## **Trustees' Annual Report for the period**
Period start date Period end date 1 1 2020 1 12 2020 **From To**
## Section A Reference and administration details
**Charity name** The Friends of Roman Aldborough **Other names charity is known by Registered charity number (if any)** 1176771 **Charity's principal address** Thornycroft Farm Minskip Road Aldborough YORK **Postcode YO51 9HG**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|
|||Sir Andrew
Lawson-Tancred|Chair||The Trustees of the Lawson-
Tancred Family Settlement|
|||Jane Barber|Secretary|||
|||Christopher
Butterworth||||
|||Irene McCandlish|||St Andrew’s, Aldborough
Church Council|
|||Nigel Pendleton||||
|||David Roberts||||
|||Phill Brownlee||– 13/03/2020||
|||Julie Prescott||– 13/03/2020||
|||Ann Smith||– 21/03/2020||
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
|||**Name**||**Dates acted if not for whole year**||
|||||||
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
|---|---|---|
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted
CIO (eg. trust, association, company) Trustee selection methods Elected by the Members or nominated by The Aldborough Village Trust, (eg. appointed by, elected by) The PCC of St Andrew’s Church, Aldborough and The Trustees of the Lawson-Tancred Family Settlement, or
- (eg. trust, association, company)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
The objects of the CIO are to advance education by promoting, sustaining and increasing the individual and collective knowledge of **Summary of the objects of the** people of all ages of Roman history, life and culture and, in particular but **charity set out in its** not exclusively, the importance of Roman Aldborough (Isurium **governing document** Brigantum) in Roman Britain and the wider Roman Empire. Due to Covid restrictions all but one activity involving face-to-face **Summary of the main** meeting were cancelled and a reduced level of activity was achieved via **activities undertaken for the** Zoom meetings. Only the reduced level of activity described in sec. D, **public benefit in relation to** below, was possible. When making decisions about this the trustee have **these objects (include within** had due regard to the commission’s public benefit guidance when **this section the statutory** exercising any powers or duties to which the guidance is relevant **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2012**
**TAR**
3
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
2020 was dominated by the problems caused by the Covid19 pandemic. This substantially restricted activities and changes were made to offer a reduced level of activity.
## **Talks**
There was one face-to-face talk at end of February by Professor Joyce Hill. Subsequent talks were given to members by Zoom – 6 in all. These were recorded and made available to members for a limited period of time on YouTube.
## **Visits**
These were not possible during 2020
## **Outreach** talks
There were two talks given, one at Bilton Historical Society, the other at Skelton Historical Society.
**Guided tours of the English Heritage site** There were none as the site was closed.
## **Education Group**
School visits were not possible during the year. Plans were drawn up for the development of future Outreach Activities.
## **FORA/ EH meetings**
Zoom meetings took place with English Heritage who were updating their museum at the Aldborough site and progress was made to have interpretation panels installed in 2021.
## **Roman Garden Project**
The Trustees agreed to start a Roman Garden Project. A site was agreed and plans have been drawn up based on known Roman garden designs. A sub-committee has been set up. There are plans to link the Garden Project with the Education Project.
## **Cambridge University Roman Town Project**
"Despite the limitations of Covid, the team from the University of Cambridge continued their research activities in 2020 with trial excavation and survey. Geophysical surveys were extended out in the areas to the east and south of Aldborough, revealing further information about the roads, enclosures and areas of industry. Trial trenches were dug by the river to investigate the Roman bridge, which was discovered in geophysical surveys in 2013. Since then, geoarchaeological work has been carried out on the flood plain to better understand the Roman riverine landscape, and broader environmental changes. The trial trenches revealed deep alluvial deposits over the bridge. The area will be further investigated in 2021 using Ground Penetrating Radar. Sadly due to covid, the projects usual work with volunteers was cancelled, but the work did feature on Radio 4's Open Country, on a special programme on 'Archaeology in Lockdown'
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
To maintain a reserve of £5000
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Membership subscriptions
Donations
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Patricia Jane Barber **Position (eg Secretary, Chair, etc)**[Secretary ] **Date** 28/10/2020
March **2012**
**TAR**
5
**The Friends of roman Aldborough**
**The Friends of roman Aldborough 1176771 Receipts and payments accounts For the period** January 1 2020 December 31 2020 **To from**
**CC16a**
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|||||||
|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**1,745**
**75**
**91**
32
-||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**1,745**
**75**
**91**
**32**
**-**
**290**
**95**
**86**
**70**
**2,484**
**-**
**-**
**-**
**2,484**||**Last year**
**to the nearest £**|
|Membership|**1,745**||**-**|||**1,745**||**1,655**|
|Visitors|**75**||**-**|||**75**||**370**|
|Raffle|**91**||**-**|||**91**||**815**|
|Merchandise|32|||||**32**||**127**|
|Tours|||**-**|||**-**||**990**|
|Donations received|**290**||**-**||**-**|**290**||**571**|
|Refreshments|**95**||**-**||**-**|**95**||**204**|
|Cash|**86**|||||**86**|||
|PrintingRefund|||||**-**
**-**
**-**
**-**
**-**||||
|Outreach Talks|**70**|||||**70**||**428**|
|**_Sub total_**_(Gross income for_
_AR)_|**2,484**||**-**|||**2,484**||**5,160**|
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**-**||||||||
||**-**|||||||**-**|
|**_Sub total_**||||||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||||
|||||||||**5,160**|
||||||||||
|Hall Hire|**30**||**-**||**-**
**-**
**-**
**-**
**-**|**30**||**95**|
|Speaker Expenses|**447**||**-**|||**447**||**282**|
|Raffle Prizes|64|||||**64**||**167**|
|Leaflets|||**-**|||**-**||**552**|
|Exhibitions||||||**-**||**516**|
|School Visitpayment to EH|**240**||**-**|||**240**|||
|Payment of ASPROM Grant to EH|**500**|||||**500**|||
|Insurance|**287**|||||**287**||**272**|
|Cost of FORA Visits||||||**-**||**329**|
|Web Cost- Domain renewal|**58**|||||**58**|||
|Artwork/sound recording|**258**|||||**258**|||
|Equipment|**1,300**|||||**1,300**|||
|Printing, postage and stationery|||**-**|||**-**||**304**|
|Printing|**508**|||||**508**|||
|Postage and Carriage|**18**|||||**18**|||
|MembershipSubscriptions|**195**|||||**195**||**185**|
|Trustee expenses||||||**-**||**45**|
|SundryExpenses|33|||||**33**||89|
|Repairs and Renewals||||||**-**||105|
|Travel expenses||||||**-**||84|
|Donations|**29**||**-**||**-**
**-**
**-**|**29**||**-**|
|Educational Grant|**1,100**||**-**|||**1,100**||**-**|
|**_Sub total_ **|**5,066**||**-**|||**5,066**||**3,025**|
||**-**
**-**
**-**
**5,066**
**2,484**
**-**
**12,627**
**10,379**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
1||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**5,066**
**2,484**|||
|**A4 Asset and investment**
**purchases, (see table)**|||||||||
||**-**||||||||
||**-**||||||||
|**_Sub total_ **|**-**|||||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)|||||||||
|||||||||**3,025**|
||||||||||
||**2,484**||**-**|||
**2,484**||**2,135**|
||**-**||**-**|||**-**||**-**|
||**12,627**||**-**|||**12,627**||**-**|
||**10,379**||**-**
1|||**10,379**||**2,135**
31/10/2021|
CCXX R2 accoun18 ISSI
3111012021
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Projection Screen
MS Office software
Barclays Bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Computer
Printer|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**10, 379**
**-**
**-**
**-**
**-**
**-**
**10,379**
**-**
Agree
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
P J Barber|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||P J Barber|31/10/2021|
|||||
CCXX R3 accounts (SS)
31/10/2021
3