REGISTERED COMPANY NUMBER: 05200812 (England and Wale8) REGISTERED CHARITY NUMBER: 1111983 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 CARLETON PONTEFRACT COMMUNI ASSOCIATION LIMITED Lofthouse & Co {Pontefract) Limited Charteretj Accountants 36 Ropergate Ponlefract West Yorkshire WF81LY
CARLETON PONTEFRACT ASSOCIATION LIMrrED COMMUNITY CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 Page Report of the Tru8tees 1to3 Independent Examinerfs Report Statement of Financial Activities Balance Sheet 6t07 Note8 to the Financlal Statements 8t013 Detailed Statement of Financial Activities 14to15
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024 The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 January 2024. The trustees have adopted the provisions of the Ststement of Recommended Practice (SORP) 'Accounting and Reporting by Charities, issued in March 2005. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company numbor 05200812 (England and Wales) R•glst•rad Charfty numbèr 1111983 Reglstered Offlce Carleton Grange Carleton Road Carleton Pontefract West Yorkshire WF8 3RJ Trustees JR Connor M Braddish Ms M A Atkinson OJ Wadsworth (Resigned 19 February 2024) GM Walsh (Resigned 19 February 2024) M Wilstrop AP Walsh KG Hand D Osborne (Appointed 20 February 2024) Company Secretary D F Carlyle Independent Examlnor Lofthouse & Co (Pontefract) Llmited Chartered Accountsnts 36 Ropergate Pontefract West Yorkshire WF81LY Page 1
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Annually. the Chairman, Vice Chairman and Treasurer are nominated at the AGM. In addition, Sections of the Association are allowed representation by two trustees (not always taken up) and other Members may be co- opted as Trustees. Organisational structure The Executive, consisting of a small group of trustees meet at least every month and the full council of trustees meet bi-monthly. Day to day management of the Association and Community Centre lies with the Executive Group. Risk management The Trustees actively review the major risks which the charity faces on a regular basis and believe that the controls in place and reserves at the current level minimise Signifnt financial risk to the Association. A major concern of the Trustees is the ageing membership and the lack of volunteers coming forward to assist in the management of the Association. OBJECTIVES AND ACTIVITIES ObJoct1v and alm8 The Charitys principle activity continues to be that of promoting the well-being of the community by the advancement of education and other purposes beneficial to the community as a whole, so far as they are not in fact for the furtherance of business or professional interests, and to provide amenities for meeting. To associate the local authorities, voluntary organisations and residents in a common effort to further health and to foster a community spirit for the acheivement of these and such other purposes as may be deemed to be charitable. To establish and maintain and manage the Community Centre for activities promoted by the Association and its constituent members in furtherance of the above objecls or others as may be detemined by the Association. The Association shall be non-party political and nOn-star1an. Slgnificant activltle8 No significant activity to report, Day to day activltles have continued as normal Bulldlng8 The Trustees have been able to carry out all necessary improvements and renovations during the year. Association Managemont The Executive struggles at times to cover all aspects of the Association Management that it would wish, due to lack of volunteers to assist. Membership fees were increased, almost all section levies and room hire rates have been held at the same level as last year. The trustees are concerned by the increased costs of lighting and heating and are considering appropriate action. Page 2
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JANUARY 2024 FINANCIAL REVIEW Flnan¢ial r•vi•w for the year The statement of Financial Activities shows net decrease of resources of £27,964 (£7,881 Decrease), and reserves stand at £148,684 (£176,648). During the year cash balances decreased by £17,220 (Decrease £6,731) Investments The Aberdeen Investment policies market value decreased by £858 during the year. (Decrease £1,113) Re8erv•s Pollcy The present level of reserves is adequate to support the continuation of the Centre for the next twelve months, and the trustees consider the financial position of the charity to be adequate. Investment Policy and Objoctlvos Under the mernorandum and articles of association, the Charity has the power to make any investment which the trustees see fit. The trustees have considered the most appropriate policy for investing funds and have found that a combination of specialised unit trusts, and cash deposits meets their requirements to generate both income and capital growth. The trustees consider the return on investments in the year, to be satisfactory. TANGIBLE FIXED ASSETS FOR USE BY THE CHARITY Details of movement are set up in note 10 to the accounts. Centre buildings used by the Charity, with the exception of improvements, are not valued in the accounts. ON BEHALF OF THE BOARD: Chair an Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CARLETON PONTEFRACT COMMUNITY ASSOCIATION LIMITED I report on the accounts for the year ended 31 January 2024 set out on pages fwe to thirteen. Re8pectlve responsibilities of trustees and examiner The Charitys trustees (who are also the directors for the purpose of company law) are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 {the 1993 Act) and that an independent examination is required. Having satisfied myself that the Charity is not subject to audit under company law and is eligible for independent examination, it is my responsibillty to: examine the accounts under Section 43 of the 1993 Act to follcm the procedures laid down in the General Directions given by the Charity Commission {under Section 43(7)(b) of the 1993 Act).. and to state whether particular matters havè come to my attention. Bas18 of the Indepondent •xamln•rf8 report My examination was carried out in accordance wlth the General D1ctionS glven by the Charlty Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those rerdS . It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statements below. Independent oxamlner's 8tatemont In connection with my examination, no matter has come to my attention: (1) which gives me reapjonable cause to believe that, in any material peCt. the requirements to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006,. and to prepare accounts which accord with the acconting records, comply wilh the accounting requirements of Section 394 and 395 of the Companies Act 2006 and with the methods and principles of the Ststement of Recommended Practice: Accounting and Reporting by Charities have not been met" or (2) to which, in my opinion, attentlon should be drawn In order to enable a proper understanding of the accounts to be reached. John Stephen Lofthouse Lofthouse & Co (Pontefract) Limrted Chartered Accountants 36 Ropergate Pontefract West Yorkshire WF8 1LY Date:................ Page 4
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2024 31.1.24 Unrestricted funds 31.1.23 Unrestricted funds Notes INCOMING RESOURCES Incoming resourc85 from generated fund8 Voluntary income Trading operations Investment incorne Incomlng rnsource8 from charltable actlvltles Subscriptions 3,298 158,869 1,981 6,446 159,458 1,243 15,304 14,875 Totsl incomlng rosources 179,452 182,022 RESOURCES EXPENDED Costs of gen•ratlng fund8 Costs of trading operations Charltable activitles Costs of generating charit8ble income Govemance costB 161,776 149,747 40,718 4,064 31,484 7,559 Total resource3 expended 206,558 188,790 NET INCOMINGI(EXPENDED) RESOURCES 27,106 6,768 Other racogni88d gain811088•8 Gainsllosses on Investment assets 11 858 1,113 N•t movement In funds 27,964 7,881 RECONCILIATION OF FUNDS Total funds brought forward 176,648 184,529 TOTAL FUNDS CARRIED FORWARD 148,684 176.648 The notes fom part of these financial statements Page 5
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY BALANCE SHEET AT 31 JANUARY 2024 31.1.24 Unrestricted funds 31.1.23 Unrestricted funds Notes FIXED ASSETS Tangible assets Investments 10 11 14,456 22,984 19,395 23,842 37,440 43.237 CURRENT ASSETS Stocks Debtors Cash in hand 12 13 5,050 3,024 119,724 5,666 2,659 136,944 127,798 145,269 CREDITORS Amounts falling due wlthin one year 14 16,654 11,858 NET CURRENT ASSETS 111,244 133,411 TOTAL ASSETS LESS CURRENT LIABILITIES 148,634 176,648 NET ASSETS 148,684 176,648 FUNDS Unrestricted funds 15 148,684 176,648 TOTAL FUNDS 148,684 176,648 The notes form part of these financial ststements continued... Page 6
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY BALANCE SHEET- CONTINUED AT 31 JANUARY 2024 The charitable company is entitled to exemption from audit under Section 477 of the Comp8nies Act 21)06 for the year ended 31 January 2024. The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 January 2024 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the slate of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. (b) These financial statements have been prepared in accordance wlth the special provlslons of Part 15 of the Companies Act 2006 relatlng to small charitable companies and with the Financial Reporting Stsndard for Smaller Entities {effective April 2008). The financial ststements We approved by the Board of Trustees on signed on its behalf by.. q../.¥.l.Ltsl4-..,...,...,. and were Trustee The notes form part of these financial statements Page 7
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY 2024 ACCOUNTING POLICIES Accouting conventlon The fi'nancial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value. as modified by the revaluation of certain assets and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008). the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. Incomlng resources All incoming resources are included on the Statement of Financial Activities when the charty Is legally entiiied to the incorne and the amount can be quantified with reasonable accuracy. Resources •xpendod Expenditure Is accounted for on an accruals basis and has been classrfied under headlngs that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to acts'vities on a basis consistent with the use of resources. Tanglble flxed assets Depreciation is provided at the following annual rates in order to wrlte off each asset over Its useful life. Improvements to property Fixtures 8nd fittings 50h on cost 20Vo reducing balance Stock8 Stocks are valued at the loVr of cost and net realisable value, after making due allowance for obsolete and slow moving items. Taxatlon The Charity is exempt from corporation tax on its charitable activities. Fund accounting UnrestricleLI funds can be used in accordance with charitable objectives at the discretion of the trustees. Restricted funds can only b8 used for partlcular rèstricted purposes within the objects of the Charity. Restrictions arlse when specrfied by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is Included in the notes to the financial statements. VOLUNTARY INCOME 31.1.24 31.1.23 Members Donations Gift aid Covid 19- Grants 2.820 120 358 2,109 337 4,000 3,298 6,446 Page 8
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2024 TRADING OPERATIONS 31.1.24 31.1.23 Grange Club operations Hall hire Grange nursery- rent Catering levy 8eauty salon - rent Parking - rent 122,165 20.529 9.300 2,320 3,955 600 122,015 19.564 9,300 4,114 3,865 600 158,869 159,458 INVESTMENT INCOME 31.1.24 31.1.23 Deposit account interest 1,019 203 Listed investments 962 1,040 1,981 1,243 INCOMING RESOURCES FROM CHARITABLE ACTIVITIES 31.1.24 31.1.23 Actlvlty Levy Subscriptions Levy Levy Levy Levy Levy Levy Grange Club Members Snooker Drama Dance Astronomy Amateur radio Camera 4,800 3,074 900 1,650 2,820 2.890 1,200 1,800 2,745 600 440 15.304 14,875 Page 9
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31 JANUARY 2024 COSTS OF TRADING OPERATIONS 31.1.24 31.1.23 Rates & water Insurance Light & heat Council tax - steward & wife Sundries Grange Club - running costs Ground maintenance Repairs & maintenance Cleaning Depreciation 3.970 4.319 9,305 254 4.710 17,202 318 1,128 121,057 2,516 4,773 3,623 2,469 118,263 3,465 1,881 4,626 2,758 161,776 149,747 GOVERNANCE COSTS 31.1.24 31.1.23 Telephone Accountancy Post & stationery Advertising Legal Expenses 2,292 1,320 228 224 2,369 1.280 241 3.124 545 4,064 7,559 NET INCOMINGI(OUTGOING> RESOURCES Net resources are stated after charging: 31.1.24 31.1.23 Depreciation - owned assets 4,939 5,516 Page 10
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31 JANUARY 2024 TRUSTEES. REMUNERATION AND BENEFITS There was no trustees, remuneration or other benefits for the year ended 31 January 2024 nor for the year ended 31 January 2023. Trustees. Exp•n808 There were no trustees, expenses paid for the year ended 31 January 2024 nor for the year ended 31 January 2023. 10. TANGIBLE FIXED ASSETS Improvements to propety Fixtures and fittings Totals COST At 1 February 2023 Additions 52,658 43,648 96,306 At 31 January 2024 52,658 43,648 96,306 DEPRECIATION At 1 February 2023 Charge for year 44.799 2.632 32,112 2.307 76,911 4,939 At 31 January 2024 47,431 34,419 81,850 NET BOOK VALUE At 31 January 2024 5,227 9.229 14.456 At 31 January 2023 7.859 11,536 19,395 11. FIXED ASSET INVESTMENTS Listed Investments MARKET VALUE At 1 February 2023 Revaluations 23,842 858 At 31 January 2024 22,984 NET BOOKVALUE At 31 January 2024 22,984 At 31 January 2023 23,842 There were no investment assets outside the UK. Page11
CARLETON PONTEFRACT ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 JANUARY 2024 12. STOCKS 31.1.24 31.1.23 Stocks 5,050 5,666 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.1.24 31.1.23 Other debtors 3,024 2,659 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31.1.24 31.1.23 Trade creditors Taxation and social security Other creditors 4,151 4,11)0 8,303 2.455 3,641 5,762 16,554 11,858 15. MOVEMENT IN FUNDS Net Movement in funds At 1.2.23 At 31.1.24 Unre8trlct•d funds General fund 176,648 27,964 148,684 TOTAL FUNDS 176,648 27.964 148,684 Net movement in funds, Included in the above are as follows,. Incoming resources Resources expended Gains and losses Movement In funds Unrestricted funds General fund 179,452 206,558 858 27,964 TOTAL FUNDS 179,452 - 206,558 858 27,964 16. RELATED PARTY DISCLOSURES During the year no trustee was Munerated for providing service5 (2023. NIL). Page 12
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY NOTES TO THE FINANCIAL STATEMENTS- CONTINUED FOR THE YEAR ENDED 31 JANUARY 2024 17. RUNNING COSTS With the exception of the running costs for the Grange Club all other costs are allocated on a 50.50 basis between chartitable activities and commercial operations. Page 13
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JANUARY 2024 31.1.24 31.1.23 INCOMING RESOURCES Voluntary income Members Associated sections Gift aid Covid 19- Grants 2,820 120 358 2,109 337 4,000 3.298 6,446 Trading 0ratIOnS Grange Club operations Hall hlre Grange nursery - rent Catering levy Beauty salon - rent Parking - rent 122,165 20,529 9,300 2,320 3,955 122,015 19,564 9,300 4,114 3,865 158,869 159.458 Investment Income Deposit account interest Listed investments 1.019 203 1,040 1,981 1,243 Incomlng ro8ources from charltable actlvitles Grange Club Members Snooker Drama Dance Astronomy Amateur radlo Camera 4,800 3,074 900 1,650 2,820 780 840 440 4,800 2,890 1,200 1,800 2.745 600 840 15.304 14,875 Total Incomlng resources 179,452 182,022 RESOURCES EXPENDED Costs of trading operatlon8 Rates & water Insurance 3,980 4,710 3,970 4,319 Carried forward 8,690 8,289 This page does not form part of the statutory financial statements Page 14
CARLETON PONTEFRAC ASSOCIATION LIMITED COMMUNITY DETAILED STATEMENT OF FINANCIAL ACTNITIES FOR THE YEAR ENDED 31 JANUARY 2024 31.1.24 31.1.23 Costs of tradlng operatlons Brought forward Light & heat Council tax - steward & wife Sundries Grange club- running costs Ground maintenance Repairs & maintenance Cleaning Improvements to property 8.690 17,202 318 1,128 121,057 2.516 4,773 3.623 2,469 8,289 9,305 254 906 118,263 3,465 1,881 4,626 2,758 161.776 149,747 Charltable aGtlvltle8 Rate5 & water Insurance Light & heat Council tax Ground maintenance Repairs & maintenance Sundries Cleaning Improvements to property 3.979 4,709 17,201 318 2,516 4,774 1,129 3,622 2,470 3,969 4,320 9,305 254 3,465 1,881 4.626 2.758 40,718 31.484 Governanc• costs Telephone Accountancy Stationery & Comput8r Advertising & Website Legal expanses 2,292 1,320 228 224 2,369 1,280 241 3,124 545 4,064 7.559 Total rnsources expended 206,558 188,7 Not Incomel-deficloncyl Surplus 27,106 6,768 This page does not fom part of the statutory financial statements Page 15