## THORNTON STEWARD INSTITUTE FOUNDATION
## Trustees Meeting **21[st] January 2024 Meeting Location: The Institute, Thornton Steward**
|**Attendance- Trustees**|**Attendance- Trustees**|**Guests**|**Apologies**|**Apologies**|
|---|---|---|---|---|
|**Chairperson** -Paul Booth-Burke (PBB)|||||
|**Treasurer** -Mark Hutchinson (MH)||Parish Chairperson-Vicky Buczak (VB)|||
|**Secretary** –Caroline Booth-Burke (CBB)|||||
|**Trustee**-Carol Brierley (CB)|||||
|**Trustee** -Jim Brierley (JB)|||||
||||||
||**Item**|||**Actions**|
|**1**|**Minutes of last General Meeting 3rd Jan 2023**
Minutes Agreed and Signed by Chair|||_None_|
|**2**|**Matters arising**
None|||_None_|
|**3**|**Update on Institute Building Improvement Project**
Planning permission approved.
Awaiting quotes from builders, seem reluctant to give written quotes given economic
climate.
Any grant will need to be fund matched, so suggest hold of building until infation calms.
Work with known builders to get quotes in order that we can apply for grant.
Target summer 2025 for building – so funding needs to be in place by end of 2024|||_PBB to provide MH and VB_
_copies of approved plans for_
_quotations._
_MH to reach out to his_
_building contacts to supply a_
_quote._
_VB to reach out to her_
_builder._
_CBB to reach out to Vicky –_
_Village Hall fund to_
_understand dates and_|
|||_whether help in fnding_
_quotations_|
|---|---|---|
|**4**|**Kitchen damp walls, remove soil outside.**
Work has been scoped, need to dig out 2 ft – membrane ftted and backfll.|_PBB to speak to Ian about_
_the work needed – suggest_
_manual digging and be_
_onsite whilst any open holes_
_as public footpath._
_MH and PBB to undertake_
_work insections_|
|**5**|**AOB**
Annual Financial shortfall
Social Committee funds now go to Parish – propose to charge for usage for social
events
Donations from pop up tearoom for the Church - £60
Social Committee events – check electricity usage and adjust charge.
Pop Up teashop/cake shop for Institute on diferent weekend.
Bric-a-brac sale via social committee – village fete (4thMay)
Look into electronic payment system.
Task List Update
Toilet blockage – pipe is an issue – add to maintenance list
Grey Bin – as paying council tax CB has requested bin
History of village books currently stored by CB / JB.|_Check list is complete and_
_update volunteers – ALL._
_CBB to check electricity_
_usage and adjust charging._
_PBB to agree charging with_
_social committee._
_VB/CBB to look at additional_
_activities specifcally for_
_Institute over summer._
_PBB to set up WhatsApp_
_group for maintenance_
_activities_|
|**6**|**Close**||
|**Summary of actions to be added to action tracker**|**Summary of actions to be added to action tracker**|
|---|---|
|Provide copy of approved plans to Trustees ready to quote against|PBB|
|Trustees to reach out to building contacts for quotations suitable for grant submissions|ALL|
|Reach out to Village Hall funding group to establish requirements for grant submission|VB/CBB|
|Discuss with Ian access to rear of Kitchen and approach to remedy damp|PBB|
|Manual piecemeal approach to digging out and fitting membrane to be undertaken during drier months|PBB & MH|
|Validate task list is complete and update volunteers|ALL|
|Audit electric usage and ensure Institute hire charges cover basic costs|CBB & PBB|
|Work with social committee to look at additional fund-raising opportunities|VB/CBB|
|Set up Trustees WhatsApp group|PBB|
|---|---|
|Investigate cost of electronic payment system|CBB|
|||
## **Thornton Steward Institute Foundation 1172820 Accounts For The Year** Ending 30th Nov 2023
|Donations Banked|Donations Banked|Donations Banked|£0,822.36|£0,822.36||
|---|---|---|---|---|---|
|Auction Of Promises|||£1,508.00|||
|TSPM Grant|||£0,550.00|||
|Interest|||£0,122.66|||
|Total|||||£3,003.02|
|Purchases||||||
|Cash Expenses,|||£0,163.08|||
|Water|||£0,090.00|||
|Electricity|||£0,449.49|||
|Fire Protection|||£0,076.00|||
|Insurance|||£0,489.25|||
|A.Garner,Electrical Testing|||£0,543.00|||
|Bank Charges|||£0,068.04|||
|VDG,Plan Shop,Coal(£151.00)|||£2,023.16|||
|Council Tax|||£0,137.70|||
|||||||
|Total|||||£4,039.72|
|||||||
|Cash +Bank
B/Fwd|£9,241.84|Cash + Bank
C/Fwd (Deficit||£8,205.14
£1,036.70)||