. DeL)tots lincludin8ttsde debtors and all5 receiwablel are measured on initial recoAnthon at s&dement amount afterany trade di5count5or amtxjnt advan b¥the charity. 5ubseouently, they are meè5ured at the rash or other £on5ideriw experted to be received.
KING'S SOMBORNE VILLAGE HALL Notes to the finaneÉal statwnerrts for the year end 31 March 2024 3. Anaw of incomb 2023.24 2022-23 Gratts. dok7atlon8 and Non-goveMrT9rant5 Donaiions 10,ory) 525 10.526 650 650 Charltable 8¢tlvltl88 Fthjrarsing e¥Erts Ha4 hinws Communty nI 4,318 20,215 3,958 15.939 34.037 29.401 0thorln¢¢)rnp Bank inlerest re1%d Commis reNe ¢ompensatson payments Insuran daims pad out Feed.in Tariff 132 170 164 20,599 1.867 870 YOTAL INGOIMNG RESOURCES 62.583 4. Anatysi% olExpwdltu 2023-24 2022-23 Charltabkn a¢tMd08 Hall runnirvj Lsts Devdopmeni costs Communty buikying cwabrg lease 35,066 2.187 1,197 38851 44,670 13.799 1.197 59,667 IriteTest arml dOpl*tIOn Loan Intsrtst Depreoation 75 6A36 6,457 7,455 7.530 TOTAL RESOURCES USED 67.197
KING'S SOMBORNE VILLAGE HALL to the financial ststgm•nts for the year ended 31 March 2024 & TANGIBLE ASSErs 202>24 2022.23 At-COSt valuatfjon Valuation at start ofyear Acquisitions 0PoS315 Valuation at year end 947S1 .059 2.692 99.410 98,761 Depreciation beforethis year'5 charge arse fr)rthi5year Depreciation at ar-end 49.049 7.455 62,940 F4•t Book ValLtatitin NBV al start of year NBVat year end 42.247 36.470 47.010 42.247 6. PREPAYIIEPn$ AND DEBTORS FALUNG DUE WTNIN ONE YEAR 202>24 2022-23 Hall hirith8 in¥otced but nor paid Community buildin8 rent invoiced but not pawj Other debtors 20,599 20,685 Accrued incLyne- hirin85 nm Ver invOed Prepayments ReturnaNe deposits held byextemal entTkne5 4330 180 6.109 150 26.944 7. CREDITORS AND ACGRUALS: AMOUNTS FALUNG DUE 1TH1N ONE YEAR 2022-23 ACRE Loa Accruèls". Invoice5 not yet red, or payments withheld RefvrH15 dueon booknngs Hall hiring discount funds he Hall hiring deposits held 1.193 21.296 19 10 23.847 8. CREDrroRS.. AIAOUNTS FALLItr DUE IKIRE THAN ONE YEAR 2022.23 9. COIAIAU141TY BUILCING.. OPEK4TING LEASE 2023-24 2022-23 Operattn8 kase c05t forthe ojrrent year Operatin8 lease cost prep3id for next year ljperating lease c05t prepasd for rnore than oneyear ahead 1.197 23245 1.197 24,442
KING'S SOMBORNE VILLAGE HALL Notes to the financial ststements for the year ended 31 March 2024 10. CASH AT 8AtrIKANDIN HAIID 2023.24 2022-23 Cash at bank 16,662 19.385 11. DEFERRED INCOIIE FALUNG DUE WITHIN ONE YEAR 2023.24 2022-23 Hall bDoktn8sfor next year prtrpaK4 in the current bear 107 200 11 FAIRVALUE OF ASSETS APID UAWLMES Assets and LiablfitS liabilrt$. indiKling bank loan5. are DEasured nnially aif8irvalL, net0riransatsn cyjsts. and afe measured swuerty ai eAJSt Ing theeffÈcb% Krteresl methoj. 1> IN FUNDS Atstsrtof Net movemenl in funds At yoar8nd UnrBJtricled Fund¥ Everyday accoUnt18arcl5j Fundraising3ccovnt (Barclaysl Savings account18arclay51 Uoyd5 treasufer5 eDUt Uoyds interest accounr 3.767 13.76n 13.612 2.OD7 1.580 13,076 12.7231 3.586 13.076 16.662 TOTAL FUNDS 19.365 Net rnovernent in fiJrKls induded in the above, ore asfolb5' IncorrHng Re50urce¥ Aloverrnnt in luNI8 59,2S3 61,97S 12,7231 14. TRUSTEES. REMUNERATION AND ÈENEFITS None of theirustees have teen pah4 any remuneration or received an¥ otherbenefits from an ernoyMent with thr charity or a re&ted entity No trv5tee ewen5es have been incurred. 15. LOA14 At)JUSTMENT These account5 include an end-of-loan adjustrnent of £4241. This corrects an accountins error made in the eèrly part of the ACRE kJan. where the outstsnding loan balance wa5 overstated by incorreL*W includingf¥ture interest payments. The In Is now fulty paid off.
Independent Examiner's Report to the Trustees of King's Somborne Village Hall I report on the accounts for the year ended 31st March 2024. Respective responsibilities of trustees and examlner The charity'5 Iruslees are responsible ft)r the prepamtlon of the accounts in accordance with the Charities Act 2011 { the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility.. to examine the ac¢ounls under section 145 of the Charities Act., to follow the applicable Directions given by the Charities Commission (under section 145{5){bl of the Act., and to stale whether or not particular mallers have rne to my atlentlon. Basis of independent examiner's statement My examination was caTried out in accordance with general Directions given by the Charities Commission. An examination includes 2 review of the accounting records kept by the charity and a comparison of Ihe accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such m8tters. The procèdures undertaken do not provide all the evidence that would be Tequired in an audit, and consequently no opinion is given as lo whether or not the accounts present a 'lrue and fair, view, and the report is limited lo those matters sel out in the slalement below. Independent examin¢r's statement In connection with my examination, no material mallpr5 have come to my attention which give me cause to believe Ihal. in any material respecL' the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities IAccounls and Reports) Regulations 2008, other than any requirement that the accounts give a 'lrue and fair. view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the 2ccount5 to be reached. Claire Bèvan MAAT FFA Fein Bank, Church Lane, Awbridge, Romsey, Hampshire, S051 OHN Sign Dated