THE LEATHERHEAD COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Company Number 07608015 Charlty Number 1142164 BUSINESS ADVISORS & ACCOU*TANT5 The Granary Hones Yard 1 Waverley Lane Farnham Surrey GU9 8BB
THE LEATHERHEAD COMMUNITY ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 CONTENTS PAGE Trustees Annual Report Independent examiner's report to the Trustees statement of financial activities 12 13 Balance sheet 14 Notes lo the financial statements 15
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 REFERENCE AND ADMINISTRATIVE DETAILS Registered name The Leatherhead Community Association Registered number 07608015 Charity reglstration number 1142164 Reglstered Office and Operatlonal Address Leatherhead Institute 67 High Street Leatherhead KT22 8AH DIRECTORS AND TRUSTEES The Directors of the charitsble company (the charity) are its Trustees for the purpose of charity law and throughout this report are referred to collectively as the Trustees. The Trustees serving during the period and since the end of the period were as follows.. Chairman Treasurer (Retired July 2024) Mr S A Ritchie Mr D W Hanson Mrs L J Coulton Mr J Falkner Mrs F Fleming Mrs l Gawne Mrs K Oakley Mrs M H Shiers Mrs J A Slater {Retired July 2024) (Appointed July 2024) COMPANY SECRETARY Mrs J A Slater COORDINATOR Mrs M H Shiers ADMINISTRATOR Mrs L M Ager INDEPENDENT EXAMINER Mr S P F Howell, FCCA TC Group The Granary Hones Yard 1 Waverley Lane Farnham GU9 8BB PRINCIPAL BANKERS HSBC Bank PLC
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 The Trustees present their report and examined accounts for the year ended 31 March 2025 which are also prepared to meet the requirements for a directors. report and accounts for Companies Act purposes. The reference and administrative infomiation sel out above fomis part of this report. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and the charities Statement of Recommended Practi (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October 2019. STRUCTURE. GOVERNANCE AND MANAGEMENT CONSTITUTION. OBJECTS, AIMS AND POLICIES Governing Document The Association is a company limited by guarantee and is a registered charity. It is governed by its Articles of Association, which were registered with Companies House at its incorporation on 18 April 2011 and registered with the Charity Commission on 31 May 2011. The company was dormant until 1 July 2011 when it look over the assets and activities of an unincorporated charity with the same name, charity number 277404. Constitution In accordan with rts Articles the purpose of the Association shall be= to promote the benefit of the inhabitants of the town of Leatherhead and its surrounding districts (defined as the area of authority of the Mole Valley District Council or any successor body, together with any other area within 6 miles of the chanty's registered office and hereinafter called the "area of benefit") without distinction of gender, sexual orientation, age, disability, nationality, race or of political, religious or other opinions, by associating together the said inhabilanls and the statutory authorities, voluntary and other organisations in a common effort to advan education and to provide facilities in the interests of social weFfare for recreation and leisure-time occupation with the object of improving the conditions in life for the said inhabitants- b. to establish, or secure the establishment of, a Community Centre and to maintain and manage the same (whether alone or in COperatIon with any statutory authority or other person or body} in furtherance of the Objects,. c. to promote such other charitable purposes within the area of benefit as may from time to time be determined. The Association shall be non-partisan in politics and non-sectarian in religion. Aims and Policies The Trustees have referred to the Charity Commission's general guidance on public benefit when reviewing our aims and objectives. In particular, the Trustees have considered how planned activities will contribute to the charitable aims of the Association as follows.. Hiring rooms to over 70 organisations. for educational. recreational and social activities. Organising events and activities including London Walks, Visits to Properties, Gardens, Museums, Galleries and Concerts.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Aims and Policies (colnued) Providing Art Lectures, General Interest Lectures, Coffee Momings, Indoor Games, Walks in the Surrey Area, Music Appreciation. Book Club and Guitar Lessons, Knitting and Crocheting for Charity and Sewing. There is a well-stocked free lending library. with a range of jigsaw puzzles, also available free of charge. CHAIRMAN'S STATEMENT The Leatherhead Community Association wamily welcomes members, members, groups, recreational and social hirers, together wrth all business hirers into the institute and continues to offer good facilities at the heart of Leatherhead Town Centre. Our Annual Report covers the considerable contribution made jointly by the Trustees. Administrator, Coordinator and Volunteer Members to fulf51 our charitable objects throughout the year. Fran Fleming stood down as Chaimian at the AGM in July 2024 and Simon Ritchie was elect8 to replace her. MEMBERSHIP Membership is open to anyone in the town of Leatherhead and its suUnding districts. This year there were 407 individual members. We are always looking for new mernbers and visitors to the Institute are encouraged to join the Association. DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS COMMUNITY CENTRE The Letherhead Inslitute was given to the residents of Leatherhead by Abraham Dixon in 1892 for social, leisure and educational purposes. It is in the care of a registered charrty The Letherhead Institute, Charity Number 1185057. The LCA Trustees work with the Trustees of the Institute building to fulfil the charitable objects of both organisations, which derive directly from the terms of the original gift by Abraham Dixon, made with no endowment or provision for maintenance. The Association contributes towards the cost of any appropriate capital expenditure as it arises, focussing always on improving the experien of members, hirers and visitors alike. To deliver the charitable objects of the charities, the Associalion has leased from the Lelherhead Institute ten rooms, bmo kitchens and ten parking spaces for a ten-year term from 17 May 2017, wilh a break clause after five years. at an annual rent of £15,000. At the five-year review in 2022 Ihe Ll and the LCA agreed to a rolling twelve-month break clause. The Association makes substantial contribution towards the costs of building maintenance, insuran, caretaking and cleaning. A designated lund of £10,000 was established to cover refurbishments and maintenance required under the terms of the lease. As reported below a further £9,000 was designated during the past year for electrical improvements in the building. The Institute is in a conservation area and our aim is to maximise the appearance and facilities for members and hirers, whilst maintaining the integrity and character of the outstanding Victorian building.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 ADMINISTRATOR: Luisa Ager Louisa's remit includes the hiring of our leased rooms, dealing with all invoicing, together wtth organising requested set-up arrangements and any subsequent queries or concerns raised by hirers. Luisa also organises the electronic noticeboard, the inventory, use of the car park spaces leased to the LCA and maintains a good working relationship with the Institute Caretaker, for whom the LCA pays 70 /u of his salary. in line with the percentage of the building's room5 which it uses. COORDINATOR: Amy Rieleylmeredith Shiers The remit as Office Manager is wide-ranging, overseeing all areas of the day to day running of the LCA'S portfolio at the Institute. They are solely responsible for the arrangements for membership renewal in March of each year and for the compiling, editing and publication of the LCA Newsletter, which is circulated three times a year. They support the volunteers at the Institute as they plan their various events and control the bookings and advertising for visits, events and lectures. The Coordinator is part of the Management Team lo ensure good contact beeen the office and the Trustees. Amy Rieley had to give up the post of Coordinator during the year due to family commitments. She still lives in Leatherhead and maintains a valuable relationship with the Association. Meredith Shiers has taken on the post and has made good progress in getting to grips with the many tasks that the role involves. Meredith and Luisa work well together. They jointly cover the numerous queries and concems raised by members and visitors lo the building and are competent in covertng the other's role should the need arise. REFURBISHMENT AND FACILITIES The Institute Trustees continue to update the building with the steady replacement of the large windows of this Victorian building and the repair of the surrounding stonework. The Coordinator reviews the rooms leased by the Association on a regular basis and reports to the Trustees as updating is required. Improvements have been made to the audio system in the Abraham Dixon Hall and there was significant expenditure on new carpets and chairs. RISK MANAGEMENT The Trustees regularly consider the major risks to which the charity is exposed, including those related to operational and financial matters and health and safety- Trustees together with the Administrator and Coordinator are encouraged to attend appropriate training courses as neSSary. PU8LIC BENEFIT STATEMENT Section 4 of the Charities Act 2011 requires charity trustees to comply with their duty to have due regard to public benefit guidan published by the Charity Commission in exercising their powers or duties. As Truslees we are mindful of this obligation and have referred lo the guidance when reviewing our aims, objectives and policies, and in plans for the future of the Association.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 COMMUNITY INVOLVEMENT Extemal and Partnership Meetings.. The Association is not a political nor lobbying organisation, however, we continue to inform members of local issues when brought lo our atterrtion, on which they may wish to take a view. The Chaiman or a designated Trustee will attend meelings of other community organisations when invited. PUBLICITY AND COMMUNICATION Website The website www.lealherheadca.or .uk is updated regularly for members and the general public. The links directing potential hirers to information on the facililies we have to offer are straightfoard and clear. We114efined links to Upcoming Evenls, Activity Groups and the latest Newsletter are simple to use. High Street Notice Board Attractive posters advertise events planned by the Association. Contact details for the office are clearfy displayed. An internal noticeboard advertises the Association's events and those of the groups which hire our rooms. Newsletters and Mailchimp messages The Newsletter is delivered electronically via Mailchimp, three times a year to a large percentage of our membership. The Trustees took the decision to change the method of distribution due to the sizeable increase in the cost of postage in recent years. Those members not on email receive a hard copy hand delivered or via collection from the Offl_ Mailchimp messages are sent gUlarlY to members by the Coordinator, reminding them of forthcoming events and advising of recently added outings and activities. ACTIVITIES The Association organises a wide range of events and activities, notified to members via the Newsletter. News of late additions are circulated by Mailchimp, all supported by posters on the inside and outside notice boards. Activities are organised by our invaluable volunteer members and their contribution and support is immeasurable. As our volunteers retire, having given tremendous support over many years, the challenge of finding members willing to replace them is difficult. Music Appreciation.. Diana Ca, former Trustee and long serving volunteer oversaw this group. Members took it in turn to presenl a programme of mainly classical music with the Hi-Fi equipment operated by volunteer David Bishop. David had to give up organising the group due to illness and unless a volunteer steps up. this activity will no longer take place. Book Club.- Organised by Kathy Bucknall, the group meets on a monthly basis in the Kirby Room lo discuss a book chosen in turn by each member of the club and discussed in detail at the following meeting. Visits Programme.. The Chairman.. Fran Fleming. Member of the Trustee Board.. Irene Gawne and Volunteer Member.. Janet Stokoe arranged a programme of visits during the year incorporating independent and coach travel which included". Fire and Iron Gallery (Leatherhead's iron foundry and art gallery). West Horsley Place {known as a film and TV location including the BBC comedy series Ghosts. the Regent's Canal, the Thames Southbank and the Spike (Guildford's workhouse)
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Visits Programme (continued).. Coach trips visited Shoreham Airport, Eastbourne, to see the musical Sister Act, Fishboume Roman pala and Chatham Dockyard. These were organised by Janet Slokoe, who has since retired from the role. We are looking for another volunteer to organise coach trips. Art History Lectures with a Difference.. Dorothy Stspleton and Vivien Pepino organised lectures by Art History experts in the autumn, winter and spring. The series is very popular and was extended by POPL(lar demand. Subjects included Van Gogh, Georgia O'Keefe, Barbara Hepworth, 'Vienna'. Sex, Death and Design, and 'Skandi Design and IKEA,. Friday falks.. During the period April to September Fran Fleming arranged a variety of talks on topics including.. Crystal Palace, Pollinating Insects, Maria Bronte and 'Victorian Lady Poisoners,. Films.. Last year our Company Secretary, Joanna Slater, obtained a grant from Mole Valley District Council enabling us to offer three films free to members and the general public. This was a great success and we decided to continue the programme using our own funds. Leatherhead is a prosperous town but there are also areas of greal poverty. The film shows provide free entertainment, a warm Spa and some sugary treats to families who can ill afford the commercial allernalives. Meredith Shiers organised the films as a volunteer and has continued to do so after becoming our Coordinator. Classical Guitar.. Terry Parfett offers informal and friendly sessions of learning how to play the guitar. Walks Programme.. The programme of walks arranged by Peter Humphreys and his team continues to be well supported by members with a choice of short walks lasting less than two hours or longer walks, normally incorporating a lunch stop. Non-members are welcome to all walks, the firsl being free, followed by a charge of £3 for each subsequent walk. Local beauty spots visited this year included Abinger Roughs, Ripley, Pyrford, Sheepleas, Holmwood Common, Box Hill, Banstead Heath and Bocketts Farm. Saturday Coffee Momings.. Hosted by volunteer Hilary Porter, the Kirby Room is open to everyone for tea and coffee on Ihe first Saturday of each month. Indoor Games.. Dave Lamb, former trustee and long Seing volunteer, ensures the Tuesday table tennis afternoon is enjoyed by those members attending. Knitting and Cmcheting for Charity.. An enthusiastic group organised by Fran Fleming meets once a month producing items which are distributed to hospital, homeless and cancer charities where they are gratefully received. Sewing Group.. Members meet weekly to work on their projects and support each other with any challenges. Musl¢ at the Institute.- Our Chairman, Simon Ritchie, has been working on a short series of live concerts by professional musicians to be held in Ihe Abraham Dixon Hall, taking valuable advice from Peler Steadman of the Leatherhead Concert and Arts Society. The first series will run early in the new financial year.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 Audio Visual.. For all these talks and more besides we are fortunate to have been assisted by volunteer Martin Ho9g and his team. We are indebted to Martin for updating and organising clear instructions for our AV system and covering talks and event5 when requested. This year Martin also organised the replacement of various components in the sound system that were failing and investigated and resolved a problem with the wall heaters in the Abraham Dixon Hall. The ¢entral recording unit of the closed circuit TV (CCTV) system developed a problem and the system wa5 Out of action for a few weeks. Fortunately our Chairman was able to find a suitable replacement and the system is working again. Concerts.. Eight visits have been arranged by Treasurer. David Hanson. For ease of travel the Royal Festival Hall continues to be the favoured London venue with composers ranging through Beethoven, Elgar, Haydn, Mozart, Rachmaninov, Schubert, Tchaikovsky and more. For three of the visits we enjoyed local conrtS given by the talented pupils of the Yehudi Menuhin School. including a performance of Gershwin's Rhapsody in Blue. Christmas Events.. A Christmas Candle Workshop. two Christmas films (see above) and a talk, 'Unwrapping Christmas,, were enjoyed by members and friends. One of our hirers ran their regular event, 'Santa's Sitting Room,. SPECIAL EVENTS Heritsge Open Days take place every September. This year Roger Mendham gave an excellent talk, 'M25- Friend or Foe., supported by the Kirby Bequest. Our Chairman, Simon Ritchie gave a talk entitled 'lNhere Am l?, on accurate GPS Systems. A number of our regular hirers also put on classes and exhibitions. In September Amy Rieley, assisted by members, hosted a Macmillan Coffee Morning, open to all, which was well supported. ACHIEVEMENTS The Institute is a busy and lively centre. The Newsletter is full of events for members to join in, if they wish. and the variety on offer has been widely complimented. The office provides an excellent service to our hirers and members. The Trustees strive to continue the legacy of Abraham Dixon to provide social, educational and recreational opportunities. Hire Activity." There has been an increase in hire activity during the year with new hirers enjoying the support offered by the office leam. These organisations. btheen them. make a rich contribution to the delivery of our charitable objects of promoting education, social welfare and recreation for the benefit of the inhabitants of Leatherhead and surrounding districts. These include Art Groups, bridge groups, the Leatherhead Orchestra and the Lealherhead History Society. Support sejvices, including the Mary Frances Trust, Achieve Together, Barnardo's, the NCT, 1-to-1 Counsellors, YMCA, Autism support in the workplace and Citizens Advice Drop In, regularly hire rooms. We also host groups including Children's Dance, Sing and Sign encouraging baby's communication, Pilates and Keep Fit. Church Groups and Community Interest Groups also use the accommodation. As mentioned above, Sants retumed once again to his Sitting Room in December and had a very busy time meeting the children of the district.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW The accounts for the year show a strong financial outcome driven by continued good results from room hirings. by great support from members for our social activities, by a switch in bank deposit arrangements, which improved interest eamings and very spectally by a bequest ol £10,350 from a fomier member. Our total hiring income of £130.514 showed an increase of 4/0. which reflects the modest increase in charges in September 2024, with the usage of our rooms broadty unchanged. Our membership participated with great enthusiasm in an increased range of activities and events, such that these contributed over £7,000 to the year's surplus. As noted at several points in this report, these activities are largely run by volunteers, whose contribution, supported by the office team, is invaluable. The switch in our bank deposit from Metro Bank to United Trust Bank led to an increase of over £2,000 in our interest re[pt5. On the expenditure front we were spared further rises in our utility costs and a small reduction in insurance costs was also welcome. However, our share of the repair and maintenance costs of the Institute building rose by nearly £7.000. Significant sums were spent on a new carpet in the most-used ground ffoor room and on new chairs. During the year we set aside £9,000 from previous surpluses to carry out important work on the electrical circuit boards in the building, on heatth and safety grounds and also to provide a secure foundation for future improvements such as a fvrther move to LED lighting. £3,900 was spent during the year with the remainder of the work being undertaken in the current year. The latest surplus and the strong financial position at year end provide the scope to embark on further improvemenls to our facilities. in particular Ihe refurbishment of the downstairs kitchen. At the start of our new financial year there is unrtainty around the precise impact of various changes announced in the budget of October 2024. We are not directly affected by the increase in the National Minimum Wage, nor in Employers, National Insurance contributions. by reason of paying more than the former and being below Ihe threshold for the latter. It is the indirect impact which is a concern., for example our cleaning costs are rising by 10 /tr and our Business Rates by 1400/0 Imosl fortunately the 'hit' from the latter is softened by the 800/0 discount that comes from our charitable status}. INVESTMENT POLICY The Trustees have power to make investments within the terms set out in the Association's Articles. In accordance with the policy set by the Trustees, the Association held no investments during the period covered by this report. retaining its liquid reserves in cash. By further decision of the Trustees a low risk policy aimed at protecting its assets is applied in detemiining where the cash balan$ are held. One element of this policy is that the amount deposited with any bank or building society should not exceed the maximum sum covered by the Financial Setwices Compensation Scheme, £85,000 from 30 January 2017. Details of the cash balan8 held at 31 March 2025 are set out in Note 14.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 THE FUTURE Membership Renewals due on 31 March started encouragingly and have continued in the same vein. The Newsletter published in mid-April showed a fiJll programme of Events. We continue to have a good working relationship with the Letherhead Institute Trustees, essential to the smooth running of the building. Our focus is to recruit more volunteers and widen the age of our member base- we need more younger members. A few more longstsnding helpers have taken the decision lo retire. Some new helpers have joined us recently and we welcome their contribution to the life of the LCA.
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 RESERVES POLICY Council considers the level of unrestricted funds that it holds on an on-going basis, alongside its Risk Management Policy. At 31 March 2025, the Association held £154,384 of unrestricted funds. after deducting the following.. 1 £11.148 of Designated Funds that the Trustees have voted to be set aside for the following particular purposes.. Joan Kirb Be uest Institute Dila idations Fund £1,041 £10,107 2 £4,860 of net Fixed Assets which are central to the Association's running of the Community Centre. Currently the Association considers the level of unrestricted funds to be held for the following purposes.. IDENTIFIED EMERGENCY COVER Departure of a major hirer Temporary loss of premises- 6 months loss of hirings income - in the event of a fire, etc. Relocation costs due to permanenl loss of premises Paid Officers-temporary cost of replacing current honorary officers with remunerated osts £15.000 £60,000 £40.000 £25,000 TOTAL £140,000 io-
THE LEATHERHEAD COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2025 RESPONSIBILITIES OF THE TRUSTEES The Trustees (who are also directors of The Leatherhead Community Association for the purposes of company law) are responsible for preparing the Trustees Annual Report and the Financial Statements in accordance wilh applicable law and United Kingdom Accounling Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires Trustees to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to.. select suitable accounting practices and then apply them consistently., observe the methods and principles in the Charrties SORP 2019 (FRS1021', make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Slandards have been followed, subject to any material departures disclosed and explained in the financial statements., prepa the financial statements on the going conrn basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enab5e them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hen for taking reasonable steps for the prevention and detection of fraud and other irregulanties. In so far as the Trustees are aware: there is no relevant infomation of which the charitable company's Examiner is unaware., and the Trustees have tsken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the Examiner is aware of that informalion. INDEPENDENT EXAMINER At the Annual General Meeting to be held on 4 July 2025 a resolulion will be proposed to appoint Mr S P F Howell of TC Group, The Granary, Hones Yard, 1 Waverley Lane, Famham, GU9 8BB as Independent Examiner for the year ending 31 March 2026. Signed on behalf of the Trustees 7" fft*2&f /J/1igJ - Mr Simon Ritchie Chairman 9 June 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE LEATHERHEAD COMMUNITY ASSOCIATION A CHARITABLE COMPANY LIMITED BY GUARANTEE I report to Ihe charity trustees on my examination of the accounts of the company for the year ended 31 March 2025, which are set out on pages 13 to 22. RESPONSIBILITES AND BASIS OF REPORT As the charity trustees of the company land also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of Ihe company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company'5 accounts as carried out under section 145 of the Chartties Act 2011 {'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5} Ib} of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act., or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination-, or 4. the accounts have not been prepared in accordance with the methods and principle5 of the Statement of Recommended Practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)] I have no Qoncems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed................................................ ILI,,[ IT)15 Mr S P F Howell, FCCA TC Group The Granary Hones Yard 1 Waverley Lane Farnham Surrey GU9 8BB 12-
THE LEATHERHEAD COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 2025 Unrestrlctod R•strlct•d Fund Funds 2024 Total Funds Total Funds Note INCOME from Legacy, Donations, and Subscriptions 14.234 14,234 3,709 Charitsble Activities 137.735 137,735 131,201 Investments 6,091 158,060 6,091 158,060 3,612 138,522 TOTAL INCOME EXPENDITURE on Raising funds Charitable activities (1,197) {139.051) {140,248} 17,812 (1,197) (139.051 } (140.248} 17,812 1968) (126,814) {127,782) 10,740 TOTAL EXPENDITURE NET INCOMEI(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 152.580 170,392 152.580 141,840 170,392 152,580 The Statement of Financial Activities includes all gains and losses in the period and therefore a statement of totsl recognised gains and losses has not been prepared. All of the above amounts relate to continuing activities. Th• notas on pa$ 15 to 22 fom) part of th•s• finanelal stst•mènts. 13
THE LEATHERHEAD COMMUNITY ASSOCIATION BALANCE SHEET 31 MARCH 2025 2025 2024 FIXED ASSETS Tangible assets 12 4,860 2,109 CURRENT ASSETS Debtors Cash at bank and in hand 13 14 14,730 168,686 183.416 11,993 162,065 174,058 CREDITORS: Amounts falling due within one year 15 {17,884) (23,587} NET CURRENT ASSETS 165,532 150,471 TOTAL ASSETS LESS CURRENT LIA81LITIES NET ASSETS 170,392 170,392 152,580 152,580 FUNDS Restricled Fund Unrestricted Funds General Designated TOTAL FUNDS 17 16 16 16 159,244 11.148 170,392 146.387 6,193 152,580 For Ihe year ending 31 March 2025 the company was entitled to exemption from audlt under section 477 of the Companies Act 2006 relab'ng to small companies. Trustees, responsibilities.. The members have nol required the company to obtain an audit in accordance with section 476., The Trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordan with the provisions applicable to small companies subject to the small companies, regime. They were approved by the Trustees on the f ZOI¥ and are signed on their behalf by.. Mr S A Ritchie Chaimian Company Registratlon No. 07608015 Mr D WHanson Dlrector The notes on pages 15 to 22 fomi part of these flnancial ststements. 14-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 ACCOUNTING POLICIES Basis of accounting The Leatherhead Communily Association is a charitable company limited by guarantee incorporated in England and Wales. In the event of winding up, each member may be required to contribute an amount, not exceeding £10. towards the settlement of the company's liabilities. The registered office is Letherhead Institute. 67 Htgh Street. Leatherhead, Surrey KT22 8AH. The financial statements have been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (issued in October 2019) and the Companies Act 2006. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the fvnctional currency of the charitable company and rounded lo the nearest £. The Leatherhead CommunÈiy Association meets the definition of a public benefit enlity under FRS 102. Assets and liabilities are inrtially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notelsl. Tangible Fixed assets All fixed assets are initially recorded at cost. They are capitalised if they can be used for more than one year and cost more than £250. Depreciation Depreciation is calculated so as to write off the cost of an asset over the useful economic life of that asset as follows. Fixtures, Fittings & Equipment- 25 /4 Straight line. Income Income is included in the Slatement of Financial Activities (SOFA) when The charty becomes entitled to the resource,. It is more likely than not that the charity will receive the resource: The monetary value can be measured with sufficient reliabilty- Members, subscriptions paid in advance are deferred to the relevant year. Income reiVed in advan of an event IS similarly deferred until the event date. Gift Aid is included in income when there is a valid declaration from the donor and any Gfft Aid recovered on a donation 15 considered to be part of that gift. The value of volunteer help received is not included in the accounts bui is described in Ihe Trustees. Report. Income from interest is included in the accounts when receipt is probable and the amount receivable Can be meaSUd reliably. 15-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 Expendlture and Liabllltles Expenditure is recognised in the year in which it is incurred. Payments made in advance of social events, for example advance payments for cOnrt tickets, are deferred until the date of the event. Govemance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks and other short-term liquid investments with original maturities of e1ve months or less. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequenlly carried at amortised cost. Financial assets classified as reIvable wtthin one year are not amortised. Classification of financial Ilabilities Financial liabilities are classified according to the substance of the conlractual arrangements entered into. Basic financial Ilabiltties Basic financial liabilities, including creditors, are initially recognised at transaclion price. Financial liabilities classified as payable within one year are not arnortised. Taxation The Charilable company is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph I Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK tax purposes. Fund accounting -General funds are unrestricted funds, which are available for use at the discretion of the Trustees in furtheran of the general objectives of the charty. - Designated funds are unrestricted funds eamiarked by the Trustees at their discretion for a specific purpose. - Restricted funds are monies given to the charity for a purpose specified by the donor(s). 16-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 INCOME FROM LEGACY, DONATIONS, AND SUBSCRIPTIONS 2025 2024 Legacy Donations Members, subscriptions GiftAid 10.350 102 3,233 549 94 3,070 545 14,234 3,709 All the income from these sources in both years was unrestricted. INCOME FROM CHARITABLE ACTIVITIES 2025 2024 Community Centre Room Hirings Community Centre Parking Fees Social Events and Outings 124,065 6,449 7,221 137,735 119,600 6,226 5,375 131,201 All income from charÈtable activities in both years was unrestricted. INCOME FROM INVESTMENTS 2025 2024 Bank interest receivable 6,091 3,612 EXPENDITURE ON RAISING FUNDS 2025 2024 Membership expenses- newsletters and publicity 1.197 968 EXPENDITURE ON CHARITABLE ACTIVITIES 2025 2024 Community centre expenditure Isee Note 71 Grant for building improvement Governance Costs 137,068 119,795 5,000 2.019 1,983 139,051 126.814 All expenditure on charitable activities in both years was unrestricted. 17-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 COMMUNITY CENTRE EXPENDITURE 2025 2024 Salary and wages Rent and rates Licences Insuran Light and heat Cleaning Caretaker Repairs and maintenan 34,156 16.229 250 7.488 14,328 20,736 16,832 14.971 33,732 16.252 511 7,683 14,697 17,399 14,084 6,977 L11 Telephone Printing, postage and stationery Computer costs General expenses Payroll expenses Sundry equipment Depreciation of fixtures, fitting and equipment Refurbishment fund expended Joan Kirby bequest expended Staff training 238 461 2,519 361 180 1,427 2,692 3,900 300 172 501 2,472 352 180 600 1.406 870 1,490 417 137,068 119,795 GOVERNANCE EXPENDITURE 2025 2024 Independent Examination Fee Companies House Fee Subscriptions 1,920 13 50 1,956 13 50 1,983 2.019 NET INCOME FOR THE YEAR This is stated after charging.. 2025 2024 Depreciation Independent Examination Fee Accountancy and Payroll Services 2,692 1,920 180 1,406 1,956 180 18-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 10. STAFF COSTS AND EMOLUMENTS Totsl stsff costs were as follows: 2025 2024 Wages and salaries Social security costs # 34.156 33,732 34,156 33,732 Particulars of employees: The average number of employees during the year, calculated on the basis of full-time equivalents, was as follows.. 2025 No 2024 No Number of administrative staff No employee reiVed remuneration of more than £60.000 during the year (2024 - Nil}.
The National Insuran Contributions Employment Allowance reduces Employers, National
Insurance Contributions by up to £5,000 for each tax year. For the Association this allowan offset the whole of the NIC charge in this year and Ihe previous year. 11. TRUSTEE REMUNERATION Mrs M Shiers, a trustee12024- nil), reiVed remuneration from The Leatherhead Community Association totalling £3,982 {2024 nil) during the year. Pensions contributions were made totalling £73 {2024 nill. This is allowed by the Governing Document as they undertake the Coordinators role, alongside being a Trustee. Amounts totalling £715 {2024 - £1,324) were reimbursed to one Trustee {2024- Trustees) for expenses in relation to postage, entertainment, travel and statsonery paid by them on behalf of the Association. 19-
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 12. TANGIBLE FIXED ASSETS Fixtures & Fittings COST At 1 April 2024 Disposals Additions 96.698 (2,844) 5,443 99,295 At 31 March 2025 DEPRECIATION At 1 April 2024 On Disposals Charge for the period At 31 March 2025 94,587 12,844) 2,692 94.435 NET BOOK VALUE At 31 March 2025 4.860 2,109 At 31 March 2024 13. DEBTORS 2025 2024 Trade debtors Prepayments and accrued income 3,529 11,201 14.730 3,063 8,930 11,993 14. CASH AT BANK 2025 2024 Cambridge & Counties Bank (95 Day notice account @ 3.977°Al Untted Trust Bank 140 Day notice account @ 3.95%> Metro Bank HSBC current account 85,000 70.000 70.000 80,481 11,584 13,686 168.686 162,085 15. CREDITORS: Amounts falling due withln one year 2025 2024 Accruals and deferred income 17,884 23,587 -20-
THE LEATHERHEAD COMMUNI ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 16. UNRESTRICTED INCOME FUNDS- Current year Balance at Outgoing 31 March resources 2025 Balance at Incorning 1 April 2024 resources Institute Dilapidalions Fund Joan Kirby Legacy Fund General Fund 4,885 1,308 146,387 152,580 9,122 33 148,905 158.060 (3,900) 10,107 {300) 1,041 (136.048) 159.244 (140.2481 170.392 UNRESTRICTED INCOME FUNDS- Previous year Balance at Outgoing 31 March resources 2024 Balance at Incoming 1 Aprll 2023 resoUe5 Inst'rtute Dilapidations Fund Joan Kirby Legacy Fund General Fund 5,642 2,754 133.444 113 (870) 4,885 (1,490) 1.308 {125,422) 146,387 138.365 141,840 138,522 {127.782) 152,580 PURPOSE OF UNRESTRICTED FUNDS The General Fund is an unrestricted fvnd used for the day to day running of the communty centre and membership services. The Dilapidations Fund is an unrestricted fvnd to be used to refurbish the community Centre in accordance with the lease agreement. The Trustees decided to hold Ihe sum of £10,000 in this fund at the start of the current lease in May 2017. During the year £9,000 was transferred to this Fund from the General Fund to cover the cost of significant electrical work. £3.900 had been spent by the year end. The Joan Kirby legacy fund is an unrestricted fund, which is being held as a designated fund to support events in memory of the late Chairman. 17. RESTRICTED INCOME FUND There is no restricted income for the current or the previous year. 21
THE LEATHERHEAD COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 18. ANALYSIS OF NET ASSETS BETWEEN FUNDS- Current year Tangible fixed Current assets assets Total Net Assets Cash Current liabilitles Unrestricted Income Funds Total Funds 4,860 14,730 168,686 4,860 14,730 168,686 117,884) 170.392 {17,884) 170.392 ANALYSIS OF NET ASSETS BETWEEN FUNDS- Prevlous year Tangible fixed Current assets assets Total Net Assets Cash Current liabilities Unrestricted Income Funds 2.109 11,993 162,065 2,109 11.993 162,065 (23.587> 152,580 {23,587) 152.580 Total Funds 19. INDEMNITY INSURANCE The charity paid for the insurance premiums to indemnify Trustees from any loss arising from neglect or defaults of Trustees and any consequent loss. 20. LEASE COMMITMENTS The Association has a ten year lease from May 2017 at a rent of £15,000 per annum with inflation-linking every three years based on the Retsil Prices Index. At the review dates in May 2020 and May 2023 there was no increase in the rent charged. There is a break clause, exercisable at 12 months, notice. 21. RELATED PARTY TRANSACTIONS During the year, one trustee (2024 - nil) reiVed remuneration from the charity {this is fully disc105ed in Note 111. -22-