THE LEATHERHEAD COMMUNITY ASSOCIATION
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
Company Number 07608015
Charlty Number 1142164
BUSINESS
ADVISORS
& ACCOU*TANT5
The Granary
Hones Yard
1 Waverley Lane
Farnham
Surrey
GU9 8BB

THE LEATHERHEAD COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
CONTENTS
PAGE
Trustees Annual Report
Independent examiner's report to the Trustees
statement of financial activities
12
13
Balance sheet
14
Notes lo the financial statements
15

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
REFERENCE AND ADMINISTRATIVE DETAILS
Registered name
The Leatherhead Community Association
Registered number
07608015
Charity reglstration number
1142164
Reglstered Office and
Operatlonal Address
Leatherhead Institute
67 High Street
Leatherhead
KT22 8AH
DIRECTORS AND TRUSTEES
The Directors of the charitsble company (the charity) are its Trustees for the purpose of charity
law and throughout this report are referred to collectively as the Trustees. The Trustees serving
during the period and since the end of the period were as follows..
Chairman
Treasurer
(Retired July 2024)
Mr S A Ritchie
Mr D W Hanson
Mrs L J Coulton
Mr J Falkner
Mrs F Fleming
Mrs l Gawne
Mrs K Oakley
Mrs M H Shiers
Mrs J A Slater
{Retired July 2024)
(Appointed July 2024)
COMPANY SECRETARY
Mrs J A Slater
COORDINATOR
Mrs M H Shiers
ADMINISTRATOR
Mrs L M Ager
INDEPENDENT EXAMINER
Mr S P F Howell, FCCA
TC Group
The Granary
Hones Yard
1 Waverley Lane
Farnham
GU9 8BB
PRINCIPAL BANKERS
HSBC Bank PLC

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
The Trustees present their report and examined accounts for the year ended 31 March 2025
which are also prepared to meet the requirements for a directors. report and accounts for
Companies Act purposes. The reference and administrative infomiation sel out above fomis
part of this report.
The financial statements comply with the Charities Act 2011, the Companies Act 2006, the
Memorandum and Articles of Association, and the charities Statement of Recommended
Practi￿ (applicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland; FRS 102) issued in October
2019.
STRUCTURE. GOVERNANCE AND MANAGEMENT
CONSTITUTION. OBJECTS, AIMS AND POLICIES
Governing Document
The Association is a company limited by guarantee and is a registered charity. It is governed by
its Articles of Association, which were registered with Companies House at its incorporation on
18 April 2011 and registered with the Charity Commission on 31 May 2011. The company was
dormant until 1 July 2011 when it look over the assets and activities of an unincorporated charity
with the same name, charity number 277404.
Constitution
In accordan￿ with rts Articles the purpose of the Association shall be=
to promote the benefit of the inhabitants of the town of Leatherhead and its surrounding
districts (defined as the area of authority of the Mole Valley District Council or any
successor body, together with any other area within 6 miles of the chanty's registered
office and hereinafter called the "area of benefit") without distinction of gender, sexual
orientation, age, disability, nationality, race or of political, religious or other opinions, by
associating together the said inhabilanls and the statutory authorities, voluntary and
other organisations in a common effort to advan￿ education and to provide facilities in
the interests of social weFfare for recreation and leisure-time occupation with the object
of improving the conditions in life for the said inhabitants-
b. to establish, or secure the establishment of, a Community Centre and to maintain and
manage the same (whether alone or in C￿OperatIon with any statutory authority or other
person or body} in furtherance of the Objects,.
c. to promote such other charitable purposes within the area of benefit as may from time
to time be determined.
The Association shall be non-partisan in politics and non-sectarian in religion.
Aims and Policies
The Trustees have referred to the Charity Commission's general guidance on public benefit
when reviewing our aims and objectives. In particular, the Trustees have considered how
planned activities will contribute to the charitable aims of the Association as follows..
Hiring rooms to over 70 organisations. for educational. recreational and social activities.
Organising events and activities including London Walks, Visits to Properties, Gardens,
Museums, Galleries and Concerts.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
Aims and Policies (col￿nued)
Providing Art Lectures, General Interest Lectures, Coffee Momings, Indoor Games, Walks in
the Surrey Area, Music Appreciation. Book Club and Guitar Lessons, Knitting and Crocheting
for Charity and Sewing. There is a well-stocked free lending library. with a range of jigsaw
puzzles, also available free of charge.
CHAIRMAN'S STATEMENT
The Leatherhead Community Association wamily welcomes members, members, groups,
recreational and social hirers, together wrth all business hirers into the institute and continues
to offer good facilities at the heart of Leatherhead Town Centre.
Our Annual Report covers the considerable contribution made jointly by the Trustees.
Administrator, Coordinator and Volunteer Members to fulf51 our charitable objects throughout the
year.
Fran Fleming stood down as Chaimian at the AGM in July 2024 and Simon Ritchie was elect8
to replace her.
MEMBERSHIP
Membership is open to anyone in the town of Leatherhead and its su￿Unding districts. This
year there were 407 individual members.
We are always looking for new mernbers and visitors to the Institute are encouraged to join the
Association.
DEVELOPMENT, ACTIVITIES AND ACHIEVEMENTS
COMMUNITY CENTRE
The Letherhead Inslitute was given to the residents of Leatherhead by Abraham Dixon in 1892
for social, leisure and educational purposes. It is in the care of a registered charrty The
Letherhead Institute, Charity Number 1185057.
The LCA Trustees work with the Trustees of the Institute building to fulfil the charitable objects
of both organisations, which derive directly from the terms of the original gift by Abraham Dixon,
made with no endowment or provision for maintenance. The Association contributes towards
the cost of any appropriate capital expenditure as it arises, focussing always on improving the
experien￿ of members, hirers and visitors alike.
To deliver the charitable objects of the charities, the Associalion has leased from the Lelherhead
Institute ten rooms, bmo kitchens and ten parking spaces for a ten-year term from 17 May 2017,
wilh a break clause after five years. at an annual rent of £15,000. At the five-year review in 2022
Ihe Ll and the LCA agreed to a rolling twelve-month break clause. The Association makes
substantial contribution towards the costs of building maintenance, insuran￿, caretaking and
cleaning. A designated lund of £10,000 was established to cover refurbishments and
maintenance required under the terms of the lease. As reported below a further £9,000 was
designated during the past year for electrical improvements in the building.
The Institute is in a conservation area and our aim is to maximise the appearance and facilities
for members and hirers, whilst maintaining the integrity and character of the outstanding
Victorian building.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
ADMINISTRATOR: Luisa Ager
Louisa's remit includes the hiring of our leased rooms, dealing with all invoicing, together wtth
organising requested set-up arrangements and any subsequent queries or concerns raised by
hirers. Luisa also organises the electronic noticeboard, the inventory, use of the car park spaces
leased to the LCA and maintains a good working relationship with the Institute Caretaker, for
whom the LCA pays 70 /u of his salary. in line with the percentage of the building's room5 which
it uses.
COORDINATOR: Amy Rieleylmeredith Shiers
The remit as Office Manager is wide-ranging, overseeing all areas of the day to day running of
the LCA'S portfolio at the Institute. They are solely responsible for the arrangements for
membership renewal in March of each year and for the compiling, editing and publication of the
LCA Newsletter, which is circulated three times a year. They support the volunteers at the
Institute as they plan their various events and control the bookings and advertising for visits,
events and lectures. The Coordinator is part of the Management Team lo ensure good contact
be￿een the office and the Trustees.
Amy Rieley had to give up the post of Coordinator during the year due to family commitments.
She still lives in Leatherhead and maintains a valuable relationship with the Association.
Meredith Shiers has taken on the post and has made good progress in getting to grips with the
many tasks that the role involves.
Meredith and Luisa work well together. They jointly cover the numerous queries and concems
raised by members and visitors lo the building and are competent in covertng the other's role
should the need arise.
REFURBISHMENT AND FACILITIES
The Institute Trustees continue to update the building with the steady replacement of the large
windows of this Victorian building and the repair of the surrounding stonework.
The Coordinator reviews the rooms leased by the Association on a regular basis and reports to
the Trustees as updating is required. Improvements have been made to the audio system in the
Abraham Dixon Hall and there was significant expenditure on new carpets and chairs.
RISK MANAGEMENT
The Trustees regularly consider the major risks to which the charity is exposed, including those
related to operational and financial matters and health and safety- Trustees together with the
Administrator and Coordinator are encouraged to attend appropriate training courses as
ne￿SSary.
PU8LIC BENEFIT STATEMENT
Section 4 of the Charities Act 2011 requires charity trustees to comply with their duty to have
due regard to public benefit guidan￿ published by the Charity Commission in exercising their
powers or duties. As Truslees we are mindful of this obligation and have referred lo the guidance
when reviewing our aims, objectives and policies, and in plans for the future of the Association.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
COMMUNITY INVOLVEMENT
Extemal and Partnership Meetings.. The Association is not a political nor lobbying
organisation, however, we continue to inform members of local issues when brought lo our
atterrtion, on which they may wish to take a view. The Chaiman or a designated Trustee will
attend meelings of other community organisations when invited.
PUBLICITY AND COMMUNICATION
Website
The website www.lealherheadca.or
.uk is updated regularly for members and the general
public. The links directing potential hirers to information on the facililies we have to offer are
straightfo￿ard and clear. We114efined links to Upcoming Evenls, Activity Groups and the latest
Newsletter are simple to use.
High Street Notice Board
Attractive posters advertise events planned by the Association. Contact details for the office are
clearfy displayed. An internal noticeboard advertises the Association's events and those of the
groups which hire our rooms.
Newsletters and Mailchimp messages
The Newsletter is delivered electronically via Mailchimp, three times a year to a large
percentage of our membership. The Trustees took the decision to change the method of
distribution due to the sizeable increase in the cost of postage in recent years. Those members
not on email receive a hard copy hand delivered or via collection from the Offl￿_
Mailchimp messages are sent ￿gUlarlY to members by the Coordinator, reminding them of
forthcoming events and advising of recently added outings and activities.
ACTIVITIES
The Association organises a wide range of events and activities, notified to members via the
Newsletter. News of late additions are circulated by Mailchimp, all supported by posters on the
inside and outside notice boards. Activities are organised by our invaluable volunteer members
and their contribution and support is immeasurable.
As our volunteers retire, having given tremendous support over many years, the challenge of
finding members willing to replace them is difficult.
Music Appreciation.. Diana Ca￿, former Trustee and long serving volunteer oversaw this
group. Members took it in turn to presenl a programme of mainly classical music with the Hi-Fi
equipment operated by volunteer David Bishop. David had to give up organising the group due
to illness and unless a volunteer steps up. this activity will no longer take place.
Book Club.- Organised by Kathy Bucknall, the group meets on a monthly basis in the Kirby
Room lo discuss a book chosen in turn by each member of the club and discussed in detail at
the following meeting.
Visits Programme.. The Chairman.. Fran Fleming. Member of the Trustee Board.. Irene Gawne
and Volunteer Member.. Janet Stokoe arranged a programme of visits during the year
incorporating independent and coach travel which included".
Fire and Iron Gallery (Leatherhead's iron foundry and art gallery). West Horsley Place {known
as a film and TV location including the BBC comedy series Ghosts. the Regent's Canal, the
Thames Southbank and the Spike (Guildford's workhouse)

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
Visits Programme (continued).. Coach trips visited Shoreham Airport, Eastbourne, to see the
musical Sister Act, Fishboume Roman pala￿ and Chatham Dockyard. These were organised
by Janet Slokoe, who has since retired from the role. We are looking for another volunteer to
organise coach trips.
Art History Lectures with a Difference.. Dorothy Stspleton and Vivien Pepino organised
lectures by Art History experts in the autumn, winter and spring. The series is very popular and
was extended by POPL(lar demand. Subjects included Van Gogh, Georgia O'Keefe, Barbara
Hepworth, 'Vienna'. Sex, Death and Design, and 'Skandi Design and IKEA,.
Friday falks.. During the period April to September Fran Fleming arranged a variety of talks on
topics including.. Crystal Palace, Pollinating Insects, Maria Bronte and 'Victorian Lady
Poisoners,.
Films.. Last year our Company Secretary, Joanna Slater, obtained a grant from Mole Valley
District Council enabling us to offer three films free to members and the general public. This
was a great success and we decided to continue the programme using our own funds.
Leatherhead is a prosperous town but there are also areas of greal poverty. The film shows
provide free entertainment, a warm Spa￿ and some sugary treats to families who can ill afford
the commercial allernalives. Meredith Shiers organised the films as a volunteer and has
continued to do so after becoming our Coordinator.
Classical Guitar.. Terry Parfett offers informal and friendly sessions of learning how to play the
guitar.
Walks Programme.. The programme of walks arranged by Peter Humphreys and his team
continues to be well supported by members with a choice of short walks lasting less than two
hours or longer walks, normally incorporating a lunch stop. Non-members are welcome to all
walks, the firsl being free, followed by a charge of £3 for each subsequent walk.
Local beauty spots visited this year included Abinger Roughs, Ripley, Pyrford, Sheepleas,
Holmwood Common, Box Hill, Banstead Heath and Bocketts Farm.
Saturday Coffee Momings.. Hosted by volunteer Hilary Porter, the Kirby Room is open to
everyone for tea and coffee on Ihe first Saturday of each month.
Indoor Games.. Dave Lamb, former trustee and long Se￿ing volunteer, ensures the Tuesday
table tennis afternoon is enjoyed by those members attending.
Knitting and Cmcheting for Charity.. An enthusiastic group organised by Fran Fleming meets
once a month producing items which are distributed to hospital, homeless and cancer charities
where they are gratefully received.
Sewing Group.. Members meet weekly to work on their projects and support each other with
any challenges.
Musl¢ at the Institute.- Our Chairman, Simon Ritchie, has been working on a short series of
live concerts by professional musicians to be held in Ihe Abraham Dixon Hall, taking valuable
advice from Peler Steadman of the Leatherhead Concert and Arts Society. The first series will
run early in the new financial year.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
Audio Visual.. For all these talks and more besides we are fortunate to have been assisted by
volunteer Martin Ho9g and his team. We are indebted to Martin for updating and organising
clear instructions for our AV system and covering talks and event5 when requested. This year
Martin also organised the replacement of various components in the sound system that were
failing and investigated and resolved a problem with the wall heaters in the Abraham Dixon Hall.
The ¢entral recording unit of the closed circuit TV (CCTV) system developed a problem and the
system wa5 Out of action for a few weeks. Fortunately our Chairman was able to find a suitable
replacement and the system is working again.
Concerts.. Eight visits have been arranged by Treasurer. David Hanson. For ease of travel the
Royal Festival Hall continues to be the favoured London venue with composers ranging through
Beethoven, Elgar, Haydn, Mozart, Rachmaninov, Schubert, Tchaikovsky and more. For three
of the visits we enjoyed local con￿rtS given by the talented pupils of the Yehudi Menuhin
School. including a performance of Gershwin's Rhapsody in Blue.
Christmas Events.. A Christmas Candle Workshop. two Christmas films (see above) and a
talk, 'Unwrapping Christmas,, were enjoyed by members and friends. One of our hirers ran their
regular event, 'Santa's Sitting Room,.
SPECIAL EVENTS
Heritsge Open Days take place every September. This year Roger Mendham gave an
excellent talk, 'M25- Friend or Foe., supported by the Kirby Bequest. Our Chairman, Simon
Ritchie gave a talk entitled 'lNhere Am l?, on accurate GPS Systems.
A number of our regular hirers also put on classes and exhibitions.
In September Amy Rieley, assisted by members, hosted a Macmillan Coffee Morning, open to
all, which was well supported.
ACHIEVEMENTS
The Institute is a busy and lively centre. The Newsletter is full of events for members to join in,
if they wish. and the variety on offer has been widely complimented. The office provides an
excellent service to our hirers and members. The Trustees strive to continue the legacy of
Abraham Dixon to provide social, educational and recreational opportunities.
Hire Activity." There has been an increase in hire activity during the year with new hirers
enjoying the support offered by the office leam. These organisations. btheen them. make a
rich contribution to the delivery of our charitable objects of promoting education, social welfare
and recreation for the benefit of the inhabitants of Leatherhead and surrounding districts.
These include Art Groups, bridge groups, the Leatherhead Orchestra and the Lealherhead
History Society. Support sejvices, including the Mary Frances Trust, Achieve Together,
Barnardo's, the NCT, 1-to-1 Counsellors, YMCA, Autism support in the workplace and
Citizens Advice Drop In, regularly hire rooms. We also host groups including Children's Dance,
Sing and Sign encouraging baby's communication, Pilates and Keep Fit. Church Groups and
Community Interest Groups also use the accommodation. As mentioned above, Sants retumed
once again to his Sitting Room in December and had a very busy time meeting the children of
the district.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
FINANCIAL REVIEW
The accounts for the year show a strong financial outcome driven by continued good results
from room hirings. by great support from members for our social activities, by a switch in bank
deposit arrangements, which improved interest eamings and very spectally by a bequest ol
£10,350 from a fomier member.
Our total hiring income of £130.514 showed an increase of 4/0. which reflects the modest
increase in charges in September 2024, with the usage of our rooms broadty unchanged.
Our membership participated with great enthusiasm in an increased range of activities and
events, such that these contributed over £7,000 to the year's surplus. As noted at several points
in this report, these activities are largely run by volunteers, whose contribution, supported by
the office team, is invaluable.
The switch in our bank deposit from Metro Bank to United Trust Bank led to an increase of over
£2,000 in our interest re￿[pt5.
On the expenditure front we were spared further rises in our utility costs and a small reduction
in insurance costs was also welcome. However, our share of the repair and maintenance costs
of the Institute building rose by nearly £7.000. Significant sums were spent on a new carpet in
the most-used ground ffoor room and on new chairs.
During the year we set aside £9,000 from previous surpluses to carry out important work on the
electrical circuit boards in the building, on heatth and safety grounds and also to provide a
secure foundation for future improvements such as a fvrther move to LED lighting. £3,900 was
spent during the year with the remainder of the work being undertaken in the current year.
The latest surplus and the strong financial position at year end provide the scope to embark on
further improvemenls to our facilities. in particular Ihe refurbishment of the downstairs kitchen.
At the start of our new financial year there is un￿rtainty around the precise impact of various
changes announced in the budget of October 2024. We are not directly affected by the increase
in the National Minimum Wage, nor in Employers, National Insurance contributions. by reason
of paying more than the former and being below Ihe threshold for the latter. It is the indirect
impact which is a concern., for example our cleaning costs are rising by 10 /tr and our Business
Rates by 1400/0 Imosl fortunately the 'hit' from the latter is softened by the 800/0 discount that
comes from our charitable status}.
INVESTMENT POLICY
The Trustees have power to make investments within the terms set out in the Association's
Articles. In accordance with the policy set by the Trustees, the Association held no investments
during the period covered by this report. retaining its liquid reserves in cash.
By further decision of the Trustees a low risk policy aimed at protecting its assets is applied in
detemiining where the cash balan￿$ are held. One element of this policy is that the amount
deposited with any bank or building society should not exceed the maximum sum covered by
the Financial Setwices Compensation Scheme, £85,000 from 30 January 2017. Details of the
cash balan￿8 held at 31 March 2025 are set out in Note 14.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
THE FUTURE
Membership Renewals due on 31 March started encouragingly and have continued in the same
vein.
The Newsletter published in mid-April showed a fiJll programme of Events.
We continue to have a good working relationship with the Letherhead Institute Trustees,
essential to the smooth running of the building.
Our focus is to recruit more volunteers and widen the age of our member base- we need more
younger members. A few more longstsnding helpers have taken the decision lo retire. Some
new helpers have joined us recently and we welcome their contribution to the life of the LCA.

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
RESERVES POLICY
Council considers the level of unrestricted funds that it holds on an on-going basis, alongside
its Risk Management Policy. At 31 March 2025, the Association held £154,384 of unrestricted
funds. after deducting the following..
1 £11.148 of Designated Funds that the Trustees have voted to be set aside for the
following particular purposes..
Joan Kirb Be
uest
Institute Dila
idations Fund
£1,041
£10,107
2 £4,860 of net Fixed Assets which are central to the Association's running of the
Community Centre.
Currently the Association considers the level of unrestricted funds to be held for the following
purposes..
IDENTIFIED EMERGENCY COVER
Departure of a major hirer
Temporary loss of premises- 6 months loss of hirings income - in the
event of a fire, etc.
Relocation costs due to permanenl loss of premises
Paid Officers-temporary cost of replacing current honorary officers
with remunerated
osts
£15.000
£60,000
£40.000
£25,000
TOTAL
£140,000
io-

THE LEATHERHEAD COMMUNITY ASSOCIATION
TRUSTEES ANNUAL REPORT
YEAR ENDED 31 MARCH 2025
RESPONSIBILITIES OF THE TRUSTEES
The Trustees (who are also directors of The Leatherhead Community Association for the
purposes of company law) are responsible for preparing the Trustees Annual Report and the
Financial Statements in accordance wilh applicable law and United Kingdom Accounling
Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires Trustees to prepare financial ststements for each financial year which
give a true and fair view of the state of affairs of the charitable company and of the incoming
resources and application of resources, including the income and expenditure, of the charitable
company for that period. In preparing these financial statements, the Trustees are required to..
select suitable accounting practices and then apply them consistently.,
observe the methods and principles in the Charrties SORP 2019 (FRS1021',
make judgements and estimates that are reasonable and prudent.,
state whether applicable UK Accounting Slandards have been followed, subject to any
material departures disclosed and explained in the financial statements.,
prepa￿ the financial statements on the going con￿rn basis unless it is inappropriate to
presume that the charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with
reasonable accuracy at any time the financial position of the charitable company and enab5e
them to ensure that the financial statements comply with the Companies Act 2006. They are
also responsible for safeguarding the assets of the charitable company and hen￿ for taking
reasonable steps for the prevention and detection of fraud and other irregulanties.
In so far as the Trustees are aware:
there is no relevant infomation of which the charitable company's Examiner is unaware.,
and
the Trustees have tsken all steps that they ought to have taken to make themselves
aware of any relevant information and to establish that the Examiner is aware of that
informalion.
INDEPENDENT EXAMINER
At the Annual General Meeting to be held on 4 July 2025 a resolulion will be proposed to appoint
Mr S P F Howell of TC Group, The Granary, Hones Yard, 1 Waverley Lane, Famham, GU9 8BB
as Independent Examiner for the year ending 31 March 2026.
Signed on behalf of the Trustees
7" fft*2&f /J/1igJ -
Mr Simon Ritchie
Chairman
9 June 2025

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE LEATHERHEAD COMMUNITY ASSOCIATION
A CHARITABLE COMPANY LIMITED BY GUARANTEE
I report to Ihe charity trustees on my examination of the accounts of the company for the year
ended 31 March 2025, which are set out on pages 13 to 22.
RESPONSIBILITES AND BASIS OF REPORT
As the charity trustees of the company land also its directors for the purposes of company law)
you are responsible for the preparation of the accounts in accordance with the requirements
of the Companies Act 2006 ('the 2006 Act,).
Having satisfied myself that the accounts of Ihe company are not required to be audited under
Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my
examination of your company'5 accounts as carried out under section 145 of the Chartties Act
2011 {'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by
the Charity Commission under section 145(5} Ib} of the 2011 Act.
INDEPENDENT EXAMINER'S STATEMENT
I have completed my examination. I confimi that no matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the company as required by section 386
of the 2006 Act., or
2. the accounts do not accord with those records,. or
3. the accounts do not comply with the accounting requirements of section 396 of the
2006 Act other than any requirement that the accounts give a 'true and fair view, which
is not a matter considered as part of an independent examination-, or
4. the accounts have not been prepared in accordance with the methods and principle5
of the Statement of Recommended Practice for accounting and reporting by charities
lapplicable to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]
I have no Qoncems and have come across no other matters in connection with the examination
to which attention should be drawn in this report in order to enable a proper understanding of
the accounts to be reached.
Signed................................................
ILI,,[
IT)15
Mr S P F Howell, FCCA
TC Group
The Granary
Hones Yard
1 Waverley Lane
Farnham
Surrey
GU9 8BB
12-

THE LEATHERHEAD COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2025
2025
Unrestrlctod R•strlct•d
Fund
Funds
2024
Total
Funds
Total
Funds
Note
INCOME from
Legacy, Donations, and
Subscriptions
14.234
14,234
3,709
Charitsble Activities
137.735
137,735
131,201
Investments
6,091
158,060
6,091
158,060
3,612
138,522
TOTAL INCOME
EXPENDITURE on
Raising funds
Charitable activities
(1,197)
{139.051)
{140,248}
17,812
(1,197)
(139.051 }
(140.248}
17,812
1968)
(126,814)
{127,782)
10,740
TOTAL EXPENDITURE
NET INCOMEI(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
152.580
170,392
152.580
141,840
170,392
152,580
The Statement of Financial Activities includes all gains and losses in the period and therefore
a statement of totsl recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
Th• notas on pa￿$ 15 to 22 fom) part of th•s• finanelal stst•mènts.
13

THE LEATHERHEAD COMMUNITY ASSOCIATION
BALANCE SHEET
31 MARCH 2025
2025
2024
FIXED ASSETS
Tangible assets
12
4,860
2,109
CURRENT ASSETS
Debtors
Cash at bank and in hand
13
14
14,730
168,686
183.416
11,993
162,065
174,058
CREDITORS: Amounts falling due within one
year
15
{17,884)
(23,587}
NET CURRENT ASSETS
165,532
150,471
TOTAL ASSETS LESS CURRENT LIA81LITIES
NET ASSETS
170,392
170,392
152,580
152,580
FUNDS
Restricled Fund
Unrestricted Funds
General
Designated
TOTAL FUNDS
17
16
16
16
159,244
11.148
170,392
146.387
6,193
152,580
For Ihe year ending 31 March 2025 the company was entitled to exemption from audlt under
section 477 of the Companies Act 2006 relab'ng to small companies.
Trustees, responsibilities..
The members have nol required the company to obtain an audit in accordance with
section 476.,
The Trustees acknowledge their responsibilities for complying with the requirements of
the Companies Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordan￿ with the provisions applicable to small
companies subject to the small companies, regime.
They were approved by the Trustees on the f ZOI¥ and are signed on their
behalf by..
Mr S A Ritchie
Chaimian
Company Registratlon No. 07608015
Mr D WHanson
Dlrector
The notes on pages 15 to 22 fomi part of these flnancial ststements.
14-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
ACCOUNTING POLICIES
Basis of accounting
The Leatherhead Communily Association is a charitable company limited by guarantee
incorporated in England and Wales. In the event of winding up, each member may be required
to contribute an amount, not exceeding £10. towards the settlement of the company's liabilities.
The registered office is Letherhead Institute. 67 Htgh Street. Leatherhead, Surrey KT22 8AH.
The financial statements have been prepared in accordance with Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their accounts
in accordance with the Financial Reporting Standard applicable in the UK and Republic of
Ireland {FRS 1021 (issued in October 2019) and the Companies Act 2006.
The financial statements are prepared on a going concern basis under the historical cost
convention, modified to include certain items at fair value. The financial statements are
presented in sterling which is the fvnctional currency of the charitable company and rounded lo
the nearest £.
The Leatherhead CommunÈiy Association meets the definition of a public benefit enlity under
FRS 102. Assets and liabilities are inrtially recognised at historical cost or transaction value
unless otherwise stated in the relevant accounting policy notelsl.
Tangible Fixed assets
All fixed assets are initially recorded at cost. They are capitalised if they can be used for more
than one year and cost more than £250.
Depreciation
Depreciation is calculated so as to write off the cost of an asset over the useful economic life of
that asset as follows. Fixtures, Fittings & Equipment- 25 /4 Straight line.
Income
Income is included in the Slatement of Financial Activities (SOFA) when
The charty becomes entitled to the resource,.
It is more likely than not that the charity will receive the resource:
The monetary value can be measured with sufficient reliabilty-
Members, subscriptions paid in advance are deferred to the relevant year. Income re￿iVed in
advan￿ of an event IS similarly deferred until the event date.
Gift Aid is included in income when there is a valid declaration from the donor and any Gfft Aid
recovered on a donation 15 considered to be part of that gift.
The value of volunteer help received is not included in the accounts bui is described in Ihe
Trustees. Report.
Income from interest is included in the accounts when receipt is probable and the amount
receivable Can be meaSU￿d reliably.
15-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
Expendlture and Liabllltles
Expenditure is recognised in the year in which it is incurred. Payments made in advance of
social events, for example advance payments for cOn￿rt tickets, are deferred until the date of
the event.
Govemance costs comprise all costs involving public accountability of the charity and its
compliance with regulation and good practice.
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks and other
short-term liquid investments with original maturities of ￿e1ve months or less.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially
measured at transaction price including transaction costs and are subsequenlly carried at
amortised cost. Financial assets classified as re￿Ivable wtthin one year are not amortised.
Classification of financial Ilabilities
Financial liabilities are classified according to the substance of the conlractual arrangements
entered into.
Basic financial Ilabiltties
Basic financial liabilities, including creditors, are initially recognised at transaclion price.
Financial liabilities classified as payable within one year are not arnortised.
Taxation
The Charilable company is an exempt charity within the meaning of schedule 3 of the Charities
Act 2011 and is considered to pass the tests set out in Paragraph I Schedule 6 Finance Act
2010 and therefore it meets the definition of a charitable company for UK tax purposes.
Fund accounting
-General funds are unrestricted funds, which are available for use at the discretion of the
Trustees in furtheran￿ of the general objectives of the charty.
- Designated funds are unrestricted funds eamiarked by the Trustees at their discretion for a
specific purpose.
- Restricted funds are monies given to the charity for a purpose specified by the donor(s).
16-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
INCOME FROM LEGACY, DONATIONS, AND SUBSCRIPTIONS
2025
2024
Legacy
Donations
Members, subscriptions
GiftAid
10.350
102
3,233
549
94
3,070
545
14,234
3,709
All the income from these sources in both years was unrestricted.
INCOME FROM CHARITABLE ACTIVITIES
2025
2024
Community Centre Room Hirings
Community Centre Parking Fees
Social Events and Outings
124,065
6,449
7,221
137,735
119,600
6,226
5,375
131,201
All income from charÈtable activities in both years was unrestricted.
INCOME FROM INVESTMENTS
2025
2024
Bank interest receivable
6,091
3,612
EXPENDITURE ON RAISING FUNDS
2025
2024
Membership expenses- newsletters and publicity
1.197
968
EXPENDITURE ON CHARITABLE ACTIVITIES
2025
2024
Community centre expenditure Isee Note 71
Grant for building improvement
Governance Costs
137,068
119,795
5,000
2.019
1,983
139,051
126.814
All expenditure on charitable activities in both years was unrestricted.
17-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
COMMUNITY CENTRE EXPENDITURE
2025
2024
Salary and wages
Rent and rates
Licences
Insuran
Light and heat
Cleaning
Caretaker
Repairs and maintenan
34,156
16.229
250
7.488
14,328
20,736
16,832
14.971
33,732
16.252
511
7,683
14,697
17,399
14,084
6,977
L11
Telephone
Printing, postage and stationery
Computer costs
General expenses
Payroll expenses
Sundry equipment
Depreciation of fixtures, fitting and equipment
Refurbishment fund expended
Joan Kirby bequest expended
Staff training
238
461
2,519
361
180
1,427
2,692
3,900
300
172
501
2,472
352
180
600
1.406
870
1,490
417
137,068
119,795
GOVERNANCE EXPENDITURE
2025
2024
Independent Examination Fee
Companies House Fee
Subscriptions
1,920
13
50
1,956
13
50
1,983
2.019
NET INCOME FOR THE YEAR
This is stated after charging..
2025
2024
Depreciation
Independent Examination Fee
Accountancy and Payroll Services
2,692
1,920
180
1,406
1,956
180
18-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
10. STAFF COSTS AND EMOLUMENTS
Totsl stsff costs were as follows:
2025
2024
Wages and salaries
Social security costs #
34.156
33,732
34,156
33,732
Particulars of employees:
The average number of employees during the year, calculated on the basis of full-time
equivalents, was as follows..
2025
No
2024
No
Number of administrative staff
No employee re￿iVed remuneration of more than £60.000 during the year (2024 - Nil}.
# The National Insuran￿ Contributions Employment Allowance reduces Employers, National
Insurance Contributions by up to £5,000 for each tax year. For the Association this allowan
offset the whole of the NIC charge in this year and Ihe previous year.
11. TRUSTEE REMUNERATION
Mrs M Shiers, a trustee12024- nil), re￿iVed remuneration from The Leatherhead Community
Association totalling £3,982 {2024
nil) during the year. Pensions contributions were made
totalling £73 {2024
nill. This is allowed by the Governing Document as they undertake the
Coordinators role, alongside being a Trustee.
Amounts totalling £715 {2024 - £1,324) were reimbursed to one Trustee {2024- Trustees)
for expenses in relation to postage, entertainment, travel and statsonery paid by them on behalf
of the Association.
19-

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
12. TANGIBLE FIXED ASSETS
Fixtures & Fittings
COST
At 1 April 2024
Disposals
Additions
96.698
(2,844)
5,443
99,295
At 31 March 2025
DEPRECIATION
At 1 April 2024
On Disposals
Charge for the period
At 31 March 2025
94,587
12,844)
2,692
94.435
NET BOOK VALUE
At 31 March 2025
4.860
2,109
At 31 March 2024
13. DEBTORS
2025
2024
Trade debtors
Prepayments and accrued income
3,529
11,201
14.730
3,063
8,930
11,993
14. CASH AT BANK
2025
2024
Cambridge & Counties Bank
(95 Day notice account @ 3.977°Al
Untted Trust Bank
140 Day notice account @ 3.95%>
Metro Bank
HSBC current account
85,000
70.000
70.000
80,481
11,584
13,686
168.686
162,085
15. CREDITORS: Amounts falling due withln one year
2025
2024
Accruals and deferred income
17,884
23,587
-20-

THE LEATHERHEAD COMMUNI￿ ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
16. UNRESTRICTED INCOME FUNDS- Current year
Balance at
Outgoing 31 March
resources
2025
Balance at Incorning
1 April 2024 resources
Institute Dilapidalions Fund
Joan Kirby Legacy Fund
General Fund
4,885
1,308
146,387
152,580
9,122
33
148,905
158.060
(3,900)
10,107
{300)
1,041
(136.048) 159.244
(140.2481 170.392
UNRESTRICTED INCOME FUNDS- Previous year
Balance at
Outgoing 31 March
resources
2024
Balance at Incoming
1 Aprll 2023 resoU￿e5
Inst'rtute Dilapidations Fund
Joan Kirby Legacy Fund
General Fund
5,642
2,754
133.444
113
(870)
4,885
(1,490)
1.308
{125,422) 146,387
138.365
141,840
138,522
{127.782) 152,580
PURPOSE OF UNRESTRICTED FUNDS
The General Fund is an unrestricted fvnd used for the day to day running of the communty
centre and membership services.
The Dilapidations Fund is an unrestricted fvnd to be used to refurbish the community Centre in
accordance with the lease agreement. The Trustees decided to hold Ihe sum of £10,000 in this
fund at the start of the current lease in May 2017. During the year £9,000 was transferred to
this Fund from the General Fund to cover the cost of significant electrical work. £3.900 had
been spent by the year end.
The Joan Kirby legacy fund is an unrestricted fund, which is being held as a designated fund to
support events in memory of the late Chairman.
17. RESTRICTED INCOME FUND
There is no restricted income for the current or the previous year.
21

THE LEATHERHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2025
18. ANALYSIS OF NET ASSETS BETWEEN FUNDS- Current year
Tangible
fixed Current
assets
assets
Total
Net
Assets
Cash
Current
liabilitles
Unrestricted Income Funds
Total Funds
4,860 14,730 168,686
4,860 14,730 168,686
117,884) 170.392
{17,884) 170.392
ANALYSIS OF NET ASSETS BETWEEN FUNDS- Prevlous year
Tangible
fixed Current
assets
assets
Total
Net
Assets
Cash
Current
liabilities
Unrestricted Income Funds
2.109 11,993 162,065
2,109 11.993 162,065
(23.587> 152,580
{23,587) 152.580
Total Funds
19. INDEMNITY INSURANCE
The charity paid for the insurance premiums to indemnify Trustees from any loss arising from
neglect or defaults of Trustees and any consequent loss.
20. LEASE COMMITMENTS
The Association has a ten year lease from May 2017 at a rent of £15,000 per annum with
inflation-linking every three years based on the Retsil Prices Index. At the review dates in May
2020 and May 2023 there was no increase in the rent charged.
There is a break clause, exercisable at 12 months, notice.
21. RELATED PARTY TRANSACTIONS
During the year, one trustee (2024 - nil) re￿iVed remuneration from the charity {this is fully
disc105ed in Note 111.
-22-