2020-12-31-accounts - The Friends Of Roman Aldborough

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Trustees' Annual Report for the period

Period start date Period end date 1 1 2020 1 12 2020 From To

Section A Reference and administration details

Charity name The Friends of Roman Aldborough Other names charity is known by Registered charity number (if any) 1176771 Charity's principal address Thornycroft Farm Minskip Road Aldborough YORK Postcode YO51 9HG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Sir Andrew Lawson-Tancred	Chair		The Trustees of the Lawson- Tancred Family Settlement
Jane Barber	Secretary
Christopher Butterworth
Irene McCandlish			St Andrew’s, Aldborough Church Council
Nigel Pendleton
David Roberts
Phill Brownlee		– 13/03/2020
Julie Prescott		– 13/03/2020
Ann Smith		– 21/03/2020











Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name		Dates acted if not for whole year

March 2012

TAR

Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address	Names and addresses of advisers (Optional information) Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution (eg. trust deed, constitution)

How the charity is constituted

CIO (eg. trust, association, company) Trustee selection methods Elected by the Members or nominated by The Aldborough Village Trust, (eg. appointed by, elected by) The PCC of St Andrew’s Church, Aldborough and The Trustees of the Lawson-Tancred Family Settlement, or

(eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

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The objects of the CIO are to advance education by promoting, sustaining and increasing the individual and collective knowledge of Summary of the objects of the people of all ages of Roman history, life and culture and, in particular but charity set out in its not exclusively, the importance of Roman Aldborough (Isurium governing document Brigantum) in Roman Britain and the wider Roman Empire. Due to Covid restrictions all but one activity involving face-to-face Summary of the main meeting were cancelled and a reduced level of activity was achieved via activities undertaken for the Zoom meetings. Only the reduced level of activity described in sec. D, public benefit in relation to below, was possible. When making decisions about this the trustee have these objects (include within had due regard to the commission’s public benefit guidance when this section the statutory exercising any powers or duties to which the guidance is relevant declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

2020 was dominated by the problems caused by the Covid19 pandemic. This substantially restricted activities and changes were made to offer a reduced level of activity.

Talks

There was one face-to-face talk at end of February by Professor Joyce Hill. Subsequent talks were given to members by Zoom – 6 in all. These were recorded and made available to members for a limited period of time on YouTube.

Visits

These were not possible during 2020

Outreach talks

There were two talks given, one at Bilton Historical Society, the other at Skelton Historical Society.

Guided tours of the English Heritage site There were none as the site was closed.

Education Group

School visits were not possible during the year. Plans were drawn up for the development of future Outreach Activities.

FORA/ EH meetings

Zoom meetings took place with English Heritage who were updating their museum at the Aldborough site and progress was made to have interpretation panels installed in 2021.

Roman Garden Project

The Trustees agreed to start a Roman Garden Project. A site was agreed and plans have been drawn up based on known Roman garden designs. A sub-committee has been set up. There are plans to link the Garden Project with the Education Project.

Cambridge University Roman Town Project

"Despite the limitations of Covid, the team from the University of Cambridge continued their research activities in 2020 with trial excavation and survey. Geophysical surveys were extended out in the areas to the east and south of Aldborough, revealing further information about the roads, enclosures and areas of industry. Trial trenches were dug by the river to investigate the Roman bridge, which was discovered in geophysical surveys in 2013. Since then, geoarchaeological work has been carried out on the flood plain to better understand the Roman riverine landscape, and broader environmental changes. The trial trenches revealed deep alluvial deposits over the bridge. The area will be further investigated in 2021 using Ground Penetrating Radar. Sadly due to covid, the projects usual work with volunteers was cancelled, but the work did feature on Radio 4's Open Country, on a special programme on 'Archaeology in Lockdown'

March 2012

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Section E Financial review

Brief statement of the charity’s policy on reserves

To maintain a reserve of £5000

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Membership subscriptions

Donations

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Patricia Jane Barber Position (eg Secretary, Chair, etc)[Secretary ] Date 28/10/2020

March 2012

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The Friends of roman Aldborough

The Friends of roman Aldborough 1176771 Receipts and payments accounts For the period January 1 2020 December 31 2020 To from

CC16a

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 1,745 75 91 32 -	Restricted funds to the nearest £ - - - -	Endowment funds to the nearest £ - - - -	Total funds to the nearest £ 1,745 75 91 32 - 290 95 86 70 2,484 - - - 2,484	Last year to the nearest £
Membership	1,745	-		1,745	1,655
Visitors	75	-		75	370
Raffle	91	-		91	815
Merchandise	32			32	127
Tours		-		-	990
Donations received	290	-	-	290	571
Refreshments	95	-	-	95	204
Cash	86			86
PrintingRefund			- - - - -
Outreach Talks	70			70	428
*Sub total*(Gross income for AR)	2,484	-		2,484	5,160

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*					-
*Total receipts* A3 Payments
					5,160

Hall Hire	30	-	- - - - -	30	95
Speaker Expenses	447	-		447	282
Raffle Prizes	64			64	167
Leaflets		-		-	552
Exhibitions				-	516
School Visitpayment to EH	240	-		240
Payment of ASPROM Grant to EH	500			500
Insurance	287			287	272
Cost of FORA Visits				-	329
Web Cost- Domain renewal	58			58
Artwork/sound recording	258			258
Equipment	1,300			1,300
Printing, postage and stationery		-		-	304
Printing	508			508
Postage and Carriage	18			18
MembershipSubscriptions	195			195	185
Trustee expenses				-	45
SundryExpenses	33			33	89
Repairs and Renewals				-	105
Travel expenses				-	84
Donations	29	-	- - -	29	-
Educational Grant	1,100	-		1,100	-
**Sub total **	5,066	-		5,066	3,025
	- - - 5,066 2,484 - 12,627 10,379	- - - - - - - - 1	- - - - - - - -	- - - 5,066 2,484
A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end* CCXX R1 accounts (SS)
					3,025

	2,484	-		2,484	2,135
	-	-		-	-
	12,627	-		12,627	-
	10,379	- 1		10,379	2,135 31/10/2021

CCXX R2 accoun18 ISSI 3111012021

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Projection Screen MS Office software Barclays Bank Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Computer Printer	Unrestricted funds Restricted funds to nearest £ to nearest £ 10, 379 - - - - - 10,379 - Agree OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name P J Barber	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
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			When due (optional)






			Date of approval
		P J Barber	31/10/2021

CCXX R3 accounts (SS)

31/10/2021