THE LEATHERHEAD COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2026 Company Number 07608015 Charity Number 1142164 BUSINESS ADVISORS coup4IANI% The Granary Hones Yard 1 Waverley Lane Farnham Surrey GU9 8BB
THE LEATHERHEAD COMMUNITY ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 CONTENTS PAGE Trustees Annual Report Independent examiner's report to the Trustees 13 statement of financial activities 14 Balance sheet 15 Notes to the financial statements 16
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 REFERENCE AND ADMINISTRATIVE DETAILS Registered name The Leatherhead Community Association Registered number 07608015 Charity registration number 1142164 Registered OFfi¢e and Operational Address Lealherhead Institute 67 High Street Leatherhead KT22 8AH DIRECTORS AND TRUSTEES The Directors of the charitable company Ilhe charity) are its Trustees for the purpose of charity law and throughout this report are referred to Collective as the Trustees. The Trustees serving during the period and since the end ofthe period were as follows.. Mr S A Ritchie Mr D W Hanson Mr J Falkner Mrs l Gawne Mrs K Oakley Mrs M H Shiers Mrs J A Slater Chairman TreaSur (Retired July 20251 COMPANY SECRETARY Mrs J A Slater COORDINATOR Mrs M H Shiers ADMINISTRATOR Mrs L M Ager INDEPENDENT EXAMINER Mr S P F Howell, FCCA TC Group The Granary Hones Yard 1 Waverley Lane Famham GU9 8BB PRINCIPAL BANKERS HSBC Bank PLC
THE LEATrIERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 The Trustees present their report and examined accounts for the year ended 31 March 2026 which aré also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The reference and administrative infomialion set out above forms part of this report. The financial statements comply wrth the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practice (applicable to charities preparing their accounts in accordanc6 Wth the Financial Reporting Standard applicable in the UK and Republic of Ireland., FRS 102) issued in October 2019. STRUCTURE, GOVERNANCE AND MANAGEMENT CONSTITUTION. OBJECTS. AIMS AND POLICIES Goveming Document The Association is a company limited by guarantee and is a registered charity. It is governed by its Articles of Associalion, which were registered wth Companies House at its incorporation on 18 April 2011 and registered with the Charity Commission on 31 May 2011. The company was dormant until 1 July 2011 when it look over the assets and activities of an unincorporated charity wlh the same name, charity number 277404. Constitution In accordance w71h its Articles the purpose of the Association shall be.. a. to promote the benefit of the inhabitants of the town of Leatherhead and its surrounding districts (defined as the area of authority of the Mole Valley District Counal or any successor body, together with any other area wthin 6 miles of the charity's registered Offi and hereinafter called the "area of benefit") without distinction of gender, sexual orientation, age, disability, nationality, ra or of political, religious or other opinions, by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a common effort to advance education and lo provide facilities in the interests of social welfare for recreation and leisure-time occupation )Mth the object of improving the conditions in life for the said inhabitants., b. to eslablish, or secure Ihe eslablishmenl of, a Communty Cenlre and to mainlain and manage the same (whether alone or in co-operation wth any statutory authority or other person or body) in furtheran ofthe Objects., ¢. to promote such other charitable purposes wlhin the area of benefit as may from time to lime be determined. The Association shall be noTrpartisan in politics and non-sectarian in religion. Aims and Poli¢ies The Tmstees have referred to the Charity Commission's general guidance on public benefit when reviewing our aims and objectives. In particular, the Trustees have considered how planned activities will Contribute to the charitable aims of the Association as follows.. Hiring rooms to over 70 organisations, for educational, recreational and social activities. Organising events and activities induding London Walks, Visits to Properties, Gardens, Museurns, Galleries and conrtS.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 Aims and Policies (Gondnued) Providing Art Lectures, General Interest Lectures, Concerts al the Institute, Coffee Mornings, Indoor Games, walks in the Surrey Area, Book Club and Guitar Lessons, Knitting and Crocheting for Charity, Sewing and Craft. There is a welkstocked free lending library, wlh a range of jigsaw puzzles, also available free of charge. CHAIRMAN'S STATEMENT Chairman Simon Ritchie is the Chaimian. He is a retired software engineer and these days writes and publishes open-souroe software, including some that supports the work of the Association. The Lealherhead Community Association wamly welcomes members, members, groups, recreational and social hirers, together wÈth business hirers into the Institute and continues to offer good faalitie$ at the heart of Leatherhead Town Centr&. Our Annual Report covers the considerable contribution made jointly by Trustees, Coordinator, Administrator, and Volunteer Membérs to fulfil our charitable objects throughout the year. MEMBERSHIP Membership is open lo anyone in the town of Lealherhead and ils surrounding districts. This year there were 365 individual members. We are always looking for nèw members and visitors to Ihe Institute are encouraged to join the Association. DEVELOPMENT, ACTIIA TIES AND ACHIEVEMENTS COMMUNITY CENTRE The Letherhead Institute was given to the residents of Lealherhead by Abraham Dixon in 1892 for soaal. leisure and educational purposes. It is in the Ca of a registered charity - The Letherhead Instilule, Charity Number 1185057. The LCA Trustees work with the Trustees of the Institute building to fulfil the charitable objects of both organisations, which derive directly from the terms of the original gift by Abraham Dixon, made wth no endowment or provision for maintenance. Th6 Association contributes towards the cost of any appropriale capital expenditure as it arises, focussing always on improving the experien ol members, hirers and visitors alike. To deliver the charitable objects of the charities. the Assoaation has leased from the Leth8rhead Institute (Ll) ten rooms, two kitchens and ten parking spaces for a ten-year lemi from 17 May 2017, wth a break dause after five years, al an annual rent of £15,000. At the five-year review in 2022 the Ll and the LCA agreed to a rolling twelve-month break clause. The Association makes a substantial contribution towards the costs of building maintenance, insurance, caretaking and cleaning. A designated fund of £10,000 was established to cover refurbishments and maintenance required under the terms of the lease. The Institute is in a conservation arèa and our aim is to maximise the appearance and falItieS for members and hirers, whilst maintaining the integrity and character of the outstanding Victorian building.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 COORDINA TOR.. Meredith Shiers Th8 remit of the Coordinator is wide-ranging, overseeing all arèas of the day to day running of the LCA'S portfolio at the Institute. She is solely responsible for the arrangements for membership renewal in April of each year and for the compiling, editing and publication of the LCA Newsletter, which is circulated three times a year. She supports the volunteers at the Institute as they plan their various events and controls the booking and advertising for visits, evènts and lectures. The Coordinator is now part of the Management Team lo ensure good contact belween the office and the Trustees. ADMINISTRATOR: Luisa Ager The remit of the Administrator includes the hi of our leased rooms, dealing with all invoiong, together with organising requested room set-up arrangements and any subsequent queries or concem$ raised by hirers. She organises the electronic noliceboard, the inventory, the use of our car park spaces and maintains a good working relationship with the Inslilute's Caretaker. This year Luisa played a strong role in the introduction of Lemon Booking, a web-based booking system that provides a shared view of the schedule of room bookings and produces invoices for room hires. Invoicing used to be done manually and was a signrficant task,. Lemon Booking greatly reduces this work. Configuring it takes effort in the short tem but will save much time in the medium term. As well as their work running the office, Meredith and Luisa are the public face of the Association. They speak on the phone and factrlo-face with people making enquiries, buying tickets for events and seeking to hire rooms, while also liaising with our volunteers. For some people who visit the offi, this may be their most significant, perhaps only, interaction wlh another person on that day. They perform this role with wamth and welcome. BOOKKEEPER: lryna Rudnytska The Bookkeeper reports to the Treasurer and maintains th8 complex accounting spreadsheets. This is a difficul* task thich has defeated others and lryna is managing it well. for which the Treasurer is grateful. REFURBISHMENT AND FACILITIES The Institute Trustees continue to update the building wth the steady replacement of the large windows of this Victorian building and the repair of the surrounding stonework. The Coordinator reviews the rooms leased by the Association on a regular basis and reports to the Trustees as updating is required. Major works this year are described later in this Report. RISK MANAGEMENT The Trustees regulady consider the major risks to which the charity is exposed, including those rel8ted to operational and finanoal matters and health and safety. Trustees together wlh the Coordinator and Administrator are encouraged lo attend appropriate training courses as necessary. PUBLIC BENEFIT STATEMENT Section 4 of the Charities Act 2011 qUireS Charity trustees to comply wth their duty lo have due regard to public benefit guidan published by the Charity Commission in exercising their powers or duties. As Trustees we are mindful of this obligation and have referred to the guidance when reviewng our aims, objectives and policies, and in plans for the future of the Association.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 COMMUNITh INVOLVEMENT External and Partnernhip Meetings.. The Association is not a political nor lobbying organisation, however, we continue lo inform members of local issues when brought to our altention, on which they may wish to take a view. The Chairnian or a designated Trustee wll attend meetings of other community organisations when invited. PUBLICITY AND COMMUNICATION Website The website lealherheadca or .uk is updated regulady for members and the general public. The links directing potential hirers to information on the facilities we have to offer are straightfoThvard and clear. Welkdefined links to Upcoming Events, Activity Groups and the latest Newsletter are simple lo use. High Strnet Notlce Board Attractive posters advertise events planned by the Association. Contact details for the office are dearly displayed. An internal nOt1bOard advertises the Association's events and those of the groups thich hire our rooms. Newsletters and Al8ilchimp MSageS The Newsletter is delivered electronically via Mailchimp, three times a year to a large percentage of our membership. The Trustees look the decision to change the method of distribution due to the sizeable increase in the cost of postage in recent years. Those members not on email receivè a hard copy hand delivered or via collection from the officé. Mailchimp messages are sent regularly to members by the Coordinator, reminding them of forthcoming events and advising of recently added outings and activities. ACTIVITIES The Association organises a wide range of events and activities, notified to members via the Newslelter. News of late additions is arculated by Mail¢himp, all supported by posters on the inside and outside notice boards. Activities are organised by our invaluable volunteer members and their contribution and support is immeasurable. As our volunteers retire, having given tremendous support over many years, the challenge of finding members wlling to replace them is difficult. Art Hlstory Lectures with a Differnnce." Dorothy Stapleton and Vivien Pepino organised very popular lectures by Art History experts in the autumn, winter and spring. Subjects this year included Gardens in Paintin9, The Genius of Women Artists, The London Impressionists, The Most Expensive Art in the World, LS Lowry, The Art of the Weimar Republic, Joachim Sorolla, Botticelli and Rembrandt, Waller Si¢kert. JMW Tumer, Cedric Morrts. Van Eyck and Velasquez, Berthe Morisot, William Blake, Walteau and Hopper. Art Technlques Vivien Pepino also organised a new venture, a very well-received series of workshops by art tutor Claire Harrison, covering a variety of art techniques. More are scheduled in the 2026127 programme. Book Club.. Organised by Kathy Bucknall, the group meets on a monthly basis in the KiTby Room to discuss a book chosen in lum by each member of the club and discussed in detail at the following meeting.
THE LEA THERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 Friday Talks.. Fran Fleming. During the period April to Seplember a variety of talks were arranged on topics induding.. A Coffee-Fuelled Revolution, the RNLI, Secrets, Scandals and Salacious Gossip, The Spirit of Westminster {gin) and Life in Britain in 1960s' Films by former BBC producer Colin Schindler. Films.. Originally funded by a grant from Mole Valley District Counal and nowfunded from our own resources with support from our volunteers, our office coordinator Meredith Shiers runs film shows, which are free and open lo the general public. Leatherhead is a prosperous town but there are also areas of great povety. These film shows provide entertainment, a warm space and some sugary treats lo families who can ill afford the commercial alternatives. Our limited budget and the choice of seasonal subjects means that som6times the films are shown on TV around the same time. but we still attract a good-sized and enthusiastic audience. This year w8 showed Hotel Transylvania for Halloween, Gnomeo and Juliet for Valentine's Day and Nativitylfor Christmas. For adults we showed Alfie, starring former local resident Sir Michael Caine, The Holid8y, parts of which were filmed locally and Sunvy on Film, a collection of short films made in the county between 1914 and 1953. {See below for the films we showed for VE Day and VJ Day. Walks.. Peter Humphreys and Irene Gawne organised walks of various lengths at local beauty spots including the River Wey Navigation, Reigate Heath. Polesden Lay, Mickleham, The Nower. Godslone Lakes, Richmond Riverside, Shere and Norbury Park Visits Pmgrammo.. Irene Gawne ran a programme of visits with independent travel during the year. These included a London Mews Walk, guided tours of Highgate Cemetery and Fitzrovia, the Foundling Museum. the Royal CourtsofJustiee, Unexpected London, and a repeatofsimon Ritchie's walk around Leatherhead. Unfortunately, Irene has now had lo drop out of this activity due to family commitments. Coach Trips." Running coach trips ourselves has become prohibitively expensive so we have got together wth a local tour company to resell their trips. The first was a trip to the New Forest to visit Exbury Garden5 and take a ride on a narrow-gauge railway. This was a great success. Cl88sl¢al Guitar Terry Parfett offers infomal and friendly sessions of learning how to play Ihe guitar. Saturtlay Coffee Momlngs.. Hosted by volunteer Hilary Porter, the Kirby Room is open to everyone for tea and coffee on the first Saturday of each month. Indoor Games.. Fomier trustee and long serving volunteer Dave Lamb, ensures the Tuesday table tennis aftemoon is enjoyed by those members attending. Knitting and Crncheting forCh817ty.' Organised by Fran Fleming, an enthusiastic group meets once, sometimes twi, a month producing items for various charities chosen by the group's members, where they are gratefully received. Sewing Gmup.. Members meet weekly to work on their projects and support each other wth any challenges along the way. Craft and Chat Gmup.. A new group this year organised by Jane Haslam, meeting weekly and making a range of aft$ but often using beads.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 Vlslts to Concerts.. Treasurer David Hanson organises party bookings al concerts. For ease of travel the Royal Festival Hall continues to be the favoured London venue. This year we enjoyed conrtS by three of the leading London orchestras and also a Mozart programme at the Menuhin Hall performed by the school's talented pupils. Music at the Institute." Chaiman, Simon Ritchie, ran a new initiative, a series of live concerts in our main hall wth its lovely acoustia These were Main classical music, (Penman & Pease, The Amberg Trio, Elena Topogonova and the Camenco Trio, who perfomed a reduced-cast version of the opera Camien), but we also had songwriter and local celebrity Hedley Kay, performing his brand of contemporary folk music and local band Leather Heads, giving the first rock concert ever perfomied in the building. One of the objectives of these concerts is to bring people into the building who wouldn't otherwse know that we exist or what we offer. About half the people in the audleft at each event are new faces and some are younger than our typical member, so this seems to be working. Christmas Events.. A Christmas Wreath making Worffshop, Christmas films (see above) and a talk, 'The History ofPantomime', were enjoyed by members and friends. One ofour hirS ran their regular event, 'Sanla's Sitting Room,. SPECIAL EIIENTS Heritage Open Days.. Our main conlribulion this year was a talk by the popular speaker lan Swankie on the architecture and graphic style of the London Underground. Chaimian Simon Ritchie also ran a guided walk around the town looking at street art and notable buildings and locations. A number of our regular hirers also put on classes and exhibitions. VE and VJ Day Office coordinator Meredith Shiers discovered some films about life during and just after the Second Wodd War, including one about Leatherhead. We showed these to celebrate VE Day. Then, since the audien wanled to see them again, we showed them to celebrate the victory in Japan and the end of the war. Macmillan Coffee Morning: Hosted by our members, open to all and well supported. ACHIEVEMENTS The Institute is a busy and lively ntre. The Newsletter is full of events for members to join in, if they wsh, and the increased variety on offer has been widely complimented. The office provides an excellent service lo our hirers and members. The Twslees strive lo continue the legaGy of Abraham Dixon to provide social, educational and recreational opportunities. Hirn Artivity.. Ouroffice team continued to support a healthy level of hire activity by businesses, local soaeties and individuals. Our hirers make a rich contribution lo the delivery of our charitable objects of promoting education, soaal weware and recreation for th8 benefit of the inhabitants of Leathethead and surrounding districts.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 Hirers this year included bridge clubs, art groups, Surrey Hills Meditation. Leatherhead Orchestra, Leatherhead History Society, South East Rivers Trust, Lealherhead Horticultural Society, National Vegetable Society and RAF Cadets. Support services hiring rooms included two 1-tO-1 Counsellors, Surrey Borders Partnership NHS Trust, Seeabilrty, Mary FranS Trust, Achieve Together, Bamardo's, NCT, YMCA, Autism Support in the Workplace and Citizens Advice. We also hosted groups including Children's Dance, Sing and Sign encouraging babies, communication and two churches. Commercial companies in the construction and propety management sectors also hired rooms. Volunteer Amy Rieley started a refresh of the books in our library, dearing out redundant stock, inviting contributions of CentlY published books from our members and making popular sections more accessible. It's a big task which will continue in *he current year. Having replad the CCTV recorder last year, this yearwe replaced all the CCTV cameras. The new system gives a much better quality video reojrd of what's going on in the building and in the car park at the rear. On a grander Scale we funded the refU1$hment of the downstairs kitchen and a much-needed reorganisation of the electrical system, both projects managed by our landlord, the Letherhead Institute. FINANCIAL REVIEW Our major expenditure this year, of close lo £25k, was on this complete re-fit of the dO$taIrS kitchen in the Institute, to the benefit of all users, members, hirers, visitors and commercial ter)anls alike. The project was fInand by way of a grant to our landlord, one of whose trustees project-managed the work most successfully. As reported above, we also completed our contribution lo the installation of new electrical distribution boards throughout the building and to the replacement of the CCTV cameras. These investments in the facilities and fabric of the building are additional to the rent and 70Yo of many running costs required of us under the temis of our lease. This year saw a significant increase in the estimate of the reinstatement cost of the building, and hence in the insurance premium of which we paid 70Q/o. Leaving aside the exceptional legacy received lasl year, our income decreased by 8Vo or £11,500, spread across all headings, subscriptions, room hirings, bank interest etc. We increased our annual membership subscription from £810 a still modest £10 from 1 April 2026, and will increase our room hire rates by around 5 /0 from September 2026. Our membership activities expanded significantty and successfully during Ihe year, as will be apparent frorn other sections of this Report and the renewal season confirms a growng enthusiasm for all our activits'es, which are largely run by volunteers. Their contribution, supportéd by the office team, is invaluable. Atter a year of Signifint net expenditure we remain in a strong finanaal position wth unrestricted reserves of £115k. The new year wll see a sharp percentage rise in our business rates and a further rise in our cleaning costs, both driven by decisions of central govemment. We had been looking forward to a fall in our utility costs but events in the Middle East have most likely put paid to that. We start the year in cautious mood as far as discretionary spending is concerned.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 INVESTMENT POLICY The Trustees have power to make investments within the terms set out in the Association's Articles. In accordance with the policy sel by the Trustees, the Association held no investments during the period covered by this report, retaining its liquid reserves in cash. By further decision of the Trustees a low risk policy aimed al protecting ils assets is applied in detemining where the cash balances are held. One element of this policy Is that the amount eposiled w7th any bank or building society should not exceed Ihe maximum sum covered by the Financial Services Compensation Scheme. £120,000 from 1 December 2025. Details of Ihe cash balanS held al 31 March 2026 are set out in Note 14.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 THE FUTURE The Newsletter published in mid-April showed a full programme of Events. We continue lo have a good working relationship with the Lelherhead Inslrtule Trustees, essential lo the smooth running of the Institute building. This year we will be negotiating a new Lease as our current on expires in May 2027. Our focus is lo recruit MO volunteers and to widen the age range of our member base - we need younger members. A few more longstanding helpers have taken the decision to retire., some have joined us recently and we welcome Iheir contribution lo the life of the LCA. Another aim is to dUce the amount of unrewarding manual processing of transactions by staff in the offi, leaving them free to do more rewarding and equally important tasks. In the past our members have been used to paying their subscription and for tickets to events by cheque and post, by cash in the office and by bank transfers. There is now a younger generation of members and potential members who expect to pay for everylhing online wth a debit or credit card. In 2025 we introduced the Sumup system for sales of all sorts, Ticket Tailor for sales of event tickets online and the Lemon Booking management system for room hirings. Such changes are disruptive at first but as these systems become bedded in they wll reduce the need for manual processing and invoiong. Processing of annual membership subscriptions has athys been a major task. In April 2026 we introduced a new membership database wth a linked system that lakes subscription payments online. The membership database is Admidio hll S.Iiwwv.admidio or which is a relational database th a web front end. 119ives the office staff and the trustees a single shared view of the stale of the membership and supports mailshots lo different dasses of members,. for example one email to current members and a different one to lapsed members. The online subsuiption payment system is also web based. It takes payment from a credit or debit card and updates the Admidio database automatically. removing all manual processing. Both systems are free and open source. Despite all this technology, some members will always wsh to pay using more traditional methods. Some members have never used a computer. Il's often assumed that this is a temporary situation and that one day everyone wll be IT literate. However, actually we see a generation of people who have used MpUterS happily bul now find them IneasIng4Y difficult to use due lo the disabilities of advancing age. Some people like the personal contact they get by visiting the office. Some deal onty in cash as a way lo control their budget. Some of all ages are left out of the IT revolution due to disability or other reasons. We will always need to offer manual payment options, including cash, but can make thes6 options rather than a necessity. 10-
THE LEA THERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2026 RESERVES POLICY Council considers the level of unrestricted funds that it holds on an on-going basis, alongside its Risk Management Policy. At 31 March 2026, the Assoaalion held £115,361 of unrestricted funds, afier deducting Ihe following.. 1 £4,968 of Designated Funds that the Trustees have voted to be set aside for the followng particular purposes.. Joan Kirb Be uest Institute Dila idations Fund £766 2 £6,707 of net Fixed Assets which are ntral to the Association's running of the Community Cenlre. Currently the Association considers the level of unrestricted funds to be held for the followng purposes.. IDENTIFIED EMERGENCY COVER Departure ofa major hirer Temporary loss of premises- 6 months loss of hirings income - in the event of a fire, etc. Relocation costs due to pemanent loss of premises Paid Officers-temporary cos* of replaang current honorary officers with remunerated ost$ £15.000 £60,000 £40,000 £25,000 TOTAL £140,000
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDEO 31 MARCH 2026 RESPONSIBILITIES OF THE TRUSTEES The Trustees (who are also directors of The Lealherhead Community Association for the purposes of company law) are responsible for preparing the Trustees Annual Report and the Financial Slalernents in accordance with applicable law and United Kingdom Accounting Standards (United lfjngdom Generally Accepted Accounting Practice). Company law requires Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting practices and then apply them consistently. observe the methods and principles in the Charities SORP 2019 IFRS102)- make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subjeci to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concem basis unless it is inappropriate to presume thal the charity will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them lo ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding Ihe assets of the charitable company and hence for tsking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the Trustees are awa.. there is no relevant infomalion ofwhich the charitable mpanY'S Examiner is Unawa., and the Trustees have tsken all steps that they ought to have taken to make themselves aware of any relevant infomation and to establish that the Examiner is aware of that information. INDEPENDENT EXAMINER Atlhe Annual General Meeting to be held on 3 July 2026 a resolution wll be proposed to appoint Mr S P F Howell ofTC Group, The Granary, Hones Yard, 1 Waverley Lane, Farnham, GU9 8BB as Independent Examiner forthe year ending 31 March 2027. Signed on behalf of the Trustees Mr Simon Ritchie Chaimian 10June2026 12-
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LEATHERHEAD COMMUNITY ASSOCIATION A CHARITABLE COMPANY LIMITED BY GUARANTEE I report to the charity trustees on my examination of the accounts of the MpanY for the year ended 31 March 2026, which are set out on pages 14 10 23. RESPONSIBILITES AND BASIS OF REPORT As the charity trustees of the company (and also its directors forthe purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'lhe 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's ac¢ounls as carried out under section 145 of the Charities Act 2011 {'the 2011 Aci'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in resped of th6 company as required by section 386 of the 2006 Act., or 2. the accounts do not aOrd with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any qUIreMent Ihal the a¢¢ounls give a 'true and fair viev/ lch is not a matter considered as part of an independent examination,. or 4. the accounts have not been prepared in accordance with the methods and principles of the Stalement of Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their a¢Unts in accordance with the Financial Reporting Standard applicable in the UK and Repub5ic of Ireland IFRS 10211. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed................................. Mr S P F Howell, FCCA TC Group The Granary Hones Yard 1 Waverfey Lane Famham Surrey GU9 8BB -13-
THE LEATHERHEAD COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2026 2026 Unrestrlcted Restricted Funds Funds 2025 Total Funds Total Funds Note INCOME from Legacy, Donations, and Subscriptions 3,468 3.468 14,234 Charitable Ath'vities 127,679 127,679 137,735 Investrnents 5,093 136,240 5.093 136,240 6.091 158,060 TOTAL INCOME EXPENDITURE on Raising funds Charitable activities (1,6811 (177,915) (179,596) {43,3561 11.681) (177,915) (179,596) 143,356) 11,197) (139.0511 (140.248) 17,812 TOTAL EXPENDITURE NET (EXPENDITUREIIINCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 170,392 127,036 170.392 127,036 152.580 170.392 The Statement of Finanaal Activities indudes all gains and losses in the period and therefore a statement of lolal recognised gains and losses has not been prepared. All of the above amounts relate to continuing activities. The notes on pages 16 to 23 lorm part of these financlal statèments. 14-
THE LEATHERHEAD COMMUNITY ASSOCIATION BALANCE SHEET 31 MARCH 2026 2026 2025 Note FIXED ASSETS Tangible assets 12 6.707 4,860 CURRENT ASSETS Stock Debtors Cash at bank and in hand 33 16,416 133,041 149,490 13 14 14,730 168,686 183,416 CREDITORS: Amounts falling due within one year 15 {29,161) (17,884) NET CURRENT ASSETS 120,329 165,532 TOTAL ASSETS LESS CURRENT LIABILITIES 127.036 127,036 170,392 170,392 NET ASSETS FUNDS Restricted Fund Unrestricted Funds General Designated TOTAL FUNDS 17 16 16 16 122,068 4,968 127,036 15g,244 11,148 170,392 For the year ending 31 March 2026 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Trustees, responsibilities- The members have not required the company to obtain an audit in accordance With section 476., The Trustees acknowledge their responsibilities for complying wth the requirements of the Companies Actwith respect to accounting records and the preparation of accounts. These accounts have been prepared in accordan with the provisions applicable to small companies Subject to the sm811 companies, regime. They were approved by the Trustees on the behalf by.. and are signed on their fi Mr S A Ritchie Chaimian Company Registration No. 07608015 The notes on pages 16 to 23 form part ol these fftnanclal statements. Mr D W Hanson Director 15-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 ACCOUNTING POLICIES Basis of accounting The Leatherhead Community Assoc>ation is a charitable company limited by guarantee incorporated in England and Wales. In Ihe event ofwinding up, each member may be required lo contribute an amount, not exceeding £10, towards the settlement of the company's liabilities. The registered office is Letherhead Institute, 67 High Street, Leatherhead, Surrey KT22 8AH. The financial statements have been prepared in accordance wth Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounls in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019) and the Companies Ad 20(. The financial statements are prepared on a going concem basis under the historical cost convention, modified to indude rtain items at fair value. The financial statements are presented in sterling which is *he functional currency of the charitable company and rounded to the nearest £. The Leatherhead Community Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initialty recognised at historical cost or transaclion value unless otherwise stated in the relevant accounting policy note(s). Tangible Fixed assets All fixed assets are initially recorded at cost. They are capitalised if they can b8 used for more than one year and cost more than £250. Depreciation Depreciation is calculated so as to write off the cost of an asset over the useful economio life of that asset as follows.. Fixtures, Fittings & Equipment _ 250A straight line. Income Incom8 is induded in the Statement of Financial Activities (SOFA) when The charity becomes enlitled to the resource., It is more likely Ihan not that the charity wll receive the resour.. The monetsry value can be measured wlh sufficient reliability. Members. subscriptions paid in advance are deferred to the relevant year. Income received in advance of an event is similarly deferred until the event date. Gift Aid is included in income when there is a valid declaration from the donor and any Gifl Aid recovered on a donation is considered lo be part of that gift. The value of volunteer help ceiVed is not included in the accounts but is described in Ihe TfUStees' Report. Income from interest is included in the accounts when receipt is probable and Ihe amount re1vable can be measured reliably. 16-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 Expenditure and Liabilities Expenditure is recognised in the year in thich it is incued. Payments rnade in advance of social events, for example advance payments for concert tickets, are deferred until the date of the event. Governance costs comprise all costs involving public accountability of the charity and its cornpliance with regulation and good practice. stocks Stocks are stated at Ihe lower of cost and estimated selling price. Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call wth banks and olher short-term liquid inveslmenls with original maturities of 1ve months or less. Basic flnancial assets Basic financial assets, which include debtors and cAsh and bank balances, are initially measured at transaction price including transaction costs and are SLÈbsequently carried at amortised cost. Financial assels classified as receivable within one year are not amortised. Classification of financial liabilities Financial liabilities are classified according to the substance of the contractual arrangements entered into. Basic financial liabilities Basic financial liabilities. including creditors, are initialty r&cogni$ed at transaction pri. Financial liabilities Classified as payable within one year are not amortised. Taxatlon The charitable company is an exempl charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK tax purposes. Fund accounting -General funds are unrestricted funds, which are available for use al Ihe discrelion of the Trustees in fvrtherance of the general objectives of the charity. - Designated funds are unrestricted funds earmarked by the Trustees at their discretion for a specific purpose. - Restricted funds a monies given to the charity for a purpose specified by the donor(s). 17-
THE LEATHERHEAD COMMUNif< ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 INCOME FROM LEGACY, DONATIONS, AND SUBSCRIPTIONS 2026 2025 Legacy Donations Members, subscriptions Gift Aid 10,350 102 3,233 549 51 2,897 520 3,468 14,234 All the income from these SoUrS in both years was unrestricted. INCOME FROM CHARITABLE ACTIVITIES 2026 2025 Community Centre Room Hirings Community Centre Parking Fees Social Events and Outings 116.770 4.824 6,085 127.679 124,065 6,449 7,221 137,735 All income from charitable activities in both years was unrestricted. INCOME FROM INVESTMENTS 2026 2025 Bank interest receivable 5,093 6,091 EXPENDITURE ON RAISING FUNDS 2026 2025 Membership expenses- newsletters and publicity 1,681 1,197 EXPENDITURE ON CHARITABLE ACTIVITIES 2026 2025 Community centre expenditure (See Note 71 Grant for building improvement Govemanc@ Costs (see Note 8) 150,906 24,893 2,116 137,068 1,983 177.915 139,051 All expénditu on charitable activities in both years was unrestricted. 18-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 COMMUNITY CENTRE EXPENDITURE 2026 2025 Salary and wages Rent and rates Licences Insurance Light and heat Cleaning Caretaker Repairs and maintenan Telephone Printing, postage and slalionery Computer costs General expenses Payroll expenses Sundry equipment Depreciation of fixtures, fitting and equipment Refurbishment fund expended Joan Kirby bequest expended 36,154 16,660 291 9.782 13.978 23,249 22,831 13.619 291 800 2,730 163 180 588 3,160 6,130 300 34,156 16,229 250 7,488 14,328 20,736 16,832 14,971 238 461 2,519 361 180 1,427 2,692 3,900 300 150,906 137,068 GOVERNANCE EXPENDITURE 2026 2025 Independent Examination Fee Companies House Fee Information Commissionevs Office Fee Subscriptions 1.980 34 52 50 1,920 13 50 2,116 1,983 NET INCOME FOR THE YEAR This is staled after charging.. 2026 2025 Depreciation Independent Examination Fee AccountanGy and Payroll Services 3,160 1,980 180 2,692 1,920 180 19-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 10. STAFF COSTS AND EMOLUMENTS Total staff ¢osts were as follows.. 2026 2025 Vvages and salaries Social security costs # 36,154 34,156 36,154 34,156 Particulars of employees: The average number of employees during the year. calculated on the basis of full-time equivalents, was as follows.. 2026 2025 No Number of adminislrative staff No employee received remun8ration of more than £60,000 during the year12025 - Nill-
The National Insuran Contributions Employment Allowance reduces Employers, National
Insurance Contributions by up to £10,500 for each lax year. For the Association this allowance offset the whole of the NIC charge in this year and the previous year. 11. TRUSTEE REMUNERATION Mrs M Shiers, a tTUStee for part of the financia5 year, as in the previous year. reiVed remuneration from The Lealherhead Community Association totalling £4,750 (2025 - £3,982> during her time as a trustee. Pensions contributions were made tolalling £91 (2025 - £73). This is allowed by the Goveming Document for undertaking the Coordinators role, alongside being a Tnjstee. Amounts totalling £1,174 (2025 - £715) were reimbursed lo two Trustees {2025- one Trustee) for expenses in relation to postage, entertainment, travel and stationery paid by them on behalf of the Association. -20-
THE LEATHERHEAD COMMUNITY ASSOCIAMON NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 12. TANGIBLE FIXED ASSETS Fixtures & Fittings COST Al 1 April 2025 Disposals Additions 99,295 13,572) 5,007 100,730 At 31 Mar¢h 2026 DEPRECIATION At 1 April 2025 On Disposals Charge for the persod At 31 March 2026 94,435 13,572) 3,160 94.023 NET BOOK VALUE At 31 March 2026 6,707 4,860 At 31 March 2025 13. DEBTORS 2026 2025 Trade debtors Prepayments and accrued income 4,205 12,211 16,416 3,529 11,201 14,730 14. CASH AT BANK 2026 2025 Cambridge & Counties Bank (95 Day notice account @ 3.251 Vo) United Trust Bank {40 Day notice account @ 3.75%) HSBC current account 85,000 85,000 30,000 70,000 18,041 13,686 133,041 168,686 15. CREDITORS: Amounts falling due within one year 2026 2025 Accruals and deferred income 29,161 17,884 -21
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 16. UNRESTRICTED INCOME FUNDS- Current year Balan¢e at Outgoing 31 March resources 2026 Balance at Incoming 1 Aprfl 2025 resources Institute Dilapidations Fund Joan Kirby Legaw Fund General Fund 10,107 1.041 159.244 225 25 135,990 (6,130) 4,202 {300} 766 {173,166) 122,068 (179.596) 127.036 170.392 136.24 UNRESTRICTED INCOME FUNDS- Previous year Balance at Outgoing 31 March resources 2025 Balance at Incoming 1 April 2024 resources Inslilule Dilapidalions Fund Joan Kirby Legacy Fund General Fund 4,885 1.308 146,387 9,122 33 148,905 13,900) 10,107 (300) 1,041 {136.048) 159,244 (140.248) 170.392 152,580 158,060 PURPOSE OF UNRESTRICTED FUNDS The General Fund is an unstriCted fund used for the day to day running of the community nt and membership services. The Dilapidalions Fund is an unrestricted fund to be used to refurbish the community centre in accordan with the lease agreement. The Trustees deaded to hold the sum of £10,000 in this fund at the start of the current lease in May 2017. The Joan Kirby legacy fund is an unrestricted fund, which is being held as a designated fvnd to support events in memory of the lale Chairman. 17. RESTRICTED INCOME FUND There is no restricted income for the current or the previous year. -22-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2026 18. ANALYSIS OF NET ASSETS BETWEEN FUNDS- Current year Tangible fixed Current assets assets Total Net Assets Cash Current Ilabilities Unrestricted Income Funds 6,707 16,449 133.041 6.707 16,449 133,041 129,161) 127,036 29,161) 127,036 Total Funds ANALYSIS OF NET ASSETS BETWEEN FUNDS- Previous year Tangible fixed Current assets assets Total Net Assets Cash Current liabilities Unrestricted Income Funds 4,860 14,730 168.686 4.860 14.730 168,686 (17,884) 170,392 (17,884) 170,392 Total Funds 19. INDEMNITY INSURANCE The charity paid for the insurance premiums to indemntfy Trustees from any loss arising from neglect or defaults of Trustees and any consequent loss. 20. LEASE COMMITMENTS The Association has a ten year lease from May 2017 at a rent of £15,000 per annum with inflation-linking every three years based on the Retail Pr*Ges Index. At the review dates in May 2020, May 2023 and May 2026 there was no increas6 in the rent charged. There is a break clause, exercisable al 12 months. noti. 21. RELATED PARTY TRANSACTIONS During the year, one trustee (2025 - one) received remuneration from the charity {this is fully disdosed in Note 11). -23-