Charlty Reg19tion No. SCO53432 (Scotlandl THE SCOTTISH GENEALOGY SOCIETY (SCIO) ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025
THE SCOTTISH GENEALOGY SOCIETY (SCIO) LEGAL AND ADMINISTRATIVE INFORMATION PresSdent Rev Canon Dr Joseph J Morrtsw, Lord Lyon King ofArms Chairperson Paul Soutar Secretary Deborah Craig Trna$ur•r Mirren McLe¢)d Llbrarlan Moira Stevenson Other TnHtees Pauline McQuade Barbara Revofta Dip. Arth {retirod 3 June 20251 Kenneth NÈ$bel18ppoinled 5 June 20251 Elizabeth Wdlson Lynn CorrNJan Ch•rity nUfflr SC053432 Prlndpal addre$8 15 Vi¢#oiia Terrace Edlnbur9h EH12JL Independent examiner Roseanne Bennett Bsc (Hons) FCA 17 Walkergate Bel¢k-up0n-TWeed Northumb&rfand TD15 10J
THE SCOTTISH GENEALOGY SOCIETY (SCIO) CONTENTS Page Trusleè5' report Independent examinerfs report Stat6ment of firbanoal aGtivthes 9-10 Balance $heel 11 Notes to the finanal stalernenls 12-24
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES, REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025 The Twstetrs PTos¢nl Ih¢ir annLial report and finanaal statements for the year ended 30 September 2025. The fin8ne4al statements have been ppared in accordance with the accountsng ptsli¢ies sei out in note 1 to the finawal slalemenls and comply with th¢ Sooevs govemn9 document, the Charities and Trustee Investment IS¢otlandl Act 2005, the Charities Accounts (S¢otlandl Reyulalions 20C6. FRS 102 "The FinancAal Reporting Standard applicable in the UK and Republic of Iland, #nd the Charitie8 SORP 'Ac£ounting and Reporting by Chanties.. Statement of Recommended Practic& appli¢able lo tharilies preparing their accounts in accordance with the Financial ReportiThJ Standard applicable in the UK 8nd Republic of Ireland {FRS 1021.. ObJectiv¢$ and 3¢tlvlti The Society is an academic and consultaliv8 body, whose ¢on$tilulion81 obj&ts are.. To promote fesear¢h Into Scottish Famlty Hlstory.. and Undertake the colledion. ex¢hang0 arxl publi110 of inforrnalion and material relating to ScLtttsh Genealogy by means of maèlings, le¢tures elc. The Trust$ hav& paid due regard lo guidancè issued by the Office of the Scottish Charity Regulator In dedding what activities the Society should undertske. Achlev•mènts and rtOM1#nCtt Following our rnigration to SCIO stalus, we havo seen more stabbjrty in otjr Trusteè b8se during ttr year. We welcome Ken Nisbefs C[OptIon as a Twst¢e JLm¢ 2025. We also welcome the invaluable assistanca provideil by Juli• L)uffu8 88 Assislanl Librarian and Liz Aitken as Assistant Membership Secretary. Obrtuaries We regret to record the deaths of some of our long-St8nding and valued rnembers, induding Dr Joyce Holt and Robert Robertson. Membernhip The ffinan¢ial ye¥r has seen out membefship drop slightly, ¢x)mpar¥d to Ihe previous year. Al the close of septeMr 2025, we had arolsnd e80 actNe members of which aiound 200 are Overseas residents. Membership turnover remained high, with some 162 members choosing not to renew in the year. This was offset by about 234 new members joining in the same period. Our Overseas membership is predominantly US based {1271, wilh 33 Au$tralian$. 23 Canadians and single dioil counts from Zealand. Ireland. Norway and e1ve other countrie$. Our onlino m8mbeTship continued to grow. In September 2024 we posted som8 550 ¢opi&s of the Joum8110 metnbers and emailed 8 further 135 pdf cy¥ies. By June 2025 we posted some 390 eopiès. vAth ovèr 340 members optlng to receive the p(ff version. th regret, we had to propose an infftase in our Membership Subscription Rates, to refled the signifiranl inuea$e$ in postal ¢osls- ospeGsally for Overseas postage. This inuease was approved at the June 2025 AGM. Following this chan9e. most of our Overseas rnembers now receive the joumal in the pdf format. This represents a Sbgnificant saving to the Soaety In lemi$ of printing and distribution costs. We also now distribute over 360 coiies ofour monthty email nwsletter lo meml*f8.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 SCIO ststus Folkjwing the agraemenl by mefflbers at tho EGM in Aprfl 2024, the Soaety has sucee$slulty migrated its status to that of a Scottish Charity Inrpo[ated organisatn ISCIOI. The parallel running with the old Tw5te&basad charity has moslly been completed Su$$fully, and the ojd bank accounts were ¢108ed during the year. One remaining issue that the Soaety is still wailing on is the tilb transler for 15 Vidoria Terrace by the Land Registry. Until this o¢¢urs the old charity cannol be fiilly dosed. This is also impactH)g tyi our abilty to daim Gift Aid on donations and subscriptions, as HMRC WIN not register the new SCIO on their books until the old ¢harrty has been di&8olved. Treasur•rfs report We ¢onlinue to review and up9r8de systems in the Library as needed. We have moved the building security to a local Edinbjrgh fjm which is a more cost-effeciNe opt¢on. Our investments have been ffloved to CCLA and are now in a charity fund whlch focuses on ethical InstIng. The end ol year ha8 once again seen us Underspent in our operating eosis against our income. Sales and publirAtlon$ The library has seen a rise in visitor numbers over the paat year. with more members making use of our $ub8criplons and other resou8. S818s of publications and royalties from Findmypast have remained consistent. Wlh morè of our own publlcat¢ons available as pdf pIeS and as Ihe pricè of K)oslage Gonlinues to rise, we aim to offer all our booklot8 in this digitsl fomial. projectto record and update Edinburgh's buri81 pkices and ¢hur¢hyard$ is orwng., Thi$ is a lengthy wocess Involving the efforts ol most of our volunteers and we hope to publish the results of thelr haid work soon. Outreach The Sooety attended a Family History Fair on Monday 28 Octobèr 2024 at the National Lli*ary of Swlland on George IV Bridge which we thought was a Su$$. 11 provided 8 great opportunity lo speak with people already interested in family history and also 8 Chan to neork wrfh other organisalions such as Edinbuigh City Archives, HES, etc. We startsd 2025 wth a programme of 12 workshops on various aspe¢ls of famity history, induding a Beginners in Irish FH wrth Jill Wlliams, researching English relatives with Kèn Nisbet and Eslate Records wlh Lorna Kinnaird. A Couple ol these talks were opened out to volunteers and members as free talks. On Saturday 7 and Sunday 8 June 2025 we orKe 09ain took up a sland 81 the Meadows Festival and spoke with lols of petsplg and gave out many of our leaflets.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES, REPORT {CONTINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2025 Doors 0 Day in Edinburyh this yeaT was held over the weekend 27 and 28 September, and as Sn th8 past w only openad on Saturday 27. We Gounled approximately SO people comin9 Into the libraty, the majority of whom {we believe) wer¢ inlwesled in the Society, rather than the buildiNJ. Talks Our programme of hybrid tslks commenced on 21 October with author BrucE Keith oft 'Scotland Beneath the Surfa, at th8 Augusttne United Church on George IV Bridge. 'The Servants al TraquaiF House, on 18 Novembèr,. The Slave Compensation Scherne - a Midlolhian Conneth"on' on 20 January.. and 'Wm Schaw Lindsay, on 17 Maich followed on also at the Augustine Church. However, it was then ¢Je¢ide(I that dLJe to falling numbets in person. the next set of talks would take place solely on Zoom only with the offer to memberg 10 atteftd al thtr libtary rf desired. commencing with 'Commemoration & Remèmbfancè. on 21 April, and the 'Porteou$ Riots, on 15 September. Our thanks go to Barbara Revolta for PLttting together a range of Interesllng $wakets, and we wish her well in her reliral. Wth the commemorations taking pface all over the Untry lo mark 80 year5 since the end of in Europe and Ihe Far East, it seemed appropriate that our'annual outing. was to the Poppy Factory al Canonmills on 14 May. This was well attended by 16 members. We thank Pow)YslIan¢j for hosting Ihis fascinaling lour. Wts Still had our AGM on 5 June al the Augustine Church with the Lord Lyon eondu¢ting the pro¢eedings 8nd gNing 8 talk on the Scottish side of the Coionatson of Kirg Chade$111. We will relurn lo Augustine Church for our 2026 AGM. Ubrary Work be98n this year making improvements in the library. startin9 with Ihe Su0$$fUl iefurt)ishmenl of the b¥lhrooms and with the kilc*en especAally. making it more comfortablo for ¥olunlg¢rs lo have theiT break and provKle ¥ privato spa¢&. A new kil¢hen door wo$ in$tslled along with a new front door with new and relocated signa9e. There is now a Yeatheff ¢xtsld¥ lo ¥lert people lo our pre5enc£. Other works complèted indud8d'. Purchase of a New Laptop In th& Iltrxary., Woothrk in the library was pwnted: Painting exiemal docfs and OLrtside pipeW0., Move to FP Broadband". and Purthase and installation of a Defibrillator.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Planning started on thè next phase %wth the aim of improving the flexibility of oui limited Space. A review of storage options showed that space cA)uld be provided for additional computers for our members and visitors and make it easierto host event8. New botsks (xintinue to be a¢Jd¢d lo slod(. and a check was mgde lo ensure our holding of publi$hed monumental inscriptions was up lo dalè. The list of new books is published in each JoLtrnal as is a selection of thles of articles from the Fomily Htslory journals we take. The So¢Ydty is as evef. Vèry grÈlefiJl trj 811 our volunteers who ry)mmst to giving their time 8nd willingly $h8re their expertise not only in Family History research but in 811 Ihe many other background aspects needed to keep the 8dministratK)n of the Society nning smoothly. Family hlstory ¢l•$$es Our prograrnme of Family History Classe8 on Zoom ran this year from December to June. covering a wlde range of topics, including Use of Census Records, Researching English Relatives. Heatth Reo)rds, Using Scotland's Peopte and Emigration and Migration. Free in-person help sessions were also offered on Irish Reseayd). We attra¢ted Zoom a(1dCeS from 8¢ros8 the UK and Overseas. provid9 recordings lor those unable to attend in°Feal time" due to time zone conflic1$. We heartly thank all our Class Leaders for their Ime and effort. Publi¢ benefit Tho Society is an academic and consultative t)dy. whos6 constitutional objects are.. To promote research into Scottish Farnily History., and To undertake the ¢olle¢tion. ex¢hartge and publution of information and material relating tc Sttottish Genealogy by means of meoling5, lectures etc.. lthilst there is a membership. tha library is open to the public and anyone ean attend the leclures which piownole 8ttl$ culture and educate people on our rich herifage. Othw works completed tnclud¢d..- Purchase of a New Laptop Trn the library,. Woothork in the libr¥ry was painted,. Painting extemal doors and outside pipewoth.. Move lo FfTP Broadband,. and Purtha$e 8nd installation of a Defibrillator. Flnancial review The Society had a deficit for the year befo the revalu8ts.on of investments of £71,569 {2024.. £12.845 defiatl, attributable to opwating incorne of £49,57412024.. £H.8371 and expenditure of £61,143 12024.. £57,482). The gains on the valuation of invè$tments were £7,779 12024.. £29,395 gain}. Investmènts have contributed signifunuy to in¢ome of the designated fLsnds,' the Twslees have applied the majority of this IA¢ome to the Premises Developm¢nl Fund which will be used for thè future efthanmenl oflhe library building. Following advice from OSCR. w& have reallocated the Sum of £4.560 frorn a fraudulent uedil ¢grd operation in the VSA, held as a ueditor in previous *¢>)unts, to other In¢om¢. The Soaety conlinues to be wn very cost•effectively thanks to the voluntary work of members.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Reser4•s pollcy It is th¢ poli¢y of the Souety that unrestricted funds whith hav¢ been designated fur a SpefiC u5Q should b maintained al a level equivalent lo ilween three and six monlh's exndituTe. The Trustees considef th eserves al this level will ensure that, in the event of a signth(¥nt drop in lunding, Ihey will be able Its )ntInUe Ihtr So¢ieVs cuffenl activrfie$ while consideration is given lo ways in whth additilal funds may be Msed. This level ¢f reseNes ha$ been maintsined Ihmughoul the year. Rlsk review The Trustees has assessed the major risks to which the Sooety is exposed. and are satisfied that systems are in pla to mitlgate exposure to the mojor risks.
THE SCOTTISH GENEALOGY SOCIETY {SCIO) TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Structuro, govvrnance and management The Souety was es18blished by a Constilution on 20 June 1961. The Tntstees WI seryed during the year and up to the dats of signature of the financlal stat¢monts were: Rtrv Carn Dr Joseph Morrow Deb)rah Crai9 Kenneth Nisbet (appointed S June 2025) Moiwa Stevenson Mirren McLood Paulino McQuade E&zabeth Watson Lynn Corri9an Paul Soular Barbara ROlla Dip. ch (ret¢d 3 June 2025) The Sctitttrsh G$nealogy Society is run by a Councrf consisting of.. Office bearers la8 above) and, in addition: Membetship Secretary, Sales Secretary and up to 10 ordinary ¢ounal members., all of whom are èkcted al the Annual General Meeting of the Society. The Councl rneets at least every three months. There Is one SUtoMMittee.. UbrAry commlttee The cornnwttee oversees the running and upkeep of our Llbrary and Farnily History Centre.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 ststement of truste¢$' re$ponslbllitle$ The Trustees are responsible for preparing Ihe fruslee$' Report and the accounts in accordance wrth appli¢¥ble law and United ltingdom Accounting St8rKl8rds {Unfied Kingdom Generally Aepted AuntIng Practice}. The law applicable lo charities in Scouand requires Ihe Trustees to prepare a¢exJunl$ for each financ4al year which give a true and fair view of the slate of affairs of the Society and of the incoming resourc£s and application of ie60urces ofthe Sooety for th81 year. In preparin9 these aceounts. the Tru¥lees are required to.. sele¢t suitable accounting pDlic4es and then apply thgm eon$istonlly,' - obseNè tho melhods and princAples in Ihe Chariti8s SORP.. - makg Judgements and estimates that are reasonable and prudenl.. stale whether applicable alxountlllg Standards havè been followed, subject to any material departu dis¢losed and explained in Ihe arnIS,. and prepare the ar£ounts on the going concem ba$1$ unless it is inappropriate to presume that the charity will continu? operation. Thè TNsl&e$ are responsible for keeping $ufficienl a¢counb"ng records that disclose wtth re&sonable ae¢ura¢y at any time ihe financial positK*n of the Souety 8nd enable them lo ensure that the accounts comply wlh Ihe Charities and Trustee Investment {Scotlandl Act 2t)05 and the Charitie5 Accounts (Scoland) ReguLqtions 20QE. Th¢y are 8150 responsible for safeguarding thè ¥$sel$ of the SorAety and hence frjr taking wsonable steps for the prevention and deleclion of fraud and other irregtjlaritiès. The trustee ' report Wos approved by the Board ofTrustees. Paul Souiar Chairperson
THE SCOTTISH GENEALOGY SOCIETY (SCIO) INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE sCOlSH GENEALOGY SOCIETY (SCIO) I rftport Dn the financial slalemenls of the Souety for the year ended 30 September 2025, whith a set OLrt on pages 9 10 24. Respectlv• r¥$pon$lblllties of Trustees and oxamlner Th& Society's Trustees respon$ible for the preparation of th& acGounts in accordar>ce with the temis tsf the Charities and Tru$le¢ Investment (Scollandl Act 2005 the Charities Accounts Iscotland) Regulations 2(X)6. The Soaety's Tftjslees wnsider that the audit requirèmenl of Regulation 10111 (al lo l¢} ol tho Accounts Regulations does not apy. 11 is my responsibility to Éxamine the accounls as requir under section 44{11 (cl of the Act and to $t8le wheiher particular mattefs hov¢ ¢ome lo my attention. Basls of Indep&ntsnt examinerfs statement My examinatson is carried out in accordant* with Regulation 11 of Ihe Charities ACUnts ISo)tJandl Regulation 2006. An examination include$ a roviow of the accounting records kept by the Society and a comparison of the 8¢¢ounts presented wilh those records. 11 also indudes consideration of any unusual items or disdosures in the a¢counis, and seeks explan¥liorb5 from Ihe Council conceming any such m8llers. The prOdureS undertaken ijo nDI provide all the evidence that would be required in an oudil antj consequenuy I do not express an audit opinion on the view gNen by the accounts. Independent exarnlrnrfs staternent In the course of my examination. no matter has come 1¢ my attention.. la) which gives me reasonablo ¢ayse to believe that in any material respect the requirements.. {il to keep accounting records in accordance with Section 44111 lal of the 21JOS A¢t and Re9atiOn 4 of Iho 2C Accounts Regulations., and (li) to Prepare accounts which accord with the orxounling fecords and ts)mply with Regulatton 8 of the 2006Accounts RÈgulations', havÈ not been mel or {b} to which. in my gpinyon. attention should be drown in order lo enable a proper underslandlng of the financial statements lo be reached. Rtsseanne Bennett Bsc {Honsl FCA 17 VWdlkeTgate BekpOn-TWeed Northurnberfand T015 1DJ Dated..
THE SCOTTISH GENEALOGY SOCIETY (SCIO) STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025 Current financlal year Unrtstri¢tod Unrestrlcted Restrlcted fund$ fund¥ funds general deslgnated 2025 2025 Totsl Total 2025 2025 2024 N¢)tes and endowme Donations and leg8rie5 ActNities for genBtating funds Investments Other inCA)ming resources fr 19.998 18.548 4.055 4,560 19.998 18.648 6.468 4.560 19,732 19,431 5,474 2.413 Totsl Income 47,161 2,413 49,574 44,637 ndilure on: Raising lunds Costs of publi¢ations and conference 2,735 2,735 2.677 Ch ble activities Dlre¢t charitable expenditure 37,557 20.348 505 58.408 54,805 T¢)tal resources expended 40,292 20,346 $05 61,143 57.482 Net Incomlng1{04rtgoln9) re¥ourc 6.869 (17,933} {505) {11,5691 (12.845) Oth•r rèeognls•d g•ln$ and los$ Gainl{Lossl on investment on assets 7,779 7,779 29,395 Het movement In fundg 6.889 (10,1S41 (5051 13.7901 18.550 Fund balanS at 1 October 2024 27,357 589,104 4.175 620,836 604,086 Fund balan¢•s at 30 September 2025 578,950 3.670 616,846 620,638 The stalemenl of firtancAal activit¢es indudes all gains and losses recogr4sed in the yegr. Al in¢om• and 8xnditUre derive from tA)ntinuing activities.
THE SCOTTISH GENEALOGY SOCIETY (SCIO) STATEMENT OF FINANCIALACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025 Prlor financlal year Unre8trlctod Unrostricted Re¥tricted funds funds fund8 g¢neral deslgnatsd 2024 2024 Totsl 2024 2D24 Notes Incom d endowmén Donations arKI legacies A¢tivilies for generating fvnds Investments orn: 19,732 19,431 19.732 19.431 5,474 3,866 Total Incom• 40,771 3,886 44,637 Ex ndltu Raising funds Costs of publtcal#)ns and nferer 2.677 2,677 aThlable a Nities Dlre¢t chantable expeTrdilure 32,723 22,062 54,805 Total resourcès expended 35,400 22.082 57,482 Net Incominglloutgolng} r•sour¢es 5.371 (18,216} 112.845) Other r¢¢gnl8d galns and Ise3 Rev8luation of langible ffixed asse1$ 29.395 29,395 Net rnovemènt in funds 5,371 11.179 16.550 Fund bal¥n¢es at 1 Octob8r 2023 21,986 577,925 4,175 Fund bal•n¢es at 30 September 2024 27.357 589,104 4,175 620,636 The statement of finanal activibes indudes all gains and losse$ iecognised In the year. All income and expenditure derive frcffi continulng actIves. 10-
THE SCOTTISH GENEALOGY SOCIETY (SCIO) BALANCE SHEET AS AT 30 SEPTEMBER 2025 2025 2024 Nots¥ Flx•d ass•ts Tangible assets Investments 13 14 238,779 25 246,343 264.971 238,804 511.314 Current a$$ets Stocks Debtors Cash at bank and in hand 15 16 13,185 4,372 361,536 13,185 7.070 95.686 379.093 115,941 Creditor5: amounts falllng duè vAthln one year 17 (1,0511 (6.619) Nel wrrent asset 378.042 109,322 Totsl a$80ts 1085 current liabllities 616,846 620,636 Income lunds Restricted funds Unrestricted funds- dèsgnated Unmtricted fiJnds- general 18 19 3.670 578.950 34.226 4,175 589,104 27,357 616,e46 620.636 The ffinandal Slaternents were approved by the Tru51ees on ......................... Paul Sou18r Twsts•
THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025 Accountlng poli¢l•s Charity Inforniatlon The Scottish Genealogy Sodety (SCIO) 5$ an academic and consurtativo body operating 88 8 ScAlsh Charitablè Incorporated Organisation (SCIOI ¢harity wistered with the Office of Scottish Ch8ri1ie¥ Regula¢or (Chartty number SCO534321. 1.1 Accountlng convention The frnanaal 8ts1ernents have been pr8por8d in accordants with the Souetys governing do¢ument. the Charrties 8nd Trustee Investment IScotland} Act 2005, the Charities AcUnIS {Scotland) Regulations 20W, FRS 102 'The Finanoal Reports'r>g Standard applicable in Ihe UK and Republ of Ireland. 8nd the Charities SORP 'Accounbng and Reporting by Charities.. Statement of Recommended Practice applicable to charities prepating their accounts in accordance with the Financial Reporting Standard applr¢able in the UK an Republt¢ of Irejand (FRS 1021" The So(?ety is a Public Benefit Enlity as deffined by FRS 102. The Soaety has taken advantage of thè provisions in the SORP for charities not to Prepa a siatem¢nl of cash llows. The financAal statements are prepad in sterfiNJ. whh is the fvnctional currentry of the Siety. Monetary amounts in these fin¥ncial statements are rounded lo the rearest £. The finala1 stal&ments have been prepared under the historical cost convention. modified to include the revaluation of eèrtain financial instruments at fair value. The wncip81 acLountiny polirAes adopted are Set out 1.2 Golng coneem At Ihe lime of approving the financial $latomenls. the Trustees have a reasonable expedation that the Soa•ty has 8d&quale resour¢es lo continue In operational exlstence for thè foreseeable firture. Thus the Trustees eontinue io adopt th¢ going cOnM basi8 of arrLJunling in preparin9 the financAal stat6ments. 1.3 Charltablè funds Unrestrided fund$ are available for usp at the disttelion of the Trustees in furthtsr8n of thelr charltable objectives. Designated funds comprise lunds which have been set aside at the dis(yelN)n of the Trustees for speoffic purpseS. Thè purposes arKJ uses of the d&Snated funds are sel ¢)Ut in the notes lo the stslements. Restricted fvnds are subject to specifie Conditions by donors or grantors as to h¢)w they may be usod. The pu08e8 and uses of the restrtct¢d fvnds are set out in Ihe notes to the finanaal ststements. 1A Incomin9 resources Income is recognised when the Sotiety is legally entitled to it aft&r any perfomance condthons hav¢ been mel. the amjnts ¢aft be measured reliably, and k 1$ probable that income wtll be received. Cash donations are rècognt8ed on ree•tpl. Other donations are recognised On the So¢iety has bean notified of the donation. unless performance conditions require def8rr81 of the amount. Income tax recoverable in relation to donatrons re¢¢ived under Grft Aid or deeds of covenant is re¢ognised at the lime of the donab¢M. 12
THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Accountlng pollcle8 IContlnu¢d) 1.5 Resources expended All expendituie is aoUnted for on an accnjals basis and has been induded under expense categories ihat aggregate all rL*sts for allocation to activities. Resouices expended on charitsble activities wnprise costs inoErred by lh¢ So¢iety in workln9 to meet Its charitable objectives. Management and administration costs 816 thos8 incurrèd in connection with tho a¢Jmini8tration of the So¢iety and ¢omplian¢¢ wrth ¢onslilutional and statutory requlrerynts. 1.6 Tanglble flxed assets T8ngiblÈ fiKèd assets are inllialty meastjred at cost aThJ subsequenNy rneasured al o)sl or valualion. nel of depreaalion 8nd any impaimient losses. Tangibje fixed assets are stated at eost less dep¢l#tIon. D4rè¢i#tKin Is provided at rates cal¢ut8led to wrrte off $1 le$$ estimaled sIdual value of &a¢h ass over 11$ expecteil useful life. as follows.. Buildings Books and mlcrofilms Equipment Computsr equipmont Website NIL NIL 20% Straight Line 33.33°1o Straight Line 25% StsigN lino Athough A¢¢ounting Standard regulations requires annual depreciation of ffixed assets. there is no provision in the finanryal statements for depreciation of the building aTrJ the Socielvs collection of books and mi(xofilm$. The building Is rnainlained lo a high standard to prevent deterioration. The estimated residual value of the building, al current prsces, is not less than its book value. The trustees therefore believe thal the ptsli¢y of not providing depreualion is necessary for the accounls to gNe a true aml fair vw. IndwKlual items of equiprnent and computer equipment cosling more than £500 are to be capitalised. Smaller ems. unless of 8 $pe¢ifi¢ i>pit81 nature. are written off as incued. Fixed assets arè rwiowed by the tnJ8tees for impairment and WFitlen down to their recoverable value were approwiate. 1.7 Fixed asset Inve81ments Fixed asset Investments are initially measured al transaction price eXdudg transaction )Sts, and are subsequently measured 8t f8ir value 81 eath reportin9 date. Changes in fair value are recognised in nel Incomelltrxp?ndilurel for the year. Transaction costs are expensed as incurred. 1.8 Impalrnient of flxed assets At each reporting énd datè, thè Society wÉews the ¢arrying amoun15 of its tangible assets to determine wh¢lher is any indication that those assets have suffered an impairment loss. If any such IndtiOrI exists, the recov&iable amount of the asset is estirnaled in order to determine the extent of the impairment loss {4f any). 13-
THE SCOTTISH GENEALOGY SOCIETY {SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 A¢¢ounting pollcles {Conttnued) 1.9 Sthks stocks are Slated at the lower of cost and estimated selli less costs to complete and sell. Cost comprises direct materials and. where applicablè. direct labour costs and those overheads that have been in¢Lrrred in bringing the stC8 lo thèir present locati(In and condition. Ilerns hèld for distribution at rbo or nomin consKlerah"on are measured IhÈ lower of feplacèmenl c081 and cost. Net Teall$8ble value is t estimated sellin9 Price less all eslifflated (StS of completion and costs to be Inojrred in ma¥koting, sellSng and dlslribution. 1.10 Cash and cash èqulval•nts Cash and cash ewivalents indudg cash in hand. deposits held at cajl with banks. other short-lemi liquid Investrnents with original maturities of three monlhs or le8s. and bank overdrafts. Bank overdrafts are shown within tx)rrowings ift current liabilitiès. 1.11 Flnanei#l instruments The Society has elected lo apply th& provisitrns of Sedion 19 '8asic Financi81 Instruments, and Section 12 'Olher Finanual Instruments Issues. of FRS 102 to all of ils finatKiJ instrurnents. Finanaal instruments are recognisgd in the sOs balance sheet when the S¢ciety beMe$ paty to the contrac¢ual provision8 of the instrument. Flnancial assets and liabilities are offset, the nel amounts presenle(l in thè finandal statements, when there is a legally enforeeable right to set off Ihe recognised amounts and there is an intonlion to settle on a nel basis or to realise the as$&l and settle the habilty simullaneou31y. B•$ic Ilnancialassets Basi¢ financial assets, which indude debtors and cash #nd bank balancE6, are initially rneasured al transaction price induding transaction costs and are subsequenvy carried at amortised cost using Ihe effective interest method unless the arrangement o)nslitLrtès a financirvJ transaction, where the transathon is measured at the present value of the fvlure reIpts discounted at a market rale of interest. Finanaal assets dassified as receivable within one year aro not amortised. Basic financl•l liabllities Bawc ffin8nrAal liabilitres, indudirvJ cdItorS and bank loans are Initial recognisèd al traftsaction price unl¢ss the ariangÈmenl constitutes 8 financing transaclion, where the debt instwmenl Is measured at thé present value of the future payments discounted at a market te of interest. Fln#ncaal liabilities da$sified 05 payablo thin one year are nol amortised. Debt instruments are subsequently Carried at arnortised cost, using the effective InteSt rate method. Tr8de ueditors arè obligai¢ons to pay lor goods or services that have be6n acqued in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is dve within onè year or les$. If not, they are presented as non-current liabilit$. Tiade ¢redilors 8re reco9nised initially at tran3aclion Nice and subsequenlly measured al amortised cost using the effective interest method. D•recognltion of linanci•l liabllltles Financral liabilities ate derecc¥Jnised when the Socty's contractual obligations expiro or ar¢ discharged 01 canwlled. 14-
THE SCOTTISH GENEALOGY SOCIETY {SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Crltlcal accounting ¢stimat¢s and Judgernents In Ihe application of the Society'3 8ccDunting pohcies, the Trustees are iequired lo make judgements, estimates and 8$sumplions about the carrying amount of assets and l¢abililies that are not readily apparent frtsm other $our¢es. The estimates and assoaated assumptions a based on historical experience 8ftd other factor3 Ihal are considered lo be relevant. Actual res¢Jlts May differ from these estimates. The estimates and underfying assumptions are reviewed on an on90in9 basis. RevISnS to actounting esiimates are recognised in the period in whi¢h the estimate Ss revbsed wh¢re the revision affects only that period, or in the period of the revision and future periods where the revision affects both wrrent and luture periods. Donatlons and l•gacl•s Unrestrl¢t¢d Unrtri¢lÈd funds funds general general 202ts 2024 Donations and gifts Membership fees 4.9)2 15,096 3,969 15.763 19,998 19.732 A¢llvltles for g¢nerallng fund$ Sales - publirAtions 2025 Sales- publIcaon$ 2024 Solès- publieations Sales- royatties Sales- da85es 3,643 12.800 2.105 3.497 15.155 779 18,548 19,431 Inve$tments Unrestrlcted Unrestrlct•d tund¥ fvnd¥ general deslgnat•d Total 2025 Total 2024 Inter¢$t re¢eivabl¢ 4,055 2,413 6,468 5,474 For tho year ended 3Q September 2024 1.608 5,474 15-
THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Other Incomlng resources Unrestricted Unrestrlcted funds fund¥ Yra1 general 2025 2024 Oth¢r Incom¢ 4,S60 Ralslng fvnd$ Unrestrlet¢d Unr•stri¢ted funds funds gen•r41 general 2025 Z024 Costs of publications and nference Conference and ¢lass expènses Cost of publicabons ond dassos 2.091 1.067 1,610 2.735 2,877
THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 Charltablg a¢tJvlti•s 2025 2024 D&prerAation and impairmert Joumal (printing and distn"bution) Library running costs AdVe$Ing Insurar Cornputer expenses Postage Telephone, statonery and pholocopler Banklcredit card charges SuThJry expenditure Aixountancy Bo¢s Repairs and malntenan¢e Donatiorts to charities Investrnent charges 17,470 4.618 7,482 513 3,201 7,15fj 1.005 5.554 422 1.442 3,042 505 4,775 25 1.198 14,972 4.877 7,172 639 3,545 8,025 656 6.873 642 724 2.814 1.811 50 2.005 54,805 Analysis by fund Unrestricled funds- gèn&ral Unreslricled fvnds- designated Restricted funds 37,557 20,346 505 32,723 22.082 58,408 54,805 Not mov•m6nt In funds 2025 2024 The nèl movement in ftds is slated after ¢hargingllcredilingl'. Depw6allon of owned tangible fixed assets 17.470 14.972 10 Tru¥t¢¢s None of the Trustèès lor any persong nnected wilh Iheml received any remuneration 12024.. £Nill. ExpÈnses of £988 was paid to tsvo Trustees12024.' £151 wa5 paid to one Trustee) during the year. in relation to trav¢1 and general expenses. 11 EmpJoyeo8 Thore were no ompk)y8ès during the year. 12 Taxatlon The Sooety Is exempt from tsxallon on Rs activities because all ils income 15 applied for c*aritable purposes. 17-
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THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 14 Flx8d as$•t InY&stm•nts Ll$twl Unll$ted In¥•stm¢nts Inv¥¥tm¢nts Totsl Cost or v#lu•tion At 1 October 2024 Disposals 262,325 (262.3251 264,971 P64,9461 12.6211 AI 30 September 2025 25 25 Carryiny amount At 30 September 2025 25 25 At 30 September 2024 262,325 264.971 15 Stacks 2025 2024 Finish¢(I goods and 9oods for resale 13.185 13,185 16 Deblor8 202S 2024 Amounts falllng due wSthln ènp year: Trade debtors Prepayments and accrued income 875 6,195 3.308 4.372 7,070 17 Cr•ditoYs: amounts folllng due within ono year 2025 2024 Trade uedilor¥ Other uedilors 274 777 6.213 1,051 6.619 19-
THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 18 Restricted lunds The income funds of the Society include restrKtod fiJnd$ o)mprising the foNoW1 unexpended banCeS of donations and l¢gaue$ held on trust foi specific purposes.. Movèment in funds Ouigothg èal&r at $oure•BI Oetobgr2024 Bala1• it 1 Octob•r2023 Outgokng Balance tst r•80t1r 30 Septomber 2025 RestrK4ed Llbfary Book Fund 4.175 4.175 1505) 3,670 The Rgstricted Library Book Fund teposenls sums rorEived for the prSe of af4uiring new books for the -20.
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THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 20 UnrestrJctsd funds The unrestricted lunds of Ihe Soaety comprise the unexpended balances of donations and grants which are not $ubjeca to spgufic Conditions by donors and grantors 0$ lo how they may be used. At 1 October 2024 Incoming r¢source¥ Resour At30 expended September 2025 General funds 27,357 47,181 140,2921 34,226 Previou$ year: At 1 October 2023 Incoming resources Resources At30 expènded Septembtrr 2024 General funds 21.986 40.771 (35.4(K)I 27,357
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THE SCOTTISH GENEALOGY SOCIETY (SCIO) NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2025 22 Related party tran6actS¢n3 Thero wer$ no disdosable related paty transactions during Ihe year (2024.. None). -24-
THE SCOTTISH GENEALOGY SOCIETY (SCIO) DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2025 2025 2024 Donatlons and l?gacl¥s Donations and gift a Member8. 8ubscriplion8 4,902 15,096 15,763 19,998 19.732 Investmènt Ineomo Inveslrnenl income Investment income- Desl9nated fund 4,055 2,413 1,608 3,866 6,468 5.474 Incoming resources from charitable activities Sale$- publiGalign$ Sales- royalties Sale$- cla8se$ 3,497 15.155 779 12,8 2,1Qfj 18,548 19,431 Other incomlng resource8 Other irthme 4.560 Totsl incomin9 Tewurcgs 49.574 44.637 Costs ¢f generating fund$ Cts of generating donations and 1¢g#cIv8 Conferencts and dass expenses Cosl of publications and dasse8 2,091 1.087 1,610 {2.7351 12,67n Balan¢¢ Carried Forward 46.839 41,960 -25-
THE SCOTTISH GENEALOGY SOCIETY (SCIO) DETAILED INCOME AND EXPENDITURE ACCOUNT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025 2025 2024 Balance Brought Fonvard 46.839 41.960 Charitable actlvitie8 Direct charitablè vxpenditure Journal {prinling and distribution) Library running Costs Advertising Insuranee Computer expenses Postage Telephone. stationery and ptrK>locopier Banklcredil card charges Sundry expenditure Accountancy R¥pairs and maintenance Donations to Charities Comput&r equipment deprec4alk)n- Oe$ignated fund Equlpment depreciation- De8ignated fund Website depreoation- Designated fvnd Telephone- Designated lund Investment charges Books. Restridèd lund 4,618 7.482 513 3.201 7.156 1,005 3,876 422 1,442 3.042 4.775 25 4,877 7,172 639 3,545 8.025 656 1,768 642 724 2,814 1.811 50 4,988 11,951 531 1.878 1,198 6,950 7.491 531 5.105 2,005 {58.408) 154.805) Defl¢lt for thè Year {11,5691 (12,8451 -26-