THORNTON STEWARD INSTITUTE FOUNDATION
Trustees Meeting 21[st] January 2024 Meeting Location: The Institute, Thornton Steward
| Attendance- Trustees | Attendance- Trustees | Guests | Apologies | Apologies |
|---|---|---|---|---|
| Chairperson -Paul Booth-Burke (PBB) | ||||
| Treasurer -Mark Hutchinson (MH) | Parish Chairperson-Vicky Buczak (VB) | |||
| Secretary –Caroline Booth-Burke (CBB) | ||||
| Trustee-Carol Brierley (CB) | ||||
| Trustee -Jim Brierley (JB) | ||||
| Item | Actions | |||
| 1 | Minutes of last General Meeting 3rd Jan 2023 Minutes Agreed and Signed by Chair |
None | ||
| 2 | Matters arising None |
None | ||
| 3 | Update on Institute Building Improvement Project Planning permission approved. Awaiting quotes from builders, seem reluctant to give written quotes given economic climate. Any grant will need to be fund matched, so suggest hold of building until infation calms. Work with known builders to get quotes in order that we can apply for grant. Target summer 2025 for building – so funding needs to be in place by end of 2024 |
PBB to provide MH and VB copies of approved plans for quotations. MH to reach out to his building contacts to supply a quote. VB to reach out to her builder. CBB to reach out to Vicky – Village Hall fund to understand dates and |
| whether help in fnding quotations |
||
|---|---|---|
| 4 | Kitchen damp walls, remove soil outside. Work has been scoped, need to dig out 2 ft – membrane ftted and backfll. |
PBB to speak to Ian about the work needed – suggest manual digging and be onsite whilst any open holes as public footpath. MH and PBB to undertake work insections |
| 5 | AOB Annual Financial shortfall Social Committee funds now go to Parish – propose to charge for usage for social events Donations from pop up tearoom for the Church - £60 Social Committee events – check electricity usage and adjust charge. Pop Up teashop/cake shop for Institute on diferent weekend. Bric-a-brac sale via social committee – village fete (4thMay) Look into electronic payment system. Task List Update Toilet blockage – pipe is an issue – add to maintenance list Grey Bin – as paying council tax CB has requested bin History of village books currently stored by CB / JB. |
Check list is complete and update volunteers – ALL. CBB to check electricity usage and adjust charging. PBB to agree charging with social committee. VB/CBB to look at additional activities specifcally for Institute over summer. PBB to set up WhatsApp group for maintenance activities |
| 6 | Close |
| Summary of actions to be added to action tracker | Summary of actions to be added to action tracker |
|---|---|
| Provide copy of approved plans to Trustees ready to quote against | PBB |
| Trustees to reach out to building contacts for quotations suitable for grant submissions | ALL |
| Reach out to Village Hall funding group to establish requirements for grant submission | VB/CBB |
| Discuss with Ian access to rear of Kitchen and approach to remedy damp | PBB |
| Manual piecemeal approach to digging out and fitting membrane to be undertaken during drier months | PBB & MH |
| Validate task list is complete and update volunteers | ALL |
| Audit electric usage and ensure Institute hire charges cover basic costs | CBB & PBB |
| Work with social committee to look at additional fund-raising opportunities | VB/CBB |
| Set up Trustees WhatsApp group | PBB |
|---|---|
| Investigate cost of electronic payment system | CBB |
Thornton Steward Institute Foundation 1172820 Accounts For The Year Ending 30th Nov 2023
| Donations Banked | Donations Banked | Donations Banked | £0,822.36 | £0,822.36 | |
|---|---|---|---|---|---|
| Auction Of Promises | £1,508.00 | ||||
| TSPM Grant | £0,550.00 | ||||
| Interest | £0,122.66 | ||||
| Total | £3,003.02 | ||||
| Purchases | |||||
| Cash Expenses, | £0,163.08 | ||||
| Water | £0,090.00 | ||||
| Electricity | £0,449.49 | ||||
| Fire Protection | £0,076.00 | ||||
| Insurance | £0,489.25 | ||||
| A.Garner,Electrical Testing | £0,543.00 | ||||
| Bank Charges | £0,068.04 | ||||
| VDG,Plan Shop,Coal(£151.00) | £2,023.16 | ||||
| Council Tax | £0,137.70 | ||||
| Total | £4,039.72 | ||||
| Cash +Bank B/Fwd |
£9,241.84 | Cash + Bank C/Fwd (Deficit |
£8,205.14 £1,036.70) |