Trustees. Annual Report for the period Period slart date Period end date From To 01 2023 31 03 2024 Section A Reference and administration details Charfty name Kings Somborne Village Hall Other names charlty Is known by Registered charity number (if any) 1180268 Charlty's principal address Kings Somborne Village Hall, Recreation Ground, Romsey Road, Kings Somborne, Hampshire. S020 6PP Names of the charity trustees who manage the Gharity Dat￿ actod If not for whole ear Tru$t89 namo Office Ilf any) Namè of porson lor bodyl ontitlod toa int trustee if a lan Newnham Chair from 4th Jan 2024 Trevor Ryan Jane DL*ncan Treasurer Secretary Bookings OffiGer Invoicing Officer from 4th Jan 2024 Sarah Pennington Linda Aucock lan Beacham Sombome Sisterhood Kings Somborne Wl Parish Council Katie Grant Eloise Monger Roger Stephens Sombornes Preschool Somborn8 Players Badminton 10 11 12 13 14 15 16 17 18 Names of the trustees for the charity, If any, (for example, any custodian trustees) Name Dates acted if not for whole year Names and addresses of advisers (Optlonal infomiation) of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and management Description of the charity's trusts Type of goveming document CIO constitution (FOUNDATION type) How the charity is constituted cio Trustee selection methods Officers are elected at the annual general meeting wilh the other Irustees being nominated by local user organisations (plus c(Foptees as allowed in the goveming document). Addltlonal govemanco issues (Optional inforn)ation) The trustees delegate the management of the hall to a management committee consisting of the trustees plus other individuals with specific expertise plus others nominated by ¢ommunity groups. You may ehoose to include additional information, wher8 relevant, about: policies and pro￿dUreS adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which th8 charity works., relationship with any related parties; trustees. consideration of major risks and the system and procedures to manage them. All new trustees are given an induction pack and are obliged to sign a statement to the effect that they have read and understood their role and responsibilities. Every effort is made to ensure that local village organisations have representation on thè committee. The parish council nominates one member of the committee. Fire, health and safety reviews are conducted periodically and results are published on the website. Instructions for hall and equipment use are published on the website and in the hall. Section C Objectives and activities To further or benefit the inhabitants of Kings Sombome and surrounding areas. without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating logelher the said inhabitants and the local aulhorilies, voluntary and other organisalions in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the objective of improving the conditions of life for the residents. Summary of the objects of the harity set out in its governing document Summary of the main actlvltles undertaken for the public benefit in relation to these objects rs and accruak fallin8due within one yeaT Deferred incorne fallin8duewithin wr 23.847 IOT 1,511 24.048 NET CUARENT ASSETS 21,913 23.479 TOTALA5SETS LESS CURRENT LIABILmEg 81.627 90.168 Creditors aTrd accruals fallingdue more than one i*ar TOTAL NET ASSErs 81,627 90.168 FUNDS FOR THE CHARITY Unrestritted fund5 Ifrom Statement of Financhal Activities) 81.627 90.168 Appro￿1 bythe Twsiee5 ofthemllage Hall on and Si￿ed on its beha￿ty¥.. New am, Chairof King¥ SornbDrne Vlllwg• H￿1 Man89èmntCt)mri The I￿e5 on the following pages form part oftheseactourrt5 KING'S SOMBORNE V]LLAGE HALL Notes to the financial statsments for the year endod 31 Ma￿h 2024 I. BA$1$ OF PREPARATION l.t B•$L* oflfjnancLg1 ¥latem8ni8 These actxjunts ha￿ been prepare¢ uthr the historical o)st ¢￿wEn￿On with items rettgnised at C051 ortransactyon value unlessothewse stated in the rele*dllt notelsl to these accoun15. The accounts have been prepared in accordancewith.. rhestotemenf of Recommended Practtce.. Accountingand Repr>rring by Charibes preparin@their actount5 in attordance with the Financial Reportsng Standard appliiable in the UK and Republic of Ireland IFRS 1021 i55ued on 16July 2014, and wth the tharitiesArt 2QII. 12 Clwnge olxcountlry polky The accDunt5 present atrue and Fdirview and theacCoUn￿n8 pol￿￿$ adopted areth05e (yJtlined in rHrte 2. 2. ACCOUNTING POLICIES 2.1 RICO￿41th￿ w#h Pfevh)us GAAP to lund8 d•thrmih•d unthr FRS 102 Therewere no matprial adju5tmentsio the account5 with the adoption of FRSID2. 22 Incomtr Rocognltfjon ol I￿Om0 Income is recognised In the financial statements when the charity becomes enmled to the ￿$OUr£e$. rft is likely the charity wll retswe the resources andthe monetaryvalue can be measured w+th sufficient reliability. There has been no ofFsettingof 055er5and liabilities. orintome and expefi5e5, unless required or permitted by the FRS 102 SORP or FR5 102. Grantsand donabons are only included intheSoFA when the general income retognitioncriteria are met. The tharityha5 re￿￿￿ Govemmenr Grants Sn the reportin8 pÈriod. 2.3 Exppxdliuro and liibllmles tiabilitie5 are recD8nised where it is rn0￿ fikely ihan not that there *$ a legal tsrcon5trvd?ve obligation committkngihe charityfo pay out resources and the amount of the obli8ation tan be measured wrfch re?sonable certainty. Support£osts have been all￿￿ted between go¥erna￿e cosr$3nd othersupport. GLwemance costs comprise all costs involving pub14C countabs'lityof the charlty and TIS compliante with re8uIBton and gwd practice. The charityaccounts for bèslc financial instruments¢)n initial rÈco8nthn a5 per paragraph 10.7 FR5102 SORP. Subsequent measurement 15 a5 ppr pardgraphs 11.17 to 11.19. FP5102SORP. 2A Assèts The Charity has a permanent endowrnerrt.. Land and Buildings used by the Charity. 5irte the Charity has no entitlernentto Sell these they are not recognised aStangi1b￿ assets in these occounrs. Other Assets (non endowedl are held forfunLtional use bythe Charky. These include tsb￿s. chair5, kf££hen equiprnent, marquee5, security equipment, audiolvisual and music eqU1pn￿nt, sports and kisure equipment. Deprec$3ti0n has been provided at 15% reducing balance in orderto Wfite off theassets overtheir estimatsd useful live5. DeL)tots lincludin8ttsde debtors and ￿all5 receiwablel are measured on initial recoAnthon at s&dement amount afterany trade di5count5or amtxjnt advan￿ b¥the charity. 5ubseouently, they are meè5ured at the rash or other £on5ider*iw experted to be received. KING'S SOMBORNE VILLAGE HALL Notes to the finaneÉal statwnerrts for the year end￿ 31 March 2024 3. Anaw of incomb 2023.24 2022-23 Gratts. dok7atlon8 and Non-goveMrT￿9rant5 Donaiions 10,ory) 525 10.526 650 650 Charltable 8¢tlvltl88 Fthjrarsing e¥Erts Ha4 hinws Communty ￿nI 4,318 20,215 3,958 15.939 34.037 29.401 0thorln¢¢)rnp Bank inlerest re￿1%￿d Commis￿￿ re￿Ne￿ ¢ompensatson payments Insuran￿ daims pad out Feed.in Tariff 132 170 164 20,599 1.867 870 YOTAL INGOIMNG RESOURCES 62.583 4. Anatysi% olExpwdltu 2023-24 2022-23 Charltabkn a¢tMd08 Hall runnirvj L￿sts Devdopmeni costs Communty buikying cwabrg lease 35,066 2.187 1,197 38851 44,670 13.799 1.197 59,667 IriteTest arml dOp￿l*tIOn Loan Intsrtst Depreoation 75 6A36 6,457 7,455 7.530 TOTAL RESOURCES USED 67.197 KING'S SOMBORNE VILLAGE HALL to the financial ststgm•nts for the year ended 31 March 2024 & TANGIBLE ASSErs 202>24 2022.23 At-COSt valuatfjon Valuation at start ofyear Acquisitions 0￿PoS315 Valuation at year end 947S1 .059 2.692 99.410 98,761 Depreciation beforethis year'5 charge arse fr)rthi5year Depreciation at ￿ar-end 49.049 7.455 62,940 F4•t Book ValLtatitin NBV al start of year NBVat year end 42.247 36.470 47.010 42.247 6. PREPAYIIEPn$ AND DEBTORS FALUNG DUE WTNIN ONE YEAR 202>24 2022-23 Hall hirith8 in¥otced but nor paid Community buildin8 rent invoiced but not pawj Other debtors 20,599 20,685 Accrued incLyne- hirin85 nm Ver invO￿ed Prepayments ReturnaNe deposits held byextemal entTkne5 4330 180 6.109 150 26.944 7. CREDITORS AND ACGRUALS: AMOUNTS FALUNG DUE ￿1TH1N ONE YEAR 2022-23 ACRE Loa Accruèls". Invoice5 not yet r￿￿ed, or payments withheld RefvrH15 dueon booknngs Hall hiring discount funds he Hall hiring deposits held 1.193 21.296 19 10 23.847 8. CREDrroRS.. AIAOUNTS FALLItr￿ DUE IKIRE THAN ONE YEAR 2022.23 9. COIAIAU141TY BUILCING.. OPEK4TING LEASE 2023-24 2022-23 Operattn8 kase c05t forthe ojrrent year Operatin8 lease cost prep3id for next year ljperating lease c05t prepasd for rnore than oneyear ahead 1.197 23245 1.197 24,442 KING'S SOMBORNE VILLAGE HALL Notes to the financial ststements for the year ended 31 March 2024 10. CASH AT 8AtrIKANDIN HAIID 2023.24 2022-23 Cash at bank 16,662 19.385 11. DEFERRED INCOIIE FALUNG DUE WITHIN ONE YEAR 2023.24 2022-23 Hall bDoktn8sfor next year prtrpaK4 in the current bear 107 200 11 FAIRVALUE OF ASSETS APID UAWLMES Assets and Liablfit￿S liabilrt*$. indiKling bank loan5. are DEasured nnially aif8irvalL*, net0riransats￿n cyjsts. and afe measured swuerty ai eAJSt ￿Ing theeffÈcb%* Krteresl methoj. 1> IN FUNDS Atstsrtof Net movemenl in funds At yoar8nd UnrBJtricled Fund¥ Everyday accoUnt18arcl￿5j Fundraising3ccovnt (Barclaysl Savings account18arclay51 Uoyd5 treasufer5 ￿eDU￿t Uoyds interest accounr 3.767 13.76n 13.612 2.OD7 1.580 13,076 12.7231 3.586 13.076 16.662 TOTAL FUNDS 19.365 Net rnovernent in fiJrKls induded in the above, ore asfolb*5' IncorrHng Re50urce¥ Aloverrnnt in luNI8 59,2S3 61,97S 12,7231 14. TRUSTEES. REMUNERATION AND ÈENEFITS None of theirustees have teen pah4 any remuneration or received an¥ otherbenefits from an ern￿oyMent with th￿r charity or a re&ted entity No trv5tee ewen5es have been incurred. 15. LOA14 At)JUSTMENT These account5 include an end-of-loan adjustrnent of £4241. This corrects an accountins error made in the eèrly part of the ACRE kJan. where the outstsnding loan balance wa5 overstated by incorreL*W includingf¥ture interest payments. The I￿n Is now fulty paid off. Independent Examiner's Report to the Trustees of King's Somborne Village Hall I report on the accounts for the year ended 31st March 2024. Respective responsibilities of trustees and examlner The charity'5 Iruslees are responsible ft)r the prepamtlon of the accounts in accordance with the Charities Act 2011 { the Act"). The charity's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed It is my responsibility.. to examine the ac¢ounls under section 145 of the Charities Act., to follow the applicable Directions given by the Charities Commission (under section 145{5){bl of the Act., and to stale whether or not particular mallers have ￿rne to my atlentlon. Basis of independent examiner's statement My examination was caTried out in accordance with general Directions given by the Charities Commission. An examination includes 2 review of the accounting records kept by the charity and a comparison of Ihe accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Iruslees concerning any such m8tters. The procèdures undertaken do not provide all the evidence that would be Tequired in an audit, and consequently no opinion is given as lo whether or not the accounts present a 'lrue and fair, view, and the report is limited lo those matters sel out in the slalement below. Independent examin¢r's statement In connection with my examination, no material mallpr5 have come to my attention which give me cause to believe Ihal. in any material respecL' the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements concerning the form and content of accounts sel out in the Charities IAccounls and Reports) Regulations 2008, other than any requirement that the accounts give a 'lrue and fair. view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the 2ccount5 to be reached. Claire Bèvan MAAT FFA Fein Bank, Church Lane, Awbridge, Romsey, Hampshire, S051 OHN Sign Dated