Musselburgh & District Athletic Club – Chairperson’s Report – May 2025
Overview
All sections of the Club have been very active in the past year. We have increased membership and participated in many different events and activities. We have also seen success at both an individual and team level and this is to be celebrated. All of this will be discussed further in the Juniors and Adults report.
None of this would have been possible without the help of all volunteers in the Club and I would like to thank each and every one of them for their time, effort and commitment. At the back of this report is a structure chart which details the various roles members and parents undertake. There will be a role for you at the Club if you want to get involved – we have something for every skillset.
I will use this report to focus on the more strategic aspects and developments for the Club and will let the individual reports focus on the most important part of our activities – the running and athletics.
Review of the Past Year
In 2023, the Club became a Scottish Charitable Organisation, registered with the Office of the Scottish Charity Regulator. This brings lots of advantages and puts the Club in a better position to apply for funding as well as bringing protections for the people who manage the Club – the Board of Trustees. We also have increased responsibilities and scrutiny and have been working with Scottish Athletics to ensure we maintain high standards of governance.
The Club is run by a Board of Trustees. We want to ensure that everything we do is in the best interests of the Club and our members. Minutes from our regular meetings and presentations are posted on Team App and members are encouraged to attend so that they can better understand the workings of the Club and express their thoughts and opinions.
The Board has discussed at length whether to join Scottish Athletics Club Development Scheme. It is a simple scheme which involves the club, Scottish athletics and local partners jointly investing to fund and employ, normally a part-time Club Together project post, to help the club develop and improve. Ultimately the aim is to increase participation and improve athlete performances within clubs.
The Club would need to raise in the region of £9,000 per annum and the Board believe that to do this would remove our focus from running the Club and so have decided not to pursue the scheme at this time. We will revisit this decision in the future.
In the Treasurer’s Report we will discuss that a loss has been incurred for the second successive year. This is due primarily to the hire of training facilities to support the development of the Club and its members which has been reflected in strong athletics performances. The financial reserves remain healthy but the Board would not wish to see
them reduce further. To ensure that the Club remains viable, the Board has agreed to change the membership fees for Juniors to a monthly payment of £20 per month with further reduced options for second children in the family. Fees for adults have increased by £5 to £40 per annum and we intend to use the increased revenue to invest in new Jog Leaders and Coaches. Our overall aim is to secure the future of the Club at an affordable price for members. Furthermore, we offer bursary schemes for both Juniors and Adults to ensure that cost is never a barrier to membership.
Our finances continue to be supported by a healthy profit made on our annual Festival Race. In 2024 this stood at over £1,000 and thanks to and his team of enthusiastic volunteers for making this happen.
We believe we need to continue to strengthen the foundations of the Club and to this end we have put in place two new roles:
- Volunteer Coordinator
be to identify where we need help and assistance, recruit people into roles and look after our existing volunteers.
From 2-8 June is Volunteers Week and we have prepared a series of interviews and presentations to showcase how members can help the Club develop and grow whilst also benefitting their own self-esteem.
- Social Media Coordinator
One of the best ways for the Club to publicise its activities is through social media. has agreed to take on a social media role within the Club and over the past few months our online promotions have become far more professional and informative. We will continue to work on promoting the Club and all ideas are welcome as to how we can do this.
Membership
Our current numbers are set out below:
| Section incl. first claim TEL |
2024/25 | 2023/24 |
|---|---|---|
| Section Juniors(incl. first claim TEL) |
99 | 103 |
| incl. first claim TEL Adults |
81 | 71 |
| Students | 3 | 0 |
Junior numbers have remained constant and it is pleasing to see a 14% increase in adult membership driven by schemes such as Scottish Half-Marathon and Edinburgh Marathon Festival training.
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Plans for 2025/26
Our activities in the year ahead will continue to be shaped by the demands of our members.
Without sounding too formal, | would like for the Club to put in place a Development Plan to give the Club and the Board a focus and realisable targets for the next two to three years. This activity should be member-led and the Board has discussed issuing a survey. Hopefully this will be out in the next couple of months and on the back of this a Development Plan will be put in place. However, if you have ideas already, don’t wait for the survey, please speak with myself, or one of the other trustees.
Our focus will remain on offering the best opportunities we can for people of all abilities to pursue athletics and running in Musselburgh, and the surrounding area.
Thanks
The final part of my report is dedicated to all of the volunteers who give up their time selflessly to help the Club.
Thanks to all of the members of the Board who offer insight and expertise in helping to run the Club. All members who have served on the Board and Committee in the past year are listed below:
Thank you also to our army of Coaches, Jog Leaders and Volunteer Helpers. Each and every one of you plays a vital role in the success of the Club.
My final note of thanks is for anda. Both are retiring from the Board and have been tremendous servants to the Club over many years. Luckily they will continue to work as Coaches at the Club, continuing to develop our athletes.
APPENDIX 2
Enter SC No. below
Enter charity name below
SC052184
Musselburgh and District Athletic Club
Receipts and payments accounts
| Period start date | Period start date | Period start date | Period start date | Period end date | Period end date | Period end date | Period end date | |||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01 Day |
April Month |
2024 Year Year |
to | Day 31 |
Month March |
Year 2025 |
|||||||||||||||||||
| Section A Statement of receipts and payments | ||||||||||||||||||||||||||
| Unrestricted | Restricted funds | Expendable | Permanent | Total funds | Total funds last | |||||||||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||||||||||||||||||||
| A1 Receipts | ||||||||||||||||||||||||||
| Donations | - | - | - | - | ||||||||||||||||||||||
| Legacies | - | - | - | - | ||||||||||||||||||||||
| Grants | - | - | - | - | ||||||||||||||||||||||
| Receipts from fundraisingactivities | - | - | - | - | ||||||||||||||||||||||
| Gross tradingreceipts | - | - | - | - | ||||||||||||||||||||||
| Income from investments other than | - | - | - | - | ||||||||||||||||||||||
| Rents from land & buildings | - | - | - | - | ||||||||||||||||||||||
| Gross receipts from other charitable | 20,775 | 20 | 20 | 20,775 | 775 | |||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||||||
| A1 Sub total | A1 Sub total | 20,775 | - | - | - | - | - | - | - | - | - | - | - | 20 | 20 | 20,775 | 775 | - | ||||||||
| A2 Receipts from asset& investment | investment | investment | ||||||||||||||||||||||||
| Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - Total receipts 20,775 ~~—~~ |
- - |
- - |
- - |
- - |
- - |
- - |
- - |
- - |
- - |
- - |
- - |
- - - 20,775 |
- - - 20,775 |
- - - 20,775 |
- - - 20,775 |
- - |
||||||||||
| A3 Payments | ||||||||||||||||||||||||||
| Expenses for fundraising activities | - | - | - | - | ||||||||||||||||||||||
| Gross trading payments | - | - | - | - | ||||||||||||||||||||||
| Investment management costs | - | - | - | - | ||||||||||||||||||||||
| Payments relating directly to charitable | 22,317 | 22 | 22 | 22,317 | 317 | |||||||||||||||||||||
| Grants and donations | ||||||||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||||||
| Governance costs: | ||||||||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||||||
| Audit / independent examination | - | - | - | - | ||||||||||||||||||||||
| Preparation of annual accounts | - | - | - | - | ||||||||||||||||||||||
| Legal costs | - | - | - | - | ||||||||||||||||||||||
| Other | Other | Other | ||||||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||||||
| - | - | - | - | |||||||||||||||||||||||
| **A3 Sub total ** | 22,317 | - | - | - | - | - | - | - | - | - | - | - | 22,317 | 22,317 | 22,317 | 22,317 | - | |||||||||
| A4 Payments relating to asset and | ||||||||||||||||||||||||||
| Purchases of fixed assets Purchase of investments A4 Sub total - - Total payments 22,317 - ~~SSS ~~ |
- - |
- - |
- - |
- - |
- - |
- - - - - - 22,317 - ~~SS~~ |
||||||||||||||||||||
| Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
1,542) ( - - - 1,542) ( - - 1,542) ( - - - 1,542) ( - ~~=———~~ |
APPENDIX 2
SC052184
Musselburgh and District Athletic Club
Section B Statement of balances
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B5 Contingent liabilities B4 Liabilities B2 Investments B3 Other assets |
Details | Unrestricted funds to nearest £ 8,918 1,542) ( |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|---|---|---|---|---|---|---|---|
| Cash and bank balances at start of year | 8,918 | ||||||
| Surplus / (deficit) shown on receipts and payments account |
1,542) ( |
||||||
| - | |||||||
| - | |||||||
| (Agree balances with receipts and payments account(s)) Details Cash and bank balances at end of year |
7,376 | - | - | - | 7,376 | - | |
| - | - |
- |
- |
- |
- |
||
| Fund to which | Fund to which | asset belongs | Market valuation to nearest £ |
Last year to nearest £ |
|||
| Details | asset belongs | Total Cost (if available) to nearest £ |
- | - |
|||
| Current value (if available) to nearest £ |
Last year to nearest £ |
||||||
| Details | Total Fund to which l |
- | - |
- |
|||
| iability relates | Amount due to nearest £ |
Last year to nearest £ |
|||||
| Details | Fund to which l | Total iability relates |
- | - | |||
| Amount due to nearest £ |
Last year to nearest £ |
||||||
| Signature | Print Name | Total | - | - |
|||
| Date of approval |
|||||||
| 02 May2025 | |||||||
Musselburgh & District AC OSCR Accounts 31 Mar 25 / Statement of balances
2
December 2007
APPENDIX 2
Musselburgh and District Athletic Club
SC052184
Section C Notes to the Accounts
| Section C Notes to the | Accounts Musselburgh and District Athletic Club SC052184 |
Accounts Musselburgh and District Athletic Club SC052184 |
Accounts Musselburgh and District Athletic Club SC052184 |
Accounts Musselburgh and District Athletic Club SC052184 |
Accounts Musselburgh and District Athletic Club SC052184 |
|---|---|---|---|---|---|
| C3a Trustee remuneration C4a Trustee expenses C3b Trustee remuneration - details C1 Nature and purpose of funds(may be stated on analysis of funds worksheets) C2 Grants C5 Transactions with trustees and connected persons C4b Trustee expenses - details |
The Club has no restricted funds. All funds have been raised through membership fees, event fees, fundraising and from our annual Festival Race. All expenses relate to the running costs of the Club, these include payments for entry fees to events, hire of venues and transport and affiliation fees to our membership body, Scottish Athletics. |
||||
| Type of activity or project supported Nonereceived |
Individual / institution |
Number of grants made £ |
|||
| Total | - |
||||
| If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) |
X | ||||
| Authority under which paid | £ | ||||
| If no expenses were paid to any charity trustee during the period then cros (otherwise complete section 4b) |
s this box | X | |||
| Nature of transaction | Number of trustees |
£ | |||
| Nature of relationship None |
Transaction | Balance | |||
| C6 Other information | None |
Musselburgh & District AC OSCR Accounts 31 Mar 25 / Notes
3
December 2007
APPENDIX 2
Musselburgh and District Athletic Club
SC052184
Additional analysis (1)
Analysis of receipts and payments
1 Donations
| 1 Donations | ||||||
|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|
| - | ||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Total | - | - | - | - | - | - |
| - | - | - | - | - | - |
2 Grants
| 2 Grants | |||||
|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||
| - | |||||
| - | |||||
| - | |||||
| - | |||||
| Total | - | - | - | - | |
| - | - | - | - |
3 Gross receipts from other charitable activities
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|
|---|---|---|---|---|---|---|
| Race EntryFees | 5,812 | 5,812 | ||||
| MembershipFees | 12,735 | 12,735 | ||||
| Apparel Purchases | 432 | 432 | ||||
| Club Event Income | 789 | 789 | ||||
| Bank Interest | 7 | 7 | ||||
| Fundraising | 1,000 | 1,000 | ||||
| - | ||||||
| - | ||||||
| Total | 20,775 | - | - | - | 20,775 | - |
| - | - | - | - | - | - |
4 Payments relating directly to charitable activities
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
|
|---|---|---|---|---|---|---|
| Club Administration | 1,113 | 1,113 | ||||
| Apparel | 922 | 922 | ||||
| Trainingcourse fees & coachingfees | 1,792 | 1,792 | ||||
| Competition Fees | 1,965 | 1,965 | ||||
| Venue Hire | 9,230 | 9,230 | ||||
| Scottish Athletics Fees | 1,793 | 1,793 | ||||
| Publicity | 321 | 321 | ||||
| Festival Race Fees | 4,393 | 4,393 | ||||
| Events | 788 | 788 | ||||
| - | ||||||
| - | ||||||
| Total | 22,317 | - | - | - | 22,317 | - |
| - | - | - | - | - | - |
Musselburgh & District AC OSCR Accounts 31 Mar 25Additional notes (1)
December 2007
APPENDIX 2
SC052184
Additional analysis (2)
5 Breakdown of unrestricted funds
| 5 Breakdown of unrestricted funds | |||||||
|---|---|---|---|---|---|---|---|
| Receipts | Club General Fund |
Unrestricted fund 2 - enter name of fund below |
Unrestricted fund 3 - enter name of fund below |
Unrestricted fund 4 - enter name of fund below |
Total unrestricted funds |
Total unrestricted funds last period |
|
| Donations | - | ||||||
| Legacies | - | ||||||
| Grants | - | ||||||
| Receipts from fundraisingactivities | - | ||||||
| Gross tradingreceipts | - | - | |||||
| Income from investments other than land and buildings | - | ||||||
| Rents from land & buildings | - | ||||||
| Gross receipts from other charitable activities |
- | ||||||
| ~~Sub total~~ Receipts from asset & investment sales |
- | - | - | - | - | - | |
| cross ref error | |||||||
| Proceeds from sale of fixed assets | - | ||||||
| Proceeds from sale of investments | - | ||||||
| ~~Sub total~~ Total receipts Payments |
- | - | - | - | - | - | |
| - | - | - | - | - | - | ||
| cross ref error | |||||||
| Expenses for fundraisingactivities | - | ||||||
| Gross trading payments | - | - | |||||
| Investment management costs | - | ||||||
| Payments relatingdirectlyto charitable activities | - | ||||||
| Grants and donations | - | ||||||
| Governance costs: | - | ||||||
| Audit / independent examination | - | ||||||
| Preparation of annual accounts | - | ||||||
| Legal costs | - | ||||||
| - | |||||||
| - | |||||||
| Sub total Payments relating to asset and investment movements |
- | - | - | - | - | - | |
| cross ref error | |||||||
| Purchases of fixed assets | - | ||||||
| Purchase of investments | - | ||||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - | |
| - | |||||||
| - | - | - | - | - | - | ||
| cross ref error | |||||||
| - | - | - | - | - | - | ||
| - | |||||||
| - | - | - | - | - | - | ||
| cross ref error |
~~Nature and purpose of funds~~
The Club has no restricted funds. All funds have been raised through membership fees, event fees and from our annual membership race. All expenses relate to the running costs of the Club and these include payments for entry fees to events, hire of venues and transport and affiliation fees to our membership body, Scottish Athletics.
Musselburgh & District AC OSCR Accounts 31 Mar 25Additional notes (2)
December 2007
APPENDIX 2
Musselburgh and District Athletic Club
SC052184
Additional analysis (3)
6 Breakdown of restricted funds
| 6 Breakdown of restricted funds | ||||||
|---|---|---|---|---|---|---|
| Receipts | Restricted fund 1 - enter name of fund below |
Restricted fund 2 - enter name of fund below |
Restricted fund 3 - enter name of fund below |
Restricted fund 4 - enter name of fund below |
Total restricted funds |
Total restricted funds last period |
| Donations | - | |||||
| Legacies | - | |||||
| Grants | - | |||||
| Receipts from fundraisingactivities | - | |||||
| Gross tradingreceipts | - | |||||
| Income from investments other than land and buildings | - | |||||
| Rents from land & buildings | - | |||||
| Gross receipts from other charitable activities | - | |||||
| Sub total Receipts from asset & investment sales |
- | - | - | - | - | - |
| - | ||||||
| Proceeds from sale of fixed assets | - | |||||
| Proceeds from sale of investments | - | |||||
| Sub total Total receipts |
- | - | - | - | - | - |
| - | - | - | - | - | - | |
| - |
Payments
| Payments | ||||||
|---|---|---|---|---|---|---|
| Expenses for fundraisingactivities | - | |||||
| Gross trading payments | - | |||||
| Investment management costs | - | |||||
| Payments relatingdirectlyto charitable activities | - | |||||
| Grants and donations | - | |||||
| Governance costs: | - | |||||
| Audit / independent examination | - | |||||
| Preparation of annual accounts | - | |||||
| Legal costs | - | |||||
| - | ||||||
| - | ||||||
| Sub total Payments relating to asset and investment |
- | - | - | - | - | - |
| - | ||||||
| Purchases of fixed assets | - | |||||
| Purchase of investments | - | |||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - |
| - | ||||||
| - | - | - | - | - | - | |
| - | ||||||
| - | - | - | - | - | - | |
| - | ||||||
| - | - | - | - | - | - | |
| - | ||||||
| ~~Nature and purpose of funds~~ | ||||||
Musselburgh & District AC OSCR Accounts 31 Mar 25Additional notes (3)
December 2007
APPENDIX 3
’ Independent examiner s report on the accounts V2
Report to the Charity name trustees/members of Musselburgh and District Athletic Club
| Registered charity | SC052184 |
|---|---|
| number | |
| On the accounts of the | Period start date Period end date |
| charity for the period | Day Month Year Day Month Year |
| 01 April 2024 to 31 March 2025 |
|
| Set out on pages | (remember to include the page numbers of additional sheets) |
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees |
| consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations | |
| does not apply. It is my responsibility to examine the accounts as required under section | |
| 44(1) (c) of the Act and to state whether particular matters have come to my attention. | |
| Basis of independent | My examination is carried out in accordance with Regulation 11 of the 2006 Accounts |
| examiner’s statement | Regulations. An examination includes a review of the accounting records kept by the |
| charity and a comparison of the accounts presented with those records. It also includes | |
| consideration of any unusual items or disclosures in the accounts and seeks | |
| explanations from the trustees concerning any such matters. The procedures undertaken | |
| do not provide all the evidence that would be required in an audit and, consequently, I do | |
| not express an audit opinion on the viewgiven bythe accounts. | |
| Independent examiner’s statement |
In the course of my examination, no matter has come to my attention |
| 1. which gives me reasonable cause to believe that in any material respect the |
|
| requirements: | |
| • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and |
|
| Regulation 4 of the 2006 Accounts Regulations, and | |
| • to prepare accounts which accord with the accounting records and comply with |
|
| Regulation 9 of the 2006 Accounts Regulations | |
| have not been met, or | |
| 2. to which, in my opinion, attention should be drawn in order to enable a proper | |
| understanding of the accounts to be reached. | |
| Signed: | |
| Name: | |
| Relevant professional | |
| qualification(s) or body | |
| (if any): | |
| Address: |
*Please delete the words in the brac following page.
APPENDIX 3
| Only complete ifthe examiner needs to highlight material problems. | ||
|---|---|---|
| Give | here brief details of | |
| any items that the | ||
| examiner wishes to | ||
| disclose | ||
| N/A |