## **Trustees’ Annual Report for the period** 

**From 01/08/2022 Period start date To 31/07/2023                      Period end date** 

## **Charity name: Iwade@TheBarn** 

## **Charity registration number: 1163386** 

## **Objectives and Activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|To further or benefit the residents of Iwade<br>and the neighbourhood, without distraction<br>of sex, sexual orientation, race or of<br>political, religious or other opinion by<br>associating the said residents and the local<br>authorities, voluntary and/or other<br>organisations in a common effort to<br>advance education and provide facility in<br>the interest of social welfare for recreation<br>leisure time occupation with the objective of<br>improving community life for Iwade<br>residents. In furtherance of these objects<br>but not otherwise, the charity trustees shall<br>have power; to establish or secure the<br>establishment of a community hub and to<br>maintain or manage or cooperate with any<br>statutory authority in the maintenance and<br>meeting of such a hub for activities<br>provided by the CIO in furtherance of the<br>above objects.|
|Summary of the main<br>activities in relation to those<br>purposes for the public<br>benefit, in particular, the<br>activities, projects or<br>services identified in the<br>accounts.|Para 1.17 and<br>1.19|The organisation has continued the<br>management of the community space for<br>the residents of Iwade. The benefits to the<br>public are by providing a public space for<br>use by the local residents including<br>supporting local business people by<br>providing the facility. This has included<br>making the venue available as a meeting<br>space, for leisure space and social events.|
|Statement confirming<br>whether the trustees have<br>had regard to the guidance<br>issued by the Charity<br>Commission on public<br>benefit|Para 1.18|Trustees confirm that they have had regard<br>to the guidance issued by the Charity<br>Commission on public benefit.|



## **Additional information (optional)** 

You may choose to include further statements where relevant about: 



SORP reference Grants not given by the charity Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other 

## **Achievements and Performance** 

||SORP reference||
|---|---|---|
|Summary of the main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the circumstances of its<br>beneficiaries and any wider<br>benefits to society as a<br>whole.|Para 1.20|We have had, probably, our most<br>successful year since opening the<br>doors to the barn in November 2017.<br>The aim of the Trust was to create a<br>community hub that residents really<br>felt part of, and that has been<br>achieved. Since opening, the barn has<br>welcomed thousands of visitors. The<br>Trust provide the barn free of charge<br>to community groups, of which we<br>have had six weekly groups this year,<br>including the friendship group, men’s<br>breakfast club, various arts and crafts<br>groups, and supporting other village<br>groups such as the Allotment<br>Association, in allowing the barn to be<br>used for their committee meetings.<br>We have eight regular weekly<br>businesses using the barn, which not<br>only assists the businesses in having<br>a suitable venue, but also gives<br>residents services and events which<br>wouldn’t exist in the village without<br>the barn being available.<br>The private bookings have really<br>increased this year, with hundreds of<br>private bookings bringing a wide<br>range of uses to the barn, such as<br>charity fundraising events, baby<br>showers, birthdays, Christmas<br>dinners, christenings, get-togethers|





and photo-shoots. There has been several village events, such as our own Iwade Food and Drink Festival and the monthly pop-up micropub. With our own events and the hire fee income we have remained financially stable allowing us to remain free of charge to the community groups, and we hope will can continue to do so in the future. Having the computer tables removed has meant that the barn has more useable space, which has helped increase the numbers of people hirers can have at an event, whether this be for private or business use. This has attracted users who wouldn’t have been able to book in the past. The completion of our horsebox bar has been a huge success and made a real difference to how we can provide food and drink at events and the micropub. Being able to be outside in the summer with tables and chairs gives us much more space to use. 

## **Additional information (optional)** You may choose to include further statements where relevant about: 

|<br>Achievements against<br>objectives set|<br>Para 1.41||
|---|---|---|
|Performance of fundraising<br>activities against objectives<br>set|Para 1.41||
|Investment performance<br>against objectives|Para 1.41||
|Other|||





## **Financial Review** 

|**Financial Review**|||
|---|---|---|
|Review of the charity’s<br>financial position at the end<br>of the period|Para 1.21|Cash funds of £16180 at period end.|
|Statement explaining the<br>policy for holding reserves<br>stating why they are held|Para 1.22|Trustees have agreed to set aside £3000<br>as a sinking fund for future repairs, and<br>£7000 to cover one years running costs to<br>manage any further periods of closure as<br>experienced this year.|
|Amount of reserves held|Para 1.22|£10,000|
|Reasons for holding zero<br>reserves|Para 1.22|N/A|
|Details of fund materially in<br>deficit|Para 1.24|N/A|
|Explanation of any<br>uncertainties about the<br>charity continuing as a going<br>concern|Para 1.23|Trustees are confident that the trust will<br>continue as a going concern.|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|The charity’s principal<br>sources of funds (including<br>any fundraising)|Para 1.47||
|---|---|---|
|Investment policy and<br>objectives including any<br>social investment policy<br>adopted|Para 1.46||
|A description of the principal<br>risks facing the charity|Para 1.46|The Trust feel that due to the healthy funds<br>held, and continuing prudent financial<br>management there are no foreseeable risks<br>facing the charity.|
|Other||Whilst the Coronavirus pandemic impacted<br>on the work of the charity the trustees are<br>confident,  on the evidence of usage since<br>restrictions were lifted, of its continuation<br>and remain committed to ensuring the<br>venue is available for residents.|





## **Structure, Governance and Management** 

|Description of charity’s<br>trusts:|||
|---|---|---|
|Type of governing document<br>(trust deed, royal charter)|Para 1.25|Constitution dated 16 July 2014|
|How is the charity<br>constituted?<br>(e.g unincorporated<br>association, CIO)|Para 1.25|CIO|
|Trustee selection methods<br>including details of any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled<br>to appoint one or more<br>trustees|Para 1.25|Appointed by existing trustees|



## **Additional information (optional)** 

## You may choose to include further statements where relevant about: 

|<br>Policies and procedures<br>adopted for the induction<br>and training of trustees|<br>Para 1.51||
|---|---|---|
|The charity’s organisational<br>structure and any wider<br>network with which the<br>charity works|Para 1.51||
|Relationship with any related<br>parties|Para 1.51||
|Other|||



## **Reference and Administrative details** 

|Charity name|Iwade@TheBarn|
|---|---|
|Other name the charity uses||
|Registered charity number|1163386|
|Charity’s principal address|Iwade Barn<br>20 All Saints Close<br>Iwade<br>ME9 8FP|
|||





## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year**|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||James Hunt|Chairman|||
||Kelvin Rivers-<br>Simpson||||
||Pamela Horner||||
||Jessica McMahon|Secretary|||
||Rynn Aubrey Kemp|Treasurer|||
||Graeme Kingsley<br>Horner||||
||Ronald George<br>Francis||||
||Kelvin Rivers-<br>Simpson||||
||||||
||||||
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– Corporate trustees names of the directors at the date the report was approved 

**Director name** 

Name of trustees holding title to property belonging to the charity 

**Trustee name Dates acted if not for whole year** 



## **Funds held as custodian trustees on behalf of others** 

Description of the assets N/A held in this capacity 

Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets 

## **Additional information (optional)** 

## **Names and addresses of advisers (Optional information)** 

**Type of Name Address adviser** 

**Name of chief executive or names of senior staff members (Optional information)** 

## **Exemptions from disclosure** 

Reason for non-disclosure of key personnel details 

## **Other optional information** 



## **Declarations** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Rynn Aubrey Kemp James Hunt **Position (eg** Treasurer Chairman **Secretary, Chair, etc) Date** 06/02/2024 

**Date** 



## **Iwade @ The Barn** 

## **Receipts and payme** 

8/1/2022 

## **For the period from** 

## **Section A Receipts and payments** 

## **Unrestricted funds** 

## **Restricted funds** 

## **to the nearest £** 

## **to the nearest      £** 

## **A1 Receipts** 

|Donations|**829.00**|||
|---|---|---|---|
|Fundraising||||
|Hall hire|**10,267.00**||**-**|
|Café sales|**-**||**-**|
|Micropub|**7,091.00**||**-**|
|**Misc**|||**-**|
|**Grant**|**1,795**||**-**|
||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**19,982.00**||**-**|



**A2 Asset and investment sales, (see table). - -** _**Sub total**_ **[                               - ]** 

**-** 

_**Total receipts**_ **19,982.00** 

## **A3 Payments** 

|**A3 Payments**||
|---|---|
|Repairs and maintenance|**2,445.00**|
|Legal|**251.00**|
|Insurance|**1,118.00**|
|Utilities|**1,973.00**|
|Phone & broadband|**576.00**|
|Waste Disposal|**33.00**|
|Cleaning|**504.00**|
|Equipment|**497.00**|
|Supplies|**536.00**|
|Booking clerk wages|**1,324.00**|
|Refunds|**428.00**|
|Micropub|**5,398.00**|
|Horsebox conversion|**662.00**|
|ACRK  - Membership||
|Barn 2 build||





|Trustee training|||||||||
|---|---|---|---|---|---|---|---|---|
|**_Sub total_ **||**15,745.00**||||**-**|||
||||||||||
|**A4 Asset and investment purchases,**|||||||||
|**(see table)**|||||||||
|**_Sub total_ **||**-**|||||**-**||
||||||||||
|**_Total payments_ **||**15,745.00**|||||**-**||
||||||||||
|**_Net of receipts/(payments)_ **||**4,237.00**||||**-**|||
|**A5 Transfers between funds**||**-**||||**-**|||
|**A6 Cash funds last year end**||**11,706.00**|||||||
|**_Cash funds this year end_ **||**15,943.00**||||**-**|||



## **Section B Statement of assets and liabilities at the end of the pe** 

|**Categories**<br>**s**|**Details**|
|---|---|
||Current account|
||Petty cash|



## **B1 Cash funds** 

_**Total cash funds**_ 

(agree balances with receipts and payments account(s)) 

## **Details** 

## **B2 Other monetary assets** 

## **Details** 

## **B3 Investment assets** 

## **Details** 

Storage shed Tables Chairs 

**B4 Assets retained for the charity’s own use** 



Horse box Lindr Beer Pumps Shelving Sound system 

## **Details** 

## **B5 Liabilities** 

Signed by one or two trustees on behalf of all the trustees 

## Signature 





**1163386** 

## **ents accounts** 

## **CC16a** 

7/31/2023 

**To** 

## **Endowment funds** 

## **Total funds** 

## **Last year** 

## **to the nearest £** 

## **to the nearest £** 

## **to the nearest £** 

|**-**||**829.00**|
|---|---|---|
||||
|**-**||**10,267.00**|
|**-**||**-**|
|**-**||**7,091.00**|
|**-**|||
|**-**||**1,795**|
|**-**||**-**|
|**-**||**19,982.00**|



**6,986.00 5 12,667 - 19,658.00** 

||**-**||||**-**||||**-**||
|---|---|---|---|---|---|---|---|---|---|---|
||**-**||||**-**||||**-**||
||**-**||||**-**||||**-**||
||||||||||||
||**-**||||**19,982.00**||||**19,658.00**||
||||||||||||



|**-**||**2,445.00**||**2,188**|
|---|---|---|---|---|
|**-**||**251.00**||**105**|
|**-**||**1,118.00**||**1,004**|
|**-**||**1,973.00**||**1,108**|
|**-**||**576.00**||**576**|
|**-**||**33.00**||**-**|
|**-**||**504.00**||**530**|
|**-**||**497.00**||**-**|
|**-**||**549.00**||**309**|
|||**1,324.00**||**1,353**|
|||**428.00**||**174**|
|||**5,398.00**||**-**|
|||**662.00**||**-**|
|||**-**||**60**|
|||**-**||**27,060**|





**108 - 15,758.00 34,575** 

|||**-**||||**-**|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||
|||**-**||||**15,758.00**|||||**34,575.00**||
||||||||||||||
||**-**|||||**4,224.00**||||**-**|**14,917.00**||
||**-**|||||**-**|||||**-**||
||**-**|||||**11,956.00**|||||**26,623**||
||**-**|||||**16,180.00**|||||**11,706.00**||
||||||||||||||



## **eriod** 

**Unrestricted funds** 

**Restricted funds** 

**Endowment funds** 

|**eriod**<br>**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Endowment**<br>**funds**|
|---|---|---|
|**to nearest £**<br>**15,943.00**<br>**280**<br>**16,223.00**|**to nearest £**<br>**-**<br>**-**<br>**-**|**to nearest £**|
|**15,943.00**|**-**|**-**|
|**280**|**-**|**-**|
|**16,223.00**|**-**|**-**|



## Agreement Error **Unrestricted funds** 

OK **Restricted funds** 

OK **Endowment funds** 

|**Unrestricted**<br>**funds**|**Restricted**<br>**funds**|**Endowment**<br>**funds**|
|---|---|---|
|**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**to nearest £**|
|**-**|**-**|**-**|
|**-**|**-**|**-**|
|**-**|**-**|**-**|
|**-**|**-**|**-**|
|**-**|**-**|**-**|
|**-**|**-**|**-**|



## **Fund to which asset belongs** 

|**Cost (optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**Current value**<br>**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|



|Unrestricted<br>Unrestricted<br>Unrestricted<br>**Fund to which**<br>**asset belongs**|**Cost (optional)**<br>**-**<br>**-**<br>**-**|**Current value**<br>**(optional)**|
|---|---|---|
|Unrestricted|**-**|**-**|
|Unrestricted|**-**|**-**|
|Unrestricted|**-**|**-**|





|Unrestricted||**-**||**-**|
|---|---|---|---|---|
|Unrestricted||**-**||**-**|
|Unrestricted||**-**||**-**|
|Unrestricted||**-**||**-**|
|||**-**||**-**|
|||**-**||**-**|



## **Fund to which liability relates** 

|**Amount due**|**When due**|
|---|---|
|**(optional)**|**(optional)**|



**-** 

|||
|---|---|
|Print Name<br>Rynn Kemp<br>James Hunt|Date of<br>approval|
|Rynn Kemp|2/6/2024|
|James Hunt|2/6/2024|