Charity registration number: 1173240
**CHARITY OF DOUGLAS WILLIAM MITCHELL CIO TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5 NOVEMBER 2025**
## **Charity of Douglas William Mitchell CIO Contents**
||**Page**|
|---|---|
|Trustees' Report|1—3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Statement of Financial Position|6|
|Notes to the Financial Statements|7—11|
**Charity of Douglas William Mitchell CIO**
## **Trustees' Report For The Year Ended 5 November 2025**
The trustees present their report and the financial statements for the year ended 5 November 2025.
## **Objectives and Activities**
## **Aims and Objectives**
Birdwood House is a Listed Building located in the centre of Totnes and the Trustees aim to ensure its long-term care and maintenance, to enable it to continue to provide satisfactory facilities and space for exhibitions and other educational purposes along with community benefits.
## **Public Benefit**
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
## **Achievements and Performance**
## **Main Achievements**
The CIO has continued to provide public benefit through the facilities at Birdwood House, the Gallery has successfully promoted the visual arts in the area and the rooms have been used for education and training purposes. The building functions well as a community focus and contributes to social cohesion in Totnes.
## **Financial Review**
## **Reserves Policy**
The Trustees are always striving to increase the income from the use of Birdwood House, in order to accumulate reserves for the long-term maintenance and improvement of the premises. At the same time retaining a level of charges that allows the Gallery to be available for use by new un-established artists and craftspeople. The Trustees transfer any operating surplus to the reserves for major repair and maintenance of Birdwood House; the aim is to achieve reserves to the value of 20% of the reinstatement cost of the building.
## **Structure, Governance and Management**
## **Governing Document**
The CIO (Foundation) was formed by constitution signed on 30 May 2017 and registered with the Charity Commission on 1 June 2017.
## **Trustee Selection Methods**
New Trustees are appointed at the discretion of the existing Trustees, the CIO uses the established links to consult and inform the Town Council as and when required.
## **Reference and Administrative Details**
## **Trustees**
Mr Christopher Mitchell - Chair Mrs J Mitchell Mr David Horsburgh Mr C Killock Ms K Hancock
## **Charity Number**
1173240
Page 1
**Charity of Douglas William Mitchell CIO Trustees' Report (continued) For The Year Ended 5 November 2025**
## **Principal Address**
C/o Dr J Severn The Coach House, Station Road South Brent Devon TQ10 9BB
## **Independent Examiner**
R J Lewis ACA Frost Chartered Accountants Riversdale Ashburton Road Totnes Devon TQ9 5JU
Page 2
## **Charity of Douglas William Mitchell CIO Trustees' Report (continued) For The Year Ended 5 November 2025**
## **Other Information**
## **Additional Note**
## **Organisational Structure**
Four formal meetings were held during the period to conduct the business of the CIO. The CIO employs a Secretary to administer the charity and a manager to handle the meeting rooms, Rest room and Gallery space at Birdwood House.
## **Related Parties**
The CIO works closely with the Mitchell Trust and the Wakefield Trust, with one Trustee and the Secretary, being common to the Mitchell Trust and one Trustee and the Secretary being common to the Wakefield Trust.
## **Risk Management**
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Mr Christopher Mitchell
Trustee 18/05/2026
Page 3
## **Charity of Douglas William Mitchell CIO Independent Examiner's Report to the Trustees of Charity of Douglas William Mitchell CIO For The Year Ended 5 November 2025**
I report to the trustees on my examination of the accounts of Charity of Douglas William Mitchell CIO (the Trust) for the year ended 5 November 2025.
## **Responsibilities and Basis of Report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner's Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R J Lewis ACA 20/05/2026 Riversdale Ashburton Road Totnes Devon TQ9 5JU
Page 4
## **Charity of Douglas William Mitchell CIO Statement of Financial Activities For The Year Ended 5 November 2025**
|**Notes**
**INCOME AND ENDOWMENTS FROM:**
Charitable activities:
Property Letting
Investments
**3**
**EXPENDITURE ON:**
Raising funds
**5**
Charitable activities:
**5**
**NET EXPENDITURE BEFORE INVESTMENT LOSSES**
Net gains on investments
**NET EXPENDITURE**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**13**|**2025**
**Unrestricted**
**funds**
**£**
51,851
6,925|**2024**
**Unrestricted**
**funds**
**£**
38,794
6,109|
|---|---|---|
||58,776|44,903|
||(65,913)|(64,663)|
||(7,137)
9,987|(19,760)
5,495|
||2,850|(14,265)|
||2,850
180,774|(14,265)
195,039|
||183,624|180,774|
The notes on pages 7 to 11 form part of these financial statements.
Page 5
## **Charity of Douglas William Mitchell CIO Statement of Financial Position As At 5 November 2025**
|**Notes**
**FIXED ASSETS**
Tangible Assets
**9**
Investments
**10**
**CURRENT ASSETS**
Debtors
**11**
Cash at bank and in hand
**Creditors: Amounts Falling Due Within One Year**
**12**
**NET CURRENT ASSETS (LIABILITIES)**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS OF THE CHARITY**
Unrestricted Funds
**TOTAL FUNDS**
**13**
On behalf of the board
Mr Christopher Mitchell
Trustee
18/05/2026|**2025**
**Unrestricted**
**funds**
**£**
24,136
89,790|**2024**
**Total**
**funds**
**£**
27,981
79,803|
|---|---|---|
||113,926
4,302
66,503|107,784
4,179
69,866|
||70,805
(1,107)|74,045
(1,055)|
||69,698|72,990|
||183,624|180,774|
||183,624|180,774|
||183,624|180,774|
||183,624|180,774|
||||
The notes on pages 7 to 11 form part of these financial statements.
Page 6
## **Charity of Douglas William Mitchell CIO Notes to the Financial Statements For The Year Ended 5 November 2025**
## 1. **General Information**
Charity of Douglas William Mitchell CIO is a charitable incorporated organisation registered with the Charity Commission, registered charity number 1173240. The principal address is C/o Dr J Severn, The Coach House, Station Road, South Brent, Devon, TQ10 9BB.
## 2. **Accounting Policies**
## 2.1. **Basis of Preparation of Financial Statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
## 2.2. **Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## 2.3. **Incoming Resources**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## 2.4. **Resources Expended**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## 2.5. **Tangible Fixed Assets and Depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Leasehold 4% on Cost Fixtures & Fittings 33% on Cost
## 2.6. **Investments**
Investments are included at closing mid-market value at the balance sheet date.
## 2.7. **Cash and Cash Equivalents**
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
## 2.8. **Taxation**
The charity is exempt from tax as all its income is charitable and applied for charitable purposes.
2.9.
## 3. **Investment Income**
Page 7
## **Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025**
|Bank interest receivable
Dividends from investments
4.
**Net Income/(Expenditure)**
The net income/(expenditure) is stated after charging/(crediting):
Depreciation of tangible fixed assets - owned
5.
**Analysis of Expenditure**
Raising funds
Raising funds
6.
**Support Costs**
General administration
Depreciation
Governance costs|**Activities**
**undertaken**
**directly**
**£**
54,689|**2025**
**Unrestricted**
**funds**
**£**
1,845
5,080|**2024**
**Unrestricted**
**funds**
**£**
1,385
4,724|
|---|---|---|---|
|||6,925|6,109|
|||**2025**
**£**
5,464|**2024**
**£**
5,435|
|||**Support**
**costs**
(see note 6)
**£**
11,224|**2025**
**Total**
**£**
65,913|
||**Activities**
**undertaken**
**directly**
**£**
53,553|**Support**
**costs**
(see note 6)
**£**
11,110|**2024**
**Total**
**£**
64,663|
||||**2025**
**Raising**
**funds**
**£**
793
5,464
4,967|
||||11,224|
Page 8
## **Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025**
|Depreciation
Governance costs
7.
**Independent Examiner's Remuneration**
**2025**
**£**
Independent examination of the financial statements
346|**2024**
**Raising**
**funds**
**£**
5,435
5,675|
|---|---|
||11,110|
||**2024**
**£**
330|
## 8. **Average Number of Employees**
Average number of employees during the year was: 5 (2024: 7)
## 9. **Tangible Assets**
|.
**Tangible Assets**||||
|---|---|---|---|
|**Cost**
As at 6 November 2024
Additions
As at 5 November 2025
**Depreciation**
As at 6 November 2024
Provided during the period
As at 5 November 2025
**Net Book Value**
As at 5 November 2025
As at 6 November 2024|**Land &**
**Property**
**Leasehold**
**£**
135,868
-|**Fixtures &**
**Fittings**
**£**
1,030
1,619|**Total**
**£**
136,898
1,619|
||135,868|2,649|138,517|
||107,887
5,435|1,030
29|108,917
5,464|
||113,322|1,059|114,381|
||22,546|1,590|24,136|
||27,981|-|27,981|
Page 9
**Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025**
|10.
**Investments**
**Cost or Valuation**
As at 6 November 2024
Revaluations
As at 5 November 2025
**Provision**
As at 6 November 2024
As at 5 November 2025
**Net Book Value**
As at 5 November 2025
As at 6 November 2024
11.
**Debtors**
**Due within one year**
Other debtors
12.
**Creditors: Amounts Falling Due Within One Year**
Accruals and deferred income
13.
**Movement in Funds**
**As at 6**
**November**
**2024**
**£**
**Unrestricted funds**
General:
General unrestricted fund
131,774
Designated:
Designated - Provision for Maintenance
49,000
**Total unrestricted funds**
180,774
**Total funds**
180,774|10.
**Investments**
**Cost or Valuation**
As at 6 November 2024
Revaluations
As at 5 November 2025
**Provision**
As at 6 November 2024
As at 5 November 2025
**Net Book Value**
As at 5 November 2025
As at 6 November 2024
11.
**Debtors**
**Due within one year**
Other debtors
12.
**Creditors: Amounts Falling Due Within One Year**
Accruals and deferred income
13.
**Movement in Funds**
**As at 6**
**November**
**2024**
**£**
**Unrestricted funds**
General:
General unrestricted fund
131,774
Designated:
Designated - Provision for Maintenance
49,000
**Total unrestricted funds**
180,774
**Total funds**
180,774|**Income**
**£**
58,776
-|**Expenditure**
**£**
(55,926)
-||**2025**
**£**
4,302
**2025**
**£**
1,107
**Transfers**
**£**
5,500
(5,500)|**Listed**
**£**
79,803
9,987|
|---|---|---|---|---|---|---|
|||||||89,790|
|||||||-|
|||||||-|
|||||||89,790|
|||||||79,803|
|||||||**2024**
**£**
4,179|
|||||||**2024**
**£**
1,055|
|||||||**As at 5**
**November**
**2025**
**£**
140,124
43,500|
||180,774|58,776|(55,926)||-|183,624|
||||||||
||180,774|58,776|(55,926)||-|183,624|
Page 10
## **Charity of Douglas William Mitchell CIO Notes to the Financial Statements (continued) For The Year Ended 5 November 2025**
|**Unrestricted funds**
General:
General unrestricted fund
Designated:
Designated - Provision for Maintenance
**Total unrestricted funds**
**Total funds**|**As at 6**
**November**
**2023**
**£**
131,039
64,000|**Income**
**£**
44,903
-|**Expenditure**
**£**
(59,168)
-|**Transfers**
**£**
15,000
(15,000)|**As at 5**
**November**
**2024**
**£**
131,774
49,000|
|---|---|---|---|---|---|
||195,039|44,903|(59,168)|-|180,774|
|||||||
||195,039|44,903|(59,168)|-|180,774|
## 14. **Transactions with Trustees**
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
No trustee expenses have been incurred.
## 15. **Related Party Disclosures**
There have been no related party transactions in the reporting period that require disclosure.
Page 11