CHAIRPERSON’S REPORT TO AGM OF PHOENIX THEATRE COMPANY 12TH MARCH 2025
The last AGM was held on 23.01.24 at which time the following people were elected as Trustees-
.
were co-opted as Temporary Treasurer and In-house Drama Advisor
respectively.
The first meeting of this new board was held on 6.02.24 at which the office bearers were elected. as Chairperson, as Secretary and as Treasurer.
It was felt that owing to the volume of work needing to be tackled, the board should hold weekly meetings for the foreseeable future.
Our first task was to arrange the electrical rewiring of the building and installation of heating.
We received several quotations from local companies and decided to go with . This necessitated the clearing of the workshop and the shed beforehand. This allowed a good reorganisation with a lot of materials being stored in a container at Engebretsen’s for a short while during which time the works were carried out, and a lot of stuff thrown out. Thanks to all those who came along on March 6[th] to help with this.
We were able to get the services of at this time who laid insulation in the roof space, repaired a small hole in roof, r/o the hot water tank and the sink from the small kitchen area thus allowing more storage space.
He also donated and fitted a water heater to the toilet and fitted laminate flooring which had been donated by
then painted the walls.
Also, during this period, Lily’s group of took first place in the heat of the One Act Play festival in Plockton. Many congratulations to them.
Dee and Todag undertook a clear out and reorganisation of all of the costumes which took some considerable time and effort so grateful thanks to them for that.
Without going into too much detail, the board had, during these months, to deal with an unfortunate incident relating to one of our members and had to take legal advice on the matter. It was felt that despite our being under the umbrella of the SCDA and so all their relevant policies were available to be shared with ourselves, we decided to develop policies specific to Phoenix Theatre Company.
We developed a Code of Conduct and adopted policies on:
Equal Opportunities Anti-bullying Child Protection Alcohol and drugs Complaints Mental Health Record Retention
In some minds this may seem as over the top but please be aware that this was done to protect the company and to protect all of the members in the future.
We have also developed a social media presence with Catriona facilitating our posts on Facebook to try to maintain a consistent online presence.
We also have a website whieh is cilltently undeigoing Some iedevelopment
As of may 20 Website is up and runllillg. wwwweepboenixtheatre.org.uk
have been successful in secwing fi]nding for us from various enterprises which have
alloived lis to
l. Insulate tbe roofspace
2. Repair of the SillT'oulldin8 wall.
3. Make plans foi. the iipgrading of the entrance way lo the studio.
That work should begin at Ibe end of March, not only improving the surface but the installation of
a handrail Oll the approach to the dooI to assist access for all.
£400 received fron] the Gordon and Ena Baxter Foundation.
The Youth section perfonned in An LAu]ntair in March and we shall bear more of that in a separate
report.
Rehearsals for the Panto began in September altboiiglfa had begun working on it a lot earlier.
We bad a panto debrief on 17 Decen]ber alld altboiigli tlie show was a great siiccess with almost
full houses at each perfonnance, I think there are Still a few thill89 we call learn and take forward
for the tll[e.
I have tiied to give an overall view of the activities of Ihe board of tnteeS over the last year and if
allyone wants any more detail of the acthal meetings then all minutes are available in a folder in the
sthdio.
They will also be available on the website.
Thank you to everyone for their assistance in all our elldeavours this year.
Enter SC No. below
APPENDIX 2
Enter charity name below
**SC052133**
## **Phoenix Theatre**
## **Receipts and payments accounts**
|||||||Period start date|Period start date|Period start date|Period start date|Period start date|||||Period end date|Period end date|Period end date|Period end date|Period end date||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||**For the period**
**from**||31
Day||10
Month||||2023
Year||**to**|Day
30||Month
10||||Year
**24**||||
||**Section A Statement of receipts and payments**||||||||||||||||||||||
|||**Unrestricted**
**funds**||**Restricted**
**funds**||||**Expendable**
**endowment**
**funds**|||||**Permanent**
**endowment**
**funds**||||**Total funds**
**current period**||||**Total funds last**
**period**|**Total funds last**|
|||**to nearest £**||**to nearest £**||||**to nearest £**|||||**to nearest £**||||**to nearest £**||**to nearest £**||**to nearest £**|**to nearest £**|
||**A1 Receipts**||||||||||||||||||||||
||Donations|**706**|||||||||||||||**706**|**706**|**706**||**648**|**648**|
||Legacies||||||||||||||||**-**|**-**|**-**||**1,947**||
||Grants|||**6**|**6**|**6,900**|||||||||||**6**|**6**|**6,900**||||
||Receipts from fundraisingactivities|**200**|||||||||||||||**200**|**200**|**200**||**250**|**250**|
||Gross tradingreceipts||||||||||||||||**-**|**-**|**-**||||
||Income from investments other than||||||||||||||||||||||
||land and buildings||||||||||||||||**-**|**-**|**-**||||
||Rents from land & buildings||||||||||||||||**-**|**-**|**-**||||
||Gross receipts from other charitable||||||||||||||||||||||
||activities|**12,627**|||||||||||||||**12**|**12**|**12,627**||**1,521**||
||||||||||||||||||**-**|**-**|**-**||||
||**_A1 Sub total_**|**13,533**||**6,900**|**6,900**|**6,900**||**-**|**-**|**-**|||**-**|**-**|**-**||**20,433**|**20,433**|**20,433**||**4,366**||
||**A2 Receipts from asset &**||||||||||||||||||||||
||**investment sales**||||||||||||||||||||||
|Proceeds from sale of fixed assets
Proceeds from sale of investments
**_A2 Sub total_ -**
**-**
**-**
**_Total receipts_ 13,533**
**6,900**
**-**
~~—~~|||||||||||||**-**
**-**|**-**
**-**|**-**
**-**||**-**
**-**
**-**
**20,433**|**-**
**-**
**-**
**20,433**|**-**
**-**
**-**
**20,433**||**-**
**4,366**||
**A3 Payments** Expenses for fundraising activities **365 365 454** Gross trading payments **-** Investment management costs **-** Payments relating directly to charitable activities **15,150 400 15,550 110** Grants and donations **-** Governance costs: **-** Audit / independent examination **-** Preparation of annual accounts **-** Legal costs **-** Other **358 -** _**A3 Sub total**_ **15,515 400 - - 15,915 922 A4 Payments relating to asset and investment movements** Purchases of fixed assets **-** Purchase of investments **-** _**A4 Sub total**_ **-** ~~S~~ _**Total payments**_ ~~SS~~ **15,515 400 -** ~~SS~~ **15,915 922** _**Net receipts / (payments)**_ **(1,982) 6,500 - - 4,518** ~~=~~ **3,444 A5 Transfers to / (from) funds -** _**Surplus / (deficit) for year**_ ~~——————~~ **( 1,982) 6,500 - - 4,518 3,444**
APPENDIX 2
**SC052133**
**Phoenix Theatre**
## **Section B Statement of balances**
|**Categories**
**Signed by one or two trustees**
**on behalf of all the trustees**
**B1 Cash funds**
**B2 Investments**
**B3 Other assets**
**B5 Contingent liabilities**
**B4 Liabilities**|**Details**|**Unrestricted**
**funds**
**to nearest £**
**3,444**
**1,982)**
**(**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last**
**period**
**to nearest £**|
|---|---|---|---|---|---|---|---|
||Cash and bank balances at start of year|||||**3,444**||
||Surplus / (deficit) shown on receipts and
payments account||**6,500**|||**4,518**|**3,444**|
|||||||**-**||
|||||||**-**||
||**Cash and bank balances at end of year**
(Agree balances with receipts and payments
account(s))
**Details**|**1,462**|**6,500**|**-**|**-**|**7,962**|**3,444**|
|||-|
-|
-|
-|
-|
-|
|||||**Fund to which**|**asset belongs**|**Market valuation**
**to nearest £**|**Last year**
**to nearest £**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||**Details**||**Fund to which**|**asset belongs**|**Total**
**Cost (if available)**
**to nearest £**|**-**|
**-**|
|||||||**Current value (if**
**available)**
**to nearest £**|**Last year**
**to nearest £**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||**Details**|||**Total**
**-**
**Fund to which liability relates**|**-**|
**-**|
**-**|
|||||||**Amount due**
**to nearest £**|**Last year**
**to nearest £**|
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
||**Details**|||**Total**
**Fund to which liability relates**||**-**|**-**|
|||||||**Amount due**
**(estimate)**
**to nearest £**|**Last year**
**to nearest £**|
|||||||||
|||||||||
|||||||||
||**Signature***|||**Total**
**Print Name**||**-**|
**-**|
||||||||**Date of**
**approval**|
|||||||||
|||||||||
/ Statement of balances
2
December 2007
APPENDIX 2
**SC052133**
**Phoenix Theatre**
## **Section C Notes to the Accounts**
**C1 Nature and purpose of funds** _(may be stated on analysis of funds worksheets)_ Three grant awards in the current year each for specific purposes. £400 for insulation, paid out for work to invoice dated 14/06/24. £2500 from Stornoway Trust for external works, and £4000 from Comhairle nan Eilean Siar for external works. This leaves £6500 in account for external works and marked as restricted in accounts. All other funds are to be used to further aims and objectives as per constitution.
£
|**C3a Trustee remuneration**
**C2 Grants**
**C3b Trustee remuneration -**
**details**|**Type of activity or project supported**|**Individual /**
**institution**|**Number of grants**
**made**
**£**|**Number of grants**
**made**
**£**|
|---|---|---|---|---|
||||||
||||||
||||||
||||||
||||||
||||**Total**||
||||||
||If no remuneration was paid during the period to any charity trustee or person connected to
a trustee cross this box (otherwise complete section 3b)|||**x**|
||**Authority under which paid**|||**£**|
||||||
||||||
||||||
||||||
||||||
**C4a Trustee expenses** If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) **x**
|**Number of**|**£**|
|---|---|
|**trustees**||
**C4b Trustee expenses - details**
## **C5 Transactions with trustees and connected persons**
|**Nature of relationship**|**Nature of transaction**|**Transaction**
**amount (£)**
**Balance**
**outstanding at**
**period end (£)**|**Transaction**
**amount (£)**
**Balance**
**outstanding at**
**period end (£)**|
|---|---|---|---|
|||||
|||||
|||||
|||||
|||||
**C6 Other information**
The payments for fundraising bought stock held at the year end to be sold before end 2024.
/ Notes
3
December 2007
APPENDIX 2
**SC052133**
**Phoenix Theatre**
## **Additional analysis (1)**
## **Analysis of receipts and payments**
## **1 Donations**
|**1 Donations**|||||||||
|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**
**to nearest £**||**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**||**Total last**
**period**
**to nearest £**|
|S Morrison for assistance withprofessionalpanto|**500**|||||**500**||**525**|
|localgroups/individuals|**206**|||||**206**||**123**|
|||||||**-**|||
|||||||**-**|||
|**Total**|**706**||**-**|**-**|**-**|**706**||**648**|
||**-**||**-**|**-**|**-**|**-**||**-**|
## **2 Grants**
|**2 Grants**|||||||||
|---|---|---|---|---|---|---|---|---|
||**Unrestricted**
**funds**
**to nearest £**||**Restricted funds**
**to nearest £**|||**Total current**
**period**
**to nearest £**||**Total last**
**period**
**to nearest £**|
|G&E Baxter foundation for Insulation|**400**|||||**400**|||
|SY Trust external works|||**2,500**|||**2,500**|||
|CnES external works|||**4,000**|||**4,000**|||
|||||||**-**|||
|**Total**
**400**
**reference**
**Unrestricted**
**funds**
**to nearest £**
**3 Gross receipts from other charitable activities**|**400**||**6,500**|||**6,900**||**-**|
||||**reference**
**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**-**
**Total current**
**period**
**to nearest £**||**-**
**Total last**
**period**
**to nearest £**|
||**12,627**|||||**12,627**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|**Total**|**12,627**||**-**|**-**|**-**|**12,627**||**1,771**|
||-||-|-|-|-||reference error|
## **4 Payments relating directly to charitable activities**
||**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
**to nearest £**|**Permanent**
**endowment**
**funds**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total current**
**period**
**to nearest £**|**Total last**
**period**
**to nearest £**|
|---|---|---|---|---|---|---|---|---|
||**15,150**||**400**|||**15,550**|
||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|||||||**-**|||
|**Total**|**15,150**||**400**|**-**|**-**|**15,550**||**922**|
||-||-|-|-|-||reference error|
Additional notes (1)
December 2007
APPENDIX 2
**SC052133**
## **Additional analysis (2)**
## **5 Breakdown of unrestricted funds**
|**5 Breakdown of unrestricted funds**||||||||
|---|---|---|---|---|---|---|---|
|**Receipts**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**||**Unrestricted**
**fund 2 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 3 - enter**
**name of fund**
**below**|**Unrestricted**
**fund 4 - enter**
**name of fund**
**below**|**Total**
**unrestricted**
**funds**|**Total**
**unrestricted**
**funds last period**|
|Donations|**706**|||||**706**||
|Legacies||||||**-**||
|Grants|**400**|||||**400**||
|Receipts from fundraisingactivities|**200**|||||**200**||
|Gross tradingreceipts||||||**-**||
|Income from investments other than land and buildings||||||**-**||
|Rents from land & buildings||||||**-**||
|Gross receipts from other charitable activities|**12,627**|||||**12,627**||
|**_Sub total_**
**Receipts from asset & investment sales**|**13,933**||**-**|**-**|**-**|**13,933**|**4,366**|
|||||||cross ref error||
|Proceeds from sale of fixed assets||||||**-**||
|Proceeds from sale of investments||||||**-**||
|**_Sub total_**
**_Total receipts_**
**Payments**|**-**||**-**|**-**|**-**|**-**|**-**|
||**13,933**||**-**|**-**|**-**|**13,933**|**4,366**|
|||||||cross ref error||
|Expenses for fundraisingactivities|**365**|||||**365**||
|Gross tradingpayments||||||**-**||
|Investment management costs||||||**-**||
|Payments relatingdirectlyto charitable activities|**15,550**|||||**15,550**||
|Grants and donations||||||**-**||
|Governance costs:||||||**-**||
|Audit / independent examination||||||**-**||
|Preparation of annual accounts||||||**-**||
|Legal costs||||||**-**||
|||||||**-**||
|||||||**-**||
|**_Sub total_**
**Payments relating to asset and investment**
**movements**|**15,915**||**-**|**-**|**-**|**15,915**|**922**|
|||||||cross ref error||
|Purchases of fixed assets||||||**-**||
|Purchase of investments||||||**-**||
|**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**-**||**-**|**-**|**-**|**-**|**-**|
|||||||-||
||**15,915**||**-**|**-**|**-**|**15,915**|**922**|
|||||||cross ref error||
||**1,982)**
**(**||**-**|**-**|**-**|**1,982)**
**(**|**3,444**|
|||||||||
|||||||**-**||
|||||||||
||**1,982)**
**(**||**-**|**-**|**-**|**1,982)**
**(**|**3,444**|
|||||||-||
|**Nature andpurpose of funds**||||||||
|Funds are to be used as per co|nstitution to further d||rama in the community|||||
Additional notes (2)
December 2007
APPENDIX 2
**SC052133**
## **Phoenix Theatre**
## **Additional analysis (3)**
## **6 Breakdown of restricted funds**
|**6 Breakdown of restricted funds**|||||||
|---|---|---|---|---|---|---|
|**Receipts**|**Restricted fund**
**1 - enter name of**
**fund below**
**New Street**
**Eternal Works**|**Restricted fund**
**2 - enter name of**
**fund below**|**Restricted fund**
**3 - enter name of**
**fund below**|**Restricted fund**
**4 - enter name of**
**fund below**|**Total restricted**
**funds**|**Total restricted**
**funds last**
**period**|
|Donations|||||**-**||
|Legacies|||||**-**||
|Grants|**6,900**||||**6,900**||
|Receipts from fundraisingactivities|||||**-**||
|Gross tradingreceipts|||||**-**||
|Income from investments other than land and buildings|||||**-**||
|Rents from land & buildings|||||**-**||
|Gross receipts from other charitable activities|||||**-**||
|**_Sub total_**
**Receipts from asset & investment sales**|**6,900**|**-**|**-**|**-**|**6,900**|**-**|
||||||-||
|Proceeds from sale of fixed assets|||||**-**||
|Proceeds from sale of investments|||||**-**||
|**_Sub total_**
**_Total receipts_**|**-**|**-**|**-**|**-**|**-**|**-**|
||**6,900**|**-**|**-**|**-**|**6,900**|**-**|
||||||-||
|**Payments**|||||||
|---|---|---|---|---|---|---|
|Expenses for fundraising activities|**400**||||**400**||
|Gross tradingpayments|||||**-**||
|Investment management costs|||||**-**||
|Payments relating directly to charitable activities|||||**-**||
|Grants and donations|||||**-**||
|Governance costs:|||||**-**||
|Audit / independent examination|||||**-**||
|Preparation of annual accounts|||||**-**||
|Legal costs|||||**-**||
||||||**-**||
||||||**-**||
|**_Sub total_**
**Payments relating to asset and investment**
**movements**|**400**|**-**|**-**|**-**|**400**|**-**|
||||||-||
|Purchases of fixed assets|||||**-**||
|Purchase of investments|||||**-**||
|**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**-**|**-**|**-**|**-**|**-**|**-**|
||||||-||
||**400**|**-**|**-**|**-**|**400**|**-**|
||||||-||
||**6,500**|**-**|**-**|**-**|**6,500**|**-**|
||||||||
||||||**-**||
||||||||
||**6,500**|**-**|**-**|**-**|**6,500**|**-**|
||||||-||
## **Nature and purpose of funds**
The fund consists of grants awarded for external renovations for New Street Workshop
Additional notes (3)
December 2007