2025-06-30-accounts - Rotary Club of Aberdeen Deeside Trust

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Rotary Club of Aberdeen Deeside Trust Trustees’ Annual Report

Period: From 1[st] July 2024 to 30[th] June 2025

Charity Contact Information

Rotary Club of Aberdeen Deeside Trust

Scottish Charity Number: SC051295

37 Derbeth Park, Kingswells, Aberdeen, AB15 8TU

Telephone number: 07900 240694

Email address: info@adrtrust.com Website: www.aberdeendeesiderotary.org.uk

Charity Trustees

The trustees of the charity have remained constant throughout this financial year. A full list of the trustees is below.

Brian Stephen
David Pottinger (Chair)
Desmond Chrystal (Treasurer)
Ellen Smith
Harry Arnold
Moyra Cowie (Secretary)

Objectives & Activities

Rotary Club of Aberdeen Deeside Trust (also known as Aberdeen Deeside Rotary Trust or ADR Trust) was setup as a registered charity to support and enhance the charitable activities of the Rotary Club of Aberdeen Deeside (also known as Aberdeen Deeside Rotary or ADR). This will be achieved through the seeking of funding from various sources including personal donations, corporate donations and grant funding in line with our constitution and the policies set out by Rotary International.

The Organisation’s purposes are to raise and disburse funds for the following purposes:

The prevention or relief of poverty
Assisting those that are socially isolated or those that are imminent risk of being socially isolated
The advancement of education
The advancement of physical health
The relief and assistance of those with and those assisting with mental health problems
The advancement of citizenship or community development
The advancement of the arts, heritage, culture or science
The advancement of public participation in sport
The provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended
The advancement of human rights, conflict resolution or reconciliation
The advancement of environmental protection or improvement
The relief of those in need by reason of age, ill health, disability, financial hardship or other disadvantage
To support other local, National and International registered charities that assist in the education, leadership development and the welfare of children
To assist charity healthcare providers on a local, national and on an international basis

For national and international disaster relief

In this financial year, we have started a project to install a wheelchair accessible swing in Duthie Park, Aberdeen. This project is being conducted in partnership with Bon-Accord Rotary. This financial year saw the bulk of the fundraising for this project. The generous donations from members of the public and the grant funding that we have managed to secure has allowed us to extend the scope of the project to another piece of wheelchair accessible play equipment in addition to the swing. Aberdeen City Council will conduct the procurement & installation of the swing & additional play equipment.

We have also funded Scottish cultural experiences through a grant received from Foundation Scotland.

Structure, Governance & Management

Type of Governing Document

ADR Trust is governed by its constitution.

Trustee Recruitment & Appointment

There have been no changes to the trustees during this financial year.

The constitution requirements on Trustees are as follows:

Trustees will be elected at the Annual General Meeting of Members and will be members of the organisation or someone with specialist skills of experience nominated by the Board of Trustees. The Board of Trustees may appoint a trustee until the next AGM of members. At the 3rd AGM all trustees are deemed retired but are eligible for re-election. A person is eligible to become a trustee if: they are not disqualified from being a charity trustee under the Charities and Trustee Investment (Scotland) Act 2005; they are not an employee of the organisation; at least two trustees must not be a member of the Rotary Club of Aberdeen Deeside Council.

Achievements & Performance

The primary achievements of the charity in this financial year are as follows. By far the biggest activity was for the Disabled Swing Project, due to the larger amount of money raised and the potential impact for disabled people in Aberdeen.

Disabled Swing Appeal

ADR Trust has partnered with Bon-Accord Rotary to fund the procurement and installation of a wheelchair accessible swing, to be installed in Duthie Park, Aberdeen. Aberdeen City Council will procure and install the equipment.

All the funds raised through the project will be routed through ADR Trust, who will also provide grant funding applications. Members of Bon-Accord Rotary will provide publicity, fundraising and assistance on the liaison with Aberdeen City Council.

The project has been very successful in securing funding from a number of sources. In addition to donations, three significant grants have been awarded, from the Stafford Trust, NHS Grampian Charities and the UK Shared Prosperity Fund.

The success of the fundraising has allowed the project to expand the scope to include an additional piece of wheelchair accessible play equipment, likely to be a seesaw.

At the end of the financial year, the swing was in the procurement process, with the funds for that part of the project likely to be disbursed to Aberdeen City Council shortly into the next financial year. The details of the additional piece of wheelchair accessible play equipment were being finalised. The swing is expected to be installed by the end of 2025, with the additional play equipment probably in early 2026.

Foreign Students Scottish Experiences

The charity received a grant from Foundation Scotland to provide Scottish cultural experiences to foreign students who are studying in Aberdeen. Through the year, we funded the following events:

Trip to Aboyne Highland Games in August 2024
International Student Evening in October 2024
Christmas Party in December 2024
Bingo Evening in February 2025

We provided transport and tickets to take students from Aberdeen University and Robert Gordon University to the Aboyne Highland Games. They spent the day at the games, enjoying this uniquely Scottish experience. Transport was then provided to return them to Aberdeen.

The International Students Evening involved students attending Robert Gordon’s University. They shared with us information on their homeland, their first experiences in Scotland and what they missed most from home. A supper was enjoyed by all.

The students attended our Christmas Party, which was open to those students and their partners who were unable to return home for the festive season.

We took them to a bingo event and amongst great hilarity they learnt the game of bingo and enjoyed a traditional British Fish Supper. Many of them won games and went away with vouchers to return for a supper at a local fish restaurant.

Financial Review

A summary of the income and expenditure is illustrated below in graphical form. More detailed analysis of the finances can be found in the accounts.

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Income Illustrated by Project
£1,000 £2,153
£32,314
Unrestricted Disabled Swing Appeal Student Scottish Experiences
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Income Illustrated by Funding Type
£203
£16,014
£19,250
Grant Donations Interest
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Expenditure Illustrated by Project

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£200
£180
£665
Unrestricted Disabled Swing Appeal Student Scottish Experiences
----- End of picture text -----

At the end of the year, the charity held £35,762 in its bank accounts.

The accounts report a surplus for this financial year of £34,422. This is due to the money being collected for the Disabled Swing Appeal, in particular, and not being disbursed until the next financial year.

Statement of the Charity’s Policy on Reserves

ADR Trust will retain £1,000 in reserves to cover unforeseen emergency requests for funding in support of the charity’s aims.

Details of Any Deficit

There was a surplus in this financial year.

Future Plans

Aberdeen Deeside Rotary Trust is currently looking to raise funding to achieve the following:

complete our project to install a disabled swing and an additional piece of wheelchair play equipment in Duthie Park, Aberdeen in partnership with Bon-Accord Rotary
progress a project to install benches along the Old Deeside Railway Line in Aberdeen
provide Scottish cultural experiences for international students coming to Aberdeen

Declaration

Signed on behalf of the charity trustees:

David Pottinger Print name — Chair Designation — 17-03-2026 Date oo

Independent Examiner’s Report to the Trustees of Rotary Club of Aberdeen Deeside Trust

| report on the accounts for the year ended 30 June 2025 set out on pages five to seven.

Respective responsibilities of Trustees and Independent Examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1)(a) to (c) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)(c) of the Act and to state whether particular matters have come to my attention.

Basis of the independent examiner’s report

My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence which would be required in an audit and, consequently, | do not express an audit opinion on the accounts.

Independent Examiner’s Statement

In the course of my examination, no matter has come to my attention

1 which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations; and
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations.

have not been met, or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

H M Stewart Busby C A | 1A Overton Circle Dyce Aberdeen AB21 7FQ

Date: KS Mare} 20 26

APPENDIX 2

$C051295

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Rotary Club of Aberdeen Deeside Trust
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| aa ||Receipts and payments accounts
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| aa ||Receipts and payments accounts
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| aa ||eee|| |---|---|---|---|---|---|---|---|---|---| |Section A Statement of receipts and payments|||||||||| ||Unrestricted
funds||Restricted
funds|||Expendable
endowment
funds|Permanent
endowment
funds|Totalfunds
7
current period|Totalfunds last
‘
period| ||to|nearest £|to|nearest £||to nearest £|to nearest £|to nearest £|to nearest £| |Ai Receipts|||||||||| |1450]|
14,564|
legacies|||||||||16,014
a|7,251| |Grosstrading receipts|ee|||||||eoee|ee| |Income from investments other
than|||||||||| |land and buildings|||||||||| |ross receipts from other charitable|||||||||| |activities|||||||||| |AT Subtotal|2,153)||||33,314||||35,467]|[20,560| |A2 Receipts from asset&|||||||||| |investment sales|||||||||| |Proceedsfrom saleoffixedassets
Proceedsfrom sale ofinvestments
Az Sub total|||
;|sY|||||||| |A3 Payments|||||||||| |activities|||||||||36,631| |a
ee|||||||||A|| |A3Subtotal200)[=||||[=||||||rece|36,789| |A4 Payments relating to assetand|||||||||| |investment movements|||||||||| |Purchases offixedassets||||||||||| |Purchase of investments|||||||||| |AaSubtoral|_||||||||||| |Surplus/(deficit)foryear||||32,469||||34,422|(16,229)|

APPENDIX 2 7 Rotary Club of Aberdeen Deeside Trust Section B Statement of balances

$C051295

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----- Start of picture text -----
a: : Oe . Unrestrictedfunds Restricted funds endowmentExpendablefunds endowmPermanfunds e ntnt Totalperiodcurrent Total last period
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
B1 Cash funds Cash and bank balances at start of year 4,149 1,340 17,569
Surplus / (deficit) shown on receipts and 34,422 (16,229)
payments account
Cash and bank balances at end of year pe aia) | 32860 35,762 ae
(Agree balances with receipts and payments
account(s))
. ’ Fund to which asset belongs Market valuation Last year
to nearest £ to nearest £
- — —
Total
rT Fund to which asset belongs Cost (if available) Gurrent value (If Last year
JBLaHS available)
to nearest £ to nearest £ to nearest £
- =
Total
Details Fund to which liability relates Amount due Last year
to nearest £ to nearest £
— —
Total
siaenialSataiia Fund to which liability relates Amount{estimate) due Last year
to nearest £ to nearest £
— —
Total
Signed by one or two trustees Date of
on behalf of all the trustees Signature Print Name approval
Li bie David Pottinger e °
[3.26
|. [QR] LA LL
pS=< NUS— >. emeeens WS |s6
\
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ADRT Accounts 2024-25 Rev 1 / Statement of balances

December 2007

APPENDIX 2

Rotary[Club][of][ Aberdeen][Deeside] .[Trust]

$C051295

Section C Notes to the Accounts

C1 Nature and purpose of See Analysis of Funds Worksheets funds (may be stated on analysis of funds worksheets) ee er > weniand MARA PAS Individual / Number of grants ec yO OF BCuUYTY OF prolect Supported institution made / —= Total C3a Trustee remuneration If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) x C3b Trustee remuneration - details C4a Trustee expenses If no expenses were paid to any charity trustee during the period then cross this box (otherwise complete section 4b) x Number of £ trustees C4b Trustee expenses - details Transaction Balance Vature: ofeerelationships Nature of transaction; amount (£) outstandingeriod end (£at C5 Transactions with trustees and connected persons _ BO

ADRT Accounts 2024-25 Rev 1 / Notes

December 2007

APPENDIX 2

Rotary Club of Aberdeen Deeside Trust

$C051295

Additional analysis (1)

Analysis of receipts and payments

1 Donations
	. Unrestricted funds	Restrictedfunds	Expendable endowment funds	Permanent endowment funds	Totalcurrent Totallast period period
	to nearest £	to nearest £	to nearest £	to nearest £	to nearest £ to nearest £
Just Giving RotaryClub ofDyce Airyhall CommunityCentre RotaryClubof StMachar Rotary Club ofBonAccord RotaractClub ofAberdeen RotaryClubofAberdeenBalgownie Cin € Retail Stores Ltd. All PlayCanada BPC2CCharityBikeRide RotaryClub ofAberdeen Deeside	fF 8,114 00J	1,700	1,000 200] [	es	1250]
Total	P1480]	14,564			16,014 7,251
2 Grants
	Unrestricted nde	Restrictedfunds			Totalcurrent Totallast nerind nerind
	to nearest £	to nearest £			to nearest £ to nearest £
FoundationScotland		__—800		1,000
NHSGrampianCharities			8,000
3 Gross receipts from other charitable activities
	3 Unrestricted funds	Restrictedfunds	Expendable endowment funds	Permanent endowment funds	Total current Totalfaet period period
	to nearest £	to nearest £	to nearest £	to nearest £	to nearest £ to nearest £
Total	====				=
4 Payments relating directly to charitable activities
	. Unrestricted funds	Restrictedfunds	Expendable endowment funds	Permanent endowment funds	Total current Totallast period period
	to nearest £	to nearest £	to nearest £	to nearest £	to nearest £ to nearest £
YihanValleyRotary Purchaseof Printer forCareHome RotaryClub ofAberdeen Deeside Whytes Coaches AboFlghleraGames	ee	_ [66 es	Ld
Total	eee)	[ss			ee

ADRT Accounts 2024-25 Rev Additional notes (1)

December 2007

APPENDIX 2

$C051295

Additional analysis (2)

5 Breakdown of unrestricted funds
		Unrestricted Fund 1	Total unrestricted		Total unrestricted
			funds		funds last period
Receipts Receiptsfromfundraising activities		1480	[500	[sd	[480] ee
Incomefrom investments otherthan land and buildings Rents fromland &buildings Gross receiptsfromothercharitable activities		Cd fo		fo
	Sub total	2,153	2,153		1,094
Receipts from asset & investment sales
Proceeds from sale of fixed assets
Proceeds from sale of investments
	Sub total
Payments Expenses forfundraising activities		[	[le
Investmentmanagementcosts Payments relating directly tocharitable activities		[sd [ ———s200
Audit/ independent examination) Preparation ofannual accounts	fs		7 **	** fs	ps [I
	Sub total	[200	ao]
Payments relating to asset and investment
movements
Purchases of fixed assets
Purchase of investments
	Subtotal

Nature and purpose of funds

These finds are unrestricted, but will be put to use in line with the ADR Trust constitution. The payments was related to the ourchase of Rotary Schoeboxes for the Rotary Shoebox appeal

ADRT Accounts 2024-25 Rev 1Additional notes (2)

December 2007

APPENDIX 2

$C051295

Rotary Club of Aberdeen Deeside Trust

Additional analysis (3)

6 Breakdown of restricted funds

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Disabled|Swing|Student|Total|restricted|Total|restricted| |Appeal|Scottish|funds|funds|last| |Experiences|period| |Receipts| |es7|||a1a;564|6,166| |210| |Income|from|investments|other|than|land|and|buildings| |Rens from|land|&|buildings|7 [J|re)| |Gross|receipis rom|other charitable|actives|rs||| |Subtotal|[32,314]|1,000|33,314|19,466| |Receipts|from|asset|&|investment|sales| |Proceeds|from|sale|of|fixed|assets| |Proceeds|from|sale|of|investments| |Sub|total| |Payments| |Gross trading payments|re ee||| |Payments|relating|directly to charitable|activities|||sd|||665||||6s|| |||_| |Subtotal|[160| || [-___668 |||| |Payments|relating|to|asset|and|investment| |movements| |Purchases|of|fixed|assets| |Purchase|of|investments| |Sub|total| |Surplus / (deficit)|for year|CREE|ae|a||P2469|19,466| |Nature|and|purpose|of funds|

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Disabled Swing Appeal: This is a project to installed disabled play equipment in Duthie Park in Aberdeen. Student Scottish Experiences: This is a project to provide forfeign students coming to Aberdeen with Scottish cultural experiences.

ADRT Accounts 2024-25 Rev 1Additional notes (3)

December 2007