Buckland Memorial Hall Annual Report and Accounts for the year ending 30 September 2024 Trustees Committee Diana Bagnall Claire Connolly Paul Dean David JacOn Rob McLellan Nicola Stoner Loulse Wellesley Manayment Comm5ttee Gavin Bartholomew Shirley Chaddock Karen Collins Claire Connolly (Chairl Paul Dean (Treasurer) Paul Hancock David jackson David Page Mike Sheil (resigned 21 Jtjne 20241 Nicola Storber (Secretary) Les Stump Cralg Thompson (resigned I September 2024} Address Buckland Memorial Hall Buckland SN7 8QT Re8lstered Charlty Number 1161541 Independent Examiner Andrewjames, FCA
Buckland Memorial Hall Annual Report and Accounts for the year ending 30 September 2024 Trustees Report The Trustees present the annual report wtth the accounts of Buckland Memorial Hall for the year ending 30 September 2024 and confimi that the accounts mplY with the current statutory requirements. The acut$ for the year ending 30 September 2024 have been prepared on a receipts and payments basi5 meaning that transartions are recorded according to the date of cash 1pt or payment. Strurturei governance, and manayment Constitution". Buckland Memorial Hall was established as a Charitable Incorporated Organisation ICIOI and entered on the Register of Charities by the Charities Commission on 6 May 2015. The objects of the CIO are: The provision and maintenance of a villaBe hall for the use of the Inhabitants of the village of Bucklarhd, Oxfordshire, and nearby localitie5 Wlthout distinction of political, religious. or other opinions, including use for.. meetings of local, social and sport5 clubs sport5 and leisure activitles use by Buckland Primary School for cla55es and sports activities other forms of recreation and lelsure-tlme occupation with thè object of improving the conditions of life forthose inhabttants. Charity TnteeS.' The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the CIO. It is the duty of each charity trustee.. al to exercise his or her powers and to perform his or her fvnctlons In hts or her capacity as trustee of the CIO in the way he or she decides in good faith would be most Ilkely to further the Purposes of the CIO,. and bl to exercise, in the performance of those functlons, such care and skill as is reasonable in the circumstances having regard in particular to.. any special knowledge or experience that he or she has or holds hirn5elf or herself out as having,. and, if he or she acts as a charity trustee of the CIO in the course of a business or profession. to any Special knowledge or experience that it is reasonable to expect of a person arting In the course of that kind of business or profession. Trustees Commlttee: The Trustees Committee shall consist of at least the charity trustees, coftsistSn8 of not less than two nor more than Six appolnted trustees, and not less than one nor more than three nominated tnistees. Apart from the first charity trustees, every appointed trustee fflust be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selertlng individuals for appointrnent as appolnted charity trustees, the charity tru5tee5 must have regard to the skills, knowledge and experience needed for the effectlve admlnistration of the CIO. The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and Scrutiny of statements of account, and to the preparation of annual reports an(1 returns. The statements of account, reports arbd returns must be sent to the Charity Commlssion, regardless of the income of the CIO, wlthin 10 months of the financial year end.
Buckland Memorial Hall Annual Report and Accounts for the year ending 30 September 2024 Trustees Report (continued) The charity trustee5 may delegate any of their power5 or functions to a committee or ¢ommlttees, and. if they do, they shall determine the terms and conditions on which the delegation is made. The charity trustees rnay at any time alter those term5 and conditions or revoke the delegation. Management Committee: The members of the Management Committee are responsible for the day-to-day runnlng of the Memorial Hall. During the year ended 30 September 2024, no member of the Trustee Committee or Management Committee received any remuneration for services as a member of that Committee. Recruitment and Trainin8 of Trustees The charlty trustees will make available to each new charity trustee. on or before his or her flrst appolntment- al a copy of the current version olthis constitution- and bl a copy of the CIO'5 latest Trustees, Annual Report and statement of accounts,. and cl a Copy of the Trustee Induttion document hlevements and perforniance It has been another SL*ccessful year for Buckland Memorlal Hall though this year has seen a slight change in hall hire. Thi5 15 mainly down to Buckland Primary School no longer using the hall kitchen for their school dinners, breakfast club & after school club. Th¢ school does however continue to support the hall u5in8 it for PE & many School actfvttles. Thls compounds the community support that ensures the hall Contlnues to be the centre of the local mmunitv. The regular weekly and monthly actlvlties are still going stron8 SO the hall diary is full wtth frtne Classes, yoga, pilates. table tennis, toddler Broup. Fnusical theatre group to name a few. The Wl host a popular monthly coffee morning and the monthly Buckland Kitchen is always busy. The hall continues to ftjndraise Iquiz night, car boot sale, village Christmas card l and there are many external bookings that hife the hall for birthday parties, Christenings and even dog trainin8. There are a150 more building1ma1ntenan projects in the pipeline which will ensure the contlnued success of the hall In the wider community. We are very grateful to all the 8enerou% tontributions from the local community and the Parish Council, along with the grants from the Charity of John Southby & Others. Plan5 for the Future The Management Committee will continue to operate and provide a facility for use by the h)cal community.
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Trustees Report (continued) Flnanclèl Reports for the year A surplus of £8.296 was recorded in the year ended 30 September 2024 which mpare$ to a deficSt of £874 Sn the previous year. At 30 September 2024, total cash funds were £39,564. Income.. Total income during the current year was £22,942. Hall hire generated receipts of £10,622.. a similar figure to the prior year of 10,703. Receipts from weddinB hire were well down on the prfor year. but thls was offset by Increased hlre for prSvate functions and a tch-up In receipts from Buckland Primary School, where the contrart has been renegotiated. The Memorfal Hall beneflts from generous donations, all of which are greatly appreciated and enable improvements to the buildlng fabric and facTrlities to be undertaken. In the Cunt year, the Parish Councll gave £1,000 and the proceeds from the spring opening of Buckland Lake1£357) were also donated. The Hall also received private donations of £309. Income of £9,t((J was received in the Cent year from the'charity ofjohn Southby & Others, to fund general operations and Maintenan to alleviate the burden of fundraising on the volunteers of the Memorial Hall and the local Commynitv. Fundralslng actlvltles generated £1,654 (net of direct associated costsl. This was down on last year due to the absence of a World War l event thls year. Expenditure." Total operational expenditure durfng the current year was E14,645, a substantial decrease compared to £37,095 in the previous year. Last year there was cortslderable expendtrture on enhancements and improvements: new bi-fold doors tn the small hall and a new boiler and oven. No major investment took place thls tear but plannlng Ss underway fr&r projerts in 202516. Day-to-day operating e¥pense5 fell s118htly. The main reason being electricity and gas, a combine(I totsl of £4,868, which was a decrease of £4.848. New contracts are In place should result in less volatility moving forwarfl. Approved by the Trnstees Committee on g 2025 and signed on its behalf by.. Mrs. Clalre Connolly ITrusteel Mrs. Nlcola Stoner ITrusteel
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Independent Examinerfs Report to the Trustees of Buckland Memorial Hall I report to the trustees on my examinatlon of the accounts of Buckland Memorial Hall (the Chartyl forthe vear end 30 September 2024. Re5pon51bllities and ba$is of report As the charity trustees of the Charity, you are responsible for the pparation of the accounts in accordance with the requirements of the CharSties Act 20111'the ACYI. I report in respect of my examFnatlon of the ChariVs account5 carried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable dlrectlons glven bythe Charity Commission under section 14515llbl of the Act. Independent examlnerfs ststement I have completed rny examination. I confirni that no material matters have come to my attention in connection wlth the examination giving me cause to belleve that in any material respect: 11 ¥tounting records were not kept in re5pert of the Charity as required by section 130 of the Art: or 21 the accounts (Jo not accord with those records,. or 31 the accounts do not compty with the applicable requirements concernlng the form and content of accounts set out in the Charlties IA¢counts and Report51 Re8ulation$ 2¢X18 other than any requirement that the accounts give a true and fair view which 15 not a matter considered as part of an independent examlnatlon. I have no corscems and have come across no other matters in conDertion with the examination to which attentlon should be drawn In this repK)rt In order to enable a proper understanding of the accounts to be reached. Signed.. Name.. Mr Andrew James, FCA Relevant professlonal qyallftcation or membership of professional bodies: Fellow of the Instttute of Chartered Accountonts in England & Wales. Moorgate Place, London, EC2R 6EA Date= 2025
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Statement of Receipts & Payments 12-months to 30 Sep 2024 12-month5 to 30 Sep 2023 Note Hall Hi Donations & Gift Aid Grant Income Fundralslng Jubilee Weekend Celebration Other 10.622 1.666 10,703 1,367 21.CO) 3,393 15881 346 1,654 Totsl Re¢elpts ZZ,942 36.221 Enhancements & Improvements Ma4ntenance & Repairs Pest control Elettriclty Gas Water 119,1511 12,1831 15231 14,367} 15,3491 1222) 11,540 12,7601 12501 16131 1137 13.2691 15491 12.8251 12.0431 18451 11,8971 12,7601 12501 11241 1841 Insurance Cleaning Leases & legal fee5 Website & music licences Other Totsl Payments 114.646 {37,095) Surplus 8.296 18741
Buckland Memorial Hall Accounts for the year ending 30 September 2024 ststement of Assets & Liabilities 30 Sep 2024 30 Sep 2023 Cash 39,564 31.268 Totsl Assets 39,564 31.268 Totsl Liabllltle$ Cash balances PreSent petty cash funds held In the bank that are immediately available. The Memorlal Hall operates one principal bank account. Within that account, it holds a minimum of £10,000 as a reserve for unforeseen events. The Memorial Hall does not have any loans. The accounts We approved by the Trustees CoMMee on 2025 and signed on Its behalf Mrs. Claire Connolly ITrusteel Mrs. Nicola Stoner ITru5teel
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Notes to the Accounts Note l- Hall Hire 12-months to 30 Sep 2024 12-rnonth5 to 30 Sep 2023 Buckland School Toddler Groups Fitness Classes Table Tennis Club Wedding Hire Women's Institute Funerals Council Elettions Other Private Hire 3,300 657 2,000 400 2,149 255 2239 470 1,830 390 790 350 2,230 320 7(X) 3.245 Totsl Hall Hlre 10.622 10.703 Note 2- Donatlons & Glft Ald 12-months to 30 Sep 2024 12-month5 to 30 Sep 2023 Buckland Parish Council Buckland lake open Day Private Donations i.ocx) 357 309 1,000 367 Total Donatlons & Glft Ald 1,666 1,367
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Notes to the Accounts (continued) Note 3- Grant Income 12-months to 30 Sep 2024 I14)nthS to 30 Sep 2023 Charity of John Sovthby & Others- operations & maintenance grant Charity of John Southby & Others- buildlng Improvements grant 9.000 15,000 Total Grant Income 21.lJ)O Note 4- Fundralslng 12-months to 30 Sep 2024 12-months to 30 Sep 2023 100 Club Qulz Nlght Village Chrlstmas Card150% splrt with Mulberry Bush School) Car Boot sale Rock & Roll WWI event Other Total Fundralslng 40 810 513 456 210 98 1,066 1,130 1,654 3,393 All fundraising above is net of expenditure dlrettly incurred to support the respective event.
Buckland Memorial Hall Accounts for the year ending 30 September 2024 Notes to the Accounts (continued) Note 5- Jubllee Weekend Celebratlon In 202112,the Hall arted a5 Treasurer of the VaTiousJubilee events. The balarto wa5 Used in 202213 to pay for a prlntlng Involce and a contribution to the Jubilee bench funded by the'charity of John Southby & Others,. Note 6- Enhancements & Improvements 12-rnonths to 30 Sep 20Z4 12-months to 30 Sep 2023 Chalrs and tables Boiler Oven Kitchen Ilecoration Radiator Replacement doors and wlndows Stage improvements Other 13,0921 11,7761 17001 16791 112,3501 12151 13391 Total Bulldln8 Improvements 119.1511 There have been r¢0 material iFnprovements In the year. Nots 7- Maintenance & Repalrs Iz-months to 30 Sep 2024 I14OnthS to 30 Sep 2023 Total Malntenan¢e & Repalrs 13,2691 12,1831 Maintenance and repairs Include maintenance of the 8arden, including tree-cuttin& and plumbing and electrical repairs. io-