Registered Number: 06695847 Registered Charity l¥umber: 1126883 (England and W4les) AVELEY VILLAGE COMMUNITY FORUM LIMITED ANNUAL REPORT AND UNAUDITED ACCOUNrs YEAR ENDED 31 MARCH 2022 •A8)D2RTK* 2111212022 COMPANIES HCiISE
AVELEY VILLAGE COMMUNITY FORUM LIMITED CONfENfs PAGE YEAR ENDED 31 MARCH 2022 Page No: Legal and Administrative Details Directors, Report and Trustees, Report Independent Examiner's Report Statement of Financia] Activiti¢s 17ncorporoting the Jneome ap&4 E[re Aceouni) Balance Sheet Statement of Cash tlows Notes to the Financial Statements 10-21
AVELEY VILLAGE COMMUNfTY FORUM LIMITED LEGAL AND ADMINISTRATtVE DETAIIS YEAR ENDED 31 MARCH 2022 Constilution". Aveley Village Cornmunity Forum Limited is a company limited by guarantee and a registered charity governed by its memorandum and articles of associalion. Aveley Village Community Forum Limited opernies under the name of Aveley Village Community Foundation. Trustee5 and Directors Mr A Field (Chair of Trustees) Mr A Day (Vice-chair) Mrs A Prevost MTS B Davies Ms Jackie Horton Mr P H8ingtOn (Resigned 19 January 2022) Company Secretary MrADay Company Number: 06695847 in England and Wales Chgrity Number: 1126883 in England and Wales Registered Addre&8: Aveley Christian Centre Aveley Close Aveley RM15 4AB Bankers Co-operative Bank PIC POBOX 101 l Balloon Street Manchester M60 4E Page I
AVELEY VILLAGE COMMUNITY FORUM LIMITED TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022 The Truslees (who ar¢ also the.dir¢ctors) present their report artd the financial statement of the charitable company for the year ended 31° March 2022 The statutory infomiation is shown on page l. GOVERNING DOCUMENT AVCF is a company Limiied by Guaraniee. govemed by its Memorandum and Articles of Association. CHARITABLE oKJEcfEs To develop the capacity and skills of the members of the socially and economically disadvantaged community of Aveley in such a way that ihey are ixrter able to id¢ntify. and help meet. their needs and to parti¢ipal¢ more fully in society The promotion for the benefit of the public of urban or Tural reg¢neralion in areas of social and economic deprivation (and in parti¢ular in Aveley) by all or any of the following means.. (a) the advancement of education. trdining or retrainin& particularly among unemployed people. and providing unemployed Ople with work experience (b) the ¢atIOn of training and employment opportunities by the provision of workspace. buildings. an(Vor land for use on favourable terms (c) the maintenance, improvement or provision of public amenities (d) th¢ provision of recreational facilities for the public at large or those who by reason of their youth. age, infirwnity or disablemenL financial hardship or social and economic ¢ir¢umstsnces, have need of such facilities. (e) the provision of public health facilities and childcare. (O the promoiion of publi¢ safety and prevention of crime= (g) su¢h other means as may from time to time be determined subjeci io the prior written consent of the Chanty Comtnissioners for England and Walek" To further or benefit the residents of Aveley and the neighEM)urhood, without distinction of sex, sexual orientation, ra¢e or of polili¢al. religious or other opinion5 by associating together the said residents and the local authorities. voluntary and other organisations in a common effort to advance education and to provide facililies in the in*r¢sts of So¢ial welfare for rtcreation leisure lime occupation with the objective of improving the nditions of life for the residents In furtherance of these objects but not otherwise, th¢ trustees shall have power= To establish or secure the establishment of a community centre and to maintain or manage or co-OP¢Tat¢ with any statutory authority in the maintenanc¢ and management of such a centre for activities promoted by the chanty in furtherdnce of the above objects Page 2
AVELEY VILLAGE COMMUNrrY FORUM LIMITED TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022 ACHIEVEMENT AND PERFORMANCE This will b¢ the fourTe¢nih annual rep)rt ihai th¢ Board of Trustees have prepared since its incorporalion back in September 2008. Over the years the Charity h&$ been serving and working towards bringing the Community of Aveley together. Looking at the year to 31 March 2022, this wa5 a year wh¢r¢ we made a slow re¢overy from the COVID 19 pandemic. We have ¢onlinued with our Community minibus and have ien Collecting excess food and delivering to local projects to give food to those that need it. Alongside having a minibus for ihe local Community to hire. We were suc¢essful in an appli¢ation, albeit not for the full amount requested, to Thurrock Council's Community Environmental Development Fund (CEDF Fund) io purchase a newer a minibus to replace current one. As part of the grant conditions. we needed to match fund towards th¢ minibus and the committee agreed to designate £5.000 towards this. At 31 March 2022 we were still s¢oping options ensure it mei ihe ¢onditions of the grant and was going to be functional for the organisatiorb for a numlxr of yeats. With everchanging guidance with COVID 19 and the vulnerable nature of our community we took a ¢autious approach to re-opening some of our community groups. It w&5 not until March 2022 that we ftlt happy to re-stsrt our Community Luncheon Club. Our toddler group was the first group to re•open in April 2021 with appropriate COVID measures in place and well received by those that attended. Our involvement in the newly eStablisd Aveley Community HUB continued with two of our Board of Direciors sitting on the steering group and have fed into some of the decisions that have been tnade for the HUB. AVCF obiaiwd a grant from the Council lo help hire a new part time caretaker who started in February. This was to help expand the operation of the Community Centre. A decision w&8 tnade early on in 2021 that we feli that we should not organise a Christmas Market due to the uncertainty around COVID guidan¢¢ at the time a d¢¢ision h*J to be made about going ahead. During 2021 -22, Ihe Committee were able to meet as usual with hybrid models and in . per50n meetings tsking place. FINANCIAL REVIEW During the year to 31 March 2022 the Chariry was able to generoie 2 small surplus on unrestricted funds of £126. We then designated £5.000 towards the new minibus project meeting our mat¢h-funding reqU1Mellts of the CEDF nd. The ffmaining unrestricted funds left at the year end will ¢ontinue to serye the community of Aveley. The trustees have no specific p)licy on the level of reserves held by the Charity but closely review finances before th¢ onset of any activity. This ensure5 that the Charity h&% sutTicient funds to tneet any liabilitie5. Where possible we seek to attract grant funding for activities. Page 3
AVELEY VILLAGE COMMUNrrY FORUM LIMITED TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2022 RECRUITMENT AND APPOINTMENT OF TRUSTEES Aveley Village Cofflmunity Forum Limited actively seeks suitable trusl¢¢s for apFKJtntment onto the board of tWStees. All trustees are appointed by the management committee. PUBLIC BENEFIT The trustees of the Charity have complied with their duty to have due regard to the guidance on public benefit published by the Charity Cofflmission. We use this guidarbce when we plan activities for the Charity. PLANS FOR FirruRE PEIUODS Our plans for 22-23 are to continue io recover from the COVID 19 pandemic. We were able to successfully apply to the National Lottery's Community Fund to put on a number of communiry evenrs in 2022. in particular ihe Platinum Jubilee Event for her Majesty Queen Elizabeth. We are looking to a Christmas Light turn on event and Christmas Market in NovemberlDecember 2022. We will continue to suprM)rt Aveley Community HUB and see Tts development further. TRUSTEE'S RESPONSIBILITIES The Trustees, (who are also dir¢clOfS ol Aveley Village Community Forum Limited) for the purposes of company law are responsible for preparing the Trustees Annual Rewrt and the financial stalem¢nts in accordance with applicable law and Unit¢d Kingdom AoUntIng Standards (United Kingdom G¢nerally Accepted A¢¢ounting Prdctice). Company law requires the Trustees to prepare statements for each financial year that give a true and fair view of the state of affair5 of the charitable company and of the incoming resources and application of reSou¢s. including income and expenditure of the charitable company for that Peri1. In preparing these financial ststements, the Trustees are required to.. S¢le¢t suitable accounting policies and then apply them consistently- Observe the methods and principles in the Charilies SORP. Make judgements and estimat¢s that a reasonable and prnden¢ State whether applicable UK Accounting SLgndards have been followed. subject to any material departures di%losed and explained in the financial Statements". Prepare th¢ financial statements on the going con¢em basis unless it is inappropriat¢ to preswne that the charitable company will continue in operation. The Trustees are responsible keeping proper accounting records t1¢ disclose with reasonable accuracy at atky lime the financial position of the charitabk company and to ¢nable them to ensure that the financial statements comply with the Companies Act 2006. Page 4
AVELEY LLAGE COMMUNITY FORUM LIMITED TRUSTEES AIYNUAL REPORT YEAR ENDED 31 MARCH 2022 The Trustees are also responsible for safeguarding the assets of rhe charitsble company and hence for taking r¢asonable steps for the prevention and detection of fraud and other irregularities. SMALL COMPANY PROVISIONS This report has been prepared in a¢cordance with the srKcial provisions for small companies under Part 15 of ihe Companies A¢t 2006. This report was approved by Trustees on Ilyh December 2022 and signed on their h8]f.. Mr A W Field Chair of Trustees Page 5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF AVELEY VILLAGE COMMUNITY FORUM LIMITED FOR THE YEAR ENDED 31 MARCH 2022 I report on the accounts of the company for the period from 1 April 2021 to 31 March 2022. RESPECTIVE RESPoNSIBILlEs OF TRUSTEES AND INDEPENDENT EXAMINER The trustees Iwho are also the directors of the company for the purposes ofcompany lawl are responsible for the preparalron of the accounts. The trustees consider that an audit is not required for this year under sects.on 144121 of the Chafrbes Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination. il is my responsibility to.. examine the accounts under section 145 of the charib.es Act", to follow the procedures laid down in the General Directicffls given by the Charity Commission under section 145151{bl of the charib.es ACL and to slate whether parb'cular matters have come to my altention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Directionsgiven by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison ofthe ac£ounls presented with those rets)rds. It also includes considefation of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequenuy no opinion is given as to whether the acciyjnts present a 'true and fair view. and the re)rt is limited to those matters sel out in the statement bek)w. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination. no matter has come to my attenb"on'. 111 which gives me reasonab cause to telieve that in any material respect the trustees have not met the requirements to ensure that.. lo keep accountsng records in accordancewrth se¢bon 386 ofthe Companies Act 20C6'. and lo prepare accounts which accLrd with the accnunling records. comply with the accounting requirements ol section 396 of the CompanEs Act 20C6 and with the rnethods and principles of the Statement of Recommended Practre.. Accounting and Reporting by charits 121 to whieh, in my opinion. attentN)n should be drawn in order lo enable a proper understsnding of the accounts lo be reached. Huw Nicholls FCCA 6 Beechwood View Oakville Road Hebden Bridge HX7 6NR 19 Decener 2022 Page 6
AVELEY VILLAGE COMMUI4ITY FORUM LIMITED STATEMENT OF FINANCIAL ACTIVITIES (JNCORPOR4 TJJVG THE JNCOMEAJVD EXPENDITUREACCOUNr) FOR THE YEAR EIWED 31 MARCH 2022 Unrestricled Designated Re5trieted Funds FuDds Funds (£) (£) 3,846 2.818 Total 2022 (£) 3,846 35,566 38,384 Total 2021 Income Donations Charitable activili¢s Other trading activities No¢es {£) 1.866 7, 743 220 Total Ineome 35 66 42230 Expenditure: Governance Costs Charitable activities 40 6.498 40 7.824 40 9,326 515b .326 Total Ex nditure Net income Transfer between funds Nel movement in funds 6.538 126 26 40 34 9,366 463 34 34 66 463 Recon¢ili#tion of funds Total Funds at l A ril Total Funds It 31 March 9 732 23 206 43 972 57 72 22, 743 23,206 The statement of financial activities also complies with ihe requirements for an income and exp¢nditure arKounl under the Companies Aci 2006. All activities are classified continuing. There are no recognised gains OT losses other ihan ihose reported on in the Ststement of Financial A¢iivilies. Page 7
AVELEY VILLAGE COMMUNrrY FORUM LIMITED BALANCE SHEET AS AT 31 MARCH 2022 Notes 2022 2021 Fixed Assets Tangible asseis Current knets Debtors Cash ai bank and in hand 305 77,170 320 23,142 77,475 23.462 Creditors: Amounts falling due within one year. io (19,903) Q56) Net Current Assets 57572 23,206 Total Net Assets 57 23.206 Funds Unrestri¢led Fund Designated Fund Restricied Fund 13.474 13 43,972 9. 732 Total Funds 57572 23,200 Th¢ fjnancial statements have been prepared in accordance with the special provisKbns of Part 15 of the Companies Aci 21K)6 relating io small companies. The company is entitled io ihe exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022. No member of the company ha5 deposited a notice pursuant to section 476. Tequiring an audit of ihese accounts. The directors. acknowledoe their Yesponsibiliry for complying with th¢ r¢quir¢Tn¢nts of the Act with respect to accounting records and for the prepw*ion of the accounts. These finoncial statem¢nts were approv¢d by the trustees on 19112r2022 and signed on their behalf and authoTis¢d for i55u¢d by: MrADay Trustee Company Registration Number: 06695847 Page 8
AVELEY VILLAGE COMMUNITY FORUM LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2022 2022 2021 Notes Cash rovided/ o ratin aetivities 18 463 Chan e ID cash and cash e uivalents ID tht re 463 Cash attd Cash uivglellts at the b nin of the rti 22,679 Cash ¥nd cash uivalents at the end ofthe re 77.170 Page 9
AVELEY VILLAGE COMTrtUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 ACCOUNTING POLICES Th¢ principal accounting polices adopted, judgements and key sources of estimation. uncertainty in th¢ pr¢paration of the financial statements are as follow.. a) Basis ofaccounling These finan¢ial statements hav¢ been prepared in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charitie5 preparing their a¢¢ounts in a¢¢ordanc¢ with Financial RewTrrting Siandard applicable in the UK and Republic of Ireland (FRS 102)" (effective January 2019), {Charities SORP (FRS 102)) the Financial Reporting Siandard applicable in the UK and Republi¢ of Ireland IFRS 102) (March 2018 and with the requirements of the Companies Act 2006 and Charities Act 2011. The financial stai¢ments are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these finan¢ial statements ar¢ rounded to the nearesi £. Aveley Village Community Forum Limited meets the definition of a public b¢n¢fil ¢ntity und¢r FRS 102. Assets and liabilities are initially recognised at historical c05t or transaction value unless Otherwise stad in the relevant accounting policy note (s). b) Reconciliaiion with previous Generally AcceptedAc¢ounling Pra¢lice In preparing the ac¢ounts, the trustees have considered whether in applying the accounting TK>licies required by FRS 102 and the Charities SORP FRS 102 the restatement of comparntive items was required. No items were identified that requirtd restaiement an(1 as such the opening balances did noi change on rransition to FRS 102 and the Charitie5 SORP 102. Incoming Resources All incotning resources are re¢ognis¢d onc¢ the charity has entitlement to the resources. it is probable (more likely than not) that the resources will k received and the monetary value of incoming resources can be measuffd with suificient reliability. Where there are tem15 orconditions attached to incoming resources. particularly grants. then these terms or conditions must be mel before the in¢ome is recognised as the entiilemenl Condition will not be satisfied until that point. Where terms or conditions have not b¢¢n met or uncertainty exists as to whether they can be met then the relevant income is not recognised in the year bui deferred and shown on the balance sheet a5 deferred iKomg. Re50urce$ Expended Resources expended are accounied for on an a¢¢nlS basis. gross and with the irre¢overabl¢ element of VAT included with the item to which it relates. Page 10
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENrs FOR THE YEAR ENDED 31 MARCH 2022 ACCOUNTING POLICES (eolltinued...) Choriiable Activiiies.. Charitable activities tnclude the direct cost of the activities and the supFrf)rt costs associated to support these activities. Support Costs." Relates to costs incurred to support the Company in its day to day running. Governance Cosl$." Relates to the costs incurred in connection with administration of the Company and its compliance with constinjlional and statutory requirements. FuDds Funds held by the charity ar¢ ¢1th¢r. Unre5trictedfvnib.. These are funds which wi Sed in aOrdanCe with the charitable objects at the discretion of the t(ees. Designatedfundf.. The Company has set aside funds for specific designated purrK>ses as the need arises and they are shown in a separaie fund in the balance sheet. ReslrictedfvndF.' These are funds that Can only ik us¢d foi a particular restri¢t¢d purpose wiihin ihe objects of the Charity- R¢slrictions arise when 5cIfIed by the donor. or when the funds are rdised for particular restricted Purpose. Details of the individual restricied funds are derailed in the not¢s to the a¢¢ounls. Fixed Assets The Company's fixed assets ar¢ Te¢orded at hisioric ¢osl. It is the Company policy not to capitalis¢ any asset under £2.(KK). tplatIOn is provided as follows.. Ouiside Fociliiies- Straight line over three years. Taxation The activities of the Charity are exempt from corporation ttIOn under Section 505 of the Income and Corporation Taxes Act 1988. Pagell
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 2 DONATIONS Unre5trieted Restricted 2022 2022 Total 2022 Tolol 2Q2J Donations General Public B & P Scrap melal dop1[0 TOTAL DONATIONS 210 3,636 3046 210 3,636 J86 1.680 J,866 3 CHARITABLE ACTivrriES UnT¢Strict¢d Restri¢¢ed 2022 2022 Totsl 2022 Toljl 2021 Grants Awardsfor All PIoiEnum Jubilee & 22-23 Events Co-op-A VCF Foundation Proiecl The Ford Britain Tr1 Thurro¢k Coronavin4s Community Action Fund Thmrrock Council.. Copnmunity Developmeni Ftsnd (CEDF) Thurrock Council.. HUB Caretaker Thurrock CouncEI.. Voluntary Secior Developmeni Ftsnd ThurrcLk CVS.. Small sIrks 9.500 9,500 1,119 1,119 132 2,200 1,409 23,750 23.750 2,652 132 1,077 1309 750 120 120 132 3S,566 35,686 7.143 Even¢ In¢omt Fun Day Luncheon Club Toddler Grotsp 134 323 134 323 543 543 Minibus IDcome Community Minibu5 2,143 2,143 600 600 TOTAL INCOME CHARITABLE AcfiviTIES 2818 35,566 38384 7, 743 Page 12
AVELEY VILLAGE COMMUNITY FORUM LtMrrED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 4 OTHER TRADING ACTIVITIES UTrrestrict¢d 2022 R¢stricted Total 2022 Tolal 2021 2022 i*afleting seryltts 220 5 COSTS OF CHARITABLE ACTIVTTIES BY FUND Unrestricted Restricted 2022 2022 Total 2022 Tolal 2Q21 CEDF Fund Christmas Lights Forum Expenses Power for Change: COVID TCCA: COVID 19 Thurrock Couneil: HUB Caretaker Thurro¢k Coun¢il: Voluntary Sector Development Fund (VSDW) ThurnKk CVS: Small Sparks 3.125 750 5,748 750 5,748 3,051 1.600 1,409 1,077 1,077 129 129 120 120 6,498 lJ26 7,824 Page 13
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 5b DETAELS OF CHARITABLE ACTIVITY EXPENSES Thurrock Couneil: EtUB Forum Caretaker Tburrnck cvs: Small Sparks Thurrock Council VSDF 2022 2021 Total Total Advertising Christmas Bag Project Equipment Eveni ExpnSeS Insurdnce Licenses Lun¢heon CILEb Expenses Minibus Expenses Payroll Expenses Printing, Postage and Stationery Repairs and Renewals Sundry Telephone Toddler Group Expenses Training Travel Volunteer Reimbursemenl Youth work 20 20 336 3.125 363 457 156 300 loo 76 120 4.439 3,350 533 33 350 156 300 100 76 4.319 566 533 33 350 25 273 40 18 262 29 262 279 150 129 6] 1,409 5.748 1.077 129 120 7,074 9.326 Page 14
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ELED 31 MARCH 2022 6 EMPLOYEE INFoRlATIoN During the year to 31 March 2022. the average number of employees wa5 1 (2021: none). Al the year end the Charity had l employee. The trvstees. received no remuneration and details of exFtnses reimbursed ar¢ included in note 15. There w¢re no employees whose annual remuneration was £60.1)00 or more. 7 GOVERNANCE COSTS Unreslri¢ted Restricted 2022 2022 Total 2022 ral 2021 40 Page 15
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 TANGIBLE FIXED ASSETS Outside Facilities Totgl COST Ai l April 2021 9.924 9.924 Additions in the year Disposal in the year At 31 March 2022 DEPRECIATION At l April 2021 9.924 9,924 Charge for the year Al 3 1 March 2022 9,924 NET BOOK VALUE 31 March 2022 31 March 2021 9 DEBTORS Total 2022 Total 2021 Other Debtors 305 320 305 320 Page 16
AVELEY VILLAGE COMMUNrrY FORUM LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR EIYDED 31 MARCH 2022 10 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Total 2022 Total 2021. Trade ereditors Other ¢reditors Other taxation and Social Security Aeerued Expettses Deferred in¢ome 250 106 250 750 18,791 19,903 256 11 ANALYSIS OF DEFERRED IIYCOME During the year a grant was received from Thurrock Council foT the recrnitment. training> and provision of a part time ¢aretaker for the Aveley HUB. The grant was paid in advance of any provision taking place and a fee per hour has been agreed os part of th¢ granl. Therefore, th¢ income will be recognised as the caretsking provision is provided. Below is the analysis of the movement in the year. 2022 Def¢ed in¢ome al l A ril 2021 Income received and deferred Income released in ear Deferred in¢ome al 31 March 2022 1,209 12 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fund Bal¥n are represented by: Unrtstricted Designattd Rutrie¢td 2(J22 2022 2022 Total 2022 Toial 2021 Non-current Assets Current Ass¢ts CurreDt Liabilities 28503 (19,gU) 43972 77,465 (19,903) 23,462 (256) Total Net Assets 72 57,572 23,206 Page 17
AVELEY VILLAGE COMMUNfTY FORUM LIMrrED NOTES TO THE FINANCIAL sfATEMEIYTS FOR THE YEAR ENDED 31 MARCH 2022 13 RESTRIcfED FUND BALANCE AsatlApr 21 Income Trnnsfers Expenses Asat31 Mar 22 Aveley W*r Memorial Restoration Fund. Awards for All Platinum Jubilee & 22-23 Events CEDF Fund Cfrop-Hub Project Co-op- Foundation Projeet Tbe Ford Britain Trusl Tburrock Coun¢il HUB Caretaker Thurrock Council Hub Fund Tburrock Council- Voluntary Sector Development Futtd
NationalLottery Fund
Tburrock CVS.. Small Sparks lJ84 iJ84 23,750 23,750 2,774 1,251 22lXI 2,774 132 22(Kl 1,119 1,077 (1,077) 2,103 139 2.103 io (129) 120 (120) 9,732 35,566 IJ2 43,972 14 FUNDS The unrestricted fund comprises of funds that the trustees are free to use within its charitable obje¢tiv¢s. During the year the Tnstees had designated the following fund5 Matcb Funding- CEDF- New Minibus Fund As part of a successful bid io ThurriKk Council'5 Community Environmental Development Fund (CEDF) the Tnjsiees were required to rdi5e matching funding to the value of £5.000 and this w&5 funded out of the Charity's unr¢strict¢d reserves. Page 18
AVELEY VILLAGE COMMUNITY FORUM LIMITED NOTES TO THE FINANCIAL ST ATEMENrs FOR THE YEAR ENDED 31 MARCH 2022 14 FUNDS (continued) The Trustees have setup ihe following r¢stTiCted reserves when itKome Game into the charity with restrictions on its use. Aveley War Memorial Restoration Fund On 19, F¢bruary 2009. Ihe Trustees setup a fund to enable the Charity io raise funds to Cary out restorarion work on rhe war memorial in Aveley. The purpK>S¢ is to raise funds from donations made by individuals and other institutions such as local businesses to fund this work. The Trustees, made the following restrictions of the fund.. The Trustees have strIc*d ihe fvnds use to th¢ restoration of the war memorial in Aveley. Any surplus funds are to be used for the on-going maintenan¢e of the war memorial. Aivards for All- Platinum Jubilee and 22-23 Events During the y¢ar the Charity was su¢cessful in apply for the National Lottery- Awards for All fund for £9.500 toward5 the Queen's Plalinum Jubil¢e Cel¢brdtions in Aveley along with other events in 2022 -23. CEDF This fund relates to a grant received from ThurrLKk Council from their Community Environmental Development Fund (CEDF) this to purchase equipment to benefit th¢ local community. The bid subfflitted for 21-22 was to purchase a new minibjs for the Community. Cwip Hub Fund-Hub Projeel This fund relates to a grant received from the Co-operative Local Community Fund for the development of the Av¢l¢y HUB. Cfrop Hub FuDd- Fouod8tion This fund relate5 to a grant r¢¢eived from the Co-OP¢rntive Local Community Fund to support th¢ community work carried out by the Foundation. The Ford Britsin Trust This fund r¢lates to a grant received from the Ford Britsin Trust to purchase an interactive whiteboard for the community. Thurrock CouDcil Hub Grant This fvnd relates a grant given by Thurrock Council to fund the development of the Aveley HUB project. Page 19
AVELEY VILLAGE COMMUNrrY FORUM LIMITED NOTES TO THE FINANCIAL sfATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 14 FUNDS {continued) Thurroek Council: HUB Caretsker This fund relat¢s a grnnt given by Thurrock Council to employ and fund a part-time caretaker for the HUB. This includes ihe costs of recruitmeni. trainin& and equipment for the posi along with funding to the Chariry in administrating the process. Thurrock Coun¢il: Voluntary Sector Development Fund This fund relates to a grani award by Tho¢k Council to fund the development of youth work within the community.
NationalLottery Fund
Thi5 fund relates to a grani award by the National LKJttery for their 25, anniversary for work in a local community. A VCF was awarded a grant of £1,000 towards an opening event for ihe new community HUB building and a display cabinet to be installed in the building. IS TRANSFERS BETWEEN FUNDS During ihe year a transfer of £5.000 was iransferred ktwe¢n unrestricted reserves to designated r¢serves to designate the required funds needed for mai¢h funding of a suc¢¢ssful CEDF bid for a new minibus which was purchased in 2022. 16 COMPANY LIMITED BY GUARANTEE The charitable ¢omwy is a private COFnpany limited by guarnntee and consequently does not have share ¢apital. It is r¢gistered in England and Wales. Each of the members 15 liable to contribute an amount noi exceeding £1 O towards the assets of the company in the event of liquidation. The Registered Office is- Aveley Christian Centre Aveley Close Aveley RM15 4AB The Company was under the control of the DirectorsrUStee5. Page 20
AVELEY VtLLAGE COMMUNrrY FORUM LIMrrED NOTES TO THE FINANCIAL STATEMEtW FOR THE YEAR ENDED 31 MARCH 2022 17 RELATED PARTY TRANSAcfioNS During the year. the following Trustees received expense reimbursement.. 2022 2021 MrADy Mr A W Field 6.945 31] 7,256 1,882 All expense reimbursements were for expenses incurred on ithalf of ihe Charity. A Day expens¢ re1mbUmeftt in 2021 were higher than these years due to th¢ purchase of number of pieces of equipm¢ni and the n]nning of volunteer expenses for COVID 19 projects in which Mr A Day paid volunteers personally and then ¢laimed it through the Foundation as exnSeS to ensure that volunteer5 expense5 were paid within 24 -36 hours. This was an interim measure at the beginning of the pandemic and the number of volunteer expenses. During the year. htre eXnSeS of £265 were charged to the Charity by Aveley Christian Centre, a charity whirh Alex Day and Alan Field, are a trustee of. The hire expenses were for the use of Aveley Chrislian Centre's building_ Ai the year end the amount of £55 (2021.. £320) remain unpaid and 15 included within other debtors whi¢h relates to balanc¢ due from Aveley Christian Centre. This was in relation to a cost sharing arrangement. In the opinion of the Directors there is no ultimate controlling party. 18 RECOP4CILIATION OF NET EXPENDITUILE TO NET CASH FLOW FROM OPEIL4TINC ACTIVITIES. For the period ending: 2022 2021 Net income Adjusttn¢nt for.. Decrease in debioryNo movement In¢Fease in creditors INO moveTnent 34J66 403 Is 19,647 Net cash provided in Opering Activities 54.028 463 Pag¢ 21