2023-04-30-accounts - Horsham & Shipley Community Project

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Trustees’ Annual Report for the period

From 1 May 2022 to 30 April 2023

Charity name: HORSHAM & SHIPLEY COMMUNITY PROJECT

Charity registration number: 1178797

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1. To promote community participation in healthy recreation particularly, but not exclusively by provision of facilities for football. 2. To provide facilities for leisure time occupation of people who have need of such facilities with the aim of improving their conditions of life. 3. To promote other charitable purposes at the Trustees’ discretion.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	• Walking Football Club – for men and women of any age, meeting once a week for 60 mins of walking football (in the winter on 3G and in the spring, summer and autumn on grass). After the football there is time for social interaction. • Men’s Shed – a safe, interesting place for primarily, but not exclusively, men to socialise and be busy making things of their choice. During the period of this report the Shed was operating two days per week. • Pétanque Club – for men and women of any age, providing a low impact, outdoor sport opportunity, twice per week, including plenty of social interaction as well as fresh air and keeping active. Played on purpose- built pétanque pistes. • Green Project – once a week for those who like to work outside, including gardening and rockery development, as well as hedge and general grounds maintenance at the site where the walking football, pétanque and Men’s Shed operate.

		• Health Walks – purpose of getting people outside for active enjoyment of the local countryside. • Cycle Rides –20 miles circular rides for anyone able to cycle on electric or manual bikes.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In organising and operating these activities the Trustees have read and have had regard to the public benefit guidance issued by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Contribution made by volunteers	Para 1.38	Some members of the clubs and activities described above also volunteer to “lead” sessions, in which case they receive the necessary First Aid training and Safeguarding training, and include DBS checks. The volunteers are fullysupported bythe Trustees.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Pétanque Numbers blossomed and on the request of the members we moved back to one morning session so that all players could enjoy each other’s’ company rather than being split into 2 sessions when social distancing was necessary. Maintenance work on the surrounds of the pistes happened early 2023. The players organised a home and away match with a local retirement village and enjoyed the experience. We also had 3 Probus Groups coming to enjoy a session each. Men’s Shed The new turning area is being enjoyed. Numbers have varied through the year due to other commitments / illness, and Mondays seem to be the more popular day now. The Shed is still open on Mondays and Tuesdays. The Shedders ran a successful stall at the Shipley School Christmas Fair and have also been selling their products at Roffey Football Club where locals walk their dogs and see their items. Walking Football The pitch at Shipley held up very well this year through the Summer drought and then

through the winter floods, thanks to the hard work of the Green Team which maintains it. Three junior teams (two boys U9 and one girls U9) now play on the pitch at the weekends during the football season so we have created a proper community facility being enjoyed by older and younger members of society alike. Over the worst of the Winter the Tuesday walking football session was held at Holbrook Club, although the footballers are finding the surface rather “sticky” and we have had some non-serious injuries as a result of feet getting caught. We have ensured that the pace is slowed to counter this hazard. Cycle Rides We ran an extremely successful cycle ride programme. Each ride was meticulously planned by our new cycle ride leader, and approx. one ride per month was organised from May through to November. Each circular ride started at a different location within half an hour drive of Shipley. Each was 20 miles of and included a refreshment stop. They were thoroughly enjoyed ay around 7-10 participants each week using electric and manual bikes. Health Walks This year we only ran 10 longer walks encompassing the 100 miles of the South Downs Way. 10 to 17 participants each time walked the 8-12 mile stretches. Great social interaction opportunities and great exercise for the walkers. Transport was a juggle and next year we will endeavour to organise circular walks so we do not have waiting time at the start/end due to lift sharing. Green Team Meeting every Monday morning, the Green Team continue to maintain and improve the environment at the football club, looking after the pitches, the pétanque pistes, and the surrounding trees, shrubs. A particular project has been a vast improvement in the entrance to the ground. Through the Summer we held monthly evening Social BBQs outside, with an opportunity to play pétanque and croquet, for enjoyment of members, partners and families. Non profit making, providing fun and Social interaction for members.

We also held a successful and very sociable Christmas Lunch event which was very well attended, with a meal, games a quiz and music. It was a lot of fun.

Financial Review

Financial Review
Review of the charity’s financial position at the end of theperiod	Para 1.21	The activities returned to pre-Covid levels and the results reflected that. Gift Aid receipts were a useful boost to the Charity's Reserves
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	A reserves policy has been approved ahead of filing this annual return. While the reserves of the charity are negative during this period, the Trustees are planning to change this position over time such that there are reserves retained to deal with any unforeseen circumstances in order that activities can continue with regards to the constitution andpublic benefitguidance.
Amount of reserves held	Para 1.22	NIL
Reasons for holding zero reserves	Para 1.22	The Reserves are currently negative
Details of fund materially in deficit	Para 1.24	The Reserves are currently negative. A loan offsets the amount and the intention is to seek further donations to fully repay the loan.
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Fundraising, whether by way of donations, grants or other sources is important to the Charity and we have a Trustee dedicated to the task.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by existing Trustees

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustee governance is guided by the constitution which is reviewed annually. The charity is managed and governed by the Trustees who are volunteers. There are no paid staff. Policies, which are reviewed annually, inform and guide the Trustees’ approach to safeguarding, health and safety, equal opportunities, privacyand financial reserves
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity works with the UK Men’s Shed Association and participates in national and local discussions. HSCP has a relationship with the local Alzheimer’s Association and Age UK. HSCP has a relationship with the local District and County Councils, as well as NHS staff working as Social Prescribers in the area. HSCP has a relationship with the Parish Council in Shipley and Thakenham, who take an interest in the operations. HSCP has a relationship with TD Shipley Football Club to whom a monthly rental fee is paid and facilities are shared. HSCP has a relationship with Roffey Football Club where the Men’s Shed have helped develop the outside seating area, and the Green Team have assisted. HSCP has a relationship with the local primary school.

Relationship with any Para 1.51 related parties

Reference and Administrative details

Charityname	Horsham & ShipleyCommunityProject
Other name the charityuses	HSCP
Registered charitynumber	1178797
Charity’s principal address	69 Earles Meadow Horsham, West Sussex RH12 4HR

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Philip Gibbs	Chair	Trustees
Russell Wood	Treasurer	Trustees
Richard Harris		Trustees
Dawn Baker		Trustees
Helen Gibbs		Trustees

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and	addresses of advisers (Optional information)	addresses of advisers (Optional information)
Type of adviser	Name Address
Solicitor	Russell Cooke	2 Putney Hill, London, SW15 6AB

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Philip Gibbs Position (eg Secretary, Chair Chair, etc) Date 24 January 2024

THE HORSHAM &SHiPLEY COMMUNITY prJo ect -At6m8nt N trinan¢ial Aetiviti#s for thg pgriod endlng 30th Aprll 2023 2023 2022 Income irom: Donations 21,374 28,942 nariiable actsvilies.. Subscriptions 910 Trading Income 365 200 Evenl$ In¢ome 5.678 6,385 Grants and Other Incom¢ 3.448 7,755 Total In¢ome 31.773 41,968 Èxpendrture on.. R8i8ing funds 11,011 8,825 GhaTrtable activities. Shipley site development 1,075 5,789 Tru8teelVolunteer Tralning 842 1,038 Total Expendhure 12.728 13,632 Nel InCoMxpenditure 19,045 28,338

THE HORSHAM &SHiPLEY COMMUNITY prjo ect •lanc•8h•vt M atw Aprfl 202J 2tr23 20 FIXEDASSETS TAngibkn FdAets 0,515 8.294 zz CURRE ASSETS SundN Debtrya CAih al Bank 43.231 38.231 LIABILITIE8 2.091 2.882 AnYJJntyhiihD dkn on• v••r 100 32? NEf CURRENT ASSETS 47,eix) 43.5SS AUnts tslNnll dull wkhln mote ihlln om y••r 52.073 67.on NeT ASSET$ 14.4731 TOTAL CFLARITY FUNDS 14,4731 123,5181 I nmilhal I ch•¢k•d Ihea•Accounts 8nd I have lo IMpBGt th• ChRrty'8 rKordb Ih4t IcoMhg•r•d n•¢•s¥•ry. 18m 68tIts Ihdl Ihttt Aecounts provth atN& And ¢4Ffg¢tr•cwd Of1TrInoI IF8n4•¢¢n8 ofTh• H¢rsh•m ar SDWèy un rl8¢ll¢rtho year ended 30Aprll 202 Peter Rr11 FCA. In EM•mlnor 1W1112023 TFA¢¢tyJ we approved oTrusteeJ MootlrvJ on 1Y1112023 and svJned ¢yi IhelrtshaWty- RuHell Wood (Hon TrthvbLBr> Phlllp Glbb• {Ghalrnkinl