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2022-04-05-accounts

Registered Charity Number 1177033

The Basement Door

Trustees Report and Accounts for the year ended 5 April 2022

CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

Table of Contents

Table of Contents
Page
Charity Information ……………………………………………………………….. 3
Trustees Report ……………………………………………………………………… 4
Independent Examiners Report………………………………………………. 7
Statement of Financial Activities…………………………………………….. 8
Balance Sheet…………………………………………………………………………. 9
Notes to the Accounts…………………………………………………………….. 10

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

Charity Information

Charity number: 1177033 Registered office: 71-75 Shelton Street London WC2H 9JQ Trustees: Stuart Jackson Nick Leon Natalie Jackson Philippa Trentham Honor Davies Accountant: Landi Accounting Limited 62 Stakes Road Waterlooville Hampshire PO7 8NT

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

Report of the Trustees for the year ended 5 April 2022

The Trustees present their report and the financial statements for the year ended 5 April 2022. The Trustees who served during the year and up to the date of this report are set out on page 1.

Objectives and activities

By running regular live music events, The Basement Door provides education and opportunity to young volunteers up to the age of 22 in and around the Greater London area, by providing:

  1. Training, work experience and qualifications in the areas of catering, hospitality and event management

  2. Performance opportunities, mentoring, and industry advice for young musicians at all stages of their development within a community which encourages respect and collaboration.

  3. Education and work experience for aspiring lighting and sound technicians.

The Basement Door exists in order to benefit young people up to the age of 22 living in and around the Greater London area by:

  1. Enhancing social welfare in the provision of leisure-time activities

  2. Relieving unemployment in the provision of opportunities to develop skills and capabilities

  3. Supporting wellbeing in the provision of educational opportunities and teamwork

4. Creating a community open to all young people in the target age bracket, which is safe, alcohol and drug-free.

Structure, governance and management

The Basement Door is a charitable incorporated organisation managed by trustees in accordance with its constitution. Trustees must be at least 16 years old. At least one Trustee must be 18 or older. There must be a minimum of 3 Trustees and a maximum of 12. Trustees appointing new Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. These criteria have been considered by the current Trustees whenever recruitment of additional Trustee has been discussed.

In 2022, the Charity recruited five new trustees and the previous trustees resigned their posts.

Public Benefit

The Trustees have paid due regard to the Charity’s commission’s guidance on public benefit in deciding activities undertaken by the charity. The Trustees are satisfied that the information provided in the report and accounts meets the public benefit reporting requirement.

Achievements and performance

The main activities of The Basement Door during the relevant period are set up above and remain in line with its Charitable Objectives. The Basement Door continues to carry out activities which are for the public benefit, illustrated by the data below.

2017 -
2018		 2018-
2019		 2019-2020
online		 2019-
2020 live		 2020-
2021		 2021- Forecast
2022 2022-2023
Number of Volunteers 25 28 17 30 38 42
Number of units awarded 51 66 0 0 0 100 150
Number of Artists/bands 237 100 65 54 135 95 130

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

Total number of young people
in bands + artists		 507 283 331 353 524 620
Number of gigs 63 62 46 53 29 46 55
Attendance numbers for gigs 1714 1903 1456 849 13514 1600
Attendance numbers for
festivals		 9890 12050 13400 11125 1400

Financial review

The gross income of the charity was £16,002 for the financial year with total expenses of £25,259.00

The annual loss is justified as follows:

  1. The start of the financial year was still affected by the pandemic, which reduced the number of profitgenerating activities.

  2. A part-time salaried Director was appointed in June 2022, in order to manage the charity through a period of growth and reduce the reliance on volunteer management, which was unsustainable.

  3. An increase in reserves in 2019 made it possible to make changes without immediate financial pressure.

The charity’s fund-raising strategy is currently under review by the Trustees to protect a reasonable level of reserves in future years.

Plans for the future

At the time of submitting this report the Trustees aim to:

  1. Increase social media activity so that the Basement Door is visible to more young people

  2. Subsequently, include more young people and increase provision across all areas

  3. Review the Charitable Objectives to include provision and development of the arts as a grassroots music venue for young people

  4. Increase fundraising activity

  5. Obtain specific funding for targeted projects

  6. Introduce quarterly showcase events for young talent in Twickenham

  7. Maintain existing links with festivals, venues and events, and nurture new ones for the future in order to increase the number of opportunities available

  8. Review the Safeguarding procedure in order to continue to protect young people who participate

Statement of Trustee’s responsibilities

The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Trustees

………………………………………………………………………..

Philippa Trentham

28/01/2023 Date:

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

Independent Examiners Report to the Trustees of The Basement Door

I report on the accounts of the charity for the year ended 5 April 2022 which are set out on pages, 8 - 10

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

The Charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year section 144(2) of the charities Act 2011 (the 2011 Act).

It is my responsibility to:

BASIS OF INDEPENDENT EXAMINERS REPORT

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.

INDEPENDENT EXAMINER’S STATEMENT

In connection with my examination, no matters have come to my attention:

Have not been met; or

Date:20/01/2022

Sally Winterbottom ACCA

Landi Accounting Ltd

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 5 APRIL 2022
NOTES
INCOMING RESOURCES
Charitable activities
2
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Direct Charitable Expenditure
3
Administration and Advisory Services
3
TOTAL RESOURCES EXPENDED
SURPLUS/(DEFICIT) FOR THE YEAR
BROUGHT FORWARD 6 APRIL 2021
TRANSFER
CARRIED FORWARD 6 APRIL 2022		 2022
2022
2022
2021
Unrestricted
Restricted
Total
Total
£
£
£
£
15,624
0
15,624
48,854
15,624
0
15,624
48,854
15,581
0
15,581
11,794
9,678
0
9,678
0
25,259
0
25,259
11,794
(9,635)
0
(9,635)
37,060
52,774
0
52,774
15,714
0
0
0
0
43,139
0
43,139
52,774

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

BALANCE SHEET AS AT 5 APRIL 2022

NOTES
FIXED ASSETS
CURRENT ASSETS
Cash at bank and in hand
Debtors
CREDITORS
Amounts falling due within one year
NET CURRENT ASSETS
TOTAL ASSETS LESS TOTAL
LIABILITIES
CHARITY FUNDS
Unrestricted funds
Restricted Funds
TOTAL CHARITY FUNDS		 2022
£
£
4,766
37,300
1,926
39,226
(853)
38,373
43,139
42,871
268
43,139		 2021
£
£
7,557
45,502
215
45,717
(500)
45,217
52,774
52,506
268
52,774		 2021
£
£
7,557
45,502
215
45,717
(500)
45,217
52,774
52,506
268
52,774
39,226
(853)		 45,717
(500)
52,774
52,506
268
52,774

The financial statements were approved by the trustees on …………………………………….

………………………………………………..

Philippa Trentham - Trustee

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

STATEMENT OF CASHFLOWS

FOR THE YEAR ENDED 5 APRIL 2022

Net incoming/(outgoing) resources for the year
Depreciation and impairment
Decrease/(Increase) in debtors
Increase/(Decrease) in creditors
Net Cash inflow from operating activities
Capital expenditure
Increase/(Reduction) in cash in the year
Reconciliation of net cash flow to movement in net funds
Increase in cash in the year
Total Cash at 6 April 2021
Total Cash at 5 April 2022		 2022
2021
£
£
(9,257)
37,060
3,862
3,910
(1,711)
(215)
353
(2,072)
(6,753)
38,683
(1,071)
(1,065)
(7,824)
37,618
(7,824)
37,618
45,502
7,884
37,678
45,502

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2022

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding period

1.1 Basis of accounting

The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by charities issued in March 2005

1.2 Cashflow

The charity has produced a cashflow report in accordance with FRS102

1.3 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Income received by way of grants donations and gifts are included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.

Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.

1.4 Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

1.5 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:

Stage equipment - 20% Straight line Office Equipment - 33.3% Straight line

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2022

2 Income from Charitable Activities

Total Charitable income
3
Costs of charitable activities
Direct Charitable Expenditure
Administration and Advisory Services
4
Employees
Employment costs
Wages and salaries
Social Security costs
Other costs
Number of employees		 Unrestricted
Restricted
Funds
Funds
£
£
15624
0		 2022
Total
£
15624
16002
0		 16002
Unrestricted
Restricted
Funds
Funds
£
£
15581
0
9678
0		 2022
Total
£
15581
9678
25259
0		 25259
Year ended
2021
6797
0
0
6797

The average number of employees (including the Trustees) during the year was 6 (2021: 1)

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2022

5 Tangible Fixed Assets

Stage
Equipment
£
Cost
At 6 April 2021
16,446
Additions
1,071
At 5 April 2022
17,517
Depreciation
At 6 April 2021
9,867
Charge for the year
3,396
13,263
Net book values
At 5 April 2021
6,579
At 5 April 2022
4,254
6
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 Stage
Equipment
£
16,446
1,071		 Office
Equipment
Total
£
£

1,865
18,311

1,071
17,517
1,865
19,382
9,867
3,396
887
10,754

466
3,862
13,263
1,353
14,616
6,579
978
7,557
4,254
512
4,766
2022
2021
£
£
133
0
720
500
853
500

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CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022

THE BASEMENT DOOR

Notes to the financial statements for the year ended 5 April 2022

7 Analysis of net assets between funds Unrestricted Restricted 2022
Funds Funds Total
£ £ £
Fund balances as at 5 April 2022
as represented by:
Tangible fixed assets 4766 4766
Current assets 38958 268 39226
Current liabilities -853 -853
Total Funds 42871 268 43139

8 Going concern

There are sufficient reserves in order for The Basement Door to continue to operate as a going concern over the next 12 months.

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