THE LEATHERHEAD COMMUNITY ASSOCIATION
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2026
Company Number 07608015
Charity Number 1142164
BUSINESS
ADVISORS
coup4IANI%
The Granary
Hones Yard
1 Waverley Lane
Farnham
Surrey
GU9 8BB

THE LEATHERHEAD COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
CONTENTS
PAGE
Trustees Annual Report
Independent examiner's report to the Trustees
13
statement of financial activities
14
Balance sheet
15
Notes to the financial statements
16

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
REFERENCE AND ADMINISTRATIVE DETAILS
Registered name
The Leatherhead Community Association
Registered number
07608015
Charity registration number
1142164
Registered OFfi¢e and
Operational Address
Lealherhead Institute
67 High Street
Leatherhead
KT22 8AH
DIRECTORS AND TRUSTEES
The Directors of the charitable company Ilhe charity) are its Trustees for the purpose of charity
law and throughout this report are referred to Collective￿ as the Trustees. The Trustees serving
during the period and since the end ofthe period were as follows..
Mr S A Ritchie
Mr D W Hanson
Mr J Falkner
Mrs l Gawne
Mrs K Oakley
Mrs M H Shiers
Mrs J A Slater
Chairman
TreaSu￿r
(Retired July 20251
COMPANY SECRETARY
Mrs J A Slater
COORDINATOR
Mrs M H Shiers
ADMINISTRATOR
Mrs L M Ager
INDEPENDENT EXAMINER
Mr S P F Howell, FCCA
TC Group
The Granary
Hones Yard
1 Waverley Lane
Famham
GU9 8BB
PRINCIPAL BANKERS
HSBC Bank PLC

THE LEATrIERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
The Trustees present their report and examined accounts for the year ended 31 March 2026
which aré also prepared to meet the requirements for a directors, report and accounts for
Companies Act purposes. The reference and administrative infomialion set out above forms
part of this report.
The financial statements comply wrth the Charities Act 2011, the Companies Act 2006, the
Memorandum and Articles of Association, and the charities Statement of Recommended
Practice (applicable to charities preparing their accounts in accordanc6 Wth the Financial
Reporting Standard applicable in the UK and Republic of Ireland., FRS 102) issued in October
2019.
STRUCTURE, GOVERNANCE AND MANAGEMENT
CONSTITUTION. OBJECTS. AIMS AND POLICIES
Goveming Document
The Association is a company limited by guarantee and is a registered charity. It is governed by
its Articles of Associalion, which were registered wth Companies House at its incorporation on
18 April 2011 and registered with the Charity Commission on 31 May 2011. The company was
dormant until 1 July 2011 when it look over the assets and activities of an unincorporated charity
wlh the same name, charity number 277404.
Constitution
In accordance w71h its Articles the purpose of the Association shall be..
a. to promote the benefit of the inhabitants of the town of Leatherhead and its surrounding
districts (defined as the area of authority of the Mole Valley District Counal or any
successor body, together with any other area wthin 6 miles of the charity's registered
Offi￿ and hereinafter called the "area of benefit") without distinction of gender, sexual
orientation, age, disability, nationality, ra￿ or of political, religious or other opinions, by
associating together the said inhabitants and the statutory authorities, voluntary and
other organisations in a common effort to advance education and lo provide facilities in
the interests of social welfare for recreation and leisure-time occupation )Mth the object
of improving the conditions in life for the said inhabitants.,
b. to eslablish, or secure Ihe eslablishmenl of, a Communty Cenlre and to mainlain and
manage the same (whether alone or in co-operation wth any statutory authority or other
person or body) in furtheran￿ ofthe Objects.,
¢. to promote such other charitable purposes wlhin the area of benefit as may from time
to lime be determined.
The Association shall be noTrpartisan in politics and non-sectarian in religion.
Aims and Poli¢ies
The Tmstees have referred to the Charity Commission's general guidance on public benefit
when reviewing our aims and objectives. In particular, the Trustees have considered how
planned activities will Contribute to the charitable aims of the Association as follows..
Hiring rooms to over 70 organisations, for educational, recreational and social activities.
Organising events and activities induding London Walks, Visits to Properties, Gardens,
Museurns, Galleries and con￿rtS.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
Aims and Policies (Gondnued)
Providing Art Lectures, General Interest Lectures, Concerts al the Institute, Coffee Mornings,
Indoor Games, walks in the Surrey Area, Book Club and Guitar Lessons, Knitting and
Crocheting for Charity, Sewing and Craft. There is a welkstocked free lending library, wlh a
range of jigsaw puzzles, also available free of charge.
CHAIRMAN'S STATEMENT
Chairman
Simon Ritchie is the Chaimian. He is a retired software engineer and these days writes and
publishes open-souroe software, including some that supports the work of the Association.
The Lealherhead Community Association wamly welcomes members, members, groups,
recreational and social hirers, together wÈth business hirers into the Institute and continues to
offer good faalitie$ at the heart of Leatherhead Town Centr&.
Our Annual Report covers the considerable contribution made jointly by Trustees, Coordinator,
Administrator, and Volunteer Membérs to fulfil our charitable objects throughout the year.
MEMBERSHIP
Membership is open lo anyone in the town of Lealherhead and ils surrounding districts. This
year there were 365 individual members.
We are always looking for nèw members and visitors to Ihe Institute are encouraged to join the
Association.
DEVELOPMENT, ACTIIA TIES AND ACHIEVEMENTS
COMMUNITY CENTRE
The Letherhead Institute was given to the residents of Lealherhead by Abraham Dixon in 1892
for soaal. leisure and educational purposes. It is in the Ca￿ of a registered charity - The
Letherhead Instilule, Charity Number 1185057.
The LCA Trustees work with the Trustees of the Institute building to fulfil the charitable objects
of both organisations, which derive directly from the terms of the original gift by Abraham Dixon,
made wth no endowment or provision for maintenance. Th6 Association contributes towards
the cost of any appropriale capital expenditure as it arises, focussing always on improving the
experien￿ ol members, hirers and visitors alike.
To deliver the charitable objects of the charities. the Assoaation has leased from the Leth8rhead
Institute (Ll) ten rooms, two kitchens and ten parking spaces for a ten-year lemi from 17 May
2017, wth a break dause after five years, al an annual rent of £15,000. At the five-year review
in 2022 the Ll and the LCA agreed to a rolling twelve-month break clause. The Association
makes a substantial contribution towards the costs of building maintenance, insurance,
caretaking and cleaning. A designated fund of £10,000 was established to cover refurbishments
and maintenance required under the terms of the lease.
The Institute is in a conservation arèa and our aim is to maximise the appearance and fa￿lItieS
for members and hirers, whilst maintaining the integrity and character of the outstanding
Victorian building.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
COORDINA TOR.. Meredith Shiers
Th8 remit of the Coordinator is wide-ranging, overseeing all arèas of the day to day running of
the LCA'S portfolio at the Institute. She is solely responsible for the arrangements for
membership renewal in April of each year and for the compiling, editing and publication of the
LCA Newsletter, which is circulated three times a year.
She supports the volunteers at the Institute as they plan their various events and controls the
booking and advertising for visits, evènts and lectures. The Coordinator is now part of the
Management Team lo ensure good contact belween the office and the Trustees.
ADMINISTRATOR: Luisa Ager
The remit of the Administrator includes the hi￿ of our leased rooms, dealing with all invoiong,
together with organising requested room set-up arrangements and any subsequent queries or
concem$ raised by hirers. She organises the electronic noliceboard, the inventory, the use of
our car park spaces and maintains a good working relationship with the Inslilute's Caretaker.
This year Luisa played a strong role in the introduction of Lemon Booking, a web-based booking
system that provides a shared view of the schedule of room bookings and produces invoices
for room hires. Invoicing used to be done manually and was a signrficant task,. Lemon Booking
greatly reduces this work. Configuring it takes effort in the short tem but will save much time in
the medium term.
As well as their work running the office, Meredith and Luisa are the public face of the
Association. They speak on the phone and factrlo-face with people making enquiries, buying
tickets for events and seeking to hire rooms, while also liaising with our volunteers. For some
people who visit the offi￿, this may be their most significant, perhaps only, interaction wlh
another person on that day. They perform this role with wamth and welcome.
BOOKKEEPER: lryna Rudnytska
The Bookkeeper reports to the Treasurer and maintains th8 complex accounting spreadsheets.
This is a difficul* task thich has defeated others and lryna is managing it well. for which the
Treasurer is grateful.
REFURBISHMENT AND FACILITIES
The Institute Trustees continue to update the building wth the steady replacement of the large
windows of this Victorian building and the repair of the surrounding stonework.
The Coordinator reviews the rooms leased by the Association on a regular basis and reports to
the Trustees as updating is required. Major works this year are described later in this Report.
RISK MANAGEMENT
The Trustees regulady consider the major risks to which the charity is exposed, including those
rel8ted to operational and finanoal matters and health and safety. Trustees together wlh the
Coordinator and Administrator are encouraged lo attend appropriate training courses as
necessary.
PUBLIC BENEFIT STATEMENT
Section 4 of the Charities Act 2011 ￿qUireS Charity trustees to comply wth their duty lo have
due regard to public benefit guidan￿ published by the Charity Commission in exercising their
powers or duties. As Trustees we are mindful of this obligation and have referred to the guidance
when reviewng our aims, objectives and policies, and in plans for the future of the Association.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
COMMUNITh INVOLVEMENT
External and Partnernhip Meetings.. The Association is not a political nor lobbying
organisation, however, we continue lo inform members of local issues when brought to our
altention, on which they may wish to take a view. The Chairnian or a designated Trustee wll
attend meetings of other community organisations when invited.
PUBLICITY AND COMMUNICATION
Website
The website lealherheadca or
.uk is updated regulady for members and the general
public. The links directing potential hirers to information on the facilities we have to offer are
straightfoThvard and clear. Welkdefined links to Upcoming Events, Activity Groups and the latest
Newsletter are simple lo use.
High Strnet Notlce Board
Attractive posters advertise events planned by the Association. Contact details for the office are
dearly displayed. An internal nOt1￿bOard advertises the Association's events and those of the
groups thich hire our rooms.
Newsletters and Al8ilchimp M￿SageS
The Newsletter is delivered electronically via Mailchimp, three times a year to a large
percentage of our membership. The Trustees look the decision to change the method of
distribution due to the sizeable increase in the cost of postage in recent years. Those members
not on email receivè a hard copy hand delivered or via collection from the officé.
Mailchimp messages are sent regularly to members by the Coordinator, reminding them of
forthcoming events and advising of recently added outings and activities.
ACTIVITIES
The Association organises a wide range of events and activities, notified to members via the
Newslelter. News of late additions is arculated by Mail¢himp, all supported by posters on the
inside and outside notice boards. Activities are organised by our invaluable volunteer members
and their contribution and support is immeasurable.
As our volunteers retire, having given tremendous support over many years, the challenge of
finding members wlling to replace them is difficult.
Art Hlstory Lectures with a Differnnce." Dorothy Stapleton and Vivien Pepino organised very
popular lectures by Art History experts in the autumn, winter and spring. Subjects this year
included Gardens in Paintin9, The Genius of Women Artists, The London Impressionists, The
Most Expensive Art in the World, LS Lowry, The Art of the Weimar Republic, Joachim Sorolla,
Botticelli and Rembrandt, Waller Si¢kert. JMW Tumer, Cedric Morrts. Van Eyck and Velasquez,
Berthe Morisot, William Blake, Walteau and Hopper.
Art Technlques Vivien Pepino also organised a new venture, a very well-received series of
workshops by art tutor Claire Harrison, covering a variety of art techniques. More are scheduled
in the 2026127 programme.
Book Club.. Organised by Kathy Bucknall, the group meets on a monthly basis in the KiTby
Room to discuss a book chosen in lum by each member of the club and discussed in detail at
the following meeting.

THE LEA THERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
Friday Talks.. Fran Fleming. During the period April to Seplember a variety of talks were
arranged on topics induding.. A Coffee-Fuelled Revolution, the RNLI, Secrets, Scandals and
Salacious Gossip, The Spirit of Westminster {gin) and Life in Britain in 1960s' Films by former
BBC producer Colin Schindler.
Films.. Originally funded by a grant from Mole Valley District Counal and nowfunded from our
own resources with support from our volunteers, our office coordinator Meredith Shiers runs film
shows, which are free and open lo the general public. Leatherhead is a prosperous town but
there are also areas of great povety. These film shows provide entertainment, a warm space
and some sugary treats lo families who can ill afford the commercial alternatives. Our limited
budget and the choice of seasonal subjects means that som6times the films are shown on TV
around the same time. but we still attract a good-sized and enthusiastic audience.
This year w8 showed Hotel Transylvania for Halloween, Gnomeo and Juliet for Valentine's Day
and Nativitylfor Christmas. For adults we showed Alfie, starring former local resident Sir Michael
Caine, The Holid8y, parts of which were filmed locally and Sunvy on Film, a collection of short
films made in the county between 1914 and 1953. {See below for the films we showed for VE
Day and VJ Day.
Walks.. Peter Humphreys and Irene Gawne organised walks of various lengths at local beauty
spots including the River Wey Navigation, Reigate Heath. Polesden La￿y, Mickleham, The
Nower. Godslone Lakes, Richmond Riverside, Shere and Norbury Park
Visits Pmgrammo.. Irene Gawne ran a programme of visits with independent travel during the
year. These included a London Mews Walk, guided tours of Highgate Cemetery and Fitzrovia,
the Foundling Museum. the Royal CourtsofJustiee, Unexpected London, and a repeatofsimon
Ritchie's walk around Leatherhead. Unfortunately, Irene has now had lo drop out of this activity
due to family commitments.
Coach Trips." Running coach trips ourselves has become prohibitively expensive so we have
got together wth a local tour company to resell their trips. The first was a trip to the New Forest
to visit Exbury Garden5 and take a ride on a narrow-gauge railway. This was a great success.
Cl88sl¢al Guitar Terry Parfett offers infomal and friendly sessions of learning how to play Ihe
guitar.
Saturtlay Coffee Momlngs.. Hosted by volunteer Hilary Porter, the Kirby Room is open to
everyone for tea and coffee on the first Saturday of each month.
Indoor Games.. Fomier trustee and long serving volunteer Dave Lamb, ensures the Tuesday
table tennis aftemoon is enjoyed by those members attending.
Knitting and Crncheting forCh817ty.' Organised by Fran Fleming, an enthusiastic group meets
once, sometimes twi￿, a month producing items for various charities chosen by the group's
members, where they are gratefully received.
Sewing Gmup.. Members meet weekly to work on their projects and support each other wth
any challenges along the way.
Craft and Chat Gmup.. A new group this year organised by Jane Haslam, meeting weekly and
making a range of ￿aft$ but often using beads.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
Vlslts to Concerts.. Treasurer David Hanson organises party bookings al concerts. For ease
of travel the Royal Festival Hall continues to be the favoured London venue. This year we
enjoyed con￿rtS by three of the leading London orchestras and also a Mozart programme at
the Menuhin Hall performed by the school's talented pupils.
Music at the Institute." Chaiman, Simon Ritchie, ran a new initiative, a series of live concerts
in our main hall wth its lovely acoustia These were Main￿ classical music, (Penman & Pease,
The Amberg Trio, Elena Topogonova and the Camenco Trio, who perfomed a reduced-cast
version of the opera Camien), but we also had songwriter and local celebrity Hedley Kay,
performing his brand of contemporary folk music and local band Leather Heads, giving the first
rock concert ever perfomied in the building.
One of the objectives of these concerts is to bring people into the building who wouldn't
otherwse know that we exist or what we offer. About half the people in the audleft￿ at each
event are new faces and some are younger than our typical member, so this seems to be
working.
Christmas Events.. A Christmas Wreath making Worffshop, ￿ Christmas films (see above)
and a talk, 'The History ofPantomime', were enjoyed by members and friends. One ofour hi￿rS
ran their regular event, 'Sanla's Sitting Room,.
SPECIAL EIIENTS
Heritage Open Days.. Our main conlribulion this year was a talk by the popular speaker lan
Swankie on the architecture and graphic style of the London Underground. Chaimian Simon
Ritchie also ran a guided walk around the town looking at street art and notable buildings and
locations.
A number of our regular hirers also put on classes and exhibitions.
VE and VJ Day Office coordinator Meredith Shiers discovered some films about life during and
just after the Second Wodd War, including one about Leatherhead. We showed these to
celebrate VE Day. Then, since the audien￿ wanled to see them again, we showed them to
celebrate the victory in Japan and the end of the war.
Macmillan Coffee Morning: Hosted by our members, open to all and well supported.
ACHIEVEMENTS
The Institute is a busy and lively ￿ntre. The Newsletter is full of events for members to join in,
if they wsh, and the increased variety on offer has been widely complimented. The office
provides an excellent service lo our hirers and members. The Twslees strive lo continue the
legaGy of Abraham Dixon to provide social, educational and recreational opportunities.
Hirn Artivity.. Ouroffice team continued to support a healthy level of hire activity by businesses,
local soaeties and individuals. Our hirers make a rich contribution lo the delivery of our
charitable objects of promoting education, soaal weware and recreation for th8 benefit of the
inhabitants of Leathethead and surrounding districts.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
Hirers this year included bridge clubs, art groups, Surrey Hills Meditation. Leatherhead
Orchestra, Leatherhead History Society, South East Rivers Trust, Lealherhead Horticultural
Society, National Vegetable Society and RAF Cadets. Support services hiring rooms included
two 1-tO-1 Counsellors, Surrey Borders Partnership NHS Trust, Seeabilrty, Mary Fran￿S Trust,
Achieve Together, Bamardo's, NCT, YMCA, Autism Support in the Workplace and Citizens
Advice. We also hosted groups including Children's Dance, Sing and Sign encouraging babies,
communication and two churches. Commercial companies in the construction and propety
management sectors also hired rooms.
Volunteer Amy Rieley started a refresh of the books in our library, dearing out redundant stock,
inviting contributions of ￿CentlY published books from our members and making popular
sections more accessible. It's a big task which will continue in *he current year.
Having repla￿d the CCTV recorder last year, this yearwe replaced all the CCTV cameras. The
new system gives a much better quality video reojrd of what's going on in the building and in
the car park at the rear.
On a grander Scale we funded the refU￿1$hment of the downstairs kitchen and a much-needed
reorganisation of the electrical system, both projects managed by our landlord, the Letherhead
Institute.
FINANCIAL REVIEW
Our major expenditure this year, of close lo £25k, was on this complete re-fit of the dO￿$taIrS
kitchen in the Institute, to the benefit of all users, members, hirers, visitors and commercial
ter)anls alike. The project was fInan￿d by way of a grant to our landlord, one of whose trustees
project-managed the work most successfully.
As reported above, we also completed our contribution lo the installation of new electrical
distribution boards throughout the building and to the replacement of the CCTV cameras. These
investments in the facilities and fabric of the building are additional to the rent and 70Yo of many
running costs required of us under the temis of our lease. This year saw a significant increase
in the estimate of the reinstatement cost of the building, and hence in the insurance premium of
which we paid 70Q/o.
Leaving aside the exceptional legacy received lasl year, our income decreased by 8Vo or
£11,500, spread across all headings, subscriptions, room hirings, bank interest etc. We
increased our annual membership subscription from £810 a still modest £10 from 1 April 2026,
and will increase our room hire rates by around 5 /0 from September 2026.
Our membership activities expanded significantty and successfully during Ihe year, as will be
apparent frorn other sections of this Report and the renewal season confirms a growng
enthusiasm for all our activits'es, which are largely run by volunteers. Their contribution,
supportéd by the office team, is invaluable.
Atter a year of Signifi￿nt net expenditure we remain in a strong finanaal position wth
unrestricted reserves of £115k. The new year wll see a sharp percentage rise in our business
rates and a further rise in our cleaning costs, both driven by decisions of central govemment.
We had been looking forward to a fall in our utility costs but events in the Middle East have most
likely put paid to that.
We start the year in cautious mood as far as discretionary spending is concerned.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
INVESTMENT POLICY
The Trustees have power to make investments within the terms set out in the Association's
Articles. In accordance with the policy sel by the Trustees, the Association held no investments
during the period covered by this report, retaining its liquid reserves in cash.
By further decision of the Trustees a low risk policy aimed al protecting ils assets is applied in
detemining where the cash balances are held. One element of this policy Is that the amount
eposiled w7th any bank or building society should not exceed Ihe maximum sum covered by
the Financial Services Compensation Scheme. £120,000 from 1 December 2025. Details of Ihe
cash balan￿S held al 31 March 2026 are set out in Note 14.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
THE FUTURE
The Newsletter published in mid-April showed a full programme of Events.
We continue lo have a good working relationship with the Lelherhead Inslrtule Trustees,
essential lo the smooth running of the Institute building. This year we will be negotiating a new
Lease as our current on expires in May 2027.
Our focus is lo recruit MO￿ volunteers and to widen the age range of our member base - we
need younger members. A few more longstanding helpers have taken the decision to retire.,
some have joined us recently and we welcome Iheir contribution lo the life of the LCA.
Another aim is to ￿dUce the amount of unrewarding manual processing of transactions by staff
in the offi￿, leaving them free to do more rewarding and equally important tasks.
In the past our members have been used to paying their subscription and for tickets to events
by cheque and post, by cash in the office and by bank transfers. There is now a younger
generation of members and potential members who expect to pay for everylhing online wth a
debit or credit card.
In 2025 we introduced the Sumup system for sales of all sorts, Ticket Tailor for sales of event
tickets online and the Lemon Booking management system for room hirings. Such changes are
disruptive at first but as these systems become bedded in they wll reduce the need for manual
processing and invoiong.
Processing of annual membership subscriptions has athys been a major task. In April 2026
we introduced a new membership database wth a linked system that lakes subscription
payments online.
The membership database is Admidio hll
S.Iiwwv.admidio or
which is a relational database
th a web front end. 119ives the office staff and the trustees a single shared view of the stale
of the membership and supports mailshots lo different dasses of members,. for example one
email to current members and a different one to lapsed members.
The online subsuiption payment system is also web based. It takes payment from a credit or
debit card and updates the Admidio database automatically. removing all manual processing.
Both systems are free and open source.
Despite all this technology, some members will always wsh to pay using more traditional
methods. Some members have never used a computer. Il's often assumed that this is a
temporary situation and that one day everyone wll be IT literate. However, actually we see a
generation of people who have used ￿MpUterS happily bul now find them In￿easIng4Y difficult
to use due lo the disabilities of advancing age.
Some people like the personal contact they get by visiting the office. Some deal onty in cash as
a way lo control their budget. Some of all ages are left out of the IT revolution due to disability
or other reasons. We will always need to offer manual payment options, including cash, but can
make thes6 options rather than a necessity.
10-

THE LEA THERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2026
RESERVES POLICY
Council considers the level of unrestricted funds that it holds on an on-going basis, alongside
its Risk Management Policy. At 31 March 2026, the Assoaalion held £115,361 of unrestricted
funds, afier deducting Ihe following..
1 £4,968 of Designated Funds that the Trustees have voted to be set aside for the
followng particular purposes..
Joan Kirb Be
uest
Institute Dila
idations Fund
£766
2 £6,707 of net Fixed Assets which are ￿ntral to the Association's running of the
Community Cenlre.
Currently the Association considers the level of unrestricted funds to be held for the followng
purposes..
IDENTIFIED EMERGENCY COVER
Departure ofa major hirer
Temporary loss of premises- 6 months loss of hirings income - in the
event of a fire, etc.
Relocation costs due to pemanent loss of premises
Paid Officers-temporary cos* of replaang current honorary officers
with remunerated
ost$
£15.000
£60,000
£40,000
£25,000
TOTAL
£140,000

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDEO 31 MARCH 2026
RESPONSIBILITIES OF THE TRUSTEES
The Trustees (who are also directors of The Lealherhead Community Association for the
purposes of company law) are responsible for preparing the Trustees Annual Report and the
Financial Slalernents in accordance with applicable law and United Kingdom Accounting
Standards (United lfjngdom Generally Accepted Accounting Practice).
Company law requires Trustees to prepare financial statements for each financial year which
give a true and fair view of the state of affairs of the charitable company and of the incoming
resources and application of resources, including the income and expenditure, of the charitable
company for that period. In preparing these financial statements, the Trustees are required to..
select suitable accounting practices and then apply them consistently.
observe the methods and principles in the Charities SORP 2019 IFRS102)-
make judgements and estimates that are reasonable and prudent.,
state whether applicable UK Accounting Standards have been followed, subjeci to any
material departures disclosed and explained in the financial statements.,
prepare the financial statements on the going concem basis unless it is inappropriate to
presume thal the charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with
reasonable accuracy at any time the financial position of the charitable company and enable
them lo ensure that the financial statements comply with the Companies Act 2006. They are
also responsible for safeguarding Ihe assets of the charitable company and hence for tsking
reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are awa￿..
there is no relevant infomalion ofwhich the charitable ￿mpanY'S Examiner is Unawa￿.,
and
the Trustees have tsken all steps that they ought to have taken to make themselves
aware of any relevant infomation and to establish that the Examiner is aware of that
information.
INDEPENDENT EXAMINER
Atlhe Annual General Meeting to be held on 3 July 2026 a resolution wll be proposed to appoint
Mr S P F Howell ofTC Group, The Granary, Hones Yard, 1 Waverley Lane, Farnham, GU9 8BB
as Independent Examiner forthe year ending 31 March 2027.
Signed on behalf of the Trustees
Mr Simon Ritchie
Chaimian
10June2026
12-

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE LEATHERHEAD COMMUNITY ASSOCIATION
A CHARITABLE COMPANY LIMITED BY GUARANTEE
I report to the charity trustees on my examination of the accounts of the ￿MpanY for the year
ended 31 March 2026, which are set out on pages 14 10 23.
RESPONSIBILITES AND BASIS OF REPORT
As the charity trustees of the company (and also its directors forthe purposes of company law)
you are responsible for the preparation of the accounts in accordance with the requirements
of the Companies Act 20061'lhe 2006 Act,).
Having satisfied myself that the accounts of the company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my
examination of your company's ac¢ounls as carried out under section 145 of the Charities Act
2011 {'the 2011 Aci'l. In carrying out my examination I have followed the Directions given by
the Charity Commission under section 145(5) (b) of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confirm that no matters have come lo my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in resped of th6 company as required by section 386
of the 2006 Act., or
2. the accounts do not a￿Ord with those records,. or
3. the accounts do not comply with the accounting requirements of section 396 of the
2006 Act other than any ￿qUIreMent Ihal the a¢¢ounls give a 'true and fair viev/ ￿lch
is not a matter considered as part of an independent examination,. or
4. the accounts have not been prepared in accordance with the methods and principles
of the Stalement of Recommended Practice for accounting and reporting by charities
lapplicable to charities preparing their a¢￿Unts in accordance with the Financial
Reporting Standard applicable in the UK and Repub5ic of Ireland IFRS 10211.
I have no concems and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
Signed.................................
Mr S P F Howell, FCCA
TC Group
The Granary
Hones Yard
1 Waverfey Lane
Famham
Surrey
GU9 8BB
-13-

THE LEATHERHEAD COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2026
2026
Unrestrlcted Restricted
Funds
Funds
2025
Total
Funds
Total
Funds
Note
INCOME from
Legacy, Donations, and
Subscriptions
3,468
3.468
14,234
Charitable Ath'vities
127,679
127,679
137,735
Investrnents
5,093
136,240
5.093
136,240
6.091
158,060
TOTAL INCOME
EXPENDITURE on
Raising funds
Charitable activities
(1,6811
(177,915)
(179,596)
{43,3561
11.681)
(177,915)
(179,596)
143,356)
11,197)
(139.0511
(140.248)
17,812
TOTAL EXPENDITURE
NET (EXPENDITUREIIINCOME
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
170,392
127,036
170.392
127,036
152.580
170.392
The Statement of Finanaal Activities indudes all gains and losses in the period and therefore
a statement of lolal recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 16 to 23 lorm part of these financlal statèments.
14-

THE LEATHERHEAD COMMUNITY ASSOCIATION
BALANCE SHEET
31 MARCH 2026
2026
2025
Note
FIXED ASSETS
Tangible assets
12
6.707
4,860
CURRENT ASSETS
Stock
Debtors
Cash at bank and in hand
33
16,416
133,041
149,490
13
14
14,730
168,686
183,416
CREDITORS: Amounts falling due within one
year
15
{29,161)
(17,884)
NET CURRENT ASSETS
120,329
165,532
TOTAL ASSETS LESS CURRENT LIABILITIES
127.036
127,036
170,392
170,392
NET ASSETS
FUNDS
Restricted Fund
Unrestricted Funds
General
Designated
TOTAL FUNDS
17
16
16
16
122,068
4,968
127,036
15g,244
11,148
170,392
For the year ending 31 March 2026 the company was entitled to exemption from audit under
section 477 of the Companies Act 2006 relating to small companies.
Trustees, responsibilities-
The members have not required the company to obtain an audit in accordance With
section 476.,
The Trustees acknowledge their responsibilities for complying wth the requirements of
the Companies Actwith respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordan￿ with the provisions applicable to small
companies Subject to the sm811 companies, regime.
They were approved by the Trustees on the
behalf by..
and are signed on their
fi
Mr S A Ritchie
Chaimian
Company Registration No. 07608015
The notes on pages 16 to 23 form part ol these fftnanclal statements.
Mr D W Hanson
Director
15-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
ACCOUNTING POLICIES
Basis of accounting
The Leatherhead Community Assoc>ation is a charitable company limited by guarantee
incorporated in England and Wales. In Ihe event ofwinding up, each member may be required
lo contribute an amount, not exceeding £10, towards the settlement of the company's liabilities.
The registered office is Letherhead Institute, 67 High Street, Leatherhead, Surrey KT22 8AH.
The financial statements have been prepared in accordance wth Accounting and Reporting by
Charities: Statement of Recommended Practice applicable to charities preparing their accounls
in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of
Ireland (FRS 102) (issued in October 2019) and the Companies Ad 20(￿.
The financial statements are prepared on a going concem basis under the historical cost
convention, modified to indude ￿rtain items at fair value. The financial statements are
presented in sterling which is *he functional currency of the charitable company and rounded to
the nearest £.
The Leatherhead Community Association meets the definition of a public benefit entity under
FRS 102. Assets and liabilities are initialty recognised at historical cost or transaclion value
unless otherwise stated in the relevant accounting policy note(s).
Tangible Fixed assets
All fixed assets are initially recorded at cost. They are capitalised if they can b8 used for more
than one year and cost more than £250.
Depreciation
Depreciation is calculated so as to write off the cost of an asset over the useful economio life of
that asset as follows.. Fixtures, Fittings & Equipment _ 250A straight line.
Income
Incom8 is induded in the Statement of Financial Activities (SOFA) when
The charity becomes enlitled to the resource.,
It is more likely Ihan not that the charity wll receive the resour￿..
The monetsry value can be measured wlh sufficient reliability.
Members. subscriptions paid in advance are deferred to the relevant year. Income received in
advance of an event is similarly deferred until the event date.
Gift Aid is included in income when there is a valid declaration from the donor and any Gifl Aid
recovered on a donation is considered lo be part of that gift.
The value of volunteer help ￿ceiVed is not included in the accounts but is described in Ihe
TfUStees' Report.
Income from interest is included in the accounts when receipt is probable and Ihe amount
re￿1vable can be measured reliably.
16-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
Expenditure and Liabilities
Expenditure is recognised in the year in thich it is incu￿ed. Payments rnade in advance of
social events, for example advance payments for concert tickets, are deferred until the date of
the event.
Governance costs comprise all costs involving public accountability of the charity and its
cornpliance with regulation and good practice.
stocks
Stocks are stated at Ihe lower of cost and estimated selling price.
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call wth banks and olher
short-term liquid inveslmenls with original maturities of ￿1ve months or less.
Basic flnancial assets
Basic financial assets, which include debtors and cAsh and bank balances, are initially
measured at transaction price including transaction costs and are SLÈbsequently carried at
amortised cost. Financial assels classified as receivable within one year are not amortised.
Classification of financial liabilities
Financial liabilities are classified according to the substance of the contractual arrangements
entered into.
Basic financial liabilities
Basic financial liabilities. including creditors, are initialty r&cogni$ed at transaction pri￿.
Financial liabilities Classified as payable within one year are not amortised.
Taxatlon
The charitable company is an exempl charity within the meaning of schedule 3 of the Charities
Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act
2010 and therefore it meets the definition of a charitable company for UK tax purposes.
Fund accounting
-General funds are unrestricted funds, which are available for use al Ihe discrelion of the
Trustees in fvrtherance of the general objectives of the charity.
- Designated funds are unrestricted funds earmarked by the Trustees at their discretion for a
specific purpose.
- Restricted funds a￿ monies given to the charity for a purpose specified by the donor(s).
17-

THE LEATHERHEAD COMMUNif< ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
INCOME FROM LEGACY, DONATIONS, AND SUBSCRIPTIONS
2026
2025
Legacy
Donations
Members, subscriptions
Gift Aid
10,350
102
3,233
549
51
2,897
520
3,468
14,234
All the income from these SoUr￿S in both years was unrestricted.
INCOME FROM CHARITABLE ACTIVITIES
2026
2025
Community Centre Room Hirings
Community Centre Parking Fees
Social Events and Outings
116.770
4.824
6,085
127.679
124,065
6,449
7,221
137,735
All income from charitable activities in both years was unrestricted.
INCOME FROM INVESTMENTS
2026
2025
Bank interest receivable
5,093
6,091
EXPENDITURE ON RAISING FUNDS
2026
2025
Membership expenses- newsletters and publicity
1,681
1,197
EXPENDITURE ON CHARITABLE ACTIVITIES
2026
2025
Community centre expenditure (See Note 71
Grant for building improvement
Govemanc@ Costs (see Note 8)
150,906
24,893
2,116
137,068
1,983
177.915
139,051
All expénditu￿ on charitable activities in both years was unrestricted.
18-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
COMMUNITY CENTRE EXPENDITURE
2026
2025
Salary and wages
Rent and rates
Licences
Insurance
Light and heat
Cleaning
Caretaker
Repairs and maintenan
Telephone
Printing, postage and slalionery
Computer costs
General expenses
Payroll expenses
Sundry equipment
Depreciation of fixtures, fitting and equipment
Refurbishment fund expended
Joan Kirby bequest expended
36,154
16,660
291
9.782
13.978
23,249
22,831
13.619
291
800
2,730
163
180
588
3,160
6,130
300
34,156
16,229
250
7,488
14,328
20,736
16,832
14,971
238
461
2,519
361
180
1,427
2,692
3,900
300
150,906
137,068
GOVERNANCE EXPENDITURE
2026
2025
Independent Examination Fee
Companies House Fee
Information Commissionevs Office Fee
Subscriptions
1.980
34
52
50
1,920
13
50
2,116
1,983
NET INCOME FOR THE YEAR
This is staled after charging..
2026
2025
Depreciation
Independent Examination Fee
AccountanGy and Payroll Services
3,160
1,980
180
2,692
1,920
180
19-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
10. STAFF COSTS AND EMOLUMENTS
Total staff ¢osts were as follows..
2026
2025
Vvages and salaries
Social security costs #
36,154
34,156
36,154
34,156
Particulars of employees:
The average number of employees during the year. calculated on the basis of full-time
equivalents, was as follows..
2026
2025
No
Number of adminislrative staff
No employee received remun8ration of more than £60,000 during the year12025 - Nill-
# The National Insuran￿ Contributions Employment Allowance reduces Employers, National
Insurance Contributions by up to £10,500 for each lax year. For the Association this allowance
offset the whole of the NIC charge in this year and the previous year.
11. TRUSTEE REMUNERATION
Mrs M Shiers, a tTUStee for part of the financia5 year, as in the previous year. re￿iVed
remuneration from The Lealherhead Community Association totalling £4,750 (2025 - £3,982>
during her time as a trustee. Pensions contributions were made tolalling £91 (2025 - £73). This
is allowed by the Goveming Document for undertaking the Coordinators role, alongside being
a Tnjstee.
Amounts totalling £1,174 (2025 - £715) were reimbursed lo two Trustees {2025- one Trustee)
for expenses in relation to postage, entertainment, travel and stationery paid by them on behalf
of the Association.
-20-

THE LEATHERHEAD COMMUNITY ASSOCIAMON
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
12. TANGIBLE FIXED ASSETS
Fixtures & Fittings
COST
Al 1 April 2025
Disposals
Additions
99,295
13,572)
5,007
100,730
At 31 Mar¢h 2026
DEPRECIATION
At 1 April 2025
On Disposals
Charge for the persod
At 31 March 2026
94,435
13,572)
3,160
94.023
NET BOOK VALUE
At 31 March 2026
6,707
4,860
At 31 March 2025
13. DEBTORS
2026
2025
Trade debtors
Prepayments and accrued income
4,205
12,211
16,416
3,529
11,201
14,730
14. CASH AT BANK
2026
2025
Cambridge & Counties Bank
(95 Day notice account @ 3.251 Vo)
United Trust Bank
{40 Day notice account @ 3.75%)
HSBC current account
85,000
85,000
30,000
70,000
18,041
13,686
133,041
168,686
15. CREDITORS: Amounts falling due within one year
2026
2025
Accruals and deferred income
29,161
17,884
-21

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
16. UNRESTRICTED INCOME FUNDS- Current year
Balan¢e at
Outgoing 31 March
resources
2026
Balance at Incoming
1 Aprfl 2025 resources
Institute Dilapidations Fund
Joan Kirby Legaw Fund
General Fund
10,107
1.041
159.244
225
25
135,990
(6,130)
4,202
{300}
766
{173,166) 122,068
(179.596) 127.036
170.392
136.24
UNRESTRICTED INCOME FUNDS- Previous year
Balance at
Outgoing 31 March
resources
2025
Balance at Incoming
1 April 2024 resources
Inslilule Dilapidalions Fund
Joan Kirby Legacy Fund
General Fund
4,885
1.308
146,387
9,122
33
148,905
13,900)
10,107
(300)
1,041
{136.048) 159,244
(140.248) 170.392
152,580
158,060
PURPOSE OF UNRESTRICTED FUNDS
The General Fund is an un￿striCted fund used for the day to day running of the community
nt￿ and membership services.
The Dilapidalions Fund is an unrestricted fund to be used to refurbish the community centre in
accordan￿ with the lease agreement. The Trustees deaded to hold the sum of £10,000 in this
fund at the start of the current lease in May 2017.
The Joan Kirby legacy fund is an unrestricted fund, which is being held as a designated fvnd to
support events in memory of the lale Chairman.
17. RESTRICTED INCOME FUND
There is no restricted income for the current or the previous year.
-22-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2026
18. ANALYSIS OF NET ASSETS BETWEEN FUNDS- Current year
Tangible
fixed Current
assets
assets
Total
Net
Assets
Cash
Current
Ilabilities
Unrestricted Income Funds
6,707 16,449 133.041
6.707 16,449 133,041
129,161) 127,036
29,161) 127,036
Total Funds
ANALYSIS OF NET ASSETS BETWEEN FUNDS- Previous year
Tangible
fixed Current
assets assets
Total
Net
Assets
Cash
Current
liabilities
Unrestricted Income Funds
4,860 14,730 168.686
4.860 14.730 168,686
(17,884) 170,392
(17,884) 170,392
Total Funds
19. INDEMNITY INSURANCE
The charity paid for the insurance premiums to indemntfy Trustees from any loss arising from
neglect or defaults of Trustees and any consequent loss.
20. LEASE COMMITMENTS
The Association has a ten year lease from May 2017 at a rent of £15,000 per annum with
inflation-linking every three years based on the Retail Pr*Ges Index. At the review dates in May
2020, May 2023 and May 2026 there was no increas6 in the rent charged.
There is a break clause, exercisable al 12 months. noti￿.
21. RELATED PARTY TRANSACTIONS
During the year, one trustee (2025 - one) received remuneration from the charity {this is fully
disdosed in Note 11).
-23-