APPENDIX 1
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nnTrustees’ AnnualReport forthe period
OS C rc |_ DayPeri| M nth o d start datY ar e Day PeriodMonth end| dYe r a te
From 15 11 2024 To = 14 11 2025
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Office of the Scottish Charity Regulator
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Charity name Orkney Athletic and Running Club |
Other names charity is
known by
Registered charity number $C051316
Charity’s principal address C/o Old Schoolhouse
Holm
Orkney
Postcode KW17 2SB
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Names of the charity trustees on date of approval of Trustees’ Annual Report
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Dates acted if
Trustee name Office (if any) not for whole
; period
1 Appointed
.
2 [Dinsey] | Secretary i up to 29/09/25 |
| [Robert] | Chairperson wielf 29/09/25 | ee
3. Craig Moar
| Seniors Rep | Stopped sore: roti Repron
4 Kirsty Swan Treasurer |
5 — Mairi Dennison Membership Secretary
6 = Sarah Finn Seniors Rep wleff 10/03/25
7 — S00 Thornton
8 Joel Chaney |
|
9 Chris Webb
10
11
12
13
14
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APPENDIX 1
Names of all other charity trustees during the period, if any, {for example, those who resigned part way through the financial period)
| Name | Dates acted ifnotforwholeyear |
|---|---|
| Kay Gilmour | resigned 10/03/25 - continuing as Officials Co-ordinator |
| Aly MacPhail | resigned 10/03/25 |
| Carrie Gun | resigned 01/10/25 |
| LizFoubister-Chairperson | resigned29/09/25 |
Type of governing document
a i ; ; The charity is administered in accordance with the terms of the Scottish Charitable Incorporated Organisation constitution.
appointmentTrustee recruitment and The minimum. number of trustees permitted; .is four and the maximum 12. At each AGM, the members may elect any eligible member to be a trustee. The board may atso, at any time, elect/appoint any eligible member to be a trustee. At each AGM all charity trustees shall retire from office but shall be eligible for re-election.
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|Charitable purposes|||The advancement of public participation|in the sport of athletics|
|Summary|of the|main|The|Club|promotes,|encourages|and|develops|athletics|and|running|
|activities|in|Orkney,|organises|and encourages|athletes|to|attend|athletic|
|in|relation|to these|objects|meetings|and|events|outwith|Orkney,|co-ordinates|athletic|meetings|
|and|road|race|series|in|Orkney|and|co-operates|with|other|clubs|
|within|and|outwith|the|county.|The|club|runs|training|sessions|up|to|
|three|times|a week|for Junior members|(Primary|&|Secondary|school|
|aged)|and|a weekly track session|for|Senior members.|Senior|
|members|are|also able|to join|in|with|the junior sessions|by|
|||arrangement|- allowing|all members the chance to try a range of|
|sprint/middle|distance/endurance|track,|Hurdles.|The|Club|aims|to|
|||trackrun|4 and home fieldcompetitions events: Higha|Jump, Longyear|which|are Jump, Shotlicensed|by Put, Javelin,|
|scottishathletics|and|also|aims|to|carry|out|a|minimum|of two|Club|
|trips|to|competitions|on|Mainland|Scotland|as well|as|supporting|
|individual|athletes|to|compete|at an|Elite|level|throughout|Scotland,|
|England|and|Internationally.|For the|Senior|section|the|Club|aims|to|
|operate|a|schedule|of five|licensed|road|/ endurance|race|events.|
|The|Club|accepts|members|from|age|9|upwards|and|aims|to|provide|
|a|safe|and|inclusive|environment where|all|ages|of athletes|can|gain|
|the|benefits|from|social|interaction,|keeping|fit|whilst|having|fun|and|
|having|the|opportunity|to|progress|to a|higher|level|of competition|
|should|they|wish|to do|so.|
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Summary of the main achievements of the charity during the financial period
The Club has had another busy year with the culmination of a number of years hard work and planning coming to fruition in July when Orkney hosted the 2025 International Island Games. It was a hugely successful event overall but the athletics and half marathon events were especially memorable for the Club with a number of club athletes winning medals. A lot of positive feedback was received from visiting teams, athletes and members of the public for the organisation of these events which was led by OARC volunteers.
Both the senior and junior sections continue to thrive through the dedicated support of the volunteer coaching team, club volunteers and club manager. - Membership numbers in early 2025 were recorded as 146 Juniors and 97 Seniors. - Primary training was held once a week in four blocks during the year for an average of 60 athletes.
- Secondary training was held weekly across three nights a week throughout the year, only breaking for the Christmas holidays, Island Games and October holidays, for an average of 55 athletes.
~ Weekly mid-week track sessions were run for Senior athletes attracting new members throughout the year. Average attendance has been around 15 members.
The Club successfully ran the following events during the year: - Three open home competitions, one home championship and the International Island Games Athletics - Three road race/ endurance events plus the Island Games Half Marathon - Two Club away trips to competitions in Inverness and Grangemouth plus Junior Inter County in Shetland - Christmas end of term fun session
- (Annual Awards ceremony was postponed)
Other notable achievements were:
- Ongoing progress with officials training and coach training - Maintaining all ‘behind the scenes’ actions required to keep the club operating effectively on a day-to-day basis - Having OARC athletes recognised and participating at National and International levels - Full introduction of a new OARC Club kit
Footnote: there have been some Situations during 2025 which the club has had to navigate alongside it’s governing body (scottishathletics) that have impacted the clubs ability to accept intakes of new junior athletes. The club is hoping to be able to address these waiting lists in the New Year.
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Brief statement of the charity’s OARC aims to operate with sufficient reserves to cover the policy on reserves essential running costs of the Club for a minimum 6-month period should there be no income / funding secured. This value is deemed to be £20,000 — the Club has a Reserves policy in place which is reviewed at the end of each financial year. The policy for 2025 was reviewed and approved on 23" September 2024. Details of any deficit Nia Donated facilities and services The club relies heavily on volunteers to be able to operate - all (if any) Coaching Staff, Board / Committee / Office Bearers, Officials and Fundraisers are volunteers and the Club is hugely appreciative of the time every individual gives in support of the Club and its athletes. Sponsorship, Funding and donations are also of great importance to the Club and we gratefully acknowledge all financial support and donations of goods during the year.
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s) 6 | .
Full name(s)
SARAH FINN Roseer Ose
Position (e.g.
Chair) TRUSTER CHAIR
Date | (c™(ch Motch 2026 lo- Merch 2026
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APPENDIX 3
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Scottish Charity Regulator
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| Independent examiner’s reporton the accounts | ||
|---|---|---|
| Reporttothe | Charityname | |
| Registered charity | $C051316 | |
| number | ||
| On the accounts ofthe | Period start date Period end date |
|
| charity forthe period | Day Month Year Day Month Year 15 14 2024 to 14 11 2025 |
|
| Set outonpages | >" fumbers ofaddlonalsheets) |
|
| Respective responsibilitiesOf trusteesandexaminer |
The charity's trusteesare responsible forthe preparation oftheaccounts inaccordance with theterms ofthe Charities and Trustee Investment (Scotland)2005Actand the Charities Accounts (Scotland) Regulations2006 (asamended). The charity trustees |
|
| consider thatthe audit requirement ofRegulation 10(1) (d) ofthe Accounts Regulations | ||
| does not apply. It is my responsibility to examine theaccounts as required under section | ||
| 44(1) (c) oftheAct and to state whether particular matters havecome tomy attention. | ||
| Basis ofindependent examiner's statement |
My examination is carried out in accordance with Regulation 11 ofthe2006Accounts Regulations. An examination includesa review of the accounting records kept bythe |
|
| charity and a comparison ofthe accounts presented with those records. It also includes | ||
| consideration ofany unusual items or disclosures in theaccounts and seeks | ||
| explanations from thetrustees concerning anysuch matters. The procedures undertaken | ||
| do not provide all the evidence thatwould be required in an audit and, consequently, | ||
| notexpress an audit opinion on the view given by the accounts. | ||
| Independentexaminer's statement |
p thecourse ofmyexamination, nomatter hascome tomy attention | |
| 1. which gives me reasonable cause to believe that in any materia! respect the |
||
| requirements: | ||
| « to keep accounting records in accordance with section 44(1) (a) ofthe 2005 Act and |
||
| Regulation 4 ofthe 2006 Accounts Regulations, and | ||
| * to prepare accountswhich accord with theaccounting records and comply with |
||
| Regutation 9 ofthe2006 Accounts Regulations | ||
| have not been met, or | ||
| 2. towhich, in my opinion, attention should bedrawn in order to enable a proper |
||
| Signed: Name: |
nderstanding ofthe accounts to be reached. LZlk. Geox Date: 2S - 02-2026 Kathryn Beharie |
|
| Relevant professional | ||
| qualification(s) orbody | ||
| (ifany): | ||
| Address: | ©/yVOLUNTARYACTIONORKNEY | |
| 6 BRIDGE STREET | ||
| KIRKWALL | ||
| KW151HR |
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
;
Orkney Athletic and Running Club Receipts and Payments Accounts Period ended 14 November 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Receipts | Notes | Funds2025 | = Funds2025 | 2025 | 2024 |
| Donations | 3 | 2,642 | - | 2,642 | 6,250 |
| ActivitiesforGenerating Funds | 4 | 1,015 | - | 1,015 | 3,384 |
| Charitable Activities | 5 | 29,856 | 5,003 | 34,859 | 33,882 |
| Grants | 6 | - | 14,633 | 14,633 | 55,626 |
| Rental of Premises | - | - | . | ||
| Bank interest | - | - | - | ||
| Total Receipts | 33,513 | 19,636 | 53,149 | 99,142 | |
| Payments | |||||
| Cost ofGenerating Funds | 360 | - | 360 | - | |
| Charitable Activities | 7 | 34,926 | 25,394 | 60,320 | 91,618 |
| Governance Costs | 168 | - | 168 | 120 | |
| Other Payments | 8 | - | - | - | - |
| Total Payments | 35,454 | 25,394 | 60,848 | 91,738 | |
| Transferbetweenfunds | - | - | _ | =Ǥ | |
| Surplus/(Deficit)forperiod | (1,942) | (5,757) | (7,699) | 7,404 |
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Orkney Athletic and Running Club Statement of Balances Period ended 14** November 2025
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Unrestricted Restricted Total Total
Notes funds 2025 funds 2025 2025 2024
Bank & Deposit Balances 2
Bank and cash balances
Brought Forward 60,018 (4,304) 55,714 48,310
Movement in period: -
Surplus/(Deficit) (1,942) (5,757) (7,699) 7,404
Bank and cash balances
Carried Forward 58,076 {10,061) 48,015 55,714
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Approved by the Trustees and signed on their behalf,
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Position: TREAS SPER
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Dated: 16 [032026
Fs
Orkney Athletic and Running Club Notes to the accounts Period ended 14'* November 2025
1. Trustee Remuneration and Related Party Transactions
There were no trustee remunerations during the period. Eight (2024:10) trustees received reimbursed expenses amounting to £3,448 (2024:£6343). One Trustees received funding totalling £50.00 (2024:£100) towards the cost of travel and entering competitions. The children of two trustees received funding from the charity towards the cost of travelling and entering competitions. This funding amounted to £200 (2024:£750) and was distributed in line with the governing document and policies of the charity.
2. Movement in Funds
| As at | As at | ||||||
|---|---|---|---|---|---|---|---|
| 15/11/24 | Receipts | Payments | Transfers | 14/11/25 | |||
| Unrestricted funds | |||||||
| General fund | 60,018 | 33,513 | 35,454 | - | 58,076 | ||
| Restricted funds | Notes | ||||||
| Tesco Groundworks | - | 1,000 | 26 | - | 974 | ||
| Norsepharm Ltd (Dounby) | - | 500 | 500 | - | - | ||
| Scottish Athletics | - | 525 | 525 | - | - | ||
| Pre-paymentfor kitorder/kit | stock | 1,583 | 5,003 | 8,298 | - | (1,711) | |
| Garden Square | - | 500 | 500 | - | - | ||
| ED) | - | 1,000 | 1,000 | - | |||
| Cooke Scotland | 17 | - | 17 | - | - | ||
| Starlings | - | 300 | 300 | - | - | ||
| LowsOrkney Ltd | - | 400 | 400 | - | - | ||
| OTE Kirkwall | - | 500 | 500 | - | - | ||
| OIC005 | (840) | 840 | - | - | - | ||
| OIC006 | - | 316 | 316 | - | - | ||
| OIC007 | - | 860 | 860 | - | - | ||
| OIC 008 | - | 237 | 237 | - | - | ||
| Olc009 | - | 359 | 359 | - | - | ||
| ManagerRole Fees | (5,064) | 6,796 | 11,056 | - | (9,324) | ||
| Small Grant Scheme | - | 500 | 500 | - | - | ||
| (4,304) | 19,636 | 25,394 | - | (10,061) | |||
| 55,714 | 53,149 | 60,848 | 0 | 48,015 |
a
Orkney Athletic and Running Club Notes to the accounts (cont) Period ended 14** November 2025
Purpose of Funds
Unrestricted funds
Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds
Funding received to contribute to the costs of: -
Tesco Groundworks Norsepharm Ltd (Dounby)
Scottish Athletics
Pre-payment for kit order/Kit stock
Garden Square
ED)
Cooke Scotland
Starlings
Lows Orkney Ltd
OTE Kirkwall
OIC
Small Grant Scheme
Healthy snacks Initiative
10k Sponsorship
North District club trip
For purchase of new kit for athletes
Home Championship competitions
Scottish Schools club trip
Kirkwall Half Marathon
Home Competition sponsorship
Funds towards club trips Kirkwall Half Marathon sponsorship Club Manager, Training & Development
Jackets for Coaching Team
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Orkney Athletic and Running Club Notes to the accounts (cont)
Period ended 14° November 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Analysis of Receipts | funds2025 | _—funds2025 | 2025 | 2024 | |
| 3. | Donations | ||||
| Donations received | 1,464 | - | 1,464 | 5,268 | |
| Gift Aid | 1,178 | - | 1,178 | 982 | |
| 2,642 | - | 2,642 | 6,250 | ||
| 4. | ActivitiesforGenerating Funds | ||||
| Lucky NumberSquares | 1,015 | - | 1,015 | - | |
| Blue Door | - | - | - | 2,383 | |
| Sean StangerJoinery& Building | - | - | - | 1,000 | |
| 1,015 | - | 1,015 | 3,383 | ||
| 5. | Charitable Activities | ||||
| Membership& Coachingfees -ALL | 23,143 | - | 23,143 | 24,556 | |
| Competitions& Road Races | 3,361 | - | 3,361 | 4,409 | |
| Equipment | - | - | - | ||
| Trips | 3,352 | - | 3,352 | 3,254 | |
| Prepayment for kit order | - | 5,003 | 5,003 | 1,663 | |
| Bankcompensation | - | - | - | - | |
| 29,856 | 5,003 | 34,859 | 32,299 | ||
| Grants received | |||||
| 6. | Tesco Groundworks | - | 1,000 | 1,000 | 375 |
| Norsepharm Ltd (Dounby) | - | 500 | 500 | 500 | |
| JJ Cairns | - | - | - | 100 | |
| Scottish Athletics | - | $25 | 525 | 1,025 | |
| Sheila Fleet | : | - | - | 500 | |
| oIc | - | 2,612 | 2,612 | 28,330 | |
| Cooke Scotland | - | - | - | 1,000 | |
| Lottery Sportscot | - | - | - | 18,084 | |
| Garden Square | - | 500 | 500 | 300 | |
| EDJ | - | 1,000 | 1,000 | 1,000 | |
| Lows Orkney Ltd | - | 400 | 400 | 400 | |
| OTE Kirkwall | : | 500 | 500 | 500 | |
| YLAG | - | - | : | 559 | |
| KGS Enrichment | - | - | - | 350 | |
| Club Manager | - | 6,796 | 6,796 | 2,063 | |
| Small Grant Scheme | - | 500 | 500 | - | |
| Starlings | . | 300 | 300 | - | |
| 33,513 | 19,636 | 53,149 | 55,626 |
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Orkney Athletic and Running Club Notes to the accounts (cont) Period ended 14 November 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| AnalysisofPayments | funds2025 | = funds2025 | 2025 | 2024 | |
| 7. | Charitable Activities | ||||
| Membership & Coachingfees -ALL | 13,825 | 1,772 | 15,597 | 6,050 | |
| Competitions& Road Races | 3,198 | 1,817 | 5,015 | 5,839 | |
| Club Together | - | - | - | - | |
| Equipment | 2,002 | - | 2,002 | 49,579 | |
| Trips | 6,833 | 1,925 | 8,758 | 21,260 | |
| Insurance | 1,368 | - | 1,368 | 1,201 | |
| Trophies/awards/medals/Kit | 8,298 | 8,298 | (511) | ||
| Website | 224 | - | 224 | 143 | |
| Administration | - | - | - | 56 | |
| Sundry | 5,227 | 526 | 5,753 | 2,123 | |
| PurpleTops | - | - | - | 494 | |
| Island Games | 2,249 | - | 2,249 | 320 | |
| Ciub Manager | - | 11,056 | 11,056 | 5,064 | |
| 34,926 | 25,394 | 60,320 | 91,618 |
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