## **Trustees’ Annual Report for the period** **From 1 May 2022 to 30 April 2023** **Charity name: HORSHAM & SHIPLEY COMMUNITY PROJECT** **Charity registration number: 1178797** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|1. To promote community participation in
healthy recreation particularly, but not
exclusively by provision of facilities for
football.
2. To provide facilities for leisure time
occupation of people who have need of
such facilities with the aim of
improving their conditions of life.
3. To promote other charitable purposes
at the Trustees’ discretion.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|•
Walking Football Club – for men and
women of any age, meeting once a
week for 60 mins of walking football (in
the winter on 3G and in the spring,
summer and autumn on grass). After
the football there is time for social
interaction.
•
Men’s Shed – a safe, interesting place
for primarily, but not exclusively, men
to socialise and be busy making things
of their choice. During the period of
this report the Shed was operating two
days per week.
•
Pétanque Club – for men and women
of any age, providing a low impact,
outdoor sport opportunity, twice per
week, including plenty of social
interaction as well as fresh air and
keeping active. Played on purpose-
built pétanque pistes.
•
Green Project – once a week for those
who like to work outside, including
gardening and rockery development, as
well as hedge and general grounds
maintenance at the site where the
walking football, pétanque and Men’s
Shed operate.| |||•
Health Walks – purpose of getting
people outside for active enjoyment of
the local countryside.
•
Cycle Rides –20 miles circular rides for
anyone able to cycle on electric or
manual bikes.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In organising and operating these activities the
Trustees have read and have had regard to the
public benefit guidance issued by the Charity
Commission.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Contribution made by
volunteers|Para 1.38|Some members of the clubs and activities
described above also volunteer to “lead”
sessions, in which case they receive the
necessary First Aid training and Safeguarding
training, and include DBS checks. The
volunteers are fullysupported bythe Trustees.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Pétanque
Numbers blossomed and on the request of the
members we moved back to one morning
session so that all players could enjoy each
other’s’ company rather than being split into 2
sessions when social distancing was necessary.
Maintenance work on the surrounds of the
pistes happened early 2023. The players
organised a home and away match with a local
retirement village and enjoyed the experience.
We also had 3 Probus Groups coming to enjoy
a session each.
Men’s Shed
The new turning area is being enjoyed.
Numbers have varied through the year due to
other commitments / illness, and Mondays
seem to be the more popular day now. The
Shed is still open on Mondays and Tuesdays.
The Shedders ran a successful stall at the
Shipley School Christmas Fair and have also
been selling their products at Roffey Football
Club where locals walk their dogs and see their
items.
Walking Football
The pitch at Shipley held up very well this year
through the Summer drought and then| through the winter floods, thanks to the hard work of the Green Team which maintains it. Three junior teams (two boys U9 and one girls U9) now play on the pitch at the weekends during the football season so we have created a proper community facility being enjoyed by older and younger members of society alike. Over the worst of the Winter the Tuesday walking football session was held at Holbrook Club, although the footballers are finding the surface rather “sticky” and we have had some non-serious injuries as a result of feet getting caught. We have ensured that the pace is slowed to counter this hazard. Cycle Rides We ran an extremely successful cycle ride programme. Each ride was meticulously planned by our new cycle ride leader, and approx. one ride per month was organised from May through to November. Each circular ride started at a different location within half an hour drive of Shipley. Each was 20 miles of and included a refreshment stop. They were thoroughly enjoyed ay around 7-10 participants each week using electric and manual bikes. Health Walks This year we only ran 10 longer walks encompassing the 100 miles of the South Downs Way. 10 to 17 participants each time walked the 8-12 mile stretches. Great social interaction opportunities and great exercise for the walkers. Transport was a juggle and next year we will endeavour to organise circular walks so we do not have waiting time at the start/end due to lift sharing. Green Team Meeting every Monday morning, the Green Team continue to maintain and improve the environment at the football club, looking after the pitches, the pétanque pistes, and the surrounding trees, shrubs. A particular project has been a vast improvement in the entrance to the ground. Through the Summer we held monthly evening Social BBQs outside, with an opportunity to play pétanque and croquet, for enjoyment of members, partners and families. Non profit making, providing fun and Social interaction for members. We also held a successful and very sociable Christmas Lunch event which was very well attended, with a meal, games a quiz and music. It was a lot of fun. ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of theperiod|Para 1.21|The activities returned to pre-Covid levels and
the results reflected that. Gift Aid receipts
were a useful boost to the Charity's Reserves| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|A reserves policy has been approved ahead of
filing this annual return. While the reserves of
the charity are negative during this period, the
Trustees are planning to change this position
over time such that there are reserves retained
to deal with any unforeseen circumstances in
order that activities can continue with regards
to the constitution andpublic benefitguidance.| |Amount of reserves held|Para 1.22|**NIL**| |Reasons for holding zero
reserves|Para 1.22|The Reserves are currently negative| |Details of fund materially in
deficit|Para 1.24|The Reserves are currently negative. A loan
offsets the amount and the intention is to seek
further donations to fully repay the loan.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fundraising, whether by way of donations,
grants or other sources is important to the
Charity and we have a Trustee dedicated to the
task.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |---|---|---| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|Appointed by existing Trustees| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustee governance is guided by the
constitution which is reviewed annually.
The charity is managed and governed by the
Trustees who are volunteers.
There are no paid staff.
Policies, which are reviewed annually, inform
and guide the Trustees’ approach to
safeguarding, health and safety, equal
opportunities, privacyand financial reserves| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity works with the UK Men’s Shed
Association and participates in national and
local discussions.
HSCP has a relationship with the local
Alzheimer’s Association and Age UK.
HSCP has a relationship with the local District
and County Councils, as well as NHS staff
working as Social Prescribers in the area.
HSCP has a relationship with the Parish Council
in Shipley and Thakenham, who take an
interest in the operations.
HSCP has a relationship with TD Shipley
Football Club to whom a monthly rental fee is
paid and facilities are shared.
HSCP has a relationship with Roffey Football
Club where the Men’s Shed have helped
develop the outside seating area, and the
Green Team have assisted.
HSCP has a relationship with the local primary
school.| |||| Relationship with any Para 1.51 related parties ## **Reference and Administrative details** |Charityname|Horsham & ShipleyCommunityProject| |---|---| |Other name the charityuses|HSCP| |Registered charitynumber|1178797| |Charity’s principal address|69 Earles Meadow
Horsham, West Sussex
RH12 4HR| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Philip Gibbs|Chair||Trustees| ||Russell Wood|Treasurer||Trustees| ||Richard Harris|||Trustees| ||Dawn Baker|||Trustees| ||Helen Gibbs|||Trustees| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and**|**addresses of advisers (Optional information)**|**addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **|**Name**
**Address**|| |Solicitor|Russell Cooke|2 Putney Hill, London, SW15 6AB| |||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **None** ## **Other optional information** **None** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Philip Gibbs **Position (eg Secretary,** Chair **Chair, etc) Date** 24 January 2024 THE HORSHAM &SHiPLEY COMMUNITY prJo ect -At6m8nt N trinan¢ial Aetiviti#s for thg pgriod endlng 30th Aprll 2023 2023 2022 Income irom: Donations 21,374 28,942 nariiable actsvilies.. Subscriptions 910 Trading Income 365 200 Evenl$ In¢ome 5.678 6,385 Grants and Other Incom¢ 3.448 7,755 Total In¢ome 31.773 41,968 Èxpendrture on.. R8i8ing funds 11,011 8,825 GhaTrtable activities. Shipley site development 1,075 5,789 Tru8teelVolunteer Tralning 842 1,038 Total Expendhure 12.728 13,632 Nel InCoM￿xpenditure 19,045 28,338 THE HORSHAM &SHiPLEY COMMUNITY prjo ect •lanc•8h•vt M atw Aprfl 202J 2tr23 20 FIXEDASSETS TAngibkn F￿dA￿ets 0,515 8.294 zz CURRE￿ ASSETS SundN Debtrya CAih al Bank 43.231 38.231 LIABILITIE8 2.091 2.882 AnYJJntyhiihD d￿￿k￿￿n on• v••r 100 32? NEf CURRENT ASSETS 47,eix) 43.5SS A￿Unts tslNnll dull wkhln mote ihlln om y••r 52.073 67.on NeT ASSET$ 14.4731 TOTAL CFLARITY FUNDS 14,4731 123,5181 I ￿n￿milhal I ch•¢k•d Ihea•Accounts 8nd I have lo IMpBGt th• ChRrty'8 rKordb Ih4t IcoMhg•r•d n•¢•s¥•ry. 18m 68tIts￿ Ihdl Ihttt Aecounts provth atN& And ¢4Ffg¢tr•cwd Of1￿￿TrIn￿oI IF8n4•¢¢￿n8 ofTh• H¢rsh•m ar￿ SDWèy un rl8¢ll¢rtho year ended 30Aprll 202 Peter Rr￿￿11 FCA. In￿ EM•mlnor 1W1112023 TF*A¢¢tyJ we approved oTrusteeJ MootlrvJ on 1Y1112023 and svJned ¢yi IhelrtshaWty- RuHell Wood (Hon TrthvbLB*r> Phlllp Glbb• {Ghalrnkinl THE HORSHAM &SHiPLEY COMMUNITY prJo ect -At6m8nt N trinan¢ial Aetiviti#s for thg pgriod endlng 30th Aprll 2023 2023 2022 Income irom: Donations 21,374 28,942 nariiable actsvilies.. Subscriptions 910 Trading Income 365 200 Evenl$ In¢ome 5.678 6,385 Grants and Other Incom¢ 3.448 7,755 Total In¢ome 31.773 41,968 Èxpendrture on.. R8i8ing funds 11,011 8,825 GhaTrtable activities. Shipley site development 1,075 5,789 Tru8teelVolunteer Tralning 842 1,038 Total Expendhure 12.728 13,632 Nel InCoM￿xpenditure 19,045 28,338 THE HORSHAM &SHiPLEY COMMUNITY prjo ect •lanc•8h•vt M atw Aprfl 202J 2tr23 20 FIXEDASSETS TAngibkn F￿dA￿ets 0,515 8.294 zz CURRE￿ ASSETS SundN Debtrya CAih al Bank 43.231 38.231 LIABILITIE8 2.091 2.882 AnYJJntyhiihD d￿￿k￿￿n on• v••r 100 32? NEf CURRENT ASSETS 47,eix) 43.5SS A￿Unts tslNnll dull wkhln mote ihlln om y••r 52.073 67.on NeT ASSET$ 14.4731 TOTAL CFLARITY FUNDS 14,4731 123,5181 I ￿n￿milhal I ch•¢k•d Ihea•Accounts 8nd I have lo IMpBGt th• ChRrty'8 rKordb Ih4t IcoMhg•r•d n•¢•s¥•ry. 18m 68tIts￿ Ihdl Ihttt Aecounts provth atN& And ¢4Ffg¢tr•cwd Of1￿￿TrIn￿oI IF8n4•¢¢￿n8 ofTh• H¢rsh•m ar￿ SDWèy un rl8¢ll¢rtho year ended 30Aprll 202 Peter Rr￿￿11 FCA. In￿ EM•mlnor 1W1112023 TF*A¢¢tyJ we approved oTrusteeJ MootlrvJ on 1Y1112023 and svJned ¢yi IhelrtshaWty- RuHell Wood (Hon TrthvbLB*r> Phlllp Glbb• {Ghalrnkinl