DanceFitFly SCIO SC:049675
Trustees’ Annual Report
Period From 1[st] November 2023 to Period End 31[st] October 2024
Charity contact information
Name DanceFitFly SCIO Scottish Charity Number: SC049675 Address Unit 7 109 Urquhart Road Aberdeen Postcode AB24 5NH Website https://dancefitfly.wixsite.com/website Social Media profile name @DanceFitFly
2
Charity Trustees
The Trustees of DanceFitFly are:
3
Objectives and activities
The organisation’s purposes are:
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by;
Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation.
Working in partnership with other bodies to achieve the purposes.
Dancefitfly operate a custom-built space offering a range of classes and drop-in sessions to the general public, all with the intention of encouraging people to use dance and fitness as a way of helping to improve their physical and mental health. We offer a range of classes at levels from introductory and beginner, through to advanced and standalone workshops, and have continued to offer online participation of some classes to continue to support relationships built during the pandemic.
Classes offered in 2024
Contemporary circus arts:
Pole beginners, improvers & mixed level, Intermediate pole, Low Flow, Pole choreography and dance, pole routine creation, Pole Mama’s, Aerial hoop, Aerial conditioning , Aerial routine creation.
Traditional dance arts:
Rapper sword dance, Scottish step dance, percussive step dance and Clog dance.
Strength & flexibility:
Stretch & mobility, handstands & hand balancing
4
Structure, governance and management
Constitution
The charity was founded on 22 October 2019 and was registered as a Scottish Charitable Organisation (SCIO) on 22 October 2019 and is governed by its Constitution and recognised as a charity by the Office of the Scottish Charity Regulator in accordance with the provisions of The Charities and Trustee Investment (Scotland) Act 2005.
The trustees meet on a regular basis and administer the SCIO. The Trustees consider the Board of Trustees as comprising the key management personnel of the SCIO, in charge of directing and controlling the SCIO and running and operating the SCIO on a day to day basis. All Trustees give their time freely to manage the SCIO. One Trustee receives renumeration directly corresponding to classes taught as an instructor, invoiced at the agreed instructors rate. No Trustees receive renumeration for any management activities related to the SCIO. No expenses have been paid to Trustees in the period.
Trustee recruitment and appointment
There were no new appointments in the year.
5
Achievements and performance
2024 saw DanceFitFly host our first ever studio showcase. The Halloween show was based at our studio premises, run by the Trustees and instructors and was open to all students who wished to perform. It was an opportunity for the wider DanceFitFly community to come together, the students to showcase their achievements and for friends, family and other students to celebrate together. We had performances from every discipline in a mix of contemporary circus arts, pole dance and traditional dance. Trustees gave their time for free in the organisation of the showcase, additional classes and workshops were provided by the instructors to assist the students in creating their routines and separate practice open sessions were provided ahead of the show. On the night we had 18 performances from students and instructors and an audience of 60 guests.
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Following on from the success of the Halloween show it has been proposed that a summer showcase should take place to encourage participation for those students who may have felt too nervous for the first one. This will be reviewed by the Trustees and instructors in 2024.
It was agreed that a trainee instructor would be selected to work with our pole classes and complete the required industry training to help support Paige who also dedicates her time as a Trustee. A number of students who have many years of experience and were considered the suitable level were discussed, and it was agreed by the Trustees that would be the suitable candidate. has been progressing through her Spin City Beginner’s Instructor training, while assisting in classes and shadowing Paige as part of her course. is due to complete her training before the end of 2024 and on successful completion will be offered an instructor position within the studio.
This year we ran a second photoshoot day following on from the success of the one held in 2023. We invited a professional photographer to host sessions at our studio and encouraging our members to document the progress they have made and embrace the changes they are experiencing as a result of their movement and dance practice. This was received really well, being fully booked on the day and provided some wonderful photographs for everyone to share, helping to document their journey with us so far.
We also held our first ever summer pole jam in August 2024, inviting members to join us at a secret location in woodlands just outside the city. The session was supported by our pole instructor and a free standing pole and picnic facilities provided. This encouraged the pole community to get outdoors, exercise in nature and socialise while enjoying nature and taking some amazing photos and videos of their performances in the trees. The event was well received and students shared some lovely images and memories across social media.
7
Social Media Performance
Throughout the year we have continued to build our online presence on social media through regular posting not just advertising our classes but sharing our special events and highlighting our achievements. Reach, engagement and visits grew across both Instagram and Facebook platforms.
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Financial review
During the period DFF received no grant funding.
There are no outstanding debts to be repaid and the final purchases were made against the grant received in 2022 (£1000) for additional studio equipment.
Statement of the charity’s policy on reserves
The charity currently holds reserves of £26,658.
The Trustees aim to retain unrestricted reserves to cover operational costs for 6 months, which would be in the region of £5,000. Additional surplus will be used to effect repairs and maintenance on the building, invest in new equipment and train new instructors.
Future plans
In June 2024 our lease with Aberdeen City Council triggered a 6 month notice to renew, having signed a 5 year lease initially in January 2020. The Trustees have agreed that the lease on the premises should continue and notice was given to Aberdeen City Council that we are happy to accept a lease extension for a further 5 years.
Given that our studio has now been operational for a number of years some of our equipment may start to require replacement, through general wear and tear sustained during physical activity. The building is also starting to show signs of age related wear and the Trustees have agreed that following a full inspection we will discuss and agree a programme of works to freshen up the building. We will also attend to any external maintenance and decoration required to see us through the next few years. The charity currently holds adequate reserves for the level of work anticipated, without dropping below our prudent reserves.
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Declaration
Signed on behalf of the charity trustees:
Designation
Date
Chair 16/07/2025
11
Enter SC No. below
APPENDIX 2
Enter charity name below
SC049675
DanceFitFly SCIO
Receipts and payments accounts
| DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO | DanceFitFly SCIO |
|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||
| For the period from |
Period start date | Period end date | |||||||
| Day | Month | Year | to | Day | Month | Year 2024 |
|||
| 1 | Nov | 2023 | 31 | Oct |
Section A Statement of receipts and payments
| A1 Receipts | Unrestricted funds to nearest £ 12 27,811 27,823 - 27,823 25,567 25,567 - 25,567 |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ - - - - - - |
Expendable endowment funds to nearest £ - - - - - - |
Permanent endowment funds to nearest £ |
Total funds current period to nearest £ |
Total funds last period to nearest £ |
|---|---|---|---|---|---|---|---|
| Donations | - | 12 | 75 | ||||
| Legacies | - | - | |||||
| Grants | - | - | |||||
| Receipts from fundraisingactivities | - | - | |||||
| Gross tradingreceipts | 27,811 | 23,684 | |||||
| Income from investments other than land and buildings |
- | - | |||||
| Rents from land & buildings | - | - | |||||
| Gross receipts from other charitable activities |
- | - | |||||
| - | - | - | |||||
| A1 Sub total | - | 27,823 | 23,759 | ||||
| A2 Receipts from asset & investment sales |
- | ||||||
| Proceeds from sale of fixed assets | - | - | |||||
| Proceeds from sale of investments | - | - | - | ||||
| A2 Sub total | - | - | - | ||||
| Total receipts A3 Payments |
- | - | |||||
| - | 27,823 | 23,759 | |||||
| Expenses for fundraising activities | - | - | |||||
| Gross trading payments | - | - | |||||
| Investment management costs | - | - | |||||
| Payments relating directly to charitable activities |
25,567 | 21,399 | |||||
| Grants and donations | - | - | |||||
| Governance costs: | - | - | |||||
| Audit / independent examination | - | - | |||||
| Preparation of annual accounts | - | - | |||||
| Legal costs | - | - | |||||
| Other | - | - | |||||
| - | - | ||||||
| **A3 Sub total ** | - | - | - | 25,567 | 21,399 | ||
| A4 Payments relating to asset and investment movements |
|||||||
| Purchases of fixed assets | 549 | 549 | 115 | ||||
| Purchase of investments | - | ||||||
| **A4 Sub total ** | 549 | - | - | 549 | 115 | ||
| Total payments Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
|||||||
| 549 | - | - | 26,116 | 21,514 | |||
| 2,256 | 549) ( |
- | - | 1,707 | 2,245 | ||
| 1 | 1) ( |
- | |||||
| 2,257 | - | ||||||
| 550) ( |
- | - | 1,707 | 2,245 |
APPENDIX 2
DanceFitFly SCIO
SC049675
| Section B Statement of balances | Section B Statement of balances | ||||||
|---|---|---|---|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Investments B3 Other assets B5 Contingent liabilities B4 Liabilities |
Details | Unrestricted funds to nearest £ 24,401 2,257 |
Restricted funds to nearest £ 550 550) ( |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
| Cash and bank balances at start of year | 24,951 | 22,706 | |||||
| Surplus / (deficit) shown on receipts and payments account |
1,707 | 2,245 | |||||
| - | |||||||
| - | |||||||
| Cash and bank balances at end of year (Agree balances with receipts and payments account(s)) Details |
26,658 | - | - | - | 26,658 | 24,951 | |
| - | - |
- Fund to which |
- asset belongs |
- Market valuation to nearest £ |
- |
||
| Last year to nearest £ |
|||||||
| Details | Fund to which | asset belongs | Total Cost (if available) to nearest £ |
- | - |
||
| Current value (if available) to nearest £ |
Last year to nearest £ |
||||||
| PP&E | Unres | tricted | 5,300 | 5,300 | |||
| Equipment- functional | Unres | tricted | 3,530 | 3,530 | |||
| Security deposit | Unres | tricted | 2,125 | 2,125 | |||
| Equipment- functional | Restr | icted | 549 | - | |||
| Details | Total Fund to which l |
11,504 | - | 10,955 | |||
| iability relates | Amount due to nearest £ |
Last year to nearest £ |
|||||
| Details | Fund to which l | Total iability relates |
- | - | |||
| Amount due (estimate) to nearest £ |
Last year to nearest £ |
||||||
| Signature | Print Name | Total | - | - |
|||
| Date of approval |
|||||||
| 25 July2025 | |||||||
Receipts and Payments Accounts Template CB 2024 - Final for OSCR / Statement of balances2
December 2007
APPENDIX 2
DanceFitFly SCIO
SC049675
Section C Notes to the Accounts
| C3a Trustee remuneration C4a Trustee expenses C1 Nature and purpose of funds(may be stated on analysis of funds worksheets) C2 Grants C3b Trustee remuneration - details C5 Transactions with trustees and connected persons C4b Trustee expenses - details |
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by; Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation. Working in partnership with other bodies to achieve the purposes. |
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by; Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation. Working in partnership with other bodies to achieve the purposes. |
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by; Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation. Working in partnership with other bodies to achieve the purposes. |
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by; Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation. Working in partnership with other bodies to achieve the purposes. |
The advancement of the arts and culture, the advancement of health and the provision of recreational activities, and in furtherance of this (but not exclusively) by; Procuring and providing a space for use by the public in order to acquire the skills of dancing, personal fitness and recreation. Working in partnership with other bodies to achieve the purposes. |
|---|---|---|---|---|---|
| Type of activity or project supported | Individual / institution |
Number of grants made £ |
|||
| Total | - |
||||
| If no remuneration was paid during the period to any charity trustee or person connected to a trustee cross this box (otherwise complete section 3b) |
|||||
| Authority under which paid | £ | ||||
| Section 67 of the Charities and Trustee Investment (Scotland) Act 2005 | 11,340 | ||||
| If no expenses were paid to any charity trustee during the period then cross (otherwise complete section 4b) |
this box | X | |||
| Nature of transaction | Number of trustees |
£ | |||
Nature of relationship |
Transaction amount (£) |
Balance outstanding at period end (£) |
|||
C6 Other information
Receipts and Payments Accounts Template CB 2024 - Final for OSCR / Notes3
December 2007
APPENDIX 2
DanceFitFly SCIO
SC049675
Additional analysis (1)
Analysis of receipts and payments
1 Donations
| 1 Donations | 1 Donations | ||||||||
|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||||
| PayPal GivingFund Uk | 12 | 12 | 75 | ||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total 2 Grants |
12 | - | - | - | 12 | 75 | |||
| - Unrestricted funds to nearest £ |
- Restricted funds to nearest £ |
- | - | - Total current period to nearest £ |
- Total last period to nearest £ |
||||
| Covid-19 business support grant | - | ||||||||
| Purchase of safety equipment | - | ||||||||
| - | |||||||||
| - | |||||||||
| Total 3 Gross receipts from other charitable activities |
- | - | - | - | |||||
| - Unrestricted funds to nearest £ |
- Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
- Total current period to nearest £ |
- Total last period to nearest £ |
||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | - | - | - | - | - | - | |||
| - | - | - | - | - | - |
4 Payments relating directly to charitable activities
| Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Expendable endowment funds to nearest £ |
Permanent endowment funds to nearest £ |
Total current period to nearest £ |
Total current period to nearest £ |
Total last period to nearest £ |
||
|---|---|---|---|---|---|---|---|---|---|
| Professional fees | 12,886 | 12,886 | 9,939 | ||||||
| Repairs & maintenance | 232 | 232 | 335 | ||||||
| Rent | 9,228 | 9,228 | 8,495 | ||||||
| Insurance | 536 | 536 | 536 | ||||||
| Utilities | 1,671 | 1,671 | 959 | ||||||
| Subscriptions | 953 | 953 | 1,094 | ||||||
| Sundryexpenses | 61 | 61 | 41 | ||||||
| - | |||||||||
| - | |||||||||
| - | |||||||||
| Total | 25,567 | - | - | - | 25,567 | 21,399 | |||
| - | - | - | - | - | - |
Receipts and Payments Accounts Template CB 2024 - Final for OSCRAdditional notes (1)
December 2007
APPENDIX 2
SC049675
Additional analysis (2)
| Receipts 5 Breakdown of unrestricted funds |
Unrestricted fund 1 - enter name of fund below |
Unrestricted fund 1 - enter name of fund below |
Unrestricted fund 2 - enter name of fund below |
Unrestricted fund 3 - enter name of fund below |
Unrestricted fund 4 - enter name of fund below |
Total unrestricted funds |
Total unrestricted funds last period |
|---|---|---|---|---|---|---|---|
| Donations | 12 | 12 | 75 | ||||
| Legacies | - | - | |||||
| Grants | - | - | |||||
| Receipts from fundraisingactivities | - | - | |||||
| Gross tradingreceipts | 27,811 | 27,811 | 23,684 | ||||
| buildings | - | - | |||||
| Rents from land & buildings | - | - | |||||
| Gross receipts from other charitable activities | - | - | |||||
| Sub total Receipts from asset & investment sales |
27,823 | - | - | - | 27,823 | 23,759 | |
| - | |||||||
| Proceeds from sale of fixed assets | - | ||||||
| Proceeds from sale of investments | - | ||||||
| Sub total Total receipts Payments |
- | - | - | - | - | - | |
| 27,823 | - | - | - | 27,823 | 23,759 | ||
| - | |||||||
| Expenses for fundraisingactivities | - | ||||||
| Gross trading payments | - | ||||||
| Investment management costs | - | ||||||
| Payments relatingdirectlyto charitable activities | 25,567 | 25,567 | 21,064 | ||||
| Grants and donations | - | ||||||
| Governance costs: | - | ||||||
| Audit / independent examination | - | ||||||
| Preparation of annual accounts | - | ||||||
| Legal costs | - | ||||||
| - | |||||||
| - | |||||||
| Sub total Payments relating to asset and investment movements |
25,567 | - | - | - | 25,567 | 21,064 | |
| - | |||||||
| Purchases of fixed assets | - | ||||||
| Purchase of investments | - | ||||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
- | - | - | - | - | - | |
| - | |||||||
| 25,567 | - | - | - | 25,567 | 21,064 | ||
| - | |||||||
| 2,256 | - | - | - | 2,256 | 2,695 | ||
| 1 | 1 | ||||||
| 2,257 | - | - | - | 2,257 | 2,695 | ||
| - | |||||||
| Nature and purpose of funds | |||||||
| The advancement of the arts and culture, the advancem Procuring and providing a space for use by the public in Working in partnership with other bodies to achieve the |
ent of health and th order to acquire th purposes. |
e provision of recr e skills of dancing, |
eational activities, personal fitness an |
and in furtherance o d recreation. |
f this (but not exclusively) by; |
Receipts and Payments Accounts Template CB 2024 - Final for OSCRAdditional notes (2)
December 2007
APPENDIX 2
DanceFitFly SCIO
SC049675
Additional analysis (3)
| Receipts 6 Breakdown of restricted funds |
Restricted fund 1 - enter name of fund below Safety Equipt. Grant (2022) (£1000, PY spend: £450) |
Restricted fund 2 - enter name of fund below |
Restricted fund 3 - enter name of fund below |
Restricted fund 4 - enter name of fund below |
Total restricted funds |
Total restricted funds last period |
|---|---|---|---|---|---|---|
| Donations | - | |||||
| Legacies | - | |||||
| Grants | - | |||||
| Receipts from fundraisingactivities | - | |||||
| Gross tradingreceipts | - | |||||
| Income from investments other than land and buildings |
- | |||||
| Rents from land & buildings | - | |||||
| Gross receipts from other charitable activities | - | |||||
| Sub total Receipts from asset & investment sales |
- | - | - | - | - | - |
| - | ||||||
| Proceeds from sale of fixed assets | - | |||||
| Proceeds from sale of investments | - | |||||
| Sub total Total receipts Payments |
- | - | - | - | - | - |
| - | - | - | - | - | - | |
| - | ||||||
| Expenses for fundraising activities | - | |||||
| Gross trading payments | - | |||||
| Investment management costs | - | |||||
| Payments relating directly to charitable activities | - | 335 | ||||
| Grants and donations | - | |||||
| Governance costs: | - | |||||
| Audit / independent examination | - | |||||
| Preparation of annual accounts | - | |||||
| Legal costs | - | |||||
| - | ||||||
| - | ||||||
| Sub total Payments relating to asset and investment movements |
- | - | - | - | - | 335 |
| - | ||||||
| Purchases of fixed assets | 549 | 549 | 115 | |||
| Purchase of investments | - | |||||
| Sub total Total payments Net receipts / (payments) Transfers to / (from) funds Surplus / (deficit) for year |
549 | - | - | - | 549 | 115 |
| - | ||||||
| 549 | - | - | - | 549 | 450 | |
| - | ||||||
| 549) ( |
- | - | - | 549) ( |
450) ( |
|
| 1) ( |
1) ( |
|||||
| 550) ( |
- | - | - | 550) ( |
450) ( |
|
| - | ||||||
| Nature andpurpose of funds | ||||||
| The grant obtained in 2022 was used for the purchase of | safety equipment f | or the studio for the | use by all participants - fund has now | been fully spent |
Receipts and Payments Accounts Template CB 2024 - Final for OSCRAdditional notes (3)
December 2007
APPENDIX 3
OSC r
Office of the Scottish Charity Regulator
| Report to the trustees/members of Registered charity number On the accounts of the charity for the period Set out on pages Respective responsibilities of trustees and examiner Basis of independent examiner’s statement Independent examiner’s statement Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 | Independent examiner’s report on the accountsV2 |
|---|---|---|---|---|---|---|---|---|---|---|
| DanceFitFly SCIO | ||||||||||
| SC049675 | ||||||||||
| Period start date | Period end date | |||||||||
| Day | Month | Year | Day | Month | Year | |||||
1 |
November | 2023 | to | 31 |
October | 2024 | ||||
| 1 - 6 | (remember to include the page numbers of additional sheets) |
|||||||||
| My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. |
||||||||||
| In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
||||||||||
| Date: | 28/07/2025 |
|||||||||
| C/OAberdeenCouncilofVoluntary Organisations | ||||||||||
| 38 Castle street | ||||||||||
| Aberdeen | ||||||||||
| AB115YU |
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
APPENDIX 3 Disclosure section Only Complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose