**Registered Charity Number 1177033**
## **The Basement Door**
**Trustees Report and Accounts for the year ended 5 April 2022**
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **Table of Contents**
|**Table of Contents**||
|---|---|
||**Page**|
|Charity Information ………………………………………………………………..|3|
|Trustees Report ………………………………………………………………………|4|
|Independent Examiners Report……………………………………………….|7|
|Statement of Financial Activities……………………………………………..|8|
|Balance Sheet………………………………………………………………………….|9|
|Notes to the Accounts……………………………………………………………..|10|
Page | 2
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **Charity Information**
Charity number: 1177033 Registered office: 71-75 Shelton Street London WC2H 9JQ Trustees: Stuart Jackson Nick Leon Natalie Jackson Philippa Trentham Honor Davies Accountant: Landi Accounting Limited 62 Stakes Road Waterlooville Hampshire PO7 8NT
Page | 3
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **Report of the Trustees for the year ended 5 April 2022**
The Trustees present their report and the financial statements for the year ended 5 April 2022. The Trustees who served during the year and up to the date of this report are set out on page 1.
## **Objectives and activities**
By running regular live music events, The Basement Door provides **education and opportunity** to young volunteers up to the age of 22 in and around the Greater London area, by providing:
1. Training, work experience and qualifications in the areas of catering, hospitality and event management
2. Performance opportunities, mentoring, and industry advice for young musicians at all stages of their development within a community which encourages respect and collaboration.
3. Education and work experience for aspiring lighting and sound technicians.
The Basement Door exists in order to benefit young people up to the age of 22 living in and around the Greater London area by:
1. Enhancing social welfare in the provision of leisure-time activities
2. Relieving unemployment in the provision of opportunities to develop skills and capabilities
3. Supporting wellbeing in the provision of educational opportunities and teamwork
**4.** Creating a community open to all young people in the target age bracket, which is safe, alcohol and drug-free.
## **Structure, governance and management**
The Basement Door is a charitable incorporated organisation managed by trustees in accordance with its constitution. Trustees must be at least 16 years old. At least one Trustee must be 18 or older. There must be a minimum of 3 Trustees and a maximum of 12. Trustees appointing new Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. These criteria have been considered by the current Trustees whenever recruitment of additional Trustee has been discussed.
In 2022, the Charity recruited five new trustees and the previous trustees resigned their posts.
## **Public Benefit**
The Trustees have paid due regard to the Charity’s commission’s guidance on public benefit in deciding activities undertaken by the charity. The Trustees are satisfied that the information provided in the report and accounts meets the public benefit reporting requirement.
## **Achievements and performance**
The main activities of The Basement Door during the relevant period are set up above and remain in line with its Charitable Objectives. The Basement Door continues to carry out activities which are for the public benefit, illustrated by the data below.
||**2017 -**
**2018**|**2018-**
**2019**|**2019-2020**
**online**|**2019-**
**2020 live**|**2020-**
**2021**|**2021-**|**Forecast**|
|---|---|---|---|---|---|---|---|
|||||||**2022**|**2022-2023**|
|**Number of Volunteers**|25|28||17|30|38|42|
|**Number of units awarded**|51|66|0|0|0|100|150|
|||||||||
|**Number of Artists/bands**|237|100|65|54|135|95|130|
Page | 4
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
|**Total number of young people**
**in bands + artists**|507|283||331|353|524|620|
|---|---|---|---|---|---|---|---|
|||||||||
|**Number of gigs**|63|62|46|53|29|46|55|
|**Attendance numbers for gigs**|1714|1903||1456|849|13514|1600|
|||||||||
|**Attendance numbers for**
**festivals**|9890|12050|||13400|11125|1400|
## **Financial review**
The gross income of the charity was £16,002 for the financial year with total expenses of £25,259.00
The annual loss is justified as follows:
1. The start of the financial year was still affected by the pandemic, which reduced the number of profitgenerating activities.
2. A part-time salaried Director was appointed in June 2022, in order to manage the charity through a period of growth and reduce the reliance on volunteer management, which was unsustainable.
3. An increase in reserves in 2019 made it possible to make changes without immediate financial pressure.
The charity’s fund-raising strategy is currently under review by the Trustees to protect a reasonable level of reserves in future years.
## **Plans for the future**
At the time of submitting this report the Trustees aim to:
1. Increase social media activity so that the Basement Door is visible to more young people
2. Subsequently, include more young people and increase provision across all areas
3. Review the Charitable Objectives to include provision and development of the arts as a grassroots music venue for young people
4. Increase fundraising activity
5. Obtain specific funding for targeted projects
6. Introduce quarterly showcase events for young talent in Twickenham
7. Maintain existing links with festivals, venues and events, and nurture new ones for the future in order to increase the number of opportunities available
8. Review the Safeguarding procedure in order to continue to protect young people who participate
## **Statement of Trustee’s responsibilities**
The Charities Act 2011 requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and apply them consistently;
- Observe the methods and principles in the Charities SORP 2005;
- Make judgements and accounting estimates that are reasonable and prudent;
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- Prepare the financial statements on the going concern basis unless it is inappropriate to do so.
Page | 5
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Signed on behalf of the Trustees**
………………………………………………………………………..
## **Philippa Trentham**
28/01/2023 Date:
Page | 6
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **Independent Examiners Report to the Trustees of The Basement Door**
I report on the accounts of the charity for the year ended 5 April 2022 which are set out on pages, 8 - 10
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The Charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year section 144(2) of the charities Act 2011 (the 2011 Act).
It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act
- To follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)b of the 2011 Act
- To state whether particular matters have come to my attention
## **BASIS OF INDEPENDENT EXAMINERS REPORT**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’, and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no matters have come to my attention:
- (1) Which gives me reasonable cause to believe that in any material respect the requirements:
- To keep accounting records in accordance with section 130 of the 2011 Act;
- To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
Have not been met; or
- (2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date:20/01/2022
Sally Winterbottom ACCA
Landi Accounting Ltd
Page | 7
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
|**THE BASEMENT DOOR**
**STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR ENDED 5 APRIL 2022**
**NOTES**
**INCOMING RESOURCES**
Charitable activities
2
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
Direct Charitable Expenditure
3
Administration and Advisory Services
3
**TOTAL RESOURCES EXPENDED**
**SURPLUS/(DEFICIT) FOR THE YEAR**
**BROUGHT FORWARD 6 APRIL 2021**
**TRANSFER**
**CARRIED FORWARD 6 APRIL 2022**|**2022**
**2022**
**2022**
**2021**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
15,624
0
15,624
48,854|
|---|---|
||**15,624**
**0**
**15,624**
**48,854**|
||15,581
0
15,581
11,794
9,678
0
9,678
0|
||**25,259**
**0**
**25,259**
**11,794**|
||(9,635)
0
(9,635)
37,060
52,774
0
52,774
15,714
0
0
0
0|
||**43,139**
**0**
**43,139**
**52,774**|
Page | 8
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
## **BALANCE SHEET AS AT 5 APRIL 2022**
|**NOTES**
**FIXED ASSETS**
**CURRENT ASSETS**
Cash at bank and in hand
Debtors
**CREDITORS**
Amounts falling due within one year
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS TOTAL**
**LIABILITIES**
**CHARITY FUNDS**
Unrestricted funds
Restricted Funds
**TOTAL CHARITY FUNDS**|**2022**
**£**
**£**
4,766
37,300
1,926
39,226
(853)
38,373
**43,139**
42,871
268
**43,139**|**2021**
**£**
**£**
7,557
45,502
215
45,717
(500)
45,217
**52,774**
52,506
268
**52,774**|**2021**
**£**
**£**
7,557
45,502
215
45,717
(500)
45,217
**52,774**
52,506
268
**52,774**|
|---|---|---|---|
||39,226
(853)|45,717
(500)||
|||||
||||**52,774**|
||||52,506
268|
||||**52,774**|
The financial statements were approved by the trustees on …………………………………….
………………………………………………..
## **Philippa Trentham - Trustee**
Page | 9
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
## **STATEMENT OF CASHFLOWS**
## **FOR THE YEAR ENDED 5 APRIL 2022**
|Net incoming/(outgoing) resources for the year
Depreciation and impairment
Decrease/(Increase) in debtors
Increase/(Decrease) in creditors
**Net Cash inflow from operating activities**
Capital expenditure
Increase/(Reduction) in cash in the year
**Reconciliation of net cash flow to movement in net funds**
**Increase in cash in the year**
**Total Cash at 6 April 2021**
**Total Cash at 5 April 2022**|**2022**
**2021**
**£**
**£**
(9,257)
37,060
3,862
3,910
(1,711)
(215)
353
(2,072)|
|---|---|
||**(6,753)**
**38,683**|
||(1,071)
(1,065)
(7,824)
37,618
**(7,824)**
**37,618**
**45,502**
**7,884**|
||**37,678**
**45,502**|
Page | 10
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
## **Notes to the financial statements for the year ended 5 April 2022**
## **1. Accounting Policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding period
## **1.1 Basis of accounting**
The financial statements are prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by charities issued in March 2005
## **1.2 Cashflow**
The charity has produced a cashflow report in accordance with FRS102
## **1.3 Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Income received by way of grants donations and gifts are included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
## **1.4 Resources expended**
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **1.5 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less accumulated depreciation. Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:
Stage equipment - 20% Straight line Office Equipment - 33.3% Straight line
Page | 11
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
## **Notes to the financial statements for the year ended 5 April 2022**
**2 Income from Charitable Activities**
|Total Charitable income
**3**
**Costs of charitable activities**
Direct Charitable Expenditure
Administration and Advisory Services
**4**
**Employees**
**Employment costs**
Wages and salaries
Social Security costs
Other costs
**Number of employees**|**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
15624
0|**2022**
**Total**
**£**
15624|
|---|---|---|
||**16002**
**0**|**16002**|
||**Unrestricted**
**Restricted**
**Funds**
**Funds**
**£**
**£**
15581
0
9678
0|**2022**
**Total**
**£**
15581
9678|
||**25259**
**0**|**25259**|
|||**Year ended**
**2021**
6797
0
0|
|||**6797**|
||||
The average number of employees (including the Trustees) during the year was 6 (2021: 1)
Page | 12
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
**Notes to the financial statements for the year ended 5 April 2022**
## **5 Tangible Fixed Assets**
|**Stage**
**Equipment**
**£**
**Cost**
**At 6 April 2021**
16,446
**Additions**
1,071
**At 5 April 2022**
**17,517**
**Depreciation**
**At 6 April 2021**
9,867
**Charge for the year**
3,396
**13,263**
**Net book values**
**At 5 April 2021**
**6,579**
**At 5 April 2022**
**4,254**
**6**
**Creditors: amounts falling due within one year**
Other creditors
Accruals and deferred income|**Stage**
**Equipment**
**£**
16,446
1,071|**Office**
**Equipment**
**Total**
**£**
**£**
1,865
18,311
1,071|
|---|---|---|
||**17,517**|
**1,865**
**19,382**|
||9,867
3,396|
887
10,754
466
3,862|
||**13,263**|
**1,353**
**14,616**|
||**6,579**|
**978**
**7,557**|
||**4,254**|
**512**
**4,766**|
|||**2022**
**2021**
**£**
**£**
133
0
720
500|
|||**853**
**500**|
Page | 13
**CHARITY REGISTRATION NUMBER 1177033 TRUSTEES REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2022**
## **THE BASEMENT DOOR**
**Notes to the financial statements for the year ended 5 April 2022**
|**7**|**Analysis of net assets between funds**|**Unrestricted**|**Restricted**|**2022**|
|---|---|---|---|---|
|||**Funds**|**Funds**|**Total**|
|||**£**|**£**|**£**|
||Fund balances as at 5 April 2022||||
||as represented by:||||
||Tangible fixed assets|4766||4766|
||Current assets|38958|268|39226|
||Current liabilities|-853||-853|
||**Total Funds**|**42871**|**268**|**43139**|
## **8 Going concern**
There are sufficient reserves in order for The Basement Door to continue to operate as a going concern over the next 12 months.
Page | 14