The Parson Cross Community Development Forum (Registered charity number 1102741) (Company limited by guarantee. Registered Number 4626358) financial statements for the year ended 30 March 2025 Contents Page Legal and administrative information Trustees, report Examiner's report Statement of financial activities 10 Balance sheet Notes to the accounts 12-13
The Parson Cross Community Development Forum Legal and administrative information Trustees Mrs Norma Ashmore Mr lan Brown LLB Leigh Bramall Cyril Olsen Cllr Anthony Damms Rebecca Akers Cllr Mike Chaplin Chair Resigned 23 September 2024 Company Secretary Mr lan Brown LLB Registered Charity number 1102741 Company Ltd by Guarantee number 4626358 Principal address St Thomas More Church and Community Centre 56 Margetson Crescent Sheffield S5 9NB Independent examiner Craig Williamson The Ghyll Threapland Aspatria CA7 2EL Bank National Westminster 72 Middlewood Road Sheffield S6 4PB
The Parson Cross Community Development Forum Trustees. report The Trustees present Iheir annual report and financial statements for the year ended 30 March 2025 which are also prepared to meet the requirements for a directors, report and accounts for Companies Act purposes. The financial statemenls compy with the Charities Act 2011, the Companies Act 2006, the Memorandum and ArtIGles of Association, and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing Iheir accounts in accordance with the Financial Reporting Standards for Smaller Entities. Achievements and performance Parson Cross Forum has conlinued to deliver our highly successful and impactful demenlia focused activities.. 3 Memory Cafés per week, our weekly Lale Slage JABADAO group, and Monthly Carers support group, thanks to funding from the National Lottery Community Fund and the People Keeping Well in their Community, Southey Owlerton Partnership. Thanks to the National Lottery Funding, we have also been able to sustain employment for our 3 staff and assist our volunteer base with relevant training and support. In all our dementia project activities, attendance has increased. This is due to the fantastic work from our staff and volunteers who take time to know each individual who attends. The National Lottery funding has also allowed us to expand our services in other areas, resulting in 24 activitieslsessions per week being available for older people and people in need in our communily. We pride ourselves on the knowledge that the Forum staff know at least 900/0 of attendees on a first name basis and this makes a difference to how people feel when they come along to the Forum. The past year has been a busy and transformalive time. The number of people attending our Memory Café and JABADAO sessions over the past year 313 individuals accessing our Memory Café and JABADAO over the 48 weeks 2756 individual contacts for the Monday Memory café and JABADAO - Total no. of Altendances at Sessions. (each person counted each time they attend a session x 48 weeks) 1842 individual contacts for the Friday Café - Total no. of attendees at Sessions (each person counted each time they attend a session x 48 weeks) Average number of attendees per session Monday Memory Café and JABADAO - 57 Average number of attendees per session Friday Memory Café= 38 As well as our Dementia Groups, we work with around 538 individuals per week for our regular groups. (This does not include any of our special events.}
The Parson Cross Communlty Development Forum Trustees. report Weekly Programme of Actlvltles (excludlng Memory Cafés, JABADAO Group and Carers Group) Friendship and Community Bingo Men's Support Group with SWFC Community Programme Tai Chi Open Door Art Project for Adults with Learning Disabilities Parkinson's UK Cafe Young at Heart Exercise Class Cake My Day Warm Space Pilates Wednesday Lunch Club Singing for the Soul Indoor Carpet Bowling Darts Jiggy Wigglers Toddler Group Jiggy Wigglers Baby Group Walking Football with SWFC Communily Programme Batters Table Tennis Group Games and Cards Group Sequence Dancing Friday Lunch Club Special Events Tea parties x 4 x approx. 80 people each Day trips x 3 x 45 people each Evening nights Dogs x 25 people Meals out x 2 x 25 people Pantomime x 120 people Easter Fayre x 500+ people Christmas Fayre x 500+ people Grandma on the Moon Play x 50 people Prlvate buslnesses Berry Academy of Dance Taekwondo Syro-malabar Parish Most of our groups run for 48 weeks per year, giving us an average of 25874 individual contacts per year. Both Louises have had the honor of becoming Community Champions for the Lord Mayor last year due to the excellent work they do around Dementia, and they were able to deliver one of their Memory Café sessions in the Town Hall as the Mayor of Sheffield's guests, which the group thoroughly enjoyed. They also met with the Lord Mayor and were able to have a private tour of the Palour. This was a special day for our members and one that they will remember forever.
The Parson Cyoss Community Development Forum Trustees. report How we involve people in our communlty We continue our commitment to be user-led and responsive, ensuring that our activities reflect the needs and desires of the people we work with. Community consultations, suNeys, talking and listening guides our work. We have 14 volunteers who help us retain close links to the communities we support. We listen, we respond, and we act on behalf of others where we can, making sure that everyone has a voice in shaping seNices that impact their lives. The feedback we've gathered has also driven decisions on green space improvements and regeneration efforts. Alongside our regular weekly projects, we've introduced new initialives such as our monthly Parkinson's Café in partnership with Parkinson's UK. We have also hosted 6 events, including our first Christmas Fayre and Easter Fayre, where we encourage and support small independent businesses. These events were for the whole community to enjoy. We have enhanced our partnership working amongst other Citywide providers, other charities, GPS, the University of Sheffield and small business traders. One of our proudest achievements has been the continued success of our wider community projects, ensuring that people from different backgrounds and age groups can come together. Our Christmas market and Easter fayre were particularly successful as they brought together over 20 local businesses and 500 residents to each event, while providing Ihese much-needed events at an affordable rate. We also worked with nearby businesses to install Christmas lights, paint new car parking spaces. and put up banners to promote the local shops. All this helps lo support the local economy and to bring festive cheer and excitement to the community- The differences we're maklng (both blg and small) Our impact is evident not just in numbers, but in the real stories of change we see every day. A key area of growth has been our partnership with student paramedics from Sheffield University who join our Memory Cafes to learn best practices, communication techniques, and gain knowledge aboul dementia. We have partnered with Parkinson's UK in 202412025 lo run a Parkinson's Café, similar to the Memory Cafes. Initially, this was a pilot to gauge interest and review potential impact. This Café is the first of its kind in the North East of Sheffield and has been running for 6 months. It has exceeded expectations, regularly attracting over 20 people each month. Parkinson's UK is so impressed that they are willing to fund Ihe project for the next 12 months (from March 2025 onwards). We will also offer an additional exercise class each month from April 2025 through the support of Parkinson's UK. We are innovative in our approach and seek to create solutions for identified gaps in provision, both locally and across Sheffield. Our model is consistently being looked at for potential wider adoption across different services and providers. Anolher major success continues to be our Memory Café and JABADAO, which we pioneered in Sheffield long before similar projects became more widespread. We are continually busy, showing how we lead the way in successfully tackling the emerging needs of people living with dementia and their carers. Unfortunately, due to the nature of working with older people and those living wilh terminal illnesses, over the years, we have lost many members. We are generally one of the first points of contact for spouses and family members and support them through the grieving process of losing their loved ones. Both Louise's try to attend as many of the funerals as possible and take time to help th8 families 8fter the event. The staff at Ihe Forum see every one of their members as the reason for Iheir success, so they treat each person with respect and kindness Ihey deserve. The Forum has become part of Iheir family, and we encourage family and loved ones to continue to attend the a¢tivitieslservi¢es to help them through the challenging times they may face ahead. We also encourage them to seek any addilional support they may need, such as bereavement counselling. Parson Cross Forum has also delivered the 4th part of the Dementia play 'Grandma on the Moon" working in partnership with AZ2B theatres. This play looks at how children deal with grief and how to support them through it. All four of the plays we have delivered have been a powerful tool for people with dementia and those working or caring for someone with dementia.
The Parson Cross Community Development Forum Trustees. report What you've learned, challenges overcome Like many organisations, funding remains our biggest challenge. The compelition for grants is increasing, and we've found it harder to secure funding for essential projects. This has pushed us to be more resourceful, looking at cost-saving measures such as replacing lighting and heating systems to make our building more energy-efficient. However, some services simply can't be sustained without funding, like our Open-Door Art Projecl for Adults with Learning Disabilities, which provides high-quality sheltered activities but comes at a significant cost. We need ongoing financial support to maintain these vital services, as well as many other new activities Ihat emerge as a need from our local community. Another challenge has been finding affordable, high-qualily facilitators for our activity sessions. We want to maintain high slandards, but costs are rising. This is particularly evident in groups like our toddler sessions, where the demand is there, but finding sustainable funding is difficull. One of the biggest, unexpected successes has been the Parkinson's Café. Initially launched as a pilot, it is now becoming a core service, proving just how valuable this support is. The links between Parkinson's, dementia, and other neurological conditions have become more evident, and up to 80 % of people with a diagnosis of Parkinson's will go on lo develop dementia. We see our café and JABADAO group evolving into a feeder group that helps both individuals with Parkinson's and their carers. We've also seen remarkable progress in our exercise groups, where members with conditions like strokes and reduced mobility have significantly improved their strength and movement. These stories reinforce the need for continued investment in physical and social activities for older adults. How you're changing what you do Continue expanding community events, making Ihem as accessible and affordable as possible. Organise more day trips, particularly during school holidays, as these have been incredibly popular and fully booked in Previous years. Launch a new website with donation and legacy pages lo support fundraising. Strengthen our presence by developing new support groups in the local communily so members don't have to Iravel across the City. Explore a Cancer and Stroke Café model, like our Memory Cafés, to provide a dedicated space for those affected by cancer and stroke. How our plans help the communlty thrive Everything we do is about keeping people connected, supported, and engaged. Our work directly impacts ment81 and physical health, providing both praclical support and social connections. From community events lo one-on-one support, we ensure that no one is left behind. The economic impact of our work is also significant. By keeping local businesses involved, we contribute to the local economy, providing income opportunities and sustaining vital services. The ripple effect of our work benefits not just individuals but the entire community.
The Parson Cross Community Development Foyum Support we need To conlinue delivering these essential services, we need financial backing. Our priority is securing funding to.. Improve our website, ensuring we can reach more people and offer better online resources. Sustain Ouf community events and activities, especially our Dementia Cafes and JABADAO, which are a lifeline for many. Expand our support for stroke survivors and those affected by cancer. Maintain and grow our memory cafés, Parkinson's groups, and intergenerational projects. We will also be working closely with GPS again as Ihey use our meeting space for their meetings. This enables us lo forge better relationships with those who attend, ensuring that local healthcare professionals know about our services and can refer people to us confidently. This partnership is crucial in reaching those who might not otherwise access the support they need. We've had a year of progress, challenges, and incredible impact. While funding remains our biggest hurdle, we remain committed to responding to community needs, leading by example, and creating innovative solutions. We look fOard to another year of making a difference, growing our partnerships, and ensuring that the people of Parson Cross have access to the support, connection, and services they deserve. The Reserves Policy: Trustees continue to review our Reserves Policy in accordance with the change of financial responsibilities. A proportion of reserves will be maintained in a readily realisable form The currently reserve level will continue to be assessed to ensure il covers the necessary salaries, office. expendilure and rent, and winding down costs, these would be drawn from both restricted and unrestricted funds as the risks apply to both heads. Rlsk Management Pollcy: In assessing the risks, the Trustees continue to measure the likelihood of occurrence and the severity of the impact on the work of the charity. The trustees make decisions based on minimising the impa¢t of risk whilst maximising the ¢harities' ability to meet its objectives.
The Parson Cross Communlty Development Forum Trustees. report Trustees responsibillties for the financial statements Company and charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the Gharity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to: select suitable accounting policies and apply them consistently. El make judgements and estimates that are reasonable and prudent. El prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. El state whether applicable accounting standards of recommended practice have been followed subject to any departures disclosed and explained in the financial statements. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities. This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. their behalf by-. Norma Ashmore Chair of trustees
The Parson Cross Comniunity Development Forum Independent Examiner's Yeport on the Accounts of The Parson Cross Community Development Forum for the year ended 30 March 2025 I report on Ihe accounts of the company for the year ended 30 March 2025, which are set out on pages 10t0 13. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(21 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. Having satisfied myself that Ihe charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to: El examine the accounts under section 145 of the 2011 Act., Q to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llb) of the 2011 Act., and El lo state whether particular matters have come to my attention. Basis of Independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kepl by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection with my examination, no matter has come to my attention.. (1) which gives me reasonable cause to believe that in any material respect the requirements.. lo keep accounting records in accordance with section 386 of the Companies Act 2006., and to prepare accounts which accord with the accounting records, comply wilh the accounting requiremenls of section 396 of the Companies Act 2006 and wilh the methods and principles of the Statement of Recommended Practice.. Accounting and Reporting by Charities have not been mel., or (21 to which, in my opinion, altention should be drawn in order to enable a proper understanding of the account to be reached. Signed.. Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL Date..
The Parson Cross Community Development Forum Statement of financlal actlvities for the year ended 30 March 2025 Notes Total 2025 Total 2024 Incoming resources Grants and donations Activity income Rental income Fundraising Young at Heart Service charges Bank interest Total Incoming resources 182,684 49,337 33,379 30,978 1,013 702 302 ,395 171,560 44,628 21,546 18,185 2,559 711 279 259,468 29 Resources expended Staff Premises and utilities Refurbishment Equipment, repairs, maintenance and cleaning Stationary, printing and postage Social events and community services Young at Heart 102,342 8,812 22,980 3,387 457 96,308 1,150 92,805 7,701 1,045 353 64,754 1,125 St Thomas Moore management and services Accountancy & payroll Total resources expended 20,605 907 256,948 6,000 848 74,63 Net incomingl(outgoing)resources 41,447 84,837 Fund balances brought forward 332,454 247,617 Fund balances carried forward 73,901 332,454 10
The Parson Cross Community Development Forum Balance Sheet as at 30 March 2025 2025 2024 Notes Fixed assets Current assets Balance at bank and cash in hand Debtors Total current assets 374,551 333,034 374,551 333,034 Creditors: amounts falling due within one year {650) (580) Net current assetsl(liabilities> 373,901 332,454 Total assets less current liabilities 373,901 332,454 Net assets 373,901 332,454 Represented by Unrestricted general fund Designated funds Restricted income fund 295,690 13,072 65,139 373,901 266,512 13,209 52,733 332,454 For the period ending 30 March 2025 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. Director's responsibilities; The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. This report was approved by the Trustees on I their behalf by: ZDLC- and is signed on Norma Ashmore Chair of truslees 11
The Parson Cross Community Development Forum Notes to the accounts for the year ended 30 March 2025 Accountlng pollcies:. (a) Basis of preparation The Financial Statements have been prepared in accordance wilh the Companies Act 2006, the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities-. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 201£ and updated with effect from January 2016}- (the Charilies SORP IFRS102)}, as modified foi smaller charities. The Charity meets the definition of a public benefit entity as defined under FRS102. (b) Accountlng for Income Donations and sundry income are accounted for on receipts basis. Grant income and fee income are accounted for on an accruals basis, insofar as it is prudent to do so. (c) A¢¢ounting for purchases with an expected Ilfe of more than one year It has been considered prudent to write off the costs of such items in the year of purchase Grants Grants received during the year were'.- 2025 2024 ASDA Foundation Awards for All Big Lottery Reaching Communities J G Graves Morrisons Foundation Poslcode Lottery Sheffield City Council Sheffield Town Trust SOAR- Memory Café SOAR - PKW Carers Group SOAR - Lets Build Health South Yorkshire Community Foundation Sports England Veolia Utley Foundation Voluntary Action Sheffield Other grants and donations 968 17,600 97,822 1,500 7,586 90,343 25,000 12,952 2,500 11,473 2,457 1.470 7,434 8,703 31,294 2,000 16,143 2,613 2,000 6,260 171,560 6.126 182,684 Staff numbers and costs:. Wages and salaries Employers National Insurance 100,605 1,737 102,342 The average number of employees during the year was 3, all of whom were engaged in activities in furtherance of the objects of the charity. No employees received emoluments in excess of £50,000 per year Trustees are not remunerated. No trustees received reimbursement of out-of-pocket expenses. 12
The Parson Cross Community Development Forum Notes to the accounts (continued) for the year ended 30 March 2025 4 Debtors These are seNices and expenses that have been paid for in advance but not used during the accounting period. They are in respect of: 2025 2024 Debtors 5 Creditors and accruals These are expenses owed by the group but not paid during the accounting period. They are in respect of.. 2025 2024 Creditors 650 650 580 580 6 Restricted funds Closing balance 31103125 Brought forward Incoming Outgoing resources resources Big Lottery Reaching Communities Awards for All Sheffield City Council - Cake My Day Sheffield Town Trust 50,699 97,821 (101,181) 17,600 (1,300) 300 (2,334) 2,000 (500) 117,721 (105,315) 47,339 16,300 2,034 1,500 65,139 52,733 13