Charity registration number: 1173240
CHARITY OF DOUGLAS WILLIAM MITCHELL CIO TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 NOVEMBER 2025
Charity of Douglas William Mitchell CIO Contents
| Page | |
|---|---|
| Trustees' Report | 1—3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7—11 |
Charity of Douglas William Mitchell CIO
Trustees' Report For The Year Ended 5 November 2025
The trustees present their report and the financial statements for the year ended 5 November 2025.
Objectives and Activities
Aims and Objectives
Birdwood House is a Listed Building located in the centre of Totnes and the Trustees aim to ensure its long-term care and maintenance, to enable it to continue to provide satisfactory facilities and space for exhibitions and other educational purposes along with community benefits.
Public Benefit
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
Achievements and Performance
Main Achievements
The CIO has continued to provide public benefit through the facilities at Birdwood House, the Gallery has successfully promoted the visual arts in the area and the rooms have been used for education and training purposes. The building functions well as a community focus and contributes to social cohesion in Totnes.
Financial Review
Reserves Policy
The Trustees are always striving to increase the income from the use of Birdwood House, in order to accumulate reserves for the long-term maintenance and improvement of the premises. At the same time retaining a level of charges that allows the Gallery to be available for use by new un-established artists and craftspeople. The Trustees transfer any operating surplus to the reserves for major repair and maintenance of Birdwood House; the aim is to achieve reserves to the value of 20% of the reinstatement cost of the building.
Structure, Governance and Management
Governing Document
The CIO (Foundation) was formed by constitution signed on 30 May 2017 and registered with the Charity Commission on 1 June 2017.
Trustee Selection Methods
New Trustees are appointed at the discretion of the existing Trustees, the CIO uses the established links to consult and inform the Town Council as and when required.
Reference and Administrative Details
Trustees
Mr Christopher Mitchell - Chair Mrs J Mitchell Mr David Horsburgh Mr C Killock Ms K Hancock
Charity Number
1173240
Page 1
Charity of Douglas William Mitchell CIO Trustees' Report (continued) For The Year Ended 5 November 2025
Principal Address
C/o Dr J Severn The Coach House, Station Road South Brent Devon TQ10 9BB
Independent Examiner
R J Lewis ACA Frost Chartered Accountants Riversdale Ashburton Road Totnes Devon TQ9 5JU
Page 2
Charity of Douglas William Mitchell CIO Trustees' Report (continued) For The Year Ended 5 November 2025
Other Information
Additional Note
Organisational Structure
Four formal meetings were held during the period to conduct the business of the CIO. The CIO employs a Secretary to administer the charity and a manager to handle the meeting rooms, Rest room and Gallery space at Birdwood House.
Related Parties
The CIO works closely with the Mitchell Trust and the Wakefield Trust, with one Trustee and the Secretary, being common to the Mitchell Trust and one Trustee and the Secretary being common to the Wakefield Trust.
Risk Management
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mr Christopher Mitchell
Trustee 18/05/2026
Page 3
Charity of Douglas William Mitchell CIO Independent Examiner's Report to the Trustees of Charity of Douglas William Mitchell CIO For The Year Ended 5 November 2025
I report to the trustees on my examination of the accounts of Charity of Douglas William Mitchell CIO (the Trust) for the year ended 5 November 2025.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R J Lewis ACA 20/05/2026 Riversdale Ashburton Road Totnes Devon TQ9 5JU
Page 4
Charity of Douglas William Mitchell CIO Statement of Financial Activities For The Year Ended 5 November 2025
| Notes INCOME AND ENDOWMENTS FROM: Charitable activities: Property Letting Investments 3 EXPENDITURE ON: Raising funds 5 Charitable activities: 5 NET EXPENDITURE BEFORE INVESTMENT LOSSES Net gains on investments NET EXPENDITURE NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 13 |
2025 Unrestricted funds £ 51,851 6,925 |
2024 Unrestricted funds £ 38,794 6,109 |
|---|---|---|
| 58,776 | 44,903 | |
| (65,913) | (64,663) | |
| (7,137) 9,987 |
(19,760) 5,495 |
|
| 2,850 | (14,265) | |
| 2,850 180,774 |
(14,265) 195,039 |
|
| 183,624 | 180,774 |
The notes on pages 7 to 11 form part of these financial statements.
Page 5
Charity of Douglas William Mitchell CIO Statement of Financial Position As At 5 November 2025
| Notes FIXED ASSETS Tangible Assets 9 Investments 10 CURRENT ASSETS Debtors 11 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 12 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS OF THE CHARITY Unrestricted Funds TOTAL FUNDS 13 On behalf of the board Mr Christopher Mitchell Trustee 18/05/2026 |
2025 Unrestricted funds £ 24,136 89,790 |
2024 Total funds £ 27,981 79,803 |
|---|---|---|
| 113,926 4,302 66,503 |
107,784 4,179 69,866 |
|
| 70,805 (1,107) |
74,045 (1,055) |
|
| 69,698 | 72,990 | |
| 183,624 | 180,774 | |
| 183,624 | 180,774 | |
| 183,624 | 180,774 | |
| 183,624 | 180,774 | |
The notes on pages 7 to 11 form part of these financial statements.
Page 6
Charity of Douglas William Mitchell CIO Notes to the Financial Statements For The Year Ended 5 November 2025
1. General Information
Charity of Douglas William Mitchell CIO is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1173240. The principal address is C/o Dr J Severn, The Coach House, Station Road, South Brent, Devon, TQ10 9BB.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
2.2. Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2.3. Incoming Resources
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
2.4. Resources Expended
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
2.5. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Leasehold 4% on Cost Fixtures & Fittings 33% on Cost
2.6. Investments
Investments are included at closing mid-market value at the balance sheet date.
2.7. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
2.8. Taxation
The charity is exempt from tax as all its income is charitable and applied for charitable purposes.
2.9.
3. Investment Income
Page 7
Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025
| Bank interest receivable Dividends from investments 4. Net Income/(Expenditure) The net income/(expenditure) is stated after charging/(crediting): Depreciation of tangible fixed assets - owned 5. Analysis of Expenditure Raising funds Raising funds 6. Support Costs General administration Depreciation Governance costs |
Activities undertaken directly £ 54,689 |
2025 Unrestricted funds £ 1,845 5,080 |
2024 Unrestricted funds £ 1,385 4,724 |
|---|---|---|---|
| 6,925 | 6,109 | ||
| 2025 £ 5,464 |
2024 £ 5,435 |
||
| Support costs (see note 6) £ 11,224 |
2025 Total £ 65,913 |
||
| Activities undertaken directly £ 53,553 |
Support costs (see note 6) £ 11,110 |
2024 Total £ 64,663 |
|
| 2025 Raising funds £ 793 5,464 4,967 |
|||
| 11,224 |
Page 8
Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025
| Depreciation Governance costs 7. Independent Examiner's Remuneration 2025 £ Independent examination of the financial statements 346 |
2024 Raising funds £ 5,435 5,675 |
|---|---|
| 11,110 | |
| 2024 £ 330 |
8. Average Number of Employees
Average number of employees during the year was: 5 (2024: 7)
9. Tangible Assets
| . Tangible Assets |
|||
|---|---|---|---|
| Cost As at 6 November 2024 Additions As at 5 November 2025 Depreciation As at 6 November 2024 Provided during the period As at 5 November 2025 Net Book Value As at 5 November 2025 As at 6 November 2024 |
Land & Property Leasehold £ 135,868 - |
Fixtures & Fittings £ 1,030 1,619 |
Total £ 136,898 1,619 |
| 135,868 | 2,649 | 138,517 | |
| 107,887 5,435 |
1,030 29 |
108,917 5,464 |
|
| 113,322 | 1,059 | 114,381 | |
| 22,546 | 1,590 | 24,136 | |
| 27,981 | - | 27,981 |
Page 9
Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025
| 10. Investments Cost or Valuation As at 6 November 2024 Revaluations As at 5 November 2025 Provision As at 6 November 2024 As at 5 November 2025 Net Book Value As at 5 November 2025 As at 6 November 2024 11. Debtors Due within one year Other debtors 12. Creditors: Amounts Falling Due Within One Year Accruals and deferred income 13. Movement in Funds As at 6 November 2024 £ Unrestricted funds General: General unrestricted fund 131,774 Designated: Designated - Provision for Maintenance 49,000 Total unrestricted funds 180,774 Total funds 180,774 |
10. Investments Cost or Valuation As at 6 November 2024 Revaluations As at 5 November 2025 Provision As at 6 November 2024 As at 5 November 2025 Net Book Value As at 5 November 2025 As at 6 November 2024 11. Debtors Due within one year Other debtors 12. Creditors: Amounts Falling Due Within One Year Accruals and deferred income 13. Movement in Funds As at 6 November 2024 £ Unrestricted funds General: General unrestricted fund 131,774 Designated: Designated - Provision for Maintenance 49,000 Total unrestricted funds 180,774 Total funds 180,774 |
Income £ 58,776 - |
Expenditure £ (55,926) - |
2025 £ 4,302 2025 £ 1,107 Transfers £ 5,500 (5,500) |
Listed £ 79,803 9,987 |
|
|---|---|---|---|---|---|---|
| 89,790 | ||||||
| - | ||||||
| - | ||||||
| 89,790 | ||||||
| 79,803 | ||||||
| 2024 £ 4,179 |
||||||
| 2024 £ 1,055 |
||||||
| As at 5 November 2025 £ 140,124 43,500 |
||||||
| 180,774 | 58,776 | (55,926) | - | 183,624 | ||
| 180,774 | 58,776 | (55,926) | - | 183,624 |
Page 10
Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025
| Unrestricted funds General: General unrestricted fund Designated: Designated - Provision for Maintenance Total unrestricted funds Total funds |
As at 6 November 2023 £ 131,039 64,000 |
Income £ 44,903 - |
Expenditure £ (59,168) - |
Transfers £ 15,000 (15,000) |
As at 5 November 2024 £ 131,774 49,000 |
|---|---|---|---|---|---|
| 195,039 | 44,903 | (59,168) | - | 180,774 | |
| 195,039 | 44,903 | (59,168) | - | 180,774 |
14. Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
No trustee expenses have been incurred.
15. Related Party Disclosures
There have been no related party transactions in the reporting period that require disclosure.
Page 11