2024-10-30-accounts - Phoenix Theatre

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CHAIRPERSON’S REPORT TO AGM OF PHOENIX THEATRE COMPANY 12TH MARCH 2025

The last AGM was held on 23.01.24 at which time the following people were elected as Trustees-

were co-opted as Temporary Treasurer and In-house Drama Advisor

respectively.

The first meeting of this new board was held on 6.02.24 at which the office bearers were elected. as Chairperson, as Secretary and as Treasurer.

It was felt that owing to the volume of work needing to be tackled, the board should hold weekly meetings for the foreseeable future.

Our first task was to arrange the electrical rewiring of the building and installation of heating.

We received several quotations from local companies and decided to go with . This necessitated the clearing of the workshop and the shed beforehand. This allowed a good reorganisation with a lot of materials being stored in a container at Engebretsen’s for a short while during which time the works were carried out, and a lot of stuff thrown out. Thanks to all those who came along on March 6[th] to help with this.

We were able to get the services of at this time who laid insulation in the roof space, repaired a small hole in roof, r/o the hot water tank and the sink from the small kitchen area thus allowing more storage space.

He also donated and fitted a water heater to the toilet and fitted laminate flooring which had been donated by

then painted the walls.

Also, during this period, Lily’s group of took first place in the heat of the One Act Play festival in Plockton. Many congratulations to them.

Dee and Todag undertook a clear out and reorganisation of all of the costumes which took some considerable time and effort so grateful thanks to them for that.

Without going into too much detail, the board had, during these months, to deal with an unfortunate incident relating to one of our members and had to take legal advice on the matter. It was felt that despite our being under the umbrella of the SCDA and so all their relevant policies were available to be shared with ourselves, we decided to develop policies specific to Phoenix Theatre Company.

We developed a Code of Conduct and adopted policies on:

Equal Opportunities Anti-bullying Child Protection Alcohol and drugs Complaints Mental Health Record Retention

In some minds this may seem as over the top but please be aware that this was done to protect the company and to protect all of the members in the future.

We have also developed a social media presence with Catriona facilitating our posts on Facebook to try to maintain a consistent online presence.

We also have a website whieh is cilltently undeigoing Some iedevelopment As of may 20 Website is up and runllillg. wwwweepboenixtheatre.org.uk have been successful in secwing fi]nding for us from various enterprises which have alloived lis to l. Insulate tbe roofspace 2. Repair of the SillT'oulldin8 wall. 3. Make plans foi. the iipgrading of the entrance way lo the studio. That work should begin at Ibe end of March, not only improving the surface but the installation of a handrail Oll the approach to the dooI to assist access for all. £400 received fron] the Gordon and Ena Baxter Foundation. The Youth section perfonned in An LAu]ntair in March and we shall bear more of that in a separate report. Rehearsals for the Panto began in September altboiiglfa had begun working on it a lot earlier. We bad a panto debrief on 17 Decen]ber alld altboiigli tlie show was a great siiccess with almost full houses at each perfonnance, I think there are Still a few thill89 we call learn and take forward for the tll[e. I have tiied to give an overall view of the activities of Ihe board of tnteeS over the last year and if allyone wants any more detail of the acthal meetings then all minutes are available in a folder in the sthdio. They will also be available on the website. Thank you to everyone for their assistance in all our elldeavours this year.

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APPENDIX 2

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SC052133

Phoenix Theatre

Receipts and payments accounts

					Period start date	Period start date	Period start date	Period start date				Period end date	Period end date	Period end date	Period end date
		For the period from	31 Day		10 Month			2023 Year	to	Day 30		Month 10			Year 24
	Section A Statement of receipts and payments
		Unrestricted funds	Restricted funds			Expendable endowment funds				Permanent endowment funds			Total funds current period			Total funds last period	Total funds last
		to nearest £	to nearest £			to nearest £				to nearest £			to nearest £		to nearest £	to nearest £	to nearest £
	A1 Receipts
	Donations	706											706	706	706	648	648
	Legacies												-	-	-	1,947
	Grants		6	6	6,900								6	6	6,900
	Receipts from fundraisingactivities	200											200	200	200	250	250
	Gross tradingreceipts												-	-	-
	Income from investments other than
	land and buildings												-	-	-
	Rents from land & buildings												-	-	-
	Gross receipts from other charitable
	activities	12,627											12	12	12,627	1,521
													-	-	-
	*A1 Sub total*	13,533	6,900	6,900	6,900	-	-	-		-	-	-	20,433	20,433	20,433	4,366
	A2 Receipts from asset &
	investment sales
Proceeds from sale of fixed assets Proceeds from sale of investments A2 Sub total - - - Total receipts 13,533 6,900 - ~~—~~										- -	- -	- -	- - - 20,433	- - - 20,433	- - - 20,433	- 4,366

A3 Payments Expenses for fundraising activities 365 365 454 Gross trading payments - Investment management costs - Payments relating directly to charitable activities 15,150 400 15,550 110 Grants and donations - Governance costs: - Audit / independent examination - Preparation of annual accounts - Legal costs - Other 358 - A3 Sub total 15,515 400 - - 15,915 922 A4 Payments relating to asset and investment movements Purchases of fixed assets - Purchase of investments - A4 Sub total - ~~S~~ Total payments ~~SS~~ 15,515 400 - ~~SS~~ 15,915 922 Net receipts / (payments) (1,982) 6,500 - - 4,518 ~~=~~ 3,444 A5 Transfers to / (from) funds - Surplus / (deficit) for year ~~——————~~ ( 1,982) 6,500 - - 4,518 3,444

APPENDIX 2

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Phoenix Theatre

Section B Statement of balances

Details	Unrestricted funds to nearest £ 3,444 1,982) (	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
Cash and bank balances at start of year					3,444
Surplus / (deficit) shown on receipts and payments account		6,500			4,518	3,444
					-
					-
Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details	1,462	6,500	-	-	7,962	3,444
	-	-	-	-	-	-
			Fund to which	asset belongs	Market valuation to nearest £	Last year to nearest £





Details		Fund to which	asset belongs	Total Cost (if available) to nearest £	-	-
					Current value (if available) to nearest £	Last year to nearest £









Details			Total - Fund to which liability relates	-	-	-
					Amount due to nearest £	Last year to nearest £





Details			Total Fund to which liability relates		-	-
					Amount due (estimate) to nearest £	Last year to nearest £



Signature*			Total Print Name		-	-
						Date of approval

/ Statement of balances

December 2007

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Phoenix Theatre

Section C Notes to the Accounts

C1 Nature and purpose of funds (may be stated on analysis of funds worksheets) Three grant awards in the current year each for specific purposes. £400 for insulation, paid out for work to invoice dated 14/06/24. £2500 from Stornoway Trust for external works, and £4000 from Comhairle nan Eilean Siar for external works. This leaves £6500 in account for external works and marked as restricted in accounts. All other funds are to be used to further aims and objectives as per constitution.

Type of activity or project supported	Number of grants made £	Number of grants made £





	Total

If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b)		x
Authority under which paid		£

C4a Trustee expenses If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) x

Number of	£
trustees

C4b Trustee expenses - details

C5 Transactions with trustees and connected persons

Nature of relationship	Nature of transaction	Transaction amount (£) Balance outstanding at period end (£)	Transaction amount (£) Balance outstanding at period end (£)

C6 Other information

The payments for fundraising bought stock held at the year end to be sold before end 2024.

/ Notes

December 2007

APPENDIX 2

SC052133

Phoenix Theatre

Additional analysis (1)

Analysis of receipts and payments

1 Donations

1 Donations
	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
S Morrison for assistance withprofessionalpanto	500				500	525
localgroups/individuals	206				206	123
					-
					-
Total	706	-	-	-	706	648
	-	-	-	-	-	-

2 Grants

2 Grants
	Unrestricted funds to nearest £	Restricted funds to nearest £			Total current period to nearest £	Total last period to nearest £
G&E Baxter foundation for Insulation	400				400
SY Trust external works		2,500			2,500
CnES external works		4,000			4,000
					-
Total 400 reference Unrestricted funds to nearest £ 3 Gross receipts from other charitable activities	400	6,500			6,900	-
		reference Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	- Total current period to nearest £	- Total last period to nearest £
	12,627				12,627
					-
					-
					-
					-
					-
					-
					-
Total	12,627	-	-	-	12,627	1,771
	-	-	-	-	-	reference error

4 Payments relating directly to charitable activities

	Unrestricted funds to nearest £	Restricted funds to nearest £	Expendable endowment funds to nearest £	Permanent endowment funds to nearest £	Total current period to nearest £	Total last period to nearest £
	15,150	400			15,550
					-
					-
					-
					-
					-
					-
					-
					-
					-
					-
Total	15,150	400	-	-	15,550	922
	-	-	-	-	-	reference error

Additional notes (1)

December 2007

APPENDIX 2

SC052133

Additional analysis (2)

5 Breakdown of unrestricted funds

5 Breakdown of unrestricted funds
Receipts	Unrestricted fund 1 - enter name of fund below	Unrestricted fund 2 - enter name of fund below	Unrestricted fund 3 - enter name of fund below	Unrestricted fund 4 - enter name of fund below	Total unrestricted funds	Total unrestricted funds last period
Donations	706				706
Legacies					-
Grants	400				400
Receipts from fundraisingactivities	200				200
Gross tradingreceipts					-
Income from investments other than land and buildings					-
Rents from land & buildings					-
Gross receipts from other charitable activities	12,627				12,627
*Sub total* Receipts from asset & investment sales	13,933	-	-	-	13,933	4,366
					cross ref error
Proceeds from sale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts* Payments	-	-	-	-	-	-
	13,933	-	-	-	13,933	4,366
					cross ref error
Expenses for fundraisingactivities	365				365
Gross tradingpayments					-
Investment management costs					-
Payments relatingdirectlyto charitable activities	15,550				15,550
Grants and donations					-
Governance costs:					-
Audit / independent examination					-
Preparation of annual accounts					-
Legal costs					-
					-
					-
*Sub total* Payments relating to asset and investment movements	15,915	-	-	-	15,915	922
					cross ref error
Purchases of fixed assets					-
Purchase of investments					-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	-
					-
	15,915	-	-	-	15,915	922
					cross ref error
	1,982) (	-	-	-	1,982) (	3,444

					-

	1,982) (	-	-	-	1,982) (	3,444
					-
Nature andpurpose of funds
Funds are to be used as per co	nstitution to further d	rama in the community

Additional notes (2)

December 2007

APPENDIX 2

SC052133

Phoenix Theatre

Additional analysis (3)

6 Breakdown of restricted funds

6 Breakdown of restricted funds
Receipts	Restricted fund 1 - enter name of fund below New Street Eternal Works	Restricted fund 2 - enter name of fund below	Restricted fund 3 - enter name of fund below	Restricted fund 4 - enter name of fund below	Total restricted funds	Total restricted funds last period
Donations					-
Legacies					-
Grants	6,900				6,900
Receipts from fundraisingactivities					-
Gross tradingreceipts					-
Income from investments other than land and buildings					-
Rents from land & buildings					-
Gross receipts from other charitable activities					-
*Sub total* Receipts from asset & investment sales	6,900	-	-	-	6,900	-
					-
Proceeds from sale of fixed assets					-
Proceeds from sale of investments					-
*Sub total* *Total receipts*	-	-	-	-	-	-
	6,900	-	-	-	6,900	-
					-

Payments
Expenses for fundraising activities	400				400
Gross tradingpayments					-
Investment management costs					-
Payments relating directly to charitable activities					-
Grants and donations					-
Governance costs:					-
Audit / independent examination					-
Preparation of annual accounts					-
Legal costs					-
					-
					-
*Sub total* Payments relating to asset and investment movements	400	-	-	-	400	-
					-
Purchases of fixed assets					-
Purchase of investments					-
*Sub total* *Total payments* *Net receipts / (payments)* Transfers to / (from) funds *Surplus / (deficit) for year*	-	-	-	-	-	-
					-
	400	-	-	-	400	-
					-
	6,500	-	-	-	6,500	-

					-

	6,500	-	-	-	6,500	-
					-

Nature and purpose of funds

The fund consists of grants awarded for external renovations for New Street Workshop

Additional notes (3)

December 2007