Buckland Memorial Hall
Annual Report and Accounts for the year ending 30 September 2024
Trustees Committee
Diana Bagnall
Claire Connolly
Paul Dean
David Jac￿On
Rob McLellan
Nicola Stoner
Loulse Wellesley
Manayment Comm5ttee
Gavin Bartholomew
Shirley Chaddock
Karen Collins
Claire Connolly (Chairl
Paul Dean (Treasurer)
Paul Hancock
David jackson
David Page
Mike Sheil (resigned 21 Jtjne 20241
Nicola Storber (Secretary)
Les Stump
Cralg Thompson (resigned I September 2024}
Address
Buckland Memorial Hall
Buckland
SN7 8QT
Re8lstered Charlty Number
1161541
Independent Examiner
Andrewjames, FCA

Buckland Memorial Hall
Annual Report and Accounts for the year ending 30 September 2024
Trustees Report
The Trustees present the annual report wtth the accounts of Buckland Memorial Hall for the year ending
30 September 2024 and confimi that the accounts ￿mplY with the current statutory requirements.
The ac￿u￿t$ for the year ending 30 September 2024 have been prepared on a receipts and payments basi5
meaning that transartions are recorded according to the date of cash ￿￿1pt or payment.
Strurturei governance, and manayment
Constitution".
Buckland Memorial Hall was established as a Charitable Incorporated Organisation ICIOI and entered on the
Register of Charities by the Charities Commission on 6 May 2015.
The objects of the CIO are:
The provision and maintenance of a villaBe hall for the use of the Inhabitants of the village of
Bucklarhd, Oxfordshire, and nearby localitie5 Wlthout distinction of political, religious. or other
opinions, including use for..
meetings of local, social and sport5 clubs
sport5 and leisure activitles
use by Buckland Primary School for cla55es and sports activities
other forms of recreation and lelsure-tlme occupation
with thè object of improving the conditions of life forthose inhabttants.
Charity Tn￿teeS.'
The charity trustees shall manage the affairs of the CIO and may for that purpose exercise all the powers of the
CIO. It is the duty of each charity trustee..
al to exercise his or her powers and to perform his or her fvnctlons In hts or her capacity as
trustee of the CIO in the way he or she decides in good faith would be most Ilkely to further the
Purposes of the CIO,. and
bl to exercise, in the performance of those functlons, such care and skill as is reasonable in the
circumstances having regard in particular to..
any special knowledge or experience that he or she has or holds hirn5elf or herself out as
having,. and,
if he or she acts as a charity trustee of the CIO in the course of a business or profession. to
any Special knowledge or experience that it is reasonable to expect of a person arting In the
course of that kind of business or profession.
Trustees Commlttee:
The Trustees Committee shall consist of at least th￿e charity trustees, coftsistSn8 of not less than two nor
more than Six appolnted trustees, and not less than one nor more than three nominated tnistees.
Apart from the first charity trustees, every appointed trustee fflust be appointed by a resolution passed at a
properly convened meeting of the charity trustees. In selertlng individuals for appointrnent as appolnted
charity trustees, the charity tru5tee5 must have regard to the skills, knowledge and experience needed for the
effectlve admlnistration of the CIO.
The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping
of accounting records, to the preparation and Scrutiny of statements of account, and to the preparation of
annual reports an(1 returns. The statements of account, reports arbd returns must be sent to the Charity
Commlssion, regardless of the income of the CIO, wlthin 10 months of the financial year end.

Buckland Memorial Hall
Annual Report and Accounts for the year ending 30 September 2024
Trustees Report (continued)
The charity trustee5 may delegate any of their power5 or functions to a committee or ¢ommlttees, and. if they
do, they shall determine the terms and conditions on which the delegation is made. The charity trustees rnay
at any time alter those term5 and conditions or revoke the delegation.
Management Committee:
The members of the Management Committee are responsible for the day-to-day runnlng of the Memorial Hall.
During the year ended 30 September 2024, no member of the Trustee Committee or Management Committee
received any remuneration for services as a member of that Committee.
Recruitment and Trainin8 of Trustees
The charlty trustees will make available to each new charity trustee. on or before his or her flrst appolntment-
al a copy of the current version olthis constitution- and
bl a copy of the CIO'5 latest Trustees, Annual Report and statement of accounts,. and
cl a Copy of the Trustee Induttion document
hlevements and perforniance
It has been another SL*ccessful year for Buckland Memorlal Hall though this year has seen a slight change in
hall hire. Thi5 15 mainly down to Buckland Primary School no longer using the hall kitchen for their school
dinners, breakfast club & after school club. Th¢ school does however continue to support the hall u5in8 it for
PE & many School actfvttles. Thls compounds the community support that ensures the hall Contlnues to be the
centre of the local ￿mmunitv.
The regular weekly and monthly actlvlties are still going stron8 SO the hall diary is full wtth frtne￿ Classes, yoga,
pilates. table tennis, toddler Broup. Fnusical theatre group to name a few. The Wl host a popular monthly
coffee morning and the monthly Buckland Kitchen is always busy.
The hall continues to ftjndraise Iquiz night, car boot sale, village Christmas card l and there are many external
bookings that hife the hall for birthday parties, Christenings and even dog trainin8. There are a150 more
building1ma1ntenan￿ projects in the pipeline which will ensure the contlnued success of the hall In the wider
community.
We are very grateful to all the 8enerou% tontributions from the local community and the Parish Council, along
with the grants from the Charity of John Southby & Others.
Plan5 for the Future
The Management Committee will continue to operate and provide a facility for use by the h)cal community.

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Trustees Report (continued)
Flnanclèl Reports for the year
A surplus of £8.296 was recorded in the year ended 30 September 2024 which ￿mpare$ to a deficSt of £874 Sn
the previous year. At 30 September 2024, total cash funds were £39,564.
Income..
Total income during the current year was £22,942.
Hall hire generated receipts of £10,622.. a similar figure to the prior year of 10,703. Receipts from weddinB hire
were well down on the prfor year. but thls was offset by Increased hlre for prSvate functions and a ￿tch-up In
receipts from Buckland Primary School, where the contrart has been renegotiated.
The Memorfal Hall beneflts from generous donations, all of which are greatly appreciated and enable
improvements to the buildlng fabric and facTrlities to be undertaken. In the Cu￿nt year, the Parish Councll
gave £1,000 and the proceeds from the spring opening of Buckland Lake1£357) were also donated. The Hall
also received private donations of £309.
Income of £9,t((J was received in the C￿￿ent year from the'charity ofjohn Southby & Others, to fund general
operations and Maintenan￿ to alleviate the burden of fundraising on the volunteers of the Memorial Hall and
the local Commynitv.
Fundralslng actlvltles generated £1,654 (net of direct associated costsl. This was down on last year due to the
absence of a World War l event thls year.
Expenditure."
Total operational expenditure durfng the current year was E14,645, a substantial decrease compared to
£37,095 in the previous year.
Last year there was cortslderable expendtrture on enhancements and improvements: new bi-fold doors tn the
small hall and a new boiler and oven. No major investment took place thls tear but plannlng Ss underway fr&r
projerts in 202516.
Day-to-day operating e¥pense5 fell s118htly. The main reason being electricity and gas, a combine(I totsl of
£4,868, which was a decrease of £4.848. New contracts are In place should result in less volatility moving
forwarfl.
Approved by the Trnstees Committee on
g 2025 and signed on its behalf by..
Mrs. Clalre Connolly ITrusteel
Mrs. Nlcola Stoner ITrusteel

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Independent Examinerfs Report to the Trustees of Buckland Memorial Hall
I report to the trustees on my examinatlon of the accounts of Buckland Memorial Hall (the Chartyl forthe
vear end￿ 30 September 2024.
Re5pon51bllities and ba$is of report
As the charity trustees of the Charity, you are responsible for the p￿paration of the accounts in accordance
with the requirements of the CharSties Act 20111'the ACYI.
I report in respect of my examFnatlon of the ChariVs account5 carried out under section 145 of the 2011 Art
and in carrying out my examination I have followed all the applicable dlrectlons glven bythe Charity
Commission under section 14515llbl of the Act.
Independent examlnerfs ststement
I have completed rny examination. I confirni that no material matters have come to my attention in connection
wlth the examination giving me cause to belleve that in any material respect:
11 ¥tounting records were not kept in re5pert of the Charity as required by section 130 of the Art: or
21 the accounts (Jo not accord with those records,. or
31 the accounts do not compty with the applicable requirements concernlng the form and content of accounts
set out in the Charlties IA¢counts and Report51 Re8ulation$ 2¢X18 other than any requirement that the accounts
give a true and fair view which 15 not a matter considered as part of an independent examlnatlon.
I have no corscems and have come across no other matters in conDertion with the examination to which
attentlon should be drawn In this repK)rt In order to enable a proper understanding of the accounts to be
reached.
Signed..
Name.. Mr Andrew James, FCA
Relevant professlonal qyallftcation or membership of professional bodies:
Fellow of the Instttute of Chartered Accountonts in England & Wales. Moorgate Place, London, EC2R 6EA
Date=
2025

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Statement of Receipts & Payments
12-months to
30 Sep 2024
12-month5 to
30 Sep 2023
Note
Hall Hi
Donations & Gift Aid
Grant Income
Fundralslng
Jubilee Weekend Celebration
Other
10.622
1.666
10,703
1,367
21.CO)
3,393
15881
346
1,654
Totsl Re¢elpts
ZZ,942
36.221
Enhancements & Improvements
Ma4ntenance & Repairs
Pest control
Elettriclty
Gas
Water
119,1511
12,1831
15231
14,367}
15,3491
1222)
11,540
12,7601
12501
16131
1137
13.2691
15491
12.8251
12.0431
18451
11,8971
12,7601
12501
11241
1841
Insurance
Cleaning
Leases & legal fee5
Website & music licences
Other
Totsl Payments
114.646
{37,095)
Surplus
8.296
18741

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
ststement of Assets & Liabilities
30 Sep 2024
30 Sep 2023
Cash
39,564
31.268
Totsl Assets
39,564
31.268
Totsl Liabllltle$
Cash balances ￿PreSent petty cash funds held In the bank that are immediately available. The Memorlal
Hall operates one principal bank account. Within that account, it holds a minimum of £10,000 as a reserve for
unforeseen events.
The Memorial Hall does not have any loans.
The accounts We￿ approved by the Trustees CoMM￿ee on
2025 and signed on Its behalf
Mrs. Claire Connolly ITrusteel
Mrs. Nicola Stoner ITru5teel

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Notes to the Accounts
Note l- Hall Hire
12-months to
30 Sep 2024
12-rnonth5 to
30 Sep 2023
Buckland School
Toddler Groups
Fitness Classes
Table Tennis Club
Wedding Hire
Women's Institute
Funerals
Council Elettions
Other Private Hire
3,300
657
2,000
400
2,149
255
2239
470
1,830
390
790
350
2,230
320
7(X)
3.245
Totsl Hall Hlre
10.622
10.703
Note 2- Donatlons & Glft Ald
12-months to
30 Sep 2024
12-month5 to
30 Sep 2023
Buckland Parish Council
Buckland lake open Day
Private Donations
i.ocx)
357
309
1,000
367
Total Donatlons & Glft Ald
1,666
1,367

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Notes to the Accounts (continued)
Note 3- Grant Income
12-months to
30 Sep 2024
I14)￿nthS to
30 Sep 2023
Charity of John Sovthby & Others- operations &
maintenance grant
Charity of John Southby & Others- buildlng
Improvements grant
9.000
15,000
Total Grant Income
21.lJ)O
Note 4- Fundralslng
12-months to
30 Sep 2024
12-months to
30 Sep 2023
100 Club
Qulz Nlght
Village Chrlstmas Card150% splrt with Mulberry
Bush School)
Car Boot sale
Rock & Roll
WWI event
Other
Total Fundralslng
40
810
513
456
210
98
1,066
1,130
1,654
3,393
All fundraising above is net of expenditure dlrettly incurred to support the respective event.

Buckland Memorial Hall
Accounts for the year ending 30 September 2024
Notes to the Accounts (continued)
Note 5- Jubllee Weekend Celebratlon
In 202112,the Hall arted a5 Treasurer of the VaTiousJubilee events. The balarto wa5 Used in 202213 to pay for
a prlntlng Involce and a contribution to the Jubilee bench funded by the'charity of John Southby & Others,.
Note 6- Enhancements & Improvements
12-rnonths to
30 Sep 20Z4
12-months to
30 Sep 2023
Chalrs and tables
Boiler
Oven
Kitchen Ilecoration
Radiator
Replacement doors and wlndows
Stage improvements
Other
13,0921
11,7761
17001
16791
112,3501
12151
13391
Total Bulldln8 Improvements
119.1511
There have been r¢0 material iFnprovements In the year.
Nots 7- Maintenance & Repalrs
Iz-months to
30 Sep 2024
I14￿OnthS to
30 Sep 2023
Total Malntenan¢e & Repalrs
13,2691
12,1831
Maintenance and repairs Include maintenance of the 8arden, including tree-cuttin& and plumbing and
electrical repairs.
io-