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2023-07-31-accounts

Trustees’ Annual Report for the period

From 01/08/2022 Period start date To 31/07/2023 Period end date

Charity name: Iwade@TheBarn

Charity registration number: 1163386

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To further or benefit the residents of Iwade
and the neighbourhood, without distraction
of sex, sexual orientation, race or of
political, religious or other opinion by
associating the said residents and the local
authorities, voluntary and/or other
organisations in a common effort to
advance education and provide facility in
the interest of social welfare for recreation
leisure time occupation with the objective of
improving community life for Iwade
residents. In furtherance of these objects
but not otherwise, the charity trustees shall
have power; to establish or secure the
establishment of a community hub and to
maintain or manage or cooperate with any
statutory authority in the maintenance and
meeting of such a hub for activities
provided by the CIO in furtherance of the
above objects.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The organisation has continued the
management of the community space for
the residents of Iwade. The benefits to the
public are by providing a public space for
use by the local residents including
supporting local business people by
providing the facility. This has included
making the venue available as a meeting
space, for leisure space and social events.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 Trustees confirm that they have had regard
to the guidance issued by the Charity
Commission on public benefit.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Grants not given by the charity Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 We have had, probably, our most
successful year since opening the
doors to the barn in November 2017.
The aim of the Trust was to create a
community hub that residents really
felt part of, and that has been
achieved. Since opening, the barn has
welcomed thousands of visitors. The
Trust provide the barn free of charge
to community groups, of which we
have had six weekly groups this year,
including the friendship group, men’s
breakfast club, various arts and crafts
groups, and supporting other village
groups such as the Allotment
Association, in allowing the barn to be
used for their committee meetings.
We have eight regular weekly
businesses using the barn, which not
only assists the businesses in having
a suitable venue, but also gives
residents services and events which
wouldn’t exist in the village without
the barn being available.
The private bookings have really
increased this year, with hundreds of
private bookings bringing a wide
range of uses to the barn, such as
charity fundraising events, baby
showers, birthdays, Christmas
dinners, christenings, get-togethers

and photo-shoots. There has been several village events, such as our own Iwade Food and Drink Festival and the monthly pop-up micropub. With our own events and the hire fee income we have remained financially stable allowing us to remain free of charge to the community groups, and we hope will can continue to do so in the future. Having the computer tables removed has meant that the barn has more useable space, which has helped increase the numbers of people hirers can have at an event, whether this be for private or business use. This has attracted users who wouldn’t have been able to book in the past. The completion of our horsebox bar has been a huge success and made a real difference to how we can provide food and drink at events and the micropub. Being able to be outside in the summer with tables and chairs gives us much more space to use.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Cash funds of £16180 at period end.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Trustees have agreed to set aside £3000
as a sinking fund for future repairs, and
£7000 to cover one years running costs to
manage any further periods of closure as
experienced this year.
Amount of reserves held Para 1.22 £10,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Trustees are confident that the trust will
continue as a going concern.

Additional information (optional)

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The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46 The Trust feel that due to the healthy funds
held, and continuing prudent financial
management there are no foreseeable risks
facing the charity.
Other Whilst the Coronavirus pandemic impacted
on the work of the charity the trustees are
confident, on the evidence of usage since
restrictions were lifted, of its continuation
and remain committed to ensuring the
venue is available for residents.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution dated 16 July 2014
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by existing trustees

Additional information (optional)

You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction
and training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Iwade@TheBarn
Other name the charity uses
Registered charity number 1163386
Charity’s principal address Iwade Barn
20 All Saints Close
Iwade
ME9 8FP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
James Hunt Chairman
Kelvin Rivers-
Simpson
Pamela Horner
Jessica McMahon Secretary
Rynn Aubrey Kemp Treasurer
Graeme Kingsley
Horner
Ronald George
Francis
Kelvin Rivers-
Simpson

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Rynn Aubrey Kemp James Hunt Position (eg Treasurer Chairman Secretary, Chair, etc) Date 06/02/2024

Date

Iwade @ The Barn

Receipts and payme

8/1/2022

For the period from

Section A Receipts and payments

Unrestricted funds

Restricted funds

to the nearest £

to the nearest £

A1 Receipts

Donations 829.00
Fundraising
Hall hire 10,267.00 -
Café sales - -
Micropub 7,091.00 -
Misc -
Grant 1,795 -
- -
Sub total(Gross income for AR) 19,982.00 -

A2 Asset and investment sales, (see table). - - Sub total [ - ]

-

Total receipts 19,982.00

A3 Payments

A3 Payments
Repairs and maintenance 2,445.00
Legal 251.00
Insurance 1,118.00
Utilities 1,973.00
Phone & broadband 576.00
Waste Disposal 33.00
Cleaning 504.00
Equipment 497.00
Supplies 536.00
Booking clerk wages 1,324.00
Refunds 428.00
Micropub 5,398.00
Horsebox conversion 662.00
ACRK - Membership
Barn 2 build
Trustee training
**Sub total ** 15,745.00 -
A4 Asset and investment purchases,
(see table)
**Sub total ** - -
**Total payments ** 15,745.00 -
**Net of receipts/(payments) ** 4,237.00 -
A5 Transfers between funds - -
A6 Cash funds last year end 11,706.00
**Cash funds this year end ** 15,943.00 -

Section B Statement of assets and liabilities at the end of the pe

Categories
s		 Details
Current account
Petty cash

B1 Cash funds

Total cash funds

(agree balances with receipts and payments account(s))

Details

B2 Other monetary assets

Details

B3 Investment assets

Details

Storage shed Tables Chairs

B4 Assets retained for the charity’s own use

Horse box Lindr Beer Pumps Shelving Sound system

Details

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature

1163386

ents accounts

CC16a

7/31/2023

To

Endowment funds

Total funds

Last year

to the nearest £

to the nearest £

to the nearest £

- 829.00
- 10,267.00
- -
- 7,091.00
-
- 1,795
- -
- 19,982.00

6,986.00 5 12,667 - 19,658.00

- - -
- - -
- - -
- 19,982.00 19,658.00
- 2,445.00 2,188
- 251.00 105
- 1,118.00 1,004
- 1,973.00 1,108
- 576.00 576
- 33.00 -
- 504.00 530
- 497.00 -
- 549.00 309
1,324.00 1,353
428.00 174
5,398.00 -
662.00 -
- 60
- 27,060

108 - 15,758.00 34,575

- -
- 15,758.00 34,575.00
- 4,224.00 - 14,917.00
- - -
- 11,956.00 26,623
- 16,180.00 11,706.00

eriod

Unrestricted funds

Restricted funds

Endowment funds

eriod
Unrestricted
funds		 Restricted
funds		 Endowment
funds
to nearest £
15,943.00
280
16,223.00		 to nearest £
-
-
-		 to nearest £
15,943.00 - -
280 - -
16,223.00 - -

Agreement Error Unrestricted funds

OK Restricted funds

OK Endowment funds

Unrestricted
funds		 Restricted
funds		 Endowment
funds
to nearest £
-
-
-
-
-
-		 to nearest £
-
-
-
-
-
-		 to nearest £
- - -
- - -
- - -
- - -
- - -
- - -

Fund to which asset belongs

Cost (optional)
-
-
-
-
-		 Current value
(optional)
- -
- -
- -
- -
- -
Unrestricted
Unrestricted
Unrestricted
Fund to which
asset belongs		 Cost (optional)
-
-
-		 Current value
(optional)
Unrestricted - -
Unrestricted - -
Unrestricted - -
Unrestricted - -
Unrestricted - -
Unrestricted - -
Unrestricted - -
- -
- -

Fund to which liability relates

Amount due When due
(optional) (optional)

-

Print Name
Rynn Kemp
James Hunt		 Date of
approval
Rynn Kemp 2/6/2024
James Hunt 2/6/2024